T.J.S.

PUBLIC SCHOOL(CBSE)
(Affiliated to CBSE, New Delhi - Affi. No.1931271 & School Code: 56259)
TJS NAGAR, PERUVOYAL 601 206
CLASS WORK NOTES 2023 -24

IT code 402(Class 10 )
Unit-1 Digital Documentation
MCQ Questions:
Q1. A _________ is a set of formats that you can apply to selected pages, text, frames.
a. Style
b. Template
c. Image
d. Graphics
Ans. a. Style

Q2. We can quickly change the appearance of documents by applying styles.(T/F)

a. True
b. False
Ans. a. True

Q3. Which of the following styles is not offered by OpenOffice.org?

a. Page Style
b. Frame Style
c. Presentation Style
d. Video Style
Ans. d. Video Style

Q4. Which of the style include header and footers, border, margins.
a. Character Style
b. Page Style
c. Frame style
d. Presentation Style
Ans. b. Page Style

Q5. Which style affect the selected text such as font size, bold and italics format?
a. Cell Styles
b. Numbering Styles
c. Character Styles
d. Frame Styles
Ans. c. Character Styles
Q6. What is the shortcut for opening styles and formatting window?
a. F12
b. F8
c. F11
d. F10
Ans. c. F11

Q7. Styles and Formatting Window is available in ______ menu.

a. Format
b. Insert
c. Tools
d. View
Ans. a. Format

Q8. Fill Format mode help to apply styles to many different areas quickly.(T/F)
a. True
b. False
Ans. a. True

Q9. When Fill Format mode is active, _____ click undo last Fill Format action.
a. right and left
b. left
c. right
d. None of the above
Ans. c. right

Q10. To quit Fill Format mode press the ____________ key.

a. Enter
b. Ctrl
c. Shift
d. Escape
Ans. d. Escape

Q11. We can create style by :

a. New Style from a selection
b. Dragging and Dropping
c. Both of the above
d. None of the above
Ans. c. Both of the above

Q12. We can create new styles by dragging selected text into Styles and Formatting
Window.(T/F)
a. True
b. False
Ans. a. True

Q13. We can modify the predefined styles also?(T/F)

a. True
b. False
Ans. a. True

Q14. We can not copy the styles from other document. (T/F)
a. True
b. False
Ans. b. False

Q15. Images can be added to a document :

a. from file
b. from Open Office gallery
c. directly from scanner
d. All of the above
Ans. d. All of the above

Q16. Area where cut and copied image stored is _________________

a. Clipboard
b. RAM
c. ROM
d. Imageboard
Ans. a. Clipboard

Q17. Shortcut to copy image is ctrl + _______

a. V
b. X
c. C
d. None of the above
Ans. c. C

Q18. To open insert picture dialog box, click on _______ menu.

a. Format
b. Insert
c. View
d. Tools
Ans. b. Insert
Q19. Click on ______ menu to open Gallery.
a. Tools
b. Insert
c. Format
d. View
Ans. a. Tools

Q20. Which of the following is correct to open Picture toolbar?

a. View—> Tools—> Picture
b. Insert—> Tools—> Picture
c. View—> Toolbars—> Picture
d. Insert—> Toolbars—> Picture
Ans. c. View—> Toolbars—> Picture

Q21. We can hide the gallery in Writer if required.(T/F)

a. True
b. False
Ans. a. True

Q22. Click on Tools —> Gallery and uncheck the gallery option will_________
a. Hide the gallery
b. Close the gallery
c. Change position of the gallery
d. None of the above
Ans. b. Close the gallery

Q23. Choose the correct option to open picture toolbar.

a. View—>Toolbars—>Picture
b. Tool—>Toolbars—>Picture
c. Insert—>Toolbars—>Picture
d. Insert—>Picture—>Toolbars
Ans. a. View—>Toolbars—>Picture

Q24. Which of the following option is not available in Graphics mode of picture toolbar?
a. Grayscale
b. Black/White
c. Watermark
d. Original
Ans. d. Original
Q25. Flip Vertically option in picture toolbar will make the image as the __________
a. mirror placed at the left of the image
b. mirror placed at the right of the image
c. mirror placed at the top of the image
d. mirror placed at the bottom of the image
Ans. d. mirror placed at the bottom of the image

Q26. Which option is used to undo the task?

a. Ctrl + Z
b. Alt + Backspace
c. Both of the above
d. Ctrl + Y
Ans. c. Both of the above

Q27. Color toolbar allow us to change

a. RGB Color Components
b. Brightness
c. Gamma effect of image
d. All of the above
Ans. d. All of the above

Q28. Which filter makes the picture appear like painting?

a. Posterize
b. Poster
c. Postersize
d. poster like
Ans. a. Posterize

Q29. Transparency effect help to create watermark.(T/F)

a. True
b. False
Ans. a. True

Q30. Which of the following filter will play with the contrast of the image?
a. Smooth
b. Sharpen
c. Both of the above
d. None of the above
Ans. c. Both of the above

Q31. We can not give border to picture.(T/F)

a. True
b. False
Ans. b. False

Q32. Which option help us to take only particular section/part of image?

a. Crop
b. Background
c. Wrap
d. None of the above
Ans. a. Crop

Q33. Which option is available in crop page ?

a. Keep Scale
b. Keep image size
c. Both of the above
d. None of the above.
Ans. c. Both of the above

Q34. In which of the following, size of image does not change even after cropping of
image?
a. Keep Scale
b. Keep image size
c. Both of the above
d. None of the above.
Ans. b. Keep image size

Q35. How many resizing handles appear when we select any image?
a. 8
b. 6
c. 4
d. 12
Ans. a. 8

Q36. The corner handles resize both ______________the and ______________ of graphic.
a. Contrast and brightness
b. Width and Height
c. Length and Width
d. None of the above
Ans. b. Width and Height

Q37. To retain original proportion of the graphic, ________ + click one of the corner
handles.
a. Ctrl
b. Alt
c. Shift
d. None of the above
Ans. c. Shift

Q38. Writer does not provide a direct tool to rotate a picture.(T/F)

a. True
b. False
Ans. a. True

Q39. To open drawing toolbar, click on _____ menu.

a. Format
b. Edit
c. Insert
d. View
Ans. d. View

Q40. Rotate option available on ________ toolbar.

a. Picture
b. Art
c. Drawing
d. None of the above
Ans. c. Drawing

Q41. To select two drawing objects in Writer, Select one object and hold ______ key and
select other object.
a. Ctrl
b. Alt
c. Spacebar
d. Shift
Ans. d. Shift

Q42. ________ menu have the option to group drawing object in Writer.
a. Format
b. Edit
c. Insert
d. View
Ans. a. Format

Q43. Once we group two or more objects in Writer, we can not ungroup them.(T/F)
a. True
b. False Ans. b. False
Q44. When we right click on drawing object, a ________ menu open.
a. Pop up Menu
b. Shortcut Menu
c. Context Menu
d. All of the above
Ans. d. All of the above

Q45. Writer is a DTP Software.(T/F)

a. True
b. False
Ans. b. False

Q46. Which of the following setting is not used for positioning of graphic?
a. Arrange
b. Alignment
c. Wrap
d. Caption
Ans. d. Caption

Q47. _________ refers to the relation of graphics to the surrounding text.

a. Anchoring
b. Text Wrapping
c. Graphic Wrapping
d. All of the above
Ans. b. Text Wrapping

Q48. ________________ refers to the reference point for the graphics.

a. Anchoring
b. Text Wrapping
c. Text Reference
d. All of the above
Ans. a. Anchoring

Q49. Alignment refers to vertical or horizontal placement of graphic. (T/F)

a. True
b. False
Ans. a. True

Q50. Four resizing handles(other than the corner handles) resize image only in one
dimension.(T/F)
a. True
b. False Ans. True
Q51. A _________ is a model that we use to create other documents.
a. template
b. style
c. image
d. none of the above
Ans. a. template

Q52. Ananya wants that her company’s logo should automatically appear on the top of the
Writer document whenever she opens a new document. Which feature of Writer will help
her to do so?
a. Style
b. Automatic
c. Template
d. All of the above
Ans. c. Template

Q53. A template can have :

a. Text
b. Graphic
c. Particular Style
d. All of the above
Ans. d. All of the above

Q54. We can create template in __________________

a. Writer
b. Spreadsheet
c. Impress
d. All of the above
Ans. d. All of the above

Q55. Template option is available in ________________ menu

a. File
b. Edit
c. Insert
d. Tool
Ans. a. File

Q56. We can not create our own template.(T/F)

a. True
b. False
Ans. b. False
Q57. We can create template for ________
a. Letter
b. Fax
c. Presentation
d. All of the above
Ans. d. All of the above

Q58. We can create template using Wizard.(T/F)

a. True
b. False
Ans. a. True

Q59. We can create new document by choosing

a. File>>New
b. Edit >> New
c. Insert >> New
d. None of the above
Ans. a. File>>New

Q60. Template management dialog box opens by clicking on _______

a. File >>Template>>Manage
b. File >>Template>>Organize
c. File >>Template>>Balance
d. None of the above
Ans. b. File >>Template>>Organize

Q61. _______ feature of Writer help us to build an automated index from heading.
a. Table of Contents
b. Style
c. Template
d. None of the above
Ans. a. Table of Contents

Q62. Indexes and Tables option available in ___________ menu.

a. File
b. Edit
c. View
d. Insert
Ans. d. Insert

Q63. Table of Contents in Writer will automatically update when we add or remove any
heading.(T/F)
a. True
b. False
Ans. b. False
Q64. Which of the following tab is not available in insert Index/Table dialog box?
a. Entries
b. Styles
c. Background
d. None of the above
Ans. d. None of the above

Q65. Which of the following levels of headings can be indexed in Writer?

a. H1
b. H3
c. H7
d. All of the above
Ans. d. All of the above

Q66. We can not change the table of content directly in the document if :
a. “Protected against manual changes” check box is selected
b. number of level is 3
c. Title is entered in the Title field
d. None of the above
Ans. a. “Protected against manual changes” check box is selected

Q67. The E# button in Entries tab of Insert Index / Table represent.

a. Entry Text
b. Chapter number
c. Tab Stop
d. Page Number
Ans. b. Chapter number

Q68. The “LS” button in Entries tab of Insert Index / Table represent
a. End of a hyperlink
b. Left Side
c. Start of a hyperlink
d. Page number
Ans. c. Start of a hyperlink

Q69. Which tab of Insert Index/Table dialog box help us to apply paragraph style to the
table of content.
a. Paragraph Style
b. Styles
c. Columns
d. Background
Ans. b. Styles

Q70. We can add a graphic in the background of Table of Content.(T/F)

a. True
b. False
Ans. a. True

Q71. Mail Merge involves merging of

a. two documents
b. two mails
c. both of the above
d. None of the above
Ans. a. two documents

Q72. Which of the following feature of Writer help us to create a letter for multiple people
with personalized touch?
a. Letter Merge
b. Template
c. Mail Merge
d. Style
Ans. c. Mail Merge

Q73. Writer prompt you to confirm delete while deleting table of content.(T/F)
a. True
b. False
Ans. b. False

Q74. Amit buys a new Showroom and wants to invite his friends and relatives
(approximately 100) on inauguration ceremony. Which feature of Writer will help him to
create personalized invitation letter for every one?
a. Documentation
b. Mail Merge
c. Style
d. Template
Ans. b. Mail Merge

Q75. Document (in mail merge) which contain the common data is called ________
a. Data Source
b. Common Document
c. Main Document
d. None of the above
Ans. c. Main Document

Q76. List that contain name, addresses etc which changes in every document is
called _________
a. Data Source
b. Main Document
c. Main List
d. None of the above
Ans. a. Data Source

Q77. _______ is a feature on word processing software that help users to create
personalized letters, greeting cards with different names and addresses stored in a database.
a. Merging of Mail
b. Merge Mail
c. Mail Merge
d. None of the above
Ans. c. Mail Merge

Q78. Data Source in Writer can be created in __________

a. Spreadsheet
b. MySQL
c. Oracle
d. All of the above
Ans. d. All of the above

Q79. What is the shortcut to see non – printing characters in Writer?

a. Ctrl + F11
b. Ctrl + F12
c. Ctrl + F1
d. Ctrl + F10
Ans. d. Ctrl + F10

Q80. Advantages of Mail Merge is

a. Time Consuming
b. Write letter multiple times
c. Difficult to implement
d. None of the above
Ans. d. None of the above
Questions and Answers:
SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

Q1. What do you mean by Style?

Ans. A style is a set of formats that you can apply to selected pages, text, frames, and
other elements in your document to quickly change their appearance.

Q2. Write two advantages of using styles in digital documentation.

Ans. Two advantages of using styles are :
1. Styles help to improve consistency in a document.
2. Styles also make the major formatting changes very simple.

Q3. Write four types of styles available in OpenOffice.org

Ans. Four types of styles supported by OpenOffice.org
1. Paragraph Style
2. Page Style
3. Character Style
4. List Style

Q4. Define the following styles in reference to Writer.

a. Paragraph style
b. Character style
Ans. Paragraph Style : control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders.
Character styles : affect selected text with in a paragraph, such as the font and size of
text, or bold and italic formats.

Q5. Under which menu Styles and formatting option appear in Writer.
Ans. Styles and Formatting option appear in Format menu.

Q6. What is the shortcut to open Styles and Formatting?

Ans. F11 is the shortcut to open Styles and Formatting.

Q7. Write three ways to open Styles and Formatting Window.

Ans. Three ways to open Styles and formatting window are as follows :
1. Click the Styles and Formatting icon located at the left-hand end of the object bar.
2. Click Format > Styles and Formatting
3. Press F11 from the keyboard

Q8. How can you apply style in Writer?

Ans. We can apply styles in writer as follows:
1. Click Format > Styles and Formatting
2. The Styles and Formatting window shows the types of styles available.
3. To apply an existing style (except for character styles), position the insertion point
in the paragraph and then double-click on the name of the style available in the lists.
To apply a character style, select the characters first.

Q9. What is Fill Format mode in Styles and Formatting Window?

Ans. Fill format mode is used to apply a style to many different areas quickly. This
method is quite useful when you need to format many scattered paragraphs with same
styles.

Q10. When Fill format mode is active then right click anywhere in the document will
_________the last format action.
Ans. Undo

Q11. How can you quit or deactivate file format mode?

Ans. To quit Format mode, click the Fill Format mode icon again or press the Esc key
from the keyboard.

Q12. Write two ways of creating new styles.

Ans. Two ways of creating new styles are :
1. Creating a new style from a selection.
2. Dragging And Dropping To Create A Style.

Q13. How can you create new style by dragging and dropping? Explain
Ans. Select some text and drag it to the Styles and Formatting window. If Paragraph
Styles are active, the paragraph style will be added to the list. If Character Styles are
active, the character style will be added to the list.

Q14. Write the steps of creating a new style from a selection?

Ans. The steps of creating new style from a selection are as follows:
1 Open the Styles and Formatting window and choose the type of style you want to
create.
2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection.
4. Type the name for the new style.
5. Click OK to save the new style.

Q15. Write the steps for updating a style from a selection.

Ans. The steps of creating a new style from a selection are :
1 Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (single-
click, not double-click), then long-click on the arrow next to the New Style from
Selection icon and click on Update Style.
Q16. Can we modify the predefined style in Writer?
Ans. Yes we can modify the predefined style in Writer

Q17. Write two ways of modifying styles in Writer.

Ans. Writer provides several ways to modify styles :
1 Updating a style from a selection
2. Load or copy styles from another document or template.

SESSION 2:INSERT AND USE IMAGES IN DOCUMENT

Q1. Write two ways of inserting an image in Open Office document.
Ans. We can insert an image in Open Office document by many ways :
1. Drag and Drop
2. Inserting an image using a scanner.
3. Inserting an image from the gallery
4. Inserting an image from the clipboard.
5. Insert image from insert picture dialog

Q2. Write the steps of inserting an image by drag and drop method.
Ans. The steps of inserting an image by drag and drop method are :
1 Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.

Q3. How can you insert an image in Open Office Writer from menu bar?
Ans. We can insert image as follows
1 Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar.
3. On the Insert Picture dialog (see Figure 1.5), navigate to the file to be inserted, select
it, and click Open.

Q4. Write the shortcut to copy and paste an image .

Ans. Shortcut for copy is : Ctrl + C and shortcut for paste is : Ctrl + V

Q5. Write the steps of inserting an image from the gallery.

Ans. Steps of inserting an image from the gallery are as follows :
1 Choose Tools > Gallery from the menu bar.
2. Find the picture in gallery which is to be inserted.
3. Drag it from the Gallery into the Writer document

Q6. How can you open the picture toolbar?

Ans. Picture toolbar can be opened by clicking on View > Toolbars > Picture

Q7. Write three ways to undo a task in Open Office Writer.

Ans. We can undo a task in Open Office Writer as follows:
1. By Pressing Ctrl + Z
2. By Pressing Alt + Backspace
3. By Selecting Edit > Undo

Q8. Explain the following filters :

1. Invert
2. Smooth
3. Aging
4. Posterize
Ans:1. Invert : Inverts the color values of a color image or the brightness values of a
grayscale image.
2. Smooth : Softens the contrast of an image.
3. Aging : Simulates the effects of time on a picture.
4. Posterize : Makes a picture appear like a painting by reducing the number of colors
used.

Q9. What is the use of transparency option in picture toolbar?

Ans. This is particularly useful when creating a watermark or when wrapping the
image in the background.

Q10. What do you mean by Image Cropping? How can you do?
Ans. Image Cropping means to cut a particular section/part of an image for a
document. To start cropping the image, right click on it and select Picture from the
pop-up menu. In the Picture dialog box, select the Crop page.

Q11. What do you mean by resizing an image?

Ans. Resizing an image means to increase or decrease the size of an image according to
the requirement.

Q12. How can you resize an image?

Ans. To resize an image :
1 Select the picture by clicking on it to show the green sizing handles.
2. Drag the handles to resize.
3. Release the mouse button when satisfied with the new size.

Q13. How can you open the drawing toolbar?

Ans. Drawing toolbar can be opened by clicking on View > Toolbars > Drawing

Q14. How can you make a group of different drawing objects?

Ans. To group drawing objects :
1. Select one object, then hold down the Shift key and select the others you want to
include in the group.
2. Choose Format > Group > Group from the menu bar or right-click and choose
Group > Group from the pop-up menu.
Q15. Define the following in reference to the positioning of graphic.
1. Arrangement
2. Alignment
3. Text Wrapping
4. Anchoring
Ans.
1. Arrangement : Arrangement refers to the placement of a graphic on an
imaginary vertical axis.
2. Alignment : Alignment refers to the vertical or horizontal placement of a
graphic in relation to the chosen anchor point.
3. Text Wrapping : Text wrapping refers to the relation of graphics to the
surrounding text, which may wrap around the graphic on one or both sides, be
overprinted behind or in front of the graphic
4. Anchoring : Anchoring refers to the reference point for the graphics. This point
could be the page, or frame.

SESSION 3 : CREATE AND USE TEMPLATE

Q1. What do you mean by template?
Ans. A template is a model that you use to create other documents. For example, you
can create a template which contain your company’s logo, so whenever we create new
document from this template will have your company’s logo .

Q2. All documents in OpenOffice.org are based on ______________.

Ans. Templates

Q3. Write two ways of creating templates.

Ans. Two ways of creating templates are :
1. Creating a template from a document.
2. Creating a template using wizard.

Q4. Write the steps of creating template from a document.

Ans. The steps of creating template from a document are :
1. Open a new or existing document of the type you want to make a template (text
document, spreadsheet, drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose
File > Templates > Save.
4. Type the name for new template.
5. Select category and click OK to save template

Q5. How can you create template using wizard?

Ans. Steps to create template using wizard are :
1. From the main menu, choose File > Wizards >[type of template required]
2. Follow the instructions on the pages of the wizard.
3. In the last section of the wizard, you can specify the name and location for saving
the template.

Q6. How can you set the custom template as default template?
Ans. Steps to set a custom template as the default :
1. From the main menu, choose File > Templates > Organize. The Template
Management dialog opens.
2. Select the template you want to set as default.
3. Click the Commands button and choose Set As Default Template from the drop-
down menu.

Q7. How can you use a particular/specific template?

Ans. To use a particular template, choose File > New > Templates and Documents.
You’ll see the templates window and your templates. Double-click the template to
open it. Now you can use the template according to your choice.

Q8. Write two ways of opening new document.

Ans. Two ways of opening new document are :
1. Click on File –> New
2. Press Ctrl + N from keyboard

Q9. How can you open template management dialog box?

Ans. Template management dialog box can be opened by clicking on File Menu >
Templates > Organize.

Q10. Whenever Suman open a new document in her office, the new document open with
company’s logo on top of the document. Please help her to identify that what setting being
done by IT in charge in her system.
Ans. A template with company logo was set as default template.

SESSION 4: CREATE AND CUSTOMIZE TABLE OF CONTENTS

Q1. Which feature of Writer allows you to build an automated index from heading in the
document?
Ans. Table of Content feature of Writer allows you to build an automated index from
heading in the document.

Q2. What should be checked in the document before creating table of content?
OR
Q2. What is the prerequisite to create table of content in Writer?
Ans. We have to make sure that the headings are styled consistently. For example, you
can use the Heading 1 style for chapter titles and the Heading 2 and Heading 3 styles
for chapter subheadings.

Q3. Write the steps to create Table of Content in Writer.

Ans. The steps to create Table of Content in Writer are as follows :
1. When you create your document, use different heading levels.
2. Place the cursor where you want the table of contents to be inserted.
3. Select Insert > Indexes and Tables > Indexes and Tables.
4. Click OK.

Q4. How can you update table of content , if you delete, add or modify any heading?
Ans. Steps to update table of content are :
1. Place the cursor within the table of contents.
2. Right-click and select Update Index/Table from the pop-up menu.

Q5. Can we specify the title/heading of Table of Content in Writer?

Ans. Yes

Q6. Till what level headings can be indexed in Table of Content in Writer?
Ans. 10

Q7. How can you change the number of levels of headings in Writer?
Ans. We can change the number of levels of headings in Writer
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. The Index/Table dialog box will appear.
3. Enter the desired number in the Evaluate up to level spin box.
4. Click OK

Q8. How can you protect Table of Content from being changed accidentally?
Ans. To protect the table of contents from being changed accidentally, check the
Protected against manual changes check box.

Q9. What does the following button represent in the entries tab of Insert Index/Table dialog
box?

1. E#
2. E
3. T
4. #
Ans. 1. E# button represent the chapter number.
2. E button represent the entry text
3. T button represent Tab stop.
4. # button represent the page number.
Q10. How can you add the color to the background of TOC (Table of Content)?
Ans. Steps to add the color to the background of TOC are as follows:
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. Click on Background tab.
3. Select “color” from the “As” drop down list.
4. Click the desired color from the color grid.
5. Click OK

Q11. How can you add the graphics/picture to the background of TOC (Table of Content)?
Ans. we can the graphics/picture to the background of TOC are :
1 Select Insert > Indexes and Tables > Indexes and Tables.
2. Click on Background tab.
3. Select “Graphic” from the “As” drop down list.
4. Click the Browse button. The Find Graphics window opens.
5. Find the graphic file that you want to use and then click the Open button.
6. Click OK

Q12. How can you edit table of contents in Writer?

Ans. Steps to edit the table of contents in Writer is as follows :
1 Right click anywhere in the table of contents.
2. Click on Edit Index/Table from the context menu.

Q13. How can you delete table of contents in Writer?

Ans. Steps to delete the table of contents in Writer is as follows :
1 Right click anywhere in the table of contents.
2. Click on delete Index/Table from the context menu.

SESSION 5:IMPLEMENT MAIL MERGE

Q1. What is mail merge?
Ans. A mail merge is a way to write a letter and send it to a whole bunch of people,
personalizing it with information about them so they might think that you typed that
letter personally for them.

Q2. Is mail merge be a quick way to generate labels with the address for a different person
on each label or envelope.
Ans. Yes

Q3. Name two documents which is to be created for Mail Merge.

Ans. Two documents are:
1. Main document.
2. Data Source
Q4. Name two application/software which can be used to create data source.
Ans. Two application/software which can be used to create data source are:
1. Spreadsheet
2. MS-Access

Q5. The first label on the page is termed as __________

Ans. Master Label

Q6. Write three ways to activate Non Printing Characters in Writer.

Ans. Three ways to activate Non Printing Characters in Writer are :
1 Choose View > Nonprinting Characters from the Menu bar.
2. press Ctrl+F10 from the keyboard.
3. Click on the Nonprinting Characters icon on the Standard toolbar.

Q7. Can we merge the Main document and data source into a single document?
Ans. Yes

Q8. Anil is working in a company and he has to invite all his colleagues(approximately
100) on his marriage anniversary. He wants to write a personalized letter to all. Which
feature of Writer will help him to create all the letters quickly.
Ans. Mail Merge

Q9. Anju is confused between the two terms ie Data Source and Main document. Help her
to understand the difference between them.
Ans. Main Document contains the common/same data that needs to send to all the
recipients.
Data Source contains all the variable/different data in all the documents.

Q10. What are the three main steps involved in Mail Merge process?
Ans. The three main steps involved in Mail Merge process are :
1 Create the Main document.
2. Create the Data source.
3. Merging of Main document with Data source.

Q11. Write two advantages and two disadvantages of Mail Merge.

Ans. Two advantages of Mail Merge are : (Any two)
1 One one letter to be created and the others will automatically generated.
2. Same Data Source can be used with different Main Document.
3. Only one letter(Main document) to be checked for errors.
Two disadvantages of Mail Merge are :
1 Data Source to be kept updated.
2. If there is a mistake in Main document then all the merged documents will have that
error.

Q12. Which option of Writer will you use to create more than 50 letters in which the
contents inside is common and name, addresses are different?
Ans. Mail Merge

Fill in the blanks:

1 ______________________ is a feature on word processing software that help users to
create personalized letters, greeting cards with different names and addresses stored in a
database.
Ans:Mail Merge
2. _____________ and _____________________ applications of OpenOffice.org are
involved in Mail Merge.
Ans:Writer , Spreadsheet
3. List that contain name, addresses etc which changes in every document is called
_________.
Ans:Data Source
4. Merged document in Writer is the Combination of ______________ and
____________________.
Ans:Main Document , Data Source
5. _______________ and ___________________ are the main components of Mail Merge.
Ans:Main Document , Data Source
6. Document that contain the common/same data is called ______________.
Ans:Main Document

Q1. What is style? /Define style. What are the advantages of using style? Explain
different styles in open office writer. (any 2)
Answer:
Definition: A style is a set of formats that you can apply to selected pages, text, frames, and
other elements in your document to quickly change their appearance.
Advantages:
1. Styles help improve consistency in a document.
2. They also make major formatting changes easy.
Different types of styles:
1.Page styles include margins, headers and footers, borders and backgrounds. In Calc, page
styles also include the sequence for printing sheets.
2. Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment,
tab stops, line spacing, and borders, and can include character formatting.
3. Character styles affect selected text within a paragraph, such as the font and size of text,
or bold and italic formats.
4. Frame styles are used to format graphic and text frames, including wrapping type,
borders, backgrounds, and columns.
5. Numbering styles apply similar alignment, numbering or bullet characters, and fonts to
numbered or bulleted lists.
6. Cell styles include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
7. Graphics styles in drawings and presentations include line, area, shadowing,
transparency, font, connectors, dimensions, and other attributes.
8. Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

Q2. How to load styles from template/ other document?

Answer:
For instance, You can copy styles by loading them from a template or another document:
1. Open the document you want to copy styles into.
2. In the Styles and Formatting window, long-click on the arrow next to the New Style from
Selection icon, and then click on Load Styles.
3. On the Load Styles dialog (Figure 1.4), find and select the template you want to copy
styles from.
4. Select the categories of styles to be copied. Select Overwrite if you want the styles being
copied to replace any styles of the same names in the document you are copying them into.
5. To copy the styles from another document, click the From File button to open a window
from which you can select the required document.
6. Click OK to copy the styles. You will not see any change on screen.

Q3. Explain how to create new style? Or How can we create our own styles?
Answer:
You can create a new style by copying an existing manual format. This new style applies
only to this document; it will not be saved in the template.
1. In OpenOffice Writer, open the Styles and Formatting window and choose the type of
style you want to create.
2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection icon.
4. In the Create Style dialog, type a name for the new style. Then the list shows the names
of existing custom styles of the selected type.
5. Continue by Clicking OK to save the new style.

Q4. Explain how to update a style?

Answer
To update a style from a selection in OpenOffice Writer, follow this:
1. Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (single click
and not double-click), then long-click on the arrow next to the New Style from
4. Selection icon and click on Update Style.

Q5. List any four methods of inserting images in a text document.

Answer
Drag and Drop
1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.
Insert Picture Dialog
1. Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar. On the Insert Picture dialog,
navigate to the file to be inserted, select it, and click Open.
Inserting An Image From The Clipboard
Using the clipboard, you can copy images into an Open Office document from another
Open Office document and from other programs.
Inserting An Image Using A Scanner
If a scanner is connected to your computer, Open Office can call the scanning application
and inserted the scanned item into the Open Office document as an image.
To start this procedure, click where you want the graphic to be inserted and select
Insert > Picture > Scan > Select Source.
Inserting An Image From The Gallery
To open the Gallery, click on the Gallery icon (located in the right side of the Standard
toolbar) or choose Tools > Gallery from the menu bar.
Navigate through the Gallery to find the desired picture.
To insert the picture, click and drag it from the Gallery into the Writer document. You can
also right-click on the picture and choose Insert>Copy.

Q6. Explain Image Cropping.

Answer:
To start cropping the image, right click on it and select Picture from the pop-up menu.
In the Picture dialog box, select the Crop page
In the Crop page, you can control the following parameters:
Keep scale / Keep image size
When Keep scale is selected (default), cropping the image does not change the scale of the
picture.
When Keep image size is selected, cropping produces enlargement (for positive cropping
values), shrinking (for negative cropping values), or distortion of the image so that the
image size remains constant
Left, Right, Top, and Bottom, width and height.
The image is cropped by the amount entered in these boxes.
Q7. Explain:
(a) Graphics Mode
(b) Flip vertically or horizontally
(c) Filters
(d) Transparency
Answer
Graphics Mode
You can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.
Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant
icon.
Filters is the tool used on image for giving them some kind of identity and editing. It
includes filters like Invert, Smoot,etc.
Transparent
Modify the percentage value in the Transparency box on the Picture toolbar to make the
image more transparent. This is particularly useful when creating a watermark or when
wrapping the image in the background.

Q8. What is the use of shift button in image resizing and image rotation?
Answer : Image resizing: resize with ratio (in proportion) Image rotation: To restrict the
rotation angle to some angles (eg. multiples of 15 degrees)keep the Shift key pressed while
rotating the image.

Q9. Explain following in terms of resizing image?

(a)Relative
(b)Keep ratio
Answer
In the Type page of the Picture dialog box, select the Relative option to toggle between
percentage and actual dimension.
For a scaled resizing, select the Keep ratio option. As for the Crop page, clicking on the
Original Size button restores the original image size.

Q10. Explain Grouping objects.

Answers To group drawing objects: Select one object, then hold down the Shift key and
select the others you want to include in the group. The bounding box expands to include all
the selected objects.
With the objects selected, hover the mouse pointer over one of the objects and choose
Format > Group > Group from the menu bar or right-click and choose Group > Group from
the pop-up menu.
You cannot include an embedded or linked graphic in a group with drawing objects

Q11. Explain following terms for positioning of graphic:

(a) Arrangement
(b) Alignment
(c) Anchoring
(d) Text Wrapping
Answers
Positioning of a graphic is controlled by four settings:
Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the text.
Alignment refers to the vertical or horizontal placement of a graphic in relation to the
chosen anchor point.
Anchoring refers to the reference point for the graphics. This point could be the page, or
frame where the object is, a paragraph, or even a character. An image always has an anchor
point.
Text wrapping refers to the relation of graphics to the surrounding text, which may wrap
around the graphic on one or both sides, be overprinted behind or in front of the graphic, or
treat the graphic as a separate paragraph or character.

Q12. Define template. What is the advantage of using templates?

Answers A template is a model that you use to create other documents. Templates can
contain anything that regular documents can contain, such as text, graphics, a set of styles,
and user-specific setup information such as measurement units, language, the default
printer, and toolbar and menu customization.
Advantages
1. Save time
2. Simplify document creation
3. Increase productivity

Q13. What is the difference between styles and templates?

Answers: Styles keep your formatting consistent within a document. Templates allow you
to re-use text, and keep your look and feel consistent across multiple documents.

Q14. Explain creation of template.

Answers: Creating A Template From A Document
To create a template from a document:
1. Open a new or existing document of the type you want to make into a template (text
document, spreadsheet, drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose File > Templates > Save.
4. In the New template field, type a name for the new template.
5. In the Categories list, click the category to which you want to assign the template.
6. Click OK to save the new template

Q15. Explain how to set and reset a template as default? State with reference to
OpenOffice Writer.
Answers: To set a custom template as the default:
1. From the main menu, choose File > Templates > Organize. The Template Management
dialog opens.
2. In the box on the left, select the folder containing the template that you want to set as the
default, then select the template.
3. Click the Commands button and choose Set As Default Template from the dropdown
menu. The next time that you create a document by choosing File > New, the document will
be created from this template.
Resetting the default template
To re-enable Open Office’s Default template for a document type as the default:
1. In the Template Management dialog, click any folder in the box on the left.
2. Click the Commands button and choose Reset Default Template from the dropdown
menu.
3. The next time that you create a document by choosing File > New, the document will be
created from Open Office’s Default template for that document type.

Q16. What is Table of Contents/index/TOC? Write on the basis of Digital

Documentation.
Answers:
Writer’s table of contents feature lets you build an automated table of contents from the
headings in your document.
Write the use of following with context to TOC.
E#
E
T
#
LS
LE
Answers: The E# button represents the chapter number.
The E button represents the entry text.
The T button represents a tab stop.
The # button represents the page number.
The LS button represents the start of a hyperlink. (This button doesn’t appear on the default
Structure line.)
The LE button represents the end of a hyperlink. (This button doesn’t appear on the default
Structure line.)
Each white field on the Structure line represents a blank space.

Q17. Explain Mail Merge.

Answers:
A mail merge is a way to take a letter you’ve written and send it to a whole bunch of
people.
1. Select starting document: Open a template, if you have one you want to use, or create a
new Writer document. Save the document with the appropriate name, like
mailmerge_openenrollment.ods or mailmerge_parents.odt.
2. Select document type: Select either letter or mail merge.
3. Insert Address block:Write out the text that will be going to everyone, and plan where
you want the fields.
4. Once you have the letter written out and you know what fields you need, you can delete
the specific data and insert the fields from the database instead. 5. Save the database file.
Create Salutation: You can insert personalize salutation here .
Adjust layout: Here you can rearrange the letter properly.
Edit document. To edit the contents of the document.
Personalize document: You can edit any persons document.
Save, print and send. Click on save starting document.

Q18. What are advantages of Mail Merge?

Answers:
1. It is quick and easy.
2. It saves time.
3. You can address a large number of letters without having to do it yourself as mail merge
inserts it for you.

Q19. Give examples of databases in which the Data Source can be created. State
according to Digital Documentation Unit.
Answers:
1. Spreadsheet
2. Microsoft Access
3. dBase
4. Text