Digital Documentation (Advanced) using Libre Office Writer

Libre Office Writer offers a variety of features and commands that enable you to create an
attractive and presentable document with a consistent format. Further, such documents are
easy to read, comprehend and edit by one and all.
Creating
a big report with consistent format becomes difficult when manual formatting isused. To
avoid inconsistency in formatting and reduce time and effort in formatting a document, we
use Styles in Writer by using– style formats, creating new styles, updating styles, applying
styles and using template to format the current document. A document with pictures is
always easier to understand than a text document. Pictures have a visual appeal, as our
brain responds quickly to colors’ in comparison to any other form of information. In digital
document, a picture can be a drawing, chart, photo, logo, graph or single video frame.
LibreOffice Writer provides various tools to work with images. Document with pictures,
insert and modify images in the document to make it more attractive. To give the listing of
the contents of the document, we can use the Table of Contents feature, which is based on
different types of heading styles. LibreOffice Writer also provides templates to create
professional documents

Assignment 1:How can we apply any style to a text.

Solution:
For applying any styles, such as Paragraph, Character, Frame, Page, List, Table follow the
given steps.
Step 1.
Select the text to be formatted. The selected text may be a collection of characters, words,
lines, paragraph, page, frame or table.
Step 2.
To format the selected text, choose appropriate style by clicking the button from the top of
the Styles bar.
Step 3.
A list of styles for that category appears. Double click on the desired style to apply to the
selected text.

Assignment 2: What is Fill Format Style, how it can be applied.

Solution:
This method is useful when a same style is to be applied at many places scattered in the
document. Fill Format can be used to style scattered – pages, frames, tables, lists,
paragraphs or characters. Follow the steps given below to use it.
Step 1.
Open the document to be styled.
Step 2.
Open the Styles window and select the desired style category and then desired style from
drop down list.
Step 3.
Select Fill Format button.
Step 4.
 To apply the selected style, take the mouse pointer to desired location and click. Do take
care to apply style on appropriate type of content.
Step 5.
Repeat step 4 until all the changes have been made for that style in the entire document.
Step 6.
To quit Fill Format option, click the Fill Format button again or press the Esc key

Assignment 3:Vipin wants to Insert images in his document help him for Inserting
image using Insert Image option.
Solution:
LibreOffice Writer allows to work on images by providing various tools such as using
Insert Image dialog, using Drag and Drop option, using Cut, Copy and Paste option and
lastly by Linking. A general procedure to insert an image using Insert Image dialog box, is
as follows.
Step 1.
Open the document to insert an image in LibreOffice Writer.
Step 2.
Place the cursor where you want to insert an image.
Step 3.
Select and click on Insert > Image from menu bar.
Step 4.
An Insert Image dialog box will open which will allow to choose the picture file to be
inserted.
Step 5.
Select the file and click on Open button to insert an image in document.

Assignment 4: Rohan has created a report on Environmental Pollution in

LibreOfficeWriter. Help him to add table of contents to his document with the
heading as Rohan’s Table of Contents.
Solution:
To add Table of Contents, follow the steps given below.
Step 1.
Open the document in LibreOffice Writer.
Step 2.
Select Insert > Table of Contents and Index > Table of Contents, Index or Bibliography.
The Table of Contents, Index and Bibliography dialog box will be displayed.
Step 3.
In the Type the Titles text box, type Rohan’s Table of Contents.
Step 4.
Click OK. The Table of Contents will be inserted in Rohan’s document.

Assignment 5:Kapil want to create a document with predefined formatting and want to save
that document as Template for future use help him to accomplish his task.
Solution:
Step 1.
Open the document in LibreOffice Writer whose template is to be created.
Step 2.
 From main menu bar, select File > Templates > Save. The Save As Template dialog box
will appear.
Step 3.
Type the name of the new template (T1) in Template Name text box.
Step 4.
Select the category of the template being created. Some of the categories that can be seen
in the dialog box are
My Templates, Business Correspondence, Online Business Documents
and Presentations.
Step 5.
Click and select Set as default template checkbox to make the current template as the
default template.
Step 6.
Click Save button to save the template. A template in Writer is saved with an
extension .ott.

Unit – 2
Electronic Spreadsheet (Advanced) using LibreOffice Calc
In the modern digital world, one of the most important thing is counting and calculations.
In

computers we can do the calculations on number of records spread over the long sheet
using the spreadsheet software that helps to work with numbers efficiently. It becomes easy
to visualise a huge grid of numbers when represented using charts in electronic
spreadsheet. It includes – analysing data to extract useful information for making effective
decisions. We can create multiple sheets and link the data in multiple sheets. It can be done
in two ways, one is creating reference to other sheets by using keyboard and mouse, and
other is by linking external data. LibreOffice Calc also provides the sharing feature that
allows sharing the spreadsheet for editing purpose. This saves to keep track of multiple
copies of the same spreadsheet corrected by different users. Sharing allows the users to
work on the same spreadsheet in collaboration.

Assignment 1:What is the use of Data Consolidation? Write steps to perform this
action.
Solution
Consolidate is a function used to combine information from multiple sheets of the
spreadsheet into one place to summarize the information. It is used to view and compare
variety of data in a single spreadsheet for identifying trends and relationships. Let us create
the following sheets in spreadsheet sales.
Step 1.
Add a new sheet and rename it as Consolidate.
Step 2.
Click on Data > Consolidate or use the keyboard shortcut key ALT+D, the Consolidate
dialog window will open
Step 3.
In the Function box, choose Sum function from the drop down as we want to add the data
from all the sheets.
Step 4.
Click in the Source data ranges box and then click on the worksheet ABC_Branch and
select the area to be consolidated and then click on the Add button will add the copy
reference in the consolidation ranges.
Step 5.
Click on the sheet XYZ_Branch and select the area to be consolidated and then click on
ADD will add the next consolidation range.
Step 6.
Click on the ‘+’ sign next to Options in the Consolidate dialog window to change the
settings.

‘Consolidate by’ has two options Row labels and Column labels. Check row label or
column label or both if you want to consolidate it by matching the label. If Link to source
data is checked, then it will keep on updating the data of the Consolidate sheet
automatically if there is any change made in the selected ranges

Step 7.
Click on ‘Copy results to’ and then click on any of the cell in the Consolidate sheet where
you want to copy the final result after consolidation.
Step 8.
Click on OK button. It will display the Consolidate sheet with data after consolidation

Assignment 2: What is Goal Seek? Write steps to perform this action.

Solutions
Goal Seek helps in finding out the input for the specific output. For example, if you want to
know the number of units produced to get the desired output then use Goal seek analysis
tool. Follow the following steps after creating this data to use Goal seek tool to change
marks of S.St. from 30 to desired marks.
Step 1.
Enter the values in the worksheet.
Step 2.
Write the formula in the cell (B7)where the calculation has to be used.
Step 3.
Place the cursor in the formula cell(B7), choose Tools > Goal Seek.
Step 4.
The Goal seek dialog window will appear, the Formula cell box will have the correct
formula.
Step 5.
Place the cursor on the Variable cell box and click on the cell (B6) that contains the value
to be changed.
Step 6.
Enter the desired result in the Target value box.
Step 7.
Click on OK button.

Assignment 3: What is the use of sharing of Worksheet? How can we share any
worksheet in Libre Office Calc? Write steps.
Solution:
In Libre Office Calc, one spreadsheet can be used by more than one user at a time by
sharing it. A shared spreadsheet is a same sheet that can be accessed by more than one user
and can allow them to make changes simultaneously on it. It saves the trouble of keeping
track of multiple copies of the same spreadsheet. Sharing allows working in collaboration
so that everyone can contribute, make changes and view it. Sharing a spreadsheet is just
like teamwork to work in collaboration with other users. The following are the steps to
share the spreadsheet.
Step 1.
Open a new spreadsheet and save it with some name.
Step 2.
Select and click on Tools > Share Spreadsheet from main menu bar. This will open the
Share Document dialog window which can be used to enable or disable sharing option.
Step 3.
Click on the checkbox “Share this spreadsheet with other users” to share the spreadsheet
and click on OK button. This will open the confirmation dialog window to save the
spreadsheet to activate the shared mode.
Step 4.
Click on Yes to continue.
Step 5.
Once the spreadsheet is saved, the name of the spreadsheet in the title bar will display
(shared) along with the name of the spreadsheet

Unit – 3
Database Management System using LibreOffice Base

Databases and database systems are essential parts of our life. We have been interacting
with databases since a time. Recall the process of looking for a word in a dictionary or
finding the telephone number of a friend from the telephone directory. With the
advancement in ever changing technology, computerized databases are being used to store,
manipulate, and manage the database. Today, we use databases in almost all spheres of life.
When we go to book railway tickets, to search for a book in a library, to get the salary
details, to get
the balance amount after withdrawal of money from the ATM and so on, this listcan run
into several pages. Data being stored in databases can be of varied types like text, images,
audio and video. This data is then stored and/or processed so as to get meaningful
information.

Data and Information Data:

The raw facts constitute data. The facts may be related to any person, place,
activity or things. It may be stored in the form of text, graphics, audio or video.

Information:
Information is the processed or organized form of data. If data is not correct or accurate,
the information obtained by processing such data may not be correct. For example, marks
obtained by students and their roll numbers is the data, while the report card/sheet is the
Information.

Assignment 1:Ruhi has created database name Sports Day, now she wants to create
atable in Design view help her to fulfill her task.
Solution:
Let us help Ruhi to create a table named Events using in the option Create Table in Design
view in the Sports Day database. After clicking on Design view follow the following steps
to do so.
Step 1.
Type the first field name (EventId) in the Field Name column. Press Tab key. The cursor
moves to the second column i.e. Field Type.
Step 2.
 The Field Type column contains a list box. As you click on the down arrow, it appears and
we can select the desired data type from the list box. Select the data type (Varchar).
Step 3.
Observe that certain properties appear in the Field Properties Pane as the data type is
selected. Some of the properties are Entry required, Length, Default value, Format
example. Set the desired properties for the entered field.
Step 4.
Press Tab key to move to the next column. Add any description if you want in the third
column.
Step 5.
Once the properties for the field are set, press Tab key to move to next row. Selecting data
type for field Fields entered using Creating Table in Design View
Step 6.
Enter the next field by repeating steps 1,2 and 3. Repeat the process for adding all fields in
the table.
Steps 7.
After creating the table you need to save it on the disk. To save the table click on the save
button or follow menu option File > Save As. Enter the name of table and click on OK
button.

Assignment 2:Write steps for Adding a calendar for the date field.

Solution:
Adding a calendar for the date field while filling up a form on a computer, mostly a
calendar is displayed. This is because it is easy to choose a date rather than typing it. To
add the calendar to the date field in the form, follow the steps given below:
Step 1.
Place the mouse pointer over the Date text box and press Ctrl+Click to select it.
Step 2.
Right click and select Control Properties…. option.
Step 3.
In the Properties: Date Field dialog box, scroll down for Date Format property. By default,
Standard (short) format will be displayed.
Step 4.
Click to open the list box and select Standard (long) format.
Step 5.
Scroll down further till you find the Drop Down property. By default its value will be No.
Select Yes.
Step 6.
Close the dialog box. The selected date control text box on the form changes to a list
box with an arrow being displayed in the extreme right as.

Assignment 3:Define Report. Write steps to create a report.

Solution:
A report is another useful feature of a database management system. We have seen that the
records that have been extracted using a query are displayed in a simple row and column
format. Instead, using a report we can present the retrieved data in an attractive and
customized manner. We can create a report based on a table or a query or both. Let us
create a report using the table Events from the Sports Day database. Follow the following
steps to create a report.
Step 1.
In the LibreOffice Base User Interface, click on the Reports icon in the Database Pane.
Step 2.
From the Tasks Pane, click Use Wizard to Create Report… option.
Step 3.
The Report wizard along with two other windows will be displayed. One of the window is
Report Builder window and the other is Add Field dialog box. We will confine our study to
the wizard.
Step 4.
The first step of wizard is to select the table and the corresponding fields that we want to
display in our report. From the Tables or Queries list box, select the table Events.
Step 5.
All the fields of the Events table will be listed in the Available Fields list box. Click >>
button to shift all the fields to Fields in report list box.
Step 6.
Click on the Next button. The next step is to label the fields.
Step 7.
Click on the Next button.
Step 8.
The fourth step is to set the Sort options. If the data to be displayed in the report has to be
sorted in either ascending or descending order of a particular field, specify the field and
sorting order in this step.
Step 9.
Click on the Next button to move on to the next step in which the layout of the report will
be selected.
Step 10.
Out of various Layout options given, choose the desired layout, say Tabular and also the
layout of headers and footers (Default). You may also choose the orientation option
Landscape or Portrait in this step.
Step 11.
Click on the Next button to move to last step. Type the name of thereport as EventsReport.
Step 12.
Click on Finish button to display the report.