Create a presentation in PowerPoint

Create presentations from scratch or start with a professionally designed, fully customizable
template from Microsoft Create.

Create a presentation

1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
o To create a presentation from scratch, select Blank Presentation.
o To use a prepared design, select one of the templates.
o To see tips for using PowerPoint, select Take a Tour, and then select Create, .

Add a slide

1. In the thumbnails on the left pane, select the slide you want your new slide to follow.
2. In the Home tab, in the Slides section, select New Slide.
3. In the Slides section, select Layout, and then select the layout you want from the menu.
Add and format text

1. Place the cursor inside a text box, and then type something.
2. Select the text, and then select one or more options from the Font section of the Home
tab, such as Font, Increase Font Size, Decrease Font Size, Bold, Italic, Underline, etc.
3. To create bulleted or numbered lists, select the text, and then select Bullets or
Numbering.
Add a picture, shape, and more

1. Go to the Insert tab.

2. To add a picture:
o In the Images section, select Pictures.
o In the Insert Picture From menu, select the source you want.
o Browse for the picture you want, select it, and then select Insert.
3. To add illustrations:
o In the Illustrations section, select Shapes, Icons, 3D Models, SmartArt, or
Chart.
o In the dialog box that opens when you click one of the illustration types, select the
item you want and follow the prompts to insert it.
Save in PowerPoint
Save your presentation to OneDrive

When you save your files to the cloud, you can share and collaborate with others, and get to your
files from anywhere - on your computer, tablet, or phone.

1. Select File > Save As.

2. Select OneDrive.

Save personal files to OneDrive - Personal, and work files to your company OneDrive.
You can also save to another location, like your device.

Offline

When you're online, AutoSave is always on and saves your changes as you work. If at any time
you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re
back online.
 
 Save
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 Design
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 Share and collaborate
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 Give a presentation
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 Set up your mobile apps
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 Learn more
Article

Next: Intro to PowerPoint

Design in PowerPoint
Themes

1. Select the Design tab.

2. Select one of the Themes.
3. Select one of the Variants.

Use PowerPoint Designer

1. Insert one or more pictures, a list of items, or a list of dates.

2. The Designer panel will open. Select the design you want.

You can also bring up Designer by selecting a picture, and then selecting Design > Designer.
Transitions

To add a special effect, to transition from one slide to another:

1. Select the slide you want to add a transition to.

2. On the Transitions tab, select the effect you want.
3. Select Effect Options to change how the transition happens: From Right, From Left, ...

To undo a transition, select None.

Animations

To animate text or objects on a slide:

1. Select the text or object you want to animate.

2. On the Animations tab, select Add Animation, and select the animation you want from
the drop-down.

To animate one line of text at a time, select one line of text, select an animation, select
the next line of text, select an animation, ...

3. For Start, select When Clicked, With Previous, or After Previous.

You can also select the Duration or Delay.

To learn more, see Animate text or objects.
Share and collaborate in PowerPoint
Share your presentation

1. On the ribbon, select Share.

If your presentation isn't already saved to OneDrive, you'll be prompted to save it there.
2. In the Send Link dialog box, do the following:
a. Enter the names or email addresses of the people you want to share with.
b. Select the drop-down to change permissions, if you want. Allow editing is
checked by default. To change permission to view only, uncheck this box and
select Apply.
3. Include a message if you'd like and select Send.

You can also select Get a link to create a link that you can copy into an email.

Co-author a presentation
After you share your file, you can work together at the same time.

 Under Share, see who is also working in the file.

 Colored flags show where each person is editing.

Comments in presentations

1. Select Review > Comment or @ Mention. Or select New if the Comments pane is
open.
2. In the Comments pane, type your comment in the box, @mention a collaborator if you
like, and press Enter.
3. Select Reply and type your response.
4. Select See more comments to go between comments and slides.
Give a presentation in PowerPoint
Start a presentation

 On the Slide Show tab select From Beginning. Now, if you are working with
PowerPoint on a single monitor and you want to display Presenter view, in Slide Show
view, on the control bar at the bottom left select the three dots, and then Show Presenter
View.
 To move to the previous or next slide, select Previous or Next.
 To view all the slides in your presentation, select See all slides.

Notes

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the
audience.

 The Notes pane is a box that appears below each slide. Tap it to add notes.
 If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar
across the bottom of the PowerPoint window
Subtitles

You can choose which language the caption/subtitle text should be shown to your audience. This
feature requires Windows 10 and an up-to-date version of PowerPoint.

1. Select Slide Show > Subtitle Settings.

2. Set your Spoken Language.
3. Select Subtitle Language to see which languages PowerPoint can display on-screen as
captions or subtitles, and select the one you want.
4. In the Subtitle Settings menu, set the desired position of the captions or subtitles.
5. More appearance settings are available by selecting Subtitle Settings > More Settings
(Windows).
Set up your mobile apps
Get to your files from anywhere - at work, at home, or on the go.

Set up the Office apps on your mobile device.

Choose your mobile device

iOS

Android

For more info, see Set up Office apps and email on a mobile device.
Learn more about PowerPoint
Search

At the top of your Microsoft Office apps on Windows you'll find the Search box. This powerful
tool helps you look up PowerPoint commands, get Help, or search the Web.

PowerPoint help and training

PowerPoint training

PowerPoint help

What's new in Microsoft 365

PowerPoint for Mac Help

Set up Office apps and email on a mobile device

Download PDF: PowerPoint Quick Start Guide

Go to training
How to Quickly Create a PowerPoint from
Word
You are here:

1. Home
2. Tips
3. How to Quickly Create a…

It’s 4PM on a Tuesday afternoon and your boss tells you she needs a 50-page training document
turned into a presentation by the end of the day. Don’t panic! With Microsoft Word and
PowerPoint, creating a presentation from a pre-existing Word document is as easy as 1-2-3.

1. Create a Word outline

If you already use headings (levels H1, H2, etc.) in Microsoft Word, then this step is already
started for you! Follow these simple steps to create an outline within your documents:

Open Word.

In the Ribbon at the top, click on the View tab then select Outline to automatically create a
document outline.

If you don’t already have headings in your document, you’ll see a bulleted list with a separate
bullet for each paragraph.
To add structure to your document, select the appropriate headings for each section in the
Outlining tab. For example, use Level 1 for slide titles and Level 2 for bullet points on each
slide.

Continue until all of your content is organized and assigned a heading. Then click Close Outline
View.
2. Save your Word document

This is the easiest step of all! Simply save your document by hitting CTRL + S on your
keyboard, clicking the Save icon at the top of your document, or going to File > Save. Then hit
Close. Your document must be closed in order to import your outline into PowerPoint.

3. Import your Word document into PowerPoint

Open PowerPoint. In the Ribbon at the top, click New Slide then select Slides From
Outline. Choose your desired Word file then click Insert.
Voilà! Most of your work is automatically done for you. Now all you have to do is add a cover
slide and adjust the design settings to match your brand (the Design Ideas section is a great tool).
Happy presenting!