Basic Concepts of Computer :: 3

A computer system (fig.1.1) consists of mainly four basic

units; namely input unit, storage unit, central processing
unit and output unit. Central Processing unit further includes
Arithmetic logic unit and control unit, as shown in
Figure 1.2.

A computer performs five major operations or functions

irrespective of its size and make. These are

 it accepts data or instructions as input,

 it stores data and instruction
 it processes data as per the instructions,
 it controls all operations inside a computer, and
 it gives results in the form of output.

1.4.1 Functional Units:

a. Input Unit: This unit is used for entering data and
programs into the computer system by the user for
processing.
––––

Dotted lines (– – – –) indicate

flow of instruction solid lines
(–––––) indicate flow of data
Fig. 1.2: Basic computer Organization

b. Storage Unit: The storage unit is used for storing data

and instructions before and after processing.
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c. Output Unit: The output unit is used for storing the

result as output produced by the computer after
processing.

d. Processing: The task of performing operations like

arithmetic and logical operations is called processing.
The Central Processing Unit (CPU) takes data and
instructions from the storage unit and makes all sorts of
calculations based on the instructions given and the type
of data provided. It is then sent back to the storage unit.
CPU includes Arithmetic logic unit (ALU) and control unit
(CU)

 Arithmetic Logic Unit: All calculations and

comparisons, based on the instructions provided, are
carried out within the ALU. It performs arithmetic
functions like addition, subtraction, multiplication,
division and also logical operations like greater than,
less than and equal to etc.

 Control Unit: Controlling of all operations like input,

processing and output are performed by control unit.
It takes care of step by step processing of all operations
inside the computer.

1.4.2 Memory
Computer’s memory can be classified into two types; primary
memory and secondary memory

a. Primary Memory can be further classified as RAM and

ROM.

 RAM or Random Access Memory is the unit in a

computer system. It is the place in a computer where
the operating system, application programs and the
data in current use are kept temporarily so that they
can be accessed by the computer’s processor. It is
said to be ‘volatile’ since its contents are accessible
only as long as the computer is on. The contents of
RAM are no more available once the computer is
turned off.
 Basic Concepts of Computer :: 5

ROM or Read Only Memory is a special type of memory

which can only be read and contents of which are not
lost even when the computer is switched off. It typically
contains manufacturer’s instructions. Among other
things, ROM also stores an initial program called the
‘bootstrap loader’ whose function is to start the
operation of computer system once the power is turned
on.

b. Secondary Memory

RAM is volatile memory having a limited storage capacity.

Secondary/auxiliary memory is storage other than the
RAM. These include devices that are peripheral and are
connected and controlled by the computer to enable
permanent storage of programs and data.
Secondary storage devices are of two types; magnetic and
optical. Magnetic devices include hard disks and optical
storage devices are CDs, DVDs, Pen drive, Zip drive etc.

 Hard Disk

Fig. 1.3: Hard Disk

Hard disks are made up of rigid material and are usually

a stack of metal disks sealed in a box. The hard disk and
the hard disk drive exist together as a unit and is a
permanent part of the computer where data and programs
are saved. These disks have storage capacities ranging
from 1GB to 80 GB and more. Hard disks are rewritable.
6 :: Computer and Office Applications

 Compact Disk

Compact Disk (CD) is portable disk having data storage

capacity between 650-700 MB. It can hold large amount
of information such as music, full-motion videos, and
text etc. CDs can be either read only or read write type.

 Digital Video Disk

Digital Video Disk (DVD) is similar to a CD but has larger

storage capacity and enormous clarity. Depending upon
the disk type it can store several Gigabytes of data. DVDs
are primarily used to store music or movies and can be
played back on your television or the computer too. These
are not rewritable.

1.4.3 Input / Output Devices:

These devices are used to enter information and instructions
into a computer for storage or processing and to deliver the
processed data to a user. Input/Output devices are required
for users to communicate with the computer. In simple terms,
input devices bring information INTO the computer and
output devices bring information OUT of a computer system.
These input/output devices are also known as peripherals
since they surround the CPU and memory of a computer
system.

a) Input Devices

An input device is any device that provides input to a

computer. There are many input devices, but the two
most common ones are a keyboard and mouse. Every
key you press on the keyboard and every movement or
click you make with the mouse sends a specific input
signal to the computer.

 Keyboard: The keyboard is very much like a standard

typewriter keyboard with a few additional keys. The basic
QWERTY layout of characters is maintained to make it
easy to use the system. The additional keys are included
to perform certain special functions. These are known
as function keys that vary in number from keyboard to
keyboard. (see fig. 1.4)
 Basic Concepts of Computer :: 7

Alphanumeric Keypad/
Special-function Keys Function Keys
Cursor Movement
Keys

Numeric Keypad

Fig. 1.4: Keyboard

 Mouse: A device that controls the movement of the cursor

or pointer on a display screen. A mouse is a small object
you can roll along a hard and flat surface (Fig. 1.5). Its
name is derived from its shape, which looks a bit like a
mouse. As you move the mouse, the pointer on the display
screen moves in the same direction.

Fig. 1.5: Mouse

 Trackball: A trackball is an input device used to enter

motion data into computers or other electronic devices.
It serves the same purpose as a mouse, but is designed
with a moveable ball on the top, which can be rolled in
any direction.
 Touchpad: A touch pad is a device for pointing (controlling
input positioning) on a computer display screen. It is an
alternative to the mouse. Originally incorporated in laptop
computers, touch pads are also being made for use with
desktop computers. A touch pad works by sensing the
user’s finger movement and downward pressure.
 Touch Screen: It allows the user to operate/make
selections by simply touching the display screen. A display
8 :: Computer and Office Applications

screen that is sensitive to the touch of a finger or stylus.

Widely used on ATM machines, retail point-of-sale
terminals, car navigation systems, medical monitors and
industrial control panels.
 Light Pen: Light pen is an input device that utilizes a
light-sensitive detector to select objects on a display
screen. (Fig. 1.6)

Fig. 1.6 Light Pen

 Magnetic ink character recognition (MICR): MICR can

identify character printed with a special ink that contains
particles of magnetic material. This device particularly
finds applications in banking industry.

 Optical mark recognition (OMR): Optical mark

recognition, also called mark sense reader is a technology
where an OMR device senses the presence or absence of
a mark, such as pencil mark. OMR is widely used in
tests such as aptitude test.
 Bar code reader: Bar-code readers are photoelectric
scanners that read the bar codes or vertical zebra strips
marks, printed on product containers. These devices are
generally used in super markets, bookshops etc.

 Scanner: Scanner is an input device that can read text

or illustration printed on paper and translates the
information into a form that the computer can use. A
scanner works by digitizing an image. (Fig. 1.7)
 Basic Concepts of Computer :: 9

Fig. 1.7 Scanner

b. Output Devices:
Output device receives information from the CPU and
presents it to the user in the desired from. The processed
data, stored in the memory of the computer is sent to the
output unit, which then converts it into a form that can
be understood by the user. The output is usually
produced in one of the two ways – on the display device,
or on paper (hard copy).

 Monitor: is often used synonymously with “computer

screen” or “display.” Monitor is an output device that
resembles the television screen (fig. 1.8). It may use a
Cathode Ray Tube (CRT) to display information. The
monitor is associated with a keyboard for manual input
of characters and displays the information as it is keyed
in. It also displays the program or application output.
Like the television, monitors are also available in different
sizes.

Fig. 1.8: Monitor

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 Printer: Printers are used to produce paper (commonly

known as hardcopy) output. Based on the technology
used, they can be classified as Impact or Non-impact
printers.

Impact printers use the typewriting printing mechanism

wherein a hammer strikes the paper through a ribbon in
order to produce output. Dot-matrix and Character
printers fall under this category.
Non-impact printers do not touch the paper while
printing. They use chemical, heat or electrical signals to
etch the symbols on paper. Inkjet, Deskjet, Laser, Thermal
printers fall under this category of printers.

 Plotter: Plotters are used to print graphical output on

paper. It interprets computer commands and makes line
drawings on paper using multicoloured automated pens.
It is capable of producing graphs, drawings, charts, maps
etc. (Fig. 1.9)

Fig. 1.9 Plotter

 Facsimile (FAX): Facsimile machine, a device that can

send or receive pictures and text over a telephone line.
Fax machines work by digitizing an image.

 Sound cards and Speaker(s): An expansion board that

enables a computer to manipulate and output sounds.
Sound cards are necessary for nearly all CD-ROMs and
have become commonplace on modern personal
computers. Sound cards enable the computer to output
sound through speakers connected to the board, to record
sound input from a microphone connected to the
computer, and manipulate sound stored on a disk.