Formatting your research paper

Based on: Microsoft Word 2013

o Margins, line spacing, font

o Running headers
o Page numbering
 Location
 Alternative numbering (none on cover)
o Quotations
 Formatting outlines
 Creating a title page
 Resource pages
 Inserting chart and graphs
 Inserting images (including placement of images)

Majid Nabavi
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Table of Contents:

Contents
Margins, line spacing, font.......................................................................................................................................1
Margins:...............................................................................................................................................................1
Change or set page margins.............................................................................................................................1
Running headers & Page numbering (Location, alternative numbering)...................................................1
Insert section break...........................................................................................................................................1
Insert a section break...............................................................................................................................................1
Click the type of section break that you want to use.....................................................................................1
Quotations..........................................................................................................................................................2
Creating table of contents.................................................................................................................................2
Creating a talbe of figures........................................................................................................................................4
Creating a title page:............................................................................................................................................5
“Insert tab”, “Cover Page” button.....................................................................................................................5
Resource pages........................................................................................................................................................5
Convert one or more notes to footnotes or endnotes.............................................................................................5
Inserting chart and graphs:...............................................................................................................................6
Inserting images (including placement of images)........................................................................................6

Figure 1: Setting up page margins............................................................................................................................1

Figure 2: Inserting section break..............................................................................................................................1
Figure 3: Hide page number on the first page..........................................................................................................1
Figure 4:Page number formatting dialog box...........................................................................................................2
Figure 5: Quotations: Insert footnote and endnote.................................................................................................2
Figure 6: Styles under Home tab..............................................................................................................................3
Figure 7: Insert text entries in table of contents......................................................................................................3
Figure 8: Insert table of contents.............................................................................................................................4
Figure 9: Create captions for table of figures...........................................................................................................4
Figure 10:Covert notes to footnote and endnote.....................................................................................................5
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Margins, line spacing, font

Margins:
Change or set page margins
On the Page Layout tab, in the Page Setup group, click Margins.

Figure 1: Setting up page margins

Running headers & Page numbering (Location, alternative numbering)

Insert section break

Insert a section break

On the Page Layout tab, in the Page Setup group, click Breaks.

Figure 2: Inserting section break

Click the type of section break that you want to use.

After starting the main text page numbers from 1, we can go to the cover page and
“Table of Contents” sections headers and check/uncheck the “Different First Page”
checkbox. Page number in this section will be removed.
Figure 3: Hide page number on the first page

To change or link the page number and header/footer, activate the header (double-
click) and click “Page Number” and then “Format Page Numbers” in order to start
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over page numbering for each section by clicking on “Continue from previous
section” or “Start at” a new number.
Figure 4:Page number formatting dialog box

Quotations

In Print Layout view, click where you want to insert the note reference mark.

On the References tab, in the Footnotes group, click Insert Footnote or Insert Endnote.

Figure 5: Quotations: Insert footnote and endnote

Keyboard shortcut To insert a subsequent footnote, press CTRL+ALT+F. To insert a subsequent endnote,
press CTRL+ALT+D.

Creating table of contents

Mark entries for a table of contents

The easiest way to create a table of contents is to use the built-in heading styles. You can also create a table of
contents that is based on the custom styles that you have applied. Or you can assign the table of contents levels
to individual text entries.

Mark entries by using built-in heading styles

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Select the heading to which you want to apply a heading style.

On the Home tab, in the Styles group, click the style that you want.

Figure 6: Styles under Home tab

For example, if you selected text that you want to style as a main heading, click the style called Heading 1 in the
Quick Style gallery.

If you don't see the style that you want, click the arrow to expand the Quick Style gallery.

If the style that you want does not appear in the Quick Style gallery, press CTRL+SHIFT+S to open the Apply
Styles task pane. Under Style Name, click the style that you want.

Mark individual text entries

If you want the table of contents to include text that is not formatted as a heading, you can use this procedure to
mark individual text entries.

Select the text that you want to include in your table of contents.

On the References tab, in the Table of Contents group, click Add Text.

Figure 7: Insert text entries in table of contents

Click the level that you want to label your selection, such as Level 1 for a main level display in the table of
contents.

Repeat steps 1 through 3 until you have labeled all of the text that you want to appear in the table of contents.

Create a table of contents

After you mark the entries for your table of contents, you are ready to build it.

Create a table of contents from built-in heading styles

Use this procedure if you created a document by using heading styles.

Click where you want to insert the table of contents, usually at the beginning of a document.
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On the References tab, in the Table of Contents group, click Table of Contents, and then click the table of
contents style that you want.

Figure 8: Insert table of contents

If you want to specify more options — for example, how many heading levels to show — click Insert Table of
Contents to open the Table of Contents dialog box. To find out more about the different options, see Format
the table of contents.

Creating a table of figures

Under References tab, in Captions group, click on “Insert Caption” button. A Caption dialog box
pops up. This dialog box automatically assigns “Figure” and starts numbering figures. We have
options to exclude “Figure”, replace it by “Table” or “Equation”, or create a new label. Type a brief
description of the figure and click OK. There will be a caption Continue inserting captions. After
inserting captions for all figures, Select a space at the beginning or end of the document and click on
“Insert Table of Figures”. Click OK on the pop-up dialog box to create a table of figures.

Figure 9: Create captions for table of figures

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Creating a title page:

“Insert tab”, “Cover Page” button.

Resource pages
1
End notes: convert footnotes to end notes.

“References” tab, “Insert Footnote” button or “Insert Endnote”

Convert one or more notes to footnotes or endnotes

1. Be sure you are in Draft view (click Draft on the status bar).

2. On the References tab, in the Footnotes group, click Show Notes.

Figure 10:Covert notes to footnote and endnote

If your document contains both footnotes and endnotes, a message appears. Click View footnote

area or View endnote area, depending on whether you want to convert footnotes or endnotes, and

then click OK.

3. Select the number of the note or notes that you want to convert, and then right-click.

4. Click Convert to Footnote or Convert to Endnote.

Convert all notes to footnotes or endnotes

1. On the References tab, click the Footnote & Endnote Dialog Box Launcher.

2. Click Convert.
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3. Click the option that you want, and then click OK.

4. Click Close.

Inserting chart and graphs:

Insert tab, “Chart” button, Excel opens, you can enter data

Inserting images (including placement of images)

“Insert” tab, “Picture” button.
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Reference: Microsoft Word 2007 Help System