Microsoft Word

Pointer or Cursor

Move your mouse and watch your

pointer move around the screen.
 Window sizing controls

Move the pointer to the resizing button

and click on the left mouse button. What
happens? Click on the resizing button
again. What happens?
What is Microsoft Word?

• Software
• A tool
• Word processing
• Anything you write, you can create with
Microsoft Word…anything and more.
• Opening a new document is the same as
getting out a fresh sheet of paper.
Why Microsoft Word is your friend

• Spell Check
• Thesaurus
• Backspace
• Delete
• Undo
• Redo
Let’s Get Started!
How to Open Microsoft Word

• First you select

“Start”.
• Then you select
“Programs”.
• Next you select
“Microsoft Word”.
• This will open the
program.
A New Document

When you open Microsoft Word, the screen will

originally look like the picture below.
New

• This menu choice

allows you to open a
new document. This
document will be
blank just like what
appeared when you
opened the program.
New, continued

• Another way to open a

new document is to
use the icon on the
Tool Bar .
• The New icon looks
like a blank piece of
paper.
Open

• This menu choice

allows you to open a
document that has
previously been saved
on this computer. You
can also use open to
access a file saved on
a disk or CD.
Open, continued
• When you choose to open a file, you will have to find
where on the computer the file is stored. Typically the
computer will look in “My Documents” first. Many
people keep all of their documents in the “My
Documents” file.
 Open, continued

• If you want to access a file saved on a disk or CD, you

need to use the drop down menu. Find “My Computer”
then select the drive your disk or CD is in.
Open, continued

• To open an old
document from the
Tool Bar, click on the
icon that looks like a
file folder.
There are three toolbars

The Menu Toolbar

The Standard Toolbar

And, The Formatting Toolbar

Menu Bar
Menu Bar
• Across the top of the
screen is the Menu Bar. File Menu
Here is where you can find
many of the features you
will need.
• The first Menu option is
File. There are many
important functions in the
File menu.
The Menu Toolbar
File
•New
•Open
•Save
•Save as…
•Page Setup
•Print Preview
•Print…
Edit
•Undo Typing
•Redo Typing
•Cut
•Copy
•Paste
•Select All
•Find
View
•Normal
•Print Layout
•Toolbars
•Ruler
Insert
•Break
•Page Numbers
•Symbol
•Picture
•Diagram
Format
•Font
•Paragraph
•Bullets and Numbering
•Columns
•Change Case
Tools

•Spelling and Grammar

•Language
•Letters and Mailings
Table

•Draw Table
•Insert
•Delete
•Select
•Table Auto Format
•Show Gridlines
Window

•New Window
•Split
Help
 Tool Bar
• This is the area below the Menu Bar.
• This has a variety of icons (or small pictures).
• These icons do many of the same things that
you can do from the Menu Bar.

Tool Bar
Toolbars: The Standard Toolbar
What do these icons mean?

PRINT PASTE INSERT

NEW EXCEL
PREVIEW

SPELL UNDO COLUMNS

OPEN CHECK

REDO HELP
SAVE CUT

PRINT COPY INSERT

TABLE
Toolbars: The Formatting Toolbar
 Formatting Toolbar and Icons

FONT

FONT
SIZE ALIGN NUMBERING
LEFT

BOLD
BULLETS
ALIGN
ITALIC CENTER

OUTSIDE
UNDERLINE ALIGN BORDER
RIGHT

LINE HIGHLIGHTING FONT COLOR

SPACING
Ruler

The ruler shows us the size of

our document and the placement
of our words or pictures.
Horizontal/Vertical Scroll
bars

Using your left mouse

button click and hold
the scroll bar. Try the
vertical button and the
horizontal button.
Show your partner
what happens.
 Status Bar

Current Total
page number
number of pages
The status bar is found on the bottom of your
screen. It gives you valuable information
about the document you are working on.
Insertion Point (flashing)

The flashing insertion point shows were

letters will be inserted when you start
typing. Find the insertion point on your
blank document and show your partner.
Demo: Right Clicking Menu
This is what a Microsoft Word window looks like.
Creating and editing a document
Editing a Document

You will learn to use basic formatting to:

• Select a font and font size
• Add, delete, and move text around
• Make text bold or italic
• Change line spacing
• Indent paragraphs
• Create bulleted or numbered lists
 Select a font and font size

•From the Formatting Toolbar

•Using the drop-down device:
▪Place cursor on this triangle
▪ Slide the cursor up and down the types
of fonts available
▪To select font, click on the font name
Select font size

▪ To select a font size, do the same

maneuver from the Formatting Toolbar,
this time using the triangle to the right of
the number
Add, delete, and move text around

1. From the Menu Toolbar

Edit Cut
Edit Copy
Edit Paste
2. From the Standard Toolbar

CUT COPY PASTE

Make text bold, italic or underlined

1. From the Formatting Toolbar

BOLD ITALIC UNDERLINED

Change case

1. From the Menu Toolbar

Format Change Case:
Sentence case.
lowercase
UPPERCASE
Title Case
tOGGLE cASE
Highlighting Text

• Acts just like a pen highlighter

• The default color for highlighted text is
yellow, but you can customize this
Changing Case

• From the Format menu, select Change

Case
Drop Caps

• Allows you to
draw attention
to the start of a
paragraph
 Text Effects

• The text effects include:

– None
– Blinking Background
– Las Vegas Lights
– Marching Black Ants
– Marching Red Ants
– Shimmer
– Sparkle Text
• The effects DO NOT
PRINT!
Change line spacing

1. From the Menu Toolbar

Format Paragraph

2. From the Formatting Toolbar

LINE
SPACING
Indent Paragraphs

1. From the Menu Toolbar

Format Paragraph
Create bulleted or numbered lists

1. From the Menu Toolbar

Format Bullets and Numbering…

2. From the Formatting Menu

BULLETS NUMBERING
Font Formatting - Keyboard Shortcuts
All Caps CTRL+SHIFT+A
Bold CTRL+B
Change Case SHIFT+F3
Decrease Point Size CTRL+[
Double Underline CTRL+SHIFT+D
Font CTRL+SHIFT+F
Hidden Text CTRL+SHIFT+H
Increase Point Size CTRL+]
Italic CTRL+I
Revert to Default Font CTRL+SHIFT+Z
Small Caps CTRL+SHIFT+K
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Underline CTRL+U
Word Underline
CTRL+SHIFT+W
Paragraph Formatting Shortcuts
1.5 Spacing CTRL+5
Centred CTRL+E
Double Spacing CTRL+2
Hanging Indent CTRL+T
Indent from Left CTRL+M
Justified CTRL+J
Left-Aligned CTRL+L
Normal Style CTRL+SHIFT+N
Remove Formatting CTRL+Q
Right-Aligned CTRL+R
Single Spacing CTRL+1
Style CTRL+SHIFT+S
Writing Letters and Résumés
Writing Letters and Resumes

• From the Menu bar: File New

»
On my Computer: Letters
Writing Letters and Resumes

• From the Menu bar: File New

»
On my Computer: Resumes
Saving and Printing a Document
Saving a document

1. From the Menu Toolbar

File Save, or
File Save as…
Saving a document

2. From the Standard Menu

SAVE Keyboard
shortcuts
Save
CTRL+S
SHIFT+F12
Save As
F12
Printing a document

1. From the Menu Toolbar

File Page Setup
File Print Preview
File Print
2. From the Standard Menu

PRINT
Full Screen View
• Displays the document over the entire computer
screen
– You are still able to edit and scroll the
document

This drop down menu is displayed if

you move the mouse pointer to the top
of the screen
 Zoom
• Allows you to enlarge or reduce the view of a
page on the screen

From the View

menu, choose
the Zoom
command