Assignment-2

Ahmed Ibrahim Ramadan

Sec : 1
1) As you are Johnson, Director of the Engineering Department at the Union
Technology Company. Write an email to the department employees regarding
tomorrow's agenda, which includes sales statistics for the first quarter and sales
forecasts for the second quarter of 2020, please confirm attendance
From : [email protected]
To : [email protected]
CC : [email protected]
Subject : Tomorrow’s agenda
Dear Sirs ,
I want you to bring sales statistics for the first quarter and sales forecasts for the
second quarter of 2020 so we can discuss them at tomorrow’s meeting .
Regards,
Johnson,
Director of the Engineering Department at the Union Technology Company.

2) Considering that you are John the Technical Office Engineer in the General
Contracting Company. Write an email to your fellow site engineer, including the
project's design drawings, which are 5 drawing sheets, do not forget to make sure
that he must send his note, if any, as soon as possible.

From : [email protected]
To : [email protected]
RR : [email protected]
Subject : Project’s design drawings
Dear Sirs ,
Attached to this email are project’s design drawings, which are 5 drawing sheets,
Please send me any note if there is any modification as soon as possible .
Regards,
John,
 The Technical Office Engineer in the General Contracting Company.

3) Why do so many people depend on e-mails for their daily work? Mention the
structure of an email?

-E-mail has become ubiquitous in which many people live and use it quickly and
quickly.
-Most people are clearly accustomed to email, people are not very well known,
when they begin to understand the functions of email.
-In a business environment, about 100 emails are received per day, these items
should be ready.

4) Define the following abbreviations in writing an e-mail {CC, BCC, RR},

indicating the difference between them?

CC : you do not require a response , you just want them to know (FYI).
BCC : Used when you want other people to receive the message , but you don’t want
the other
Recipients to know they got it.
RR : A read receipt is an email notification delivered when a recipient opens an email
you send
.
5) choose the correct answer
1- when writing an email it should use the rule of
a) One thing b) Multiple c) Hard Thing d) Soft Thing
thing
2- Any email must contain a subject , message content , signature and
a) Introduction b) Salutation c) Conclusion d) Tone
3- ‘’To whom it may concern ‘’This greeting is written for …..
a) Colleagues b) Person you c) A person you d) A Person
know don't know you know
well
4- To salute several recipients, it can be used.
a) To whom it b) Dear Sir c) Good d) None
may concern morning
5- With the new email contacts, it should follow the heights level of ……….
a) Formatting b) Formality c) Language d) Tone
6- An appropriate and acceptable closing in in all types of e-mails
a) Sincerely b) Regards c) Thank you d) Thanks
7- You should always receive emails from the people you know no later than
a) 24 hr b) 36 hr c) 48 hr d) 240 hr
8- The read receipt feature can only be used in the …….
a) Emotional b) time c) Formal d) Daily
messages sensitive message message
message
9- In the event that there are secret persons among the recipients, they are placed in
a) To b) CC c) BCC d) From
10- You can send emails at any time whenever you want, even if you are emotionally
charged
a) True b) False
11- Any email should be modified before forwarding it to others
a) True b) False
12- If you send an email that turns out to be a hoax, have the patience to send an
apology follow-up email to anyone you send misinformation to.
a) True b) False
13- There is nothing wrong with sending or forwarding private e-mails without
referring to the owners.
a) True b) False
14- Attachments can be sent via e-mail without a body text and only with the subject
a) True b) False
15- It is better to spread multiple attachments over several emails rather than attaching
them all to one email.
a) True b) False
16- It is possible to refrain from closing and being satisfied with your signature, only if
there is a good relationship between you and the addressee
a) True b) False
17- It is preferable to use questions and exclamatory sentences in professional e-mails
a) True b) False
18- Courtesy in the e-mail is important and makes things easier
a) True b) False
19- Email typing in all caps reflects yelling emphasis and not acceptable
a) True b) False
20- Typing in all lower case is unprofessional in email writing.
a) True b) False
21- Patterned backgrounds are used to demonstrate professionalism in writing e-mail.
a) True b) False
22- In writing e-mails, fancy and colored fonts should be used
a) True b) False
23- An email can be sent without an subject as long as it contains a Salutation, message
content, closing, and signature file
a) True b) False
24- Type unto others how you like to them to type unto you
a) True b) False
25- When writing the email one should let go of emotion, be serious
a) True b) False