Dilg Charter 1st Edition 2024 1

DIL
DEPARTMENT
DEPARTMENT OF
Of THE INTERIOR
INTERIOR AND LOCAL GOVERNMENT
GOVERNMENT
CITIZEN'S
CITIZEN'S CHARTER
CHARTER HANDBOOK
HANDBOOK
2024
2024 (1st
(1st Edition)
Edition)
Ang DILG ay Matino, Mahusay at Maaasahan

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Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
CITIZEN’S CHARTER HANDBOOK

2024 (1st Edition)
DILG REGION XIII (CARAGA)

Purok 1-A, Doongan, Butuan City
Table of Contents
AGENCY PROFILE ....................................................................................................................................4

I. MANDATE ..................................................................................................................................... 4
II. MISSION ....................................................................................................................................... 4
III. VISION ......................................................................................................................................... 4
IV. DILG SHARED VALUES................................................................................................................. 4
V. SERVICE PLEDGE .......................................................................................................................... 4
DILG SERVICES ........................................................................................................................................ 5
I. EXTERNAL SERVICES .................................................................................................................... 6
1. Issuance of Certificate for Foreign Travel Authority of Local Government

Officials and Employees ........................................................................................................... 7
2. Request for the Issuance of Certification of Compliance to Full Disclosure
Policy (FDP) ............................................................................................................................. 11
3. Request for the Issuance of Department Authority to LGUs to Purchase
Vehicle ..................................................................................................................................... 15
4. Request for the Issuance of Certification and Certificate of Accreditation to
Civil Society Organizations .................................................................................................... 18
5. Issuance of Department Authorization to Utilize Confidential Funds of LGU ..................... 23
6. Provision of DILG-Administered Package of Assistance to the Former
Rebels (FRs) and Former Violent Extremists (FVEs) under the Enhanced
Comprehensive Local Integration Program (ECLIP) ............................................................. 26
7. Processing of Barangay Officials’ Death and Burial Assistance (BODBA) ......................... 31
8. Request for Certification for Service Rendered by Local/Barangay Official
for Application for CSC Eligibility .......................................................................................... 36
9. Request for Technical Assistance (Resource Person).......................................................... 39
10. Rendition of Legal Opinion ..................................................................................................... 41
11. Implementation of Decisions/Orders/Resolutions of the Ombudsman,
Sandiganbayan, COMELEC, etc ............................................................................................. 45
12. Provision/ Preparation of Position Papers/Comments on Congressional
Measures.................................................................................................................................. 48
13. Recruitment, Selection and Promotion for 1st and 2nd Level Positions ................................ 51
14. Provision of Public Assistance and Handling of Complaints ............................................... 56
15. A) Disposal of Properties Thru Donation and Transfer Without Cost .................................. 59
15. B) Disposal of Properties Thru Public Bidding...................................................................... 61
16. Request for the Issuance of Certificate of Incumbency of Local Officials ........................... 64
17. Request for Plans and/or Status Reports on DILG Priority Programs and
Projects .................................................................................................................................. 66
II. INTERNAL SERVICES ................................................................................................................. 71
1. Leave Application .................................................................................................................. 72

2. Request for Authority to Travel Abroad ............................................................................... 73
3. Request for Certification and Records on Personnel Matters ............................................ 77
4. Request for Release of Equipment ....................................................................................... 79
2
5. Request for Vehicular Support Service for DILG Officials and Employees ....................... 80
6. Review of MOA/ MOU/ Contract/ Department Issuances/ Presidential
Issuances ............................................................................................................................... 82
7. Procurement, Inspection, Acceptance, and Issuance of Goods and Service .................... 87
8. Processing and Payment of Claims...................................................................................... 107
9. Transfer of Funds .................................................................................................................. 161
10. Provision of Internal Audit Services ..................................................................................... 166
3
AGENCY PROFILE
I. Mandate
To promote peace and order, ensure public safety and further strengthen local
government capability aimed towards the effective delivery of basic services to the
citizenry.
II. Mission
The Department shall ensure peace and order, public safety and security, uphold
excellence in local governance, and enable resilient and inclusive communities.
III. Vision
A highly trusted Department and Partner in nurturing local governments and sustaining
peaceful, safe, progressive, resilient, and inclusive communities towards a comfortable
and secure life for Filipinos by 2040.
IV. DILG Shared Values
Ang DILG ay Matino, Mahusay at Maaasahan.
V. Service Pledge
We at the DILG guided by our core values of Integrity, Commitment, Teamwork and
Responsiveness, commit to formulate sound policies on strengthening local government
capacities, performing oversight functions over Local Government Units (LGUs), and
providing rewards and incentives.
We pledge to provide effective technical and administrative services facilitated by

dedicated and professional corps of civil servants to promote excellence in local
governance, particularly in the following key areas:
o Peace and Order

o Business-Friendliness and Competitiveness
o Environment-Protection and Climate Change Adaptation
o Socially Protective and Safe Communities
o Transparency and Accountability.
We commit to attend to clients who are within the premises of the office prior to the end
of official working hours and during lunch break.
We commit to consistently demonstrate a “Matino, Mahusay at Maaasahang Kagawaran

para sa Mapagkalinga at Maunlad na Pamahalaang Lokal”.
4
DILG SERVICES
5
I. External Services
6
1. Issuance of Certificate for Foreign Travel Authority of Local Government
Officials and Employees
Sections 47 and 96 of the Local Government Code of 1991 provide the approving authority
for leave of absence and permission to leave the station of local government officials and
employees. Further, Section 10, of OP Executive Order No. 77 dated March 15, 2019,
provides that the Secretary of DILG shall approve the request of local government officials
and employees for an authority to travel abroad. Further, to streamline the procedures in the
disposition of requests of local government personnel to travel abroad and to promote
administrative efficiency in the performance or delivery of functions and services, the
Department thru the BLGS established the FTA On-Line System Application. Lastly, adopting
the new normal, the Department's Data Management System received request for authority
to travel of local government officials and employees.
Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

Offices; DILG Field Offices
Classification Complex Transaction
Type of Transaction G2C - Government to Citizens
Who May Avail Local Government Employees, Local Government Elective Officials
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Accomplished Citizen's Charter Request
Form and apply request for an authority
to travel to the FTA On-Line System at
www.fta.dilg.gov.ph, or, if the portal is
not accessible, the applicant may file to
the following modality:
DILG Field Office/ DILG official website
a. DMS (Data Management System)
through DILG Regional Office
concerned, or
b. Email to be provided by the DILG

Field Offices concerned
For Study and Non-Study Trip
2. Endorsement from:
a. The Local Chief Executive (if applicant is

a Component and Municipal Mayor, Vice
Governor, Vice Mayor, Punong LGU
Barangay and LG Employees)
b. The Vice Governor/Vice Mayor (if

applicant is a Sangguniang
Panlalawigan Member, Sangguniang
Panlungsod and Sangguniang Bayan
7
and Sangguniang employee, as the case
may be)
c. The Punong Barangay (Sangguniang

Barangay Member
3. Invitation Letter from the host country or
Sponsoring Agency
sponsoring agency
4. Acceptance Letter from CHED, TESDA,
Organizer/ Donor/ Agencies
LGA, organizer or donor, as applicable
(for study trip only)
5. Duly notarized affidavit stating the
presence or absence of administrative
LGU
charge or criminal case filed against the
applicant, or Oath of Undertaking, if the
applicant has a pending case
6. Clearance from money and property
LGU
accountabilities
7. Copy or draft of the Memorandum of
Agreement, or Memorandum of
Understanding, (Attendance to an event
Requesting Party
that promotes LG Technical Exchange
and Cooperation or Sister-City/Town
Twinning relations)
For Personal Trip of Governors, Mayors of Highly Urbanized Cities and Independent
Component Cities
1. Duly accomplished Application Form for LGU
Leave of Absence
charge or criminal case filed against the LGU
3. Clearance from Money and Property LGU
Accountabilities
4. Medical certificate (for medical reasons) LGU
Other Elected Officials and LGU Department Heads when the trip exceeds three (3)
calendar months
2. Approved Leave of Absence LGU
charge or criminal case filed against the LGU
4. Clearance from Money and Property
LGU
Accountabilities
5. Medical certificate (for medical reasons) LGU
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v /
FEES
TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTION
BE TIME RESPONSIBLE
PAID
1. Submit an 1.1 Receive and review None FO: 1 Working C/MLGOO/ Provincial
Stat. I – Mariz A.
accomplished the correctness and Day Piedad
Citizens Charter completeness of the Regional Office
Request Form and documents. Personel
apply request for 1.1.1 Act on the request of None PO: 1 Working LGOO V April
authority to travel to Component City Mayors, Day Fritz V. Aliguay
the FTA On-Line Municipal Mayors, Vice
System at Governors, Vice Mayors, RO: 5 Working
www.fta.dilg.gov.ph, Sanggunian Members, Days LGOO V Dustin
or, if the portal is not Punong Barangays, B. Albos"
accessible, the Sangguniang Barangay or
applicant may file to Members, SK Regional Focal
the following Chairpersons and RO: 1 Working Person
modality: Members, Barangay Day
Appointive Officials, LG
a. DMS (Data Department Heads and
Management below, on OFFICIAL TRIP;
System) through the or
DILG Regional 1.1.2 Receive and evaluate None
Office concerned, or requests of: (a) Official and
unofficial (or personal) trips
b. Email to be provided of Governor, HUC and ICC
by the DILG Field Mayor, Mayor of Pateros,
Offices concerned. (b) Unofficial trips of all
officials (regardless of the
position) when the period of
travel extends to more than
3 months or during the
period of emergency or
crisis
1.2.1. Receive, evaluate, None 1 Working Central Office
and submit Day, Action Officer
recommendations to the 7 Hours,
Division Chief, for review 30 Minutes
for request of the following:
(a) Official and unofficial
trips of the Governor, HUC
and ICC Mayor, Mayor of
Pateros, (b) Unofficial trips
of all officials (regardless of
the position) when the
period of travel extends to
more than 3 months or
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FEES
BE TIME RESPONSIBLE
PAID
during the period of
emergency or crisis
1.2.2. Review the action None Division Chief
and/or give comment/
recommendation, and RAY GREGORY
forward the same to the JARANILLA
Office of the Director, LGMED CHIEF
BLGS.
1.2.3. Recommend and None BLGS Director
forward the Action to the
Office of the
Undersecretary/Office of
the Secretary for approval
or denial of the request.
1.3. Approve the action None 2 Working SILG or USLG
document. Days
Note: (Barangay Level-

USBA)/(LGU Level-SILG)
1.4. BLGS forwards the None 15 Minutes Designated
approved action document Records
(approval/denial) to CRS Custodian
for release to the
concerned RO. (Region/Central
Office)
2. Receive the 2.1. Release the approved None 15 Minutes C/MLGOO/
Certificate or denial Certificate or denial Provincial
letter and letter to the requesting Officer
accomplish the CSS party and facilitate the
Form. filling up of the CSS
Form.
7 Working
TOTAL None
Days
Note:
For clients from LGUs in NCR and HUCs and ICCs in other regions, please note that agency actions
to be done at the "Provincial Office" shall be assumed by the concerned Regional Office (as
applicable).
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2. Request for the Issuance of Certification of Compliance to Full Disclosure
Policy (FDP)
Full Disclosure Policy is one of the efforts of the Department that promotes values of
transparency and accountability among LGUs. The FDP requires all levels of local
governments to fully disclose particular financial transactions through posting in three
conspicuous places and in the Portal. The Certificate of Compliance with the FDP is issued
to all requesting eligible LGUs intending to avail loans or to access other national program
windows, or for any other purpose. These Certifications shall be issued by the DILG Central
Office provided that all requirements are met by the requesting LGU.

Classification Highly Technical Transaction
Type of Transaction G2G - Government to Government
Who May Avail All Local Government Units (LGU)

DILG Field Offices
Form.
2. Letter Request of Local Chief Executive
LGU
stating the purpose
FEES
BE TIME RESPONSIBLE
PAID
1. Client submits 1.1.1. Focal Persons None 30 Minutes Provincial/HUC/ICC/
accomplished Provincial/ HUC/ ICC/ C/MLGOO Focal
Citizens C/MLGOO receive Persons
Charter documents.
Request 1.1.2. Conduct validation, None 4 Working CSO
Form and and confirm the Days, Representative
letter request completeness and 7 Hours, 30
to the appropriateness of the Minutes
City/Municipal posted financial
Local documents in the 3
Government conspicuous places with
Operations the representation of
Officer or CSO Representative.
Provincial 1.1.3. If found complete None 1 Working Day CSO
Focal Person and appropriate, prepare Representative
Compliance Certificate,
attested by CSO
Representative, and
transmittal letter to be
forwarded to: PO/RO.
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FEES
BE TIME RESPONSIBLE
PAID
If not complete, prepare a

letter reply to requesting
LGU informing lacking
documents with an
attached Checklist of FDP
financial documents.
1.2. Receive, record, None 3 Working Provincial Office
review and endorse to CO Days Focal
the request for FDP Person
Compliance Certificate. Regional Office:
Stat. I Mariz A.
Piedad
1.3.1. Check, validate and None 10 Minutes CO: PD Section
confirm the completeness Chief & Division
and appropriateness of Chief
the posted FDP financial RO: Administrative
documents in the portal. Officer IV
1.3.2. Prepare the FDP None - -

Compliance Certification
and transmittal letter, for
consideration and
signature of the Director
or duly authorized official.
1.3.3. If not complete None 4 Working BLGS process

prepare a letter to Days, owner
requesting LGU, copy 7 Hours, 30
furnished, concerned Minutes BLGS Director
Regional Office.
1.3.4. DILG Regional None - -
Office, to inform the
concerned LGU of the
lacking documents, for
appropriate action.
1.4. Releasing Officer None 30 Minutes Records
to forward to DILG Custodian/BLGS
Central Records Section Process Owner
the signed action
document.
2. Receive the FDP 2.1. Release the None 1 Working Day Field Officer/Focal
Certificate and approved FDP Person
accomplish the Certification with
Customer transmittal letter to the
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FEES
BE TIME RESPONSIBLE
PAID
Satisfaction requesting client and
Feedback Form facilitate the filling up of
the CSS Form.
18 Working
TOTAL None
Days
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3. Request for the Issuance of Department Authority to LGUs to Purchase Vehicle
To review, assess, and ensure that the submitted documentary requirements for the
acquisition of government motor vehicles of LGUs are in compliance with DILG Memorandum
Circular 2022-105, dated August 23, 2022, and DBM Budget Circular 2022-1 dated February
11, 2022, and that all purchases shall be subject to pertinent budgeting, procurement,
accounting and auditing rules and regulations.

Who May Avail All Local Government Units (LGU)

Form
2. Indorsement from DILG Provincial/HUC Indorsement from DILG Provincial/HUC
Director C/MLGOO Director C/MLGOO
3. Letter Request of Local Chief Executive
stating the purpose
A. Purpose and Deployment
B. No. of units to be purchased LGU Office of the Local Chief Executive
C. Type of vehicles and specifications:
o no. of cylinders, fuel and engine

displacement
4. Certificate of Availability of Funds from
Local Accountant, or the Head of the
Accounting Unit, or in case of his/her
absence, the Local Treasurer or Budget LGU Office of the Local Accountant/ Treasurer
Officer (with the date of issuance, fund or Budget Officer
source and the appropriated amount),
issued 6 months prior to the request of
vehicle
5. Certified true copy of an Ordinance
approving such purchase (i.e., first two
and last pages of the said Ordinance and
the page indicating the appropriated
amount, per vehicle, to be purchased, LGU Office of the Sanggunian
and reflecting the name of office the
budget was appropriated), and current
Sanggunian Resolution on fund
utilization in case of trust funds such as,
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unexpended DRRM fund balances from
the previous year(s), and funds
transferred/donated to the requesting-
LGU from higher-level LGUs,
government corporations, etc.;
6. Updated (current calendar year)
inventory/accounting of all existing motor
vehicles showing their
status/conditions/worthiness (e.g., good, LGU General Services Office or alike
fair, repairable or unserviceable) duly
certified by the LGU’s Property/Supply
Officer/Accountable officer.
FEES
BE TIME RESPONSIBLE
PAID
1. Accomplish and 1.1. Receive, record, None 3 Working Records Officer
submit the conduct an initial Days HUC Staff
Citizens Charter evaluation of the request, Field Officer
Service Request and endorse to:
Form (CCSRF)
along with the - Regional Office
letter request and (requests from
other required ICCs, HUCs,
documentary Provinces)
requirements.
- Provincial Office
(requests from
Component Cities,
Municipalities and
Barangay)
1.2.1. Receive and route None Receiving Officer
the request to the
concerned Office/Action
Officer for review.
1.2.2. Review the None 3 Working PO Action Officer
endorsed request for Days
completeness and
appropriateness.
1.2.3. Prepare None Provincial Director

endorsement signed by
PD and transmit to RO
Certificate.
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FEES
BE TIME RESPONSIBLE
PAID
1.3. Receive and conduct None LGOO V Naomi O. Oliva,
appropriate action (RO Stat. I Mariz A. Piedad
(Regional Focal Person),
Level) Action Officer,Maria Loisella
Luceno (RO Director)
1.3.1. Receive and route None - -
the request to the
Officer for review.
1.3.2 Receive and route None
the request to the
Officer for review. LGOO V
Naomi O.
Prepare: Oliva
a. Endorsement to Central Office:

CO (requests 3 Working
from ICCs, HUCs, Days Action Officer
Provinces)
b. Department Regional Regional

Authority to Office: Director
Purchase Motor 7 Working
Vehicle (requests Days
from Component
Cities,
Municipalities
and Barangay)
1.4. Receiving and None Central Office: -

conduct of appropriate 6
action (CO Level). Working Days
1.4.1. Receive and route None
the request to the
Officer for review.
1.4.2. Action Officer None
review the endorsed
request for completeness
and appropriateness.
1.4.3. Prepare None
Department Authority to
Purchase Motor Vehicle
and forward authority to
USLG for approval.
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FEES
BE TIME RESPONSIBLE
PAID
1.5. Review and approved None Central Office: USLG or
the Authority to Purchase 2 Designated
Motor Vehicle Working Days Officer-In-Charge
1.6. Release the None Central Office: Process
approved Authority to 1 Owner/Assigned
Purchase Motor Vehicle hour Action Officer,
or Letter reply to Releasing
RO through the CRS Officer
2. Receive the 2.1. Conduct the None Regional/ Field C/MLGOO/
Authority and Customer Satisfaction Office: 1 hour Provincial
accomplish the Survey prior to the release Officer
Customer of the Authority to
Satisfaction Purchase Motor Vehicle.
Feedback Form
3. Receive status 3.1. Notify employee on None Regional/ Field RO: Designated
and/or copy of the status of leave Office: 1 hour Leave Officer
leave application application and/or provide P/CO: Leave Card
as approved/ copy of acted upon leave Custodian
disapproved and application.
accomplish the LGOO V Naomi O.
Customer Oliva
Satisfaction Stat. I Mariz A.
Survey Form. Piedad
17 Working
Days,
1 Hour if CO
approval;
TOTAL None
13 Working
Days,
1 Hour if RO
approval
Note:
For steps 1.1 to 1.4, if the submitted documents are incomplete, prepare letter reply informing the
LGU of the lacking documents.
This service is qualified for Multi-Stage Processing.
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4. Request for the Issuance of Certification and Certificate of Accreditation to Civil
Society Organizations
Guided by DILG Memorandum Circular No. 2022-005 in building a long-term foundation of

good governance, it is important to develop and strengthen collaborative relationship
between the government and civil society, as such, DILG has opened spaces for CSOs to
co-implement its programs and projects, specifically, in planning, implementation, monitoring
and evaluation of initiated programs and project through this service.

Who May Avail Non-Governmental Organization and Civil Society Organizations

Requirements for those to be engaged in a volunteer capacity (Sec. 6.3.1 of DILG MC 2022-
005):
Form
2. Application Form (Annex A of DILG MC
2022-005)
3. Letter of Intent to apply for Accreditation DILG Field Office/ DILG official website
4. Certification Under Oath stating the
following;
a. That the individual filing the

application and whose name and
signature appears in the Application
Form has been duly authorized by
the CSO to do so on its behalf;
b. That all the documents submitted in
support of the application are
genuine and authenticated;
c. That all information of the Application Request party (CSO/NGO)
Form and in the supporting
documents are true and correct;
d. That the CSO Authorizes that DILG
or its authorized representatives to
conduct, if needed, ocular inspection
of their office/s and to conduct
interviews with any representative
from their organization or previous
partner and;
e. That the CSO fully understand and
agrees to abide by all provision
stated in the DILG Memorandum
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Circular 2018- 89(Guidelines on
Engagement with Civil Society
Organization)
5. Organizational Chart of the CSO and a
Data Sheet of the CSO containing the
names, addresses, updated contact
Request party (CSO/NGO)
details and photographs of its current
directors, trustees, officers and key
personnel.
Requirements for those to be engaged in a volunteer with cost capacity (Sec. 6.3.2 of DILG
MC 2022-005):
Form
2. Application Form (Annex A of DILG MC
2018-89)
3. Letter of Intent to apply for Accreditation Request party (CSO/NGO)
4. Certification Under Oath stating the
following:
a. That the individual filling the
application, whose name signature
appears in the Application Form has
been authorized by the CSO to do so
on its behalf;
b. That all the documents submitted in
support of the application are
genuine and authenticated;
c. That all information in the Application
Form and in the supporting
documents are true and correct;
d. That the CSO authorizes the DILG or Request party (CSO/NGO)
its authorized representatives the
conduct, if needed, an ocular
inspection of their office/s and to
conduct interviews with any
representatives from their
organization or previous partners
and;
e. That the CSO fully understand and
agrees to abide by all the provisions
stated in the DILG Memorandum
Circular 2018- 89 (Guidelines on
Engagements with Civil Society
Organizations).
5. Organizational Chart of the CSO and a
Data Sheet of the CSO containing the
names, addresses, updated contact
details and photographs of its current
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directors, trustees, officers and key
personnel.
6. Annual Accomplishment Report for the
immediately preceding year or Brochure Request party (CSO/NGO)
of Profile of the CSO
7. Copy of Resolution of the CSO’s
governing board authorizing the CSO to
apply for accreditation and the Request party (CSO/NGO)
individual filing the application on its
behalf.
8. Certified true copy of the Certificate of
Registration form SEC, CDA, DOLE, or
SEC, CDA, DOLE or HLURB
HLURB as the case may be, including
the latest General Information Sheet
9. Certified true copies of Audited Financial
Reports/Statements and Annual Income Tax
Returns, as filed with the BIR, for the past
three (3) years.
10. Original Sworn Certification, issued by the
chief executive officer or equivalent officer of
the CSO, stating that the CSO is not in
default or delay in liquidating any funds
received form any Government Agency, that
neither the CSO nor any of its past or
present directors, trustees, officers or key Request party (CSO/NGO)
personnel has been blacklisted by any
Government Agency, or is a defendant
respondent or accused in any civil,
administrative or criminal case arising from
or involving the use of public funds received
by the CSO.
11. Original Certificate of Good Standing, issued
not more than three (3) months before the
date of application, by the responsible officer
or any umbrella organization, federation,
coalition, to which the CSO may belong, if
applicable
12. Original Certification of No Derogatory
Record, issued not more than 3 months
SEC, CDA, DOLE or HLURB
before the date of application by the SEC,
CDA, DOLE, or HLURB as the case may be.
13. Original Sworn Certification, issued not more
than three (3) months before the date of
application, by the Head of each
Government Agency And Local Chief
Executive appearing in the Application
Form, stating the programs and projects that
the CSO implemented or implementing with
the Government Agency and that the CSO
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has no derogatory record with the
Government Agency.
FEES
BE TIME RESPONSIBLE
PAID
1. Client submits complete 1.1. Ensure that the None 2 Working N/R/PAC
documentary leave form used is Days Secretariat
requirements to correct, the supporting
concerned office (Field documents are Action Officer
Office, or Provincial complete, and the LGOO VI
Office, or Regional leave application is Michelle V. Calo
Office, or Central Office) filed within the
either personally or prescribed period; then LGOO II
email or thru drop receive the leave Jhofunny T.
box/courier or via application. Peña
https://tinyurl.com/DILG- 1.2. Review leave None 6 Working Concerned
CSO-Apply application as to Days PMO
correctness of data,
and completeness and
appropriateness of
supporting documents.
Process the leave
application if found in
order and transmit to
signing authority.
1.3. Review the None 2 Working N/R/PAC
accuracy of leave Days Secretariat
balance as to
correctness of N/R/PAC
computation and
appropriateness of the
type of leave.
1.4. 1.4. Signs the None 4 Working SILG/RD/PD
certificate of Days
accreditation/
certification or
Declination Notice
2. Receives the 2.1 Records and None 30 Minutes Records Officer
Certification and releases the certificate
accomplishes the to the Client along with
Customer Satisfaction the Customer
Feedback Form Satisfaction Feedback
accessible at DILG Field Form thru the Records
Office/ Regional Office/ Section
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FEES
BE TIME RESPONSIBLE
PAID
Central Office/ DILG

official website
14 Working
TOTAL None Days, 30
Minutes
Note: For clients from LGUs in NCR and HUCs and ICCs in other regions, please note that agency
actions to be done at the "Provincial Office" shall be assumed by the concerned Regional Office (as
applicable).Steps 1.3. and 1.4. is subject to the availability of signatories.
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5. Issuance of Department Authorization to Utilize Confidential Funds of LGUs
LGUs whose peace and order is a priority concern and which have duly allocated confidential
funds, in their annual appropriation ordinances, are entitled to utilize confidential funds.
Item 4.7 of COA-DBM-DILG-Governance Commission for GOCCs-DND Joint Circular No.

2015-01 dated January 8, 2015 provides that the Secretary of DILG shall approve the request
of LGUs for an additional confidential funds in excess of the limitation provided under Item
5.1.3.1 of the same Joint Circular.

Who May Avail Local Government Units (Province, City, Municipality)

Form
2. Duly approved Three-Year Peace and
LGU
Order and Public Safety Plan
3. Local Peace and Order Council
Resolution duly approved by two-thirds
(2/3) of the total membership approving Local Peace and Order Council
the POPS Plan and the release of the
CF
4. Certification from the concerned PNP
Chief of the locality relative to the peace
and order situation highlighting in
Local PNP
concrete details the circumstances
which require the urgency in allocating
CF
5. Annual and Supplemental
Appropriations Ordinance indicating the LGU
appropriations for CF
6. Certification from the Local Budget
Officer as to the availability of Local Budget Office
appropriations
7. Statement of itemized POP duly certified
Local Budget Office
by the Local Budget Officer
8. Certification of Full Disclosure Policy
Compliance posting requirement in at DILG Regional Office
least three (3) conspicuous places
9. Physical and Financial Plan, for both the
original allocation for CF and the subject LGU
request, indicating the proposed amount
23
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allocated for each program, activity and
project
FEES
BE TIME RESPONSIBLE
PAID
1. Client accomplishes 1.1. Receive, review the None 2 Working N/R/PAC
and submits Citizens completeness of the Days Secretariat
Charter Request Form documents and conduct
and documentary initial Action Officer
requirements to the evaluation of the
Field Office either request. Focal Persons
personally or email or
courier. Request may Note: RO conduct field LGOO V April
be filed by the Regional verification as to the Fritz V. Aliguay
Offices thru DILG Data authenticity and the
Management System. urgency of the LGOO V Dustin
request for additional B. Albos
Confidential Funds
1.2.1. Receive, evaluate None 1 Working Day Focal Persons
and submit LGOO V April
recommendation to the Fritz V. Aliguay
Division Chief, for LGOO V Dustin
review. B. Albos
1.2.2. Review the None 1 Working Day Division Chief,
action, and/or give PCMD
comment or
recommendation, and
forward
the same to the Office of
the Director, BLGS.
1.2.3. Recommend and None 1 Working Day BLGS, Director
forward the action to the
Office of the
Undersecretary
1.1. for recommending
approval or denial of he
request.
1.3. Recommend the None 2 Working Undersecretary
approval or denial action Days for Local
of BLGS to the Office of Government
the Secretary
1.4. Approve the action None 3 Working Secretary, DILG
documents Days
(approval/denial).
24
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FEES
BE TIME RESPONSIBLE
PAID
1.5. BLGS forwards the None 30 Minutes BLGS Admin
approved action None Officer P/CO:
document LGOO VIII/
(approval/denial) to Provincial
CRS for Director
release to concerned
RO.
2. Receives the 2.1 Release the 7 Hours, 30 C/MLGOO/
Department Authority approved Department Minutes Provincial
or denial letter. For authority or denial letter Officer
approved DA, to the
accomplish the CSS requesting LGU and
Form. facilitate the filing up of
CSS Form.
18 Working
TOTAL None
Days
Note:
For clients from LGUs in NCR and HUCs and ICCs in other regions, please note that agency actions
to be done at the "Provincial Office" shall be assumed by the concerned Regional Office (as
applicable).
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6. Provision of DILG-Administered Package of Assistance to the Former Rebels
(FRs) and Former Violent Extremists (FVEs) under the Enhanced
Comprehensive Local Integration Program (ECLIP)
The ECLIP is one facet of many strategies of the government to obtain just and lasting peace,
social transformation, and inclusive development. By catering to individuals who surfaced
and wanted to return to the folds of the law and become productive citizens of the society,
ECLIP is an encouraging scheme that promotes reconciliation in a non-violent manner. This
process aims to provide DILG-administered package of assistance to FRs and FVEs, such
as the following:
1. Immediate Assistance;
2. Livelihood Assistance;
3. Reintegration Assistance; and
4. Firearms Remuneration.
The financial package covers immediate assistance, provision of reintegration process, a

starting capital for livelihood, as well as remunerating surrendered firearms.
Office or Division National Barangay Operations Office – ECLIP PMO

Who May Avail FRs and FVEs who surfaced and wanted to return to the folds of the law
and become productive citizens of the society. And the parameter for
entitlement to assistance is the Year-End 2018 Periodic Status Report
(PSR) List and shall be the baseline of the cut-off date of the membership
in the Communist Terrorist Groups (CTGs)

DILG or BARMM-MLG Provincial/HUC/ICC
1. JAPIC Certification.
Offices
2. Enrolment Form
Offices
3. DILG ECLIP Form 7
Offices
4. For Livelihood Assistance: Individual DILG or BARMM-MLG Provincial/HUC/ICC
Reintegration Plan (IRP) Offices
5. For Firearms Remuneration: Property DILG or BARMM-MLG Provincial/HUC/ICC
Turn-In Slip (PTIS), Technical Inspection Offices
Report (TIR), Cost Valuation of Inventory
Firearms (CVIF)
6. DILG ECLIP Form 8 DILG or BARMM-MLG Regional Offices (RO)
7. DILG ECLIP Form 9 NBOO
8. DILG ECLIP Form 10 FMS
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FEES
BE TIME RESPONSIBLE
PAID
1. FRs and FVEs shall 1.1. Encode the details None 2 Hours LSWDO/
fill out the Enrolment from the Enrolment BARMM-MLG
Form with the Form and attach the Authorized
assistance of the necessary Personnel
Local Social Welfare requirements.
Development Officer
(LSWDO)/ BARMM- 1.1.2. Generate
MILG Authorized endorsement letter
Personnel (Form 7) of the FR/FVE
to the DILG or
BARMM-MILG
Provincial/HUC/ICC
Office through the
ECLIP IS.
1.2. Evaluate the None 2 Working DILG/BARMM-MLG

documents submitted Days Provincial/HUC/ICC
by the LSWDO/
BARMM-MLG
Authorized Personnel
ECLIP Focal
1.2.1, If found in order, Persons:
endorse the list of
FRs/FVEs to the DILG LGOO V April Fritz
and BARMM-MLG RO V. Aliguay
together
with the duly signed
DILG Form 8 through LGOO II Davejane
the ECLIP IS approved N. Barcelona
by DILG P/HUC/ICC
Director.
1.3. Evaluate the None 1 Working DILG/BARMM-
documents submitted Day MLG Regional
by the DILG or
BARMM-MLG ECLIP Focal
P/HUC/ICC Office. Persons
LGOO V April Fritz
1.3.1. If found in order, V. Aliguay
endorse the list of
FRs/FVEs to the
NBOO together with LGOO II Davejane
the duly signed N. Barcelona
DILG ECLIP Form 9
through the ECLIP IS.
27
FEES
BE TIME RESPONSIBLE
PAID
1.4. Upon receipt of the None 2 Working NBOO ECLIP Focal
accomplished DILG Days Person
ECLIP Form 9 and
other attachments NBOO ECLIP Focal
through the Person, NBOO
ECLIP IS, the NBOO Director/Assistant
ECLIP Focal Person Director
shall generate DILG
ECLIP Form 10 to
validate the NBOO ECLIP Focal
list of FRs/FVEs. Person
1.4.1. Upload and

Register to the
Document
Management System
(DMS), the generated
DILG ECLIP Form 10
from the ECLIP IS
addressed to the FMS
Director, requesting for
fund allocation to settle
the FR/FVE claim/s for
financial assistance,
for the approval of the
NBOO
Director/Assistant
Director.
1.1. 1.4.2. Once approved

through DMS, the
generated DILG ECLIP
Form 10 shall be
submitted to the FMS,
requesting for transfer
of funds. Furnish copy
the requesting RO, as
reference.
1.5. Facilitate the None 5 Working DILG FMS Focal
processing and Days Person
issuance of the duly
signed Sub-Allotment
Release
Order (SR) and the
Notice of Transfer
28
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FEES
BE TIME RESPONSIBLE
PAID
Allocation (NTA) to the
DILG/ BARMM-
MLG/RO.
1.5.1. Post the

approved SR through
the Financial Reporting
System (FRS) and
inform the Accounting
Division for the
preparation of NTA.
1.5.2. Once posted in

the FRS, the Sub- 1 Working Day NBOO ECLIP Focal
Allotment number will Person
appear on the Region's
request. The NBOO
ECLIP Focal Person
will send the
requesting RO a copy
of the SR and the
approved Form 10
through the ECLIP IS.
1.6. Transfer the funds None 2 Working DILG/BARMM-
to the DILG/BARMM- Days MLG
MLG P/HUC/ICC after RO Focal Person
the receipt of the
NTA, copy furnish the
duly signed SR.
1.6.1. Issue Regional DILG Regional

Memorandum to the Director/
Finance and BARMM-MLG
Administration Division Minister
(FAD)
Chief attention to the
Budget Officer, copy
furnish the concerned
DILG Office.
1.7. Prepare the check None 3 Working DILG/BARMM-
under the name of the Days MLG
FR/FVE and/or P/HUC/ICC Focal
Receiving Unit and Person
29
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FEES
BE TIME RESPONSIBLE
PAID
shall turn it over to the
LGU.
2. The FR//FVE and/or 2.1. Award the check to None 2 Working Provincial
Receiving Unit receives the FR/FVE and/or Days Governor/HUC/ICC
the check and Receiving Unit. The Mayor or the
accomplishes the Client LSWDO/BARMM-MLG designated
Satisfaction Survey Authorized Personnel representative
Form accessible at or a designated LGU
DILG or BARMM-MILG personnel shall assist
Field Office/ Central the FR/FVE in the
Office/ DILG official encashment of the
website check
DILG/BARMM-
2.1.1. Facilitate the MLG
filling up of the RO Focal Person
Customer Satisfaction
Survey
18 Working
TOTAL None
Days, 2 Hours
*Updates will be incorporated in the amendment of the DILG-DND JMC No. 2021-01, and/or the
issuance of supplemental Guidelines.
30
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7. Processing of Barangay Officials’ Death and Burial Assistance (BODBA)
Pursuant to Executive Order (EO) No. 139 dated August 18, 2021, amending EO 115 dated
August 5, 2002, barangay officials who died during their term of office are covered by death
benefit claims nationwide.
 Beneficiaries of a deceased Punong Barangay can receive P20,000 for death benefit
and P2,000 for burial expenses.
 Beneficiaries of a deceased member of a Sangguniang Barangay, Sangguniang
Kabataan (SK) chairpersons as ex-officio members, barangay secretary, barangay
treasurer and Indigenous People Mandatory Representative (IPMR), can receive
P10,000 death benefit and P2,000 for burial expenses.
Office or Division DILG Field Offices, Provincial Offices, Regional Offices, National
Baangay Operations Office (NBOO), Financial Management Service
(FMS), Office of the Assistant Secretary for Finance, Administration and
Comptrollership (OASFAC), and Department of Budget and Management
(DBM)
Classification Highly Technical Transaction (Multi-Stage)
Type of Transaction G2C - Government to Citizens; G2G - Government to Government
Who May Avail Surviving Legitimate Claimants/Beneficiaries of Deceased Barangay
Official

1. Accomplished Citizen's Charter Service
Request Form
2. Oath of Office Barangay
3. Certification that the barangay official
was incumbent at the time of his/her DILG Field Officer or Punong Barangay
death
4. Certified true copy of Death Certificate of
Local Civil Registrar
the Deceased Barangay Official (DBO)
5. Photocopy of any valid government- Postal ID, GSIS, SSS, PAG-IBIG UMID,
issued ID of the claimant Driver’s License, Passport, etc.
Other Necessary Documents to support the Claim:
1. Certified True Copy of Marriage
Certificate, if the claimant is the spouse Local Civil Registrar/ PSA
of the DBO
2. Birth Certificate, if claimant is a
Local Civil Registrar/ PSA
son/daughter of the DBO
3. Birth Certificate, if the deceased
barangay official is single and the Local Civil Registrar/ PSA
claimant is his/her brother/sister
4. Special Power of Attorney, if there is
more than one beneficiary (in cases of Lawyer / Notary Public
children/siblings)
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5. Affidavit of Guardianship, if the
designated beneficiary/legal heir is a Lawyer / Notary Public
minor
6. Affidavit of Two (2) Disinterested Parties,
if there is a discrepancy in the name of
Lawyer / Notary Public
the deceased barangay official or
claimant
7. Affidavit to support that there is no
primary and secondary beneficiaries (if
Lawyer / Notary Public
claimant is any other person declared by
the DBO in the BOIS)
8. Special Power of Attorney, in case
claimant/s cannot personally do the Lawyer / Notary Public
transaction.
FEES
BE TIME RESPONSIBLE
PAID
1. Claimant accomplishes 1.1. Receive, record and None 1 Working Day City/Municipal
and submits Citizen’s evaluate the Local
Charter Request Form accomplished Citizen's Government
and other documentary Charter Service Operations
requirements to the Request Form, and Officer; DILG
Field Office either other documentary HUC Director
personally or thru requirements. For
dropbox/ courier. discrepancy/ deficiency,
outrightly advise the
claimant and return the
request.
1.1.1. Process the

BODBA request and
submit the same to the
DILG Provincial Office
through the BIS -
BODBA module.
1.2. Verify the None 1 Working Day DILG BODBA
correctness and Provincial Focal
completeness of the Person
BODBA request and
submit the same to the
Regional Office through
the BIS-BODBA
module. For any
discrepancy/ deficiency,
32
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FEES
BE TIME RESPONSIBLE
PAID
return to the C/MLGOO
for appropriate action.
1.3.Verify the None 1 Working Day DILG BODBA
correctness and Regional Focal
completeness of the Person
BODBA request and
submit the same to the Stat. I Mariz A.
Central Office through Piedad
the BIS-BODBA
module. For any
discrepancy/ deficiency,
return to the
PO/HUC/ICC focal
person for appropriate
action.
1.4.Verify the None 1 Working Day NBOO BODBA
correctness and Focal Person
completeness of the
BODBA request and
the submitted required
documents. For any
discrepancy/
deficiency, return to the
RO for appropriate
action.
1.4.1. Submit to the NBOO BODBA/

Section Chief the Focal Person;
consolidated list, cover
memo for the OASFC
and transmittal letter to
the DBM through DMS.
1.4.2.Submit the Section Chief;

approved cover memo ADC; DC;
for the OASAFC Asst. Director
together with other and Director
1.5. Sign the transmittal None 1 Working Day ASEC for
letter to the DBM Administration,
Secretary. Finance and
Comptrollership
(OASAFC)
1.6. Transmit the None 1 Working Day OASAFC
approved documents to liaison officer
33
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FEES
BE TIME RESPONSIBLE
PAID
the DBM for fund
allocation.
Wait for the DBM to Release Fund Allocation (20 Working Days)
1.7. Receive the Special None 6 Working Financial
Allotment Release Order Days Management
(SARO) and Notice of Service, Central
Cash Allocation, prepare Office
and release the Sub-
Allotment Release Order
(SRO) to the respective
ROs and prepare the
Notice of Transfer
Allocation-through the
Financial Reporting
System (FRS).
1.8. Receive Sub- None 7 Working Regional
Allotment Release Order Days Accountant/
and process the transfer Budget Officer/
of fund to the respective Cashier/
PO/HUC. (RO Focal
Person)
Stat. I Mariz A.
Piedad/
Regional
Director /
Asst. Regional
Director
1.9. Receive the SRO, None 7 Working PO/HUC
prepare check, notify Days Directors/
the beneficiary/ies (may
be thru the C/MLGOO Finance and
also). Administrative
Section –
Assigned
Officer
34
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FEES
BE TIME RESPONSIBLE
PAID
2. Claimant receives the 1.1. Release the None (dependent as DILG PO/HUC
check and check/s to claimant/s to when the Assigned
accomplishes the and administer the beneficiary will Officer
Client Satisfaction Client Satisfaction claim the
Survey Form Survey. check) Beneficiary
46 Working
Days
(including the
TOTAL None waiting time of
20 Working
Days from
DBM)
35
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8. Request for Certification for Service Rendered by Local/Barangay Official for
Application for CSC Eligibility
This procedure standardize the process of the issuance of the Issuance of Certificates on
Services Rendered of Local/Barangay Officials
Office or Division DILG Regional Offices; DILG Field Offices

Classification Simple Transaction
Who May Avail • All Sanggunian Members (PCM) who served on aggregate of 6 years,
complete at least 72 units leading to bachelor’s degree (first level
eligibility) or an aggregate of 9 years having completed baccalaureate degree
(2nd level eligibility). (both should start in 1991)(Can avail the service
in the Provincial and Regional DILG Office)
• All barangay elected Officials who completed one full term of service (Can be
availed in the Municipal/City DILG Office)
• All Barangay Secretaries and Treasurers who served an aggregate of 3 years

of service in the same position(Can be availed in the Municipal/ City
DILG Office)
• All Barangay Secretaries and Treasurers who rendered the continuous

number of years of satisfactory service from the time of appointment,
which must correspond to the number of years covering the term of office of
the appointing Punong Barangay and may include services rendered under
previous appointment

1. Accomplished Citizen's Charter Request DILG Field Office/ DILG official website
Form
2. Original/Certified true copy of Oath of LGU
Office
3. Certification from the following Officials
as to the inclusive dates of services
rendered with Satisfactory Performance
and shall include the date and place of
Birth of the Barangay Official
(applicant) using the revised CSC Form
dated April 2012:
a. Office of the Barangay
a. Punong Barangay
b. DILG FO
b. DILG-Municipal
c. DILG PO
c. DILG-Provincial
d. DILG RO
d. DILG-Regional
4. Appointment as Barangay Office of the Barangay
Treasurer/Secretary Resolution duly
36
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concurred by the majority of all
Sanggunian Members
5. Authenticated copy of Birth Certificate PSA
and Marriage Contract (if applicable)
FEES
BE TIME RESPONSIBLE
PAID
1. Accomplish 1.1. Check the None 1 Working Day,
4 Hours Stat. I – Mariz A.
Citizen's Charter completeness of the
Piedad
Service Request documentary
Form and submits requirements and
Regional Focal
documentary receive the request.
Person
requirements to 1.1.1. Evaluate the
Field Office either documents and check
personally or thru the name of the local Provincial Focal
dropbox/courier. official to the Barangay
Information System Person/C/MLGOO
(BIS)/Elective Local
Officials Profiling
Database System
(ELOPDS)/Masterlist
of Local Officials.
1.1.2. Prepare the
CSC-ERPO-BOE
Form 1 (A) or (B) or
CSC-SME Form 1 and
forward to the
Approving Authorities.
(Attach portion of the
Masterlist of Local
Officials, if applicable)
Note:
For BOE Request:
Approving Authority
review and
sign/approve the
certification
For SME Request:
Review and affix initials
on the prepared
document and forward
to the Regional
Director for approval.
37
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FEES
BE TIME RESPONSIBLE
PAID
1.2. Review and None 1 Working Day
approve the
certification
For Provincial/HUC/
C/MLGOO Level: Provincial
● Review and Director/HUC
sign/approve Director/
the certification C/MLGOO
For Regional Level:
● Review and affix
initials on the Ray Gregory F.
prepared Jaranilla
document and LGMED Chief;
forward to the
Regional Maria Loisella
Director for Lucino
approval. Regional Director
2. Receive the 2.1. Release the None 30 Minutes Records Officer/

Certification and certification and C/MLGOO
accomplish the administer the CSS.
Customer Satisfaction
Feedback Form at MARIZ A. PIEDAD
DILG Field Regional Focal
Office/Regional Person
Office/Central
Office/DILG Official
Website.
2 Working
TOTAL None Days, 4 Hours,
30 Minutes
Note:
For clients from LGUs in NCR and HUCs and ICCs in other regions, please note that agency
actions to be done at the "Provincial Office" shall be assumed by the concerned Regional
Office (as applicable).
38
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9. Request for Technical Assistance (Resource Person)
Response to request for resource person on the conduct of trainings, seminars and
workshop of the different programs and projects of the Department.
Office or Division All Bureaus, Regional, Provincial and Field Offices

Type of Transaction G2C - Government to Citizen; G2B - Government to Businesses;
G2G - Government to Government
Who May Avail DILG Management, DILG Field Offices (Regional and Provincial), National
Government Agencies (NGAs), Local Government Units (LGUs), QAWWS
Non-Government Organizations (NGOs), Civil Society Organizations (CSOs),
Private Sectors (PS), General Public

1. Letter request Requesting Party/ Agency
FEES
BE TIME RESPONSIBLE
PAID
1. Submit Letter 1.1. Receive letter None 1 Hour FO/PO/RO/CO
Request to any of request from the client, RO - Jovy Jean
the DILG Offices record and route the B. Calotes
through email, walk- request to the Receiving Officer
in, or courier. concerned Action
Officer/Head of Office.
1.2. Evaluate and None 2 Hours Bureau/Regional/
endorse the request to Provincial
the concerned office Director
and provide
instruction. (For
C/MLGOO, skip this
step)
1.3. Review and None 8 Hours C/MLGOO;PO
evaluate the request as Focal;
to:
LGCDD Chief
a. availability of the Annabel F.
module or presentation Yangson/
materials.
Focal Person-
b. the requested LGOO VI
subject matter is within Cherry N. Vitor
the area of technical
expertise/mandate of DC/FP
the DILG (CO,RO)
39
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FEES
BE TIME RESPONSIBLE
PAID
c. availability on the
date/time specified in
the letter request
1.3.1. Prepare the letter None 4 Hours Division Admin

reply, review and Staff
forward the letter-reply
to the approving
authority.
1.4. Reviews and signs None 8 Hours C/MLGOO/
the letter.
City/Provincial/
Regional/Bureau
Director
2. Receive response 2.1. Issue the letter None 1 Hour Assigned Action
from concerned reply and Administer Officer/Releasing
Office the CSS to requesting Officer
client.
3 Working
TOTAL None
Days
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10. Rendition of Legal Opinion
Evaluation and preparation of response to legal issue/s raised by clients regarding the
interpretation of the Local Government Code and other pertinent laws, rules and regulations.
Office or Division Legal and Legislative Liaison Service (LLLS) - Legal Research,
Assistance and Legislative Liaison Division (LRALLD); DILG Regional
Offices, Regional Legal Unit
Type of Transaction G2G - Government to Citizen; G2G - Government to Government
Who May Avail DILG Official/ Employees/ Field Personnel, LGU Officials, NGAs, CSOs,
General Public

Letter request addressed to SILG/other
Requests shall originate from requesting
Department Official/Head of LLLS and duly
party/office
received by LLLS
FEES
CLIENT TO PERSON
AGENCY ACTION PROCESSING TIME
STEPS BE RESPONSIBLE
PAID
A. Regional Office
1. Client has 1.1. Receive the letter- None 30 Minutes Jovy Jean
the option to: query/request with Collantes - AO II
complete attachments (if
a) Submit to warranted) and forward to Regional Records
the Regional the Office of the Director. Officer
Office a 1.2. Assign the letter- None 30 Minutes Regional Director
letter-query/ query/request for legal
request for opinion.
legal opinion, 1.3. Prepare appropriate None 20 Working Days Atty. Francise
in draft action on the letter- Mae M. Mordeno
which case query/request for legal
begin with opinion and forward draft Note: For complicated
Agency Action action to ARD. issues – 20 WDs; For Regional Legal
– A. incomplete facts/ Officer
Regional Note: Turnaround time attachments/ with
Office, Step may vary depending on the pending case – 5
1.1. issues raised by the client. WDs
b) Submit
2.2. the 1.4. Review and Non 1 Hour Assistant
letter- approve/sign draft action, if Regional
query/request acceptable. Director,
for legal Regional Director
41
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FEES
CLIENT TO PERSON
PAID
opinion with
complete
attachments (if
warranted)
directly to the
Department
through the
Office of the
Secretary or
Central
Records
Section, in
which case
proceed to
Agency Action
– B. Central
Office, Step
1.1.
2.2. 1.5. Record the None 1 Working Day Regional Legal
approved/signed action on Unit
the legal
query/indorsement/letter-
reply in the monitoring log
sheet, scan documents
and forward to Records
Section.
B. Central Office
2.3. 1.1. Receives the letter- None 1 Hour Central Records
query/request for Legal Section
Opinion (in case of direct
submission by client to the
Central 0ffice) or
indorsement from the
Regional Office (in cases
of novel issues) and route
to the Office of the Director,
LLLS.
1.2. Receive and route the None 30 Minutes LLLS Director

same to the Legal
Research, Assistance and
Legislative Liaison Division
(LRALLD).
42
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FEES
CLIENT TO PERSON
PAID
1.3. Assigns and route the None 6 hours Chief, LRALLD
received documents to the
Action Officer.
2.4. 1.4. Accept document thru None 20 Working Days Action Officer
DMS; Action Note: For complicated
0fficer/LRALLD staff issues- 20 WDs;
prepares initial draft of For incomplete
action. facts/attachments/with
pending case- 5 WDs
2.5. 1.5. Accept document thru None 1 Hour Assistant Division
DMS, ADC review initial Chief, Division
draft, DC signs the Chief
memorandum submitted
by the Action officer and
forward the documents to
the Director, LLLS.
2.6. 1.6. Accepts the finalized None 30 Minutes LLLS Director
draft, review and
approve/sign the same.
2.7. 1.7. Photocopy the signed None 30 Minutes LRALLD
document and all its Releasing Officer
attachments and releases
the document to the
Undersecretary for
External, Legal and
Legislative Affairs
2.8. 1.8. Accepts the finalized None 1 Working Day Undersecretary
draft, review and for External,
approve/sign the same, if Legal and
acceptable. Legislative Affairs
1.9. Receives the signed None 1 Working Day LLLS OD,
draft and releases the LRALLD Tracking
document to the Central Officer, LRALLD
Records Section or Releasing
concerned office within Officer
CO.
1.10. Photocopy/scan None 30 Minutes CRS

copy of legal opinion and
releases signed legal
opinion to client.
43
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FEES
CLIENT TO PERSON
PAID
Regional Office:
21 Working Days, 2
Hours
TOTAL None
Central Office:
22 Working Days, 10
Hours
Note:
Turnaround time may vary depending on the attendant circumstances on the LGU
concerned.
44
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11. Implementation of Decisions/Orders/Resolutions of the Ombudsman,
Sandiganbayan, COMELEC, etc
Evaluation and preparation of action and recommendation on Decisions/Resolutions/Orders

of the Office of the Ombudsman, Sandiganbayan and COMELEC against local officials.
Assistance and Legislative Liaison Division (LRALLD);
DILG Regional Offices, Regional Legal Unit
Type of Transaction G2C - Government to Citizen; G2G - Government to Government
Who May Avail DILG Official/Employees/Field Personnel, LGU Officials, General Public

1. Letter request addressed to SILG/other Requests shall originate from requesting
Department Official/Head of LLLS and party/office
duly received by LLLS
FEES
BE TIME RESPONSIBLE
PAID
1. Client has the 1.1. Receive original or None 30 Minutes Jovy Jean
option to send the certified true copy of the Collantes
original or decision/ resolution/ order Regional Records
certified true copy from client Officer
of its 1.2. Assign the None 30 Minutes Regional Director
decision/resolutio decision/resolution/order.
n/order to: 1.3. Prepare request for None 4 Working Days Atty. Francise Mae M.
a) Regional Office, if authority to implement. Mordeno
the decision is Regional Legal Officer
directed toa.RO, in 1.4. Review and None 1 Working Day Assistant
which case begin approve/sign draft action, if Regional Director,
with Agency acceptable. Regional Director
Action Step b. No.
1.1 c. 1.5. Record the None 1 Hour Regional Legal
b) Central Office approved/signed request Unit
thru the Central for authority to implement in
Records Section, the monitoring log sheet,
in which case update the DMS and
proceed to forward to Records Section
Agency Action for release of the signed
Step No. 1.6 request for authority.
d. 1.6. Receive the decision/ None 1 Hour Central Records
resolution/order (in case of Section
direct submission by client
to the Central Office) or
45
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FEES
BE TIME RESPONSIBLE
PAID
request for authority to
implement (in cases where
decision/ resolution/order
are submitted to the
Regional Offices)) and
route to Office of the
Director, LLLS.
e. 1.7. Receive the original or None 30 Minutes LLLS Director
certified true copy of the
decision/resolution/order
from client and route the
same to the LRALLD
f. 1.8. Route the received None 6 hours Chief, LLRALD
documents to the Action
officer
g. 1.9. Check documents, None 2 Working Action Officer
route and prepare initial Days
draft of action.
h. 1.10. Accept thru DMS; None 1 Hour Chief, LLRALD
review the finalized draft
and forward to Director.
i. 1.11. Accept the finalized None 30 Minutes LLLS Director
draft, review and
approve/sign the same.
j. 1.12. Photocopy the signed None 30 Minutes LRALLD
document and all its Releasing Officer
attachments and release
the document to the
Undersecretary for
External, Legal and
Legislative Affairs.
k. 1.13. Accept the finalized None 1 Working Day Undersecretary
draft, review and for External, Legal
approve/sign the same. and Legislative
Affairs
l. 1.14. Receives the signed None 1 Working Day LLLS Director
draft from the LRALLD Tracking
Undersecretary for Officer, LRALLD
External, Legal and Releasing
Legislative Affairs and Officer
release the document to the
Central Records Section.
m. 1.15. Receive the None 30 Minutes Assigned Records
Memorandum directing the Officer from
implementation of the Regional Officer
46
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FEES
BE TIME RESPONSIBLE
PAID
decision/resolution/order
with complete attachments
from the Central Office and
forward to RD.
n. 1.16. Assign the document None 1 Working Day Assistant
to the Regional Legal Regional Director,
Officer. Regional Director
o. 1.17. Receive the None 3 Working Days Regional Legal

Memorandum from the Officer
Central Office with
attachments as well as the
instruction from the RD and
prepare draft
memorandum.
p. 1.18. Receive, review and None 4 Hours Regional Director
approve the prepared draft
of action/Regional
memorandum.
q. 1.19. Record the None 4 Hours Regional Legal
approved/signed action in Unit
the monitoring log sheet,
photocopies the signed
documents and its
attachments.
r. 1.20.1. Serves the original None 10 Working Regional Director
or certified true copy of the Days or Authorized
decision/resolution/order Personnel
from client.
s. 1.20.2. Prepares None
Compliance Report
indicating therein whether
there was a full, partial or
non-implementation.
t. 1.20.3. Cause the release None
of Compliance Report to
client.
24 Working
TOTAL None
Days, 6 Hours
Note:
Turnaround time may vary depending on the attendant circumstances on the concerned LGU
47
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DILG
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12. Provision/ Preparation of Position Papers/Comments on Congressional
Measures
Evaluation, preparation and consolidation of comments/position papers on Senate and

House Bills as referred by the various Committees or the PLLO.
Assistance and Legislative Liaison Division (LRALLD); Office of the
Secretary (OSEC); Office of Undersecretary/Assistant Secretary
Concerned; Regional Offices, Regional Legal Unit

1. Letter request addressed to SILG/other Requests shall originate from requesting
Department Official/Head of LLLS and party/office
duly received by LLLS
FEES
BE TIME RESPONSIBLE
PAID
1. Senate, House of 1.1 Receive None 1 Working Day OSEC Receiving
Representatives or notice/request and Staff
PLLO sends notice forward to the Office of
for committee the Undersecretary for
hearing/request for External, Legal and
submission of Legislative Affairs
Department's .
position 1.2. Receive Notice None 30 Minutes Undersecretary
paper/comments. of Meeting/Request for for External,
position paper and Legal and
assign the same to Legislative
LLLS Affairs
1.2.1, Assign the 30 Minutes LLLS

request for position Director/Regional
paper/comments to Director
LRALLD (in the case of
CO)/legal officer (in the
case of Regional
Offices) for preparation
of draft position paper.
1.2.2. Assign the None 6 hours LRALLD Chief
request to action officer
48
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FEES
BE TIME RESPONSIBLE
PAID
1.3. Receive the None 5 Working Atty. Francise
assign request and Days Mae M.
prepare Mordeno
comments/position
paper on the
measure/s and forward Regional Legal
the draft to the Officer
Assistant Regional
Director
1.3.1. Prepare/draft 6 Working

comments on the Days CO Action
measure/s and forward Officer
the same to the
Assistant Division Chief
for initial review
1.4. Approve/sign None 2 Hours ARD/RD

the draft action, if
acceptable, and
forward the signed
draft to the Regional
Legal Officer for
release to CO. LRALLD
ADC/DC
1.4.1. Finalize draft
and forward the same
to the Director. LLLS Director
1.4.2. Approve/sign the

Memo for the
Undersecretary for
External, Legal and
Legislative Affairs, if
acceptable, and
forward the document
to the concerned
Division for release to
the said
Undersecretary.
1.5. Receive and None 30 Minutes Regional Legal

record and forward the LRALLD
signed draft Releasing Officer
comments/position
49
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FEES
BE TIME RESPONSIBLE
PAID
paper to Records
Section (for RO) for
release to CO or
release the signed
draft
comments/position
paper to the
Undersecretary for
External, Legal and
Legislative Affairs (for
CO)
1.6. Accept the 1 Working Day Undersecretary
finalized draft from for External,
LLLS, review and Legal and
approve/sign the Legislative
same, if acceptable, Affairs
and return it to LLLS for
release to the Central
Records Section.
1.7. Receive the 1 Working Day OD, LRALLD
signed Tracking
comments/position Officer, LRALLD
paper signed by the Releasing
Undersecretary for Officer
External, Legal and
Legislative Affairs and
releases the document
to the Central Records
Section.
1.8. Release the 30 Minutes Central Records
document to client Section
14 Working
TOTAL None Days, 10
Hours
50
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13. Recruitment, Selection and Promotion for 1st and 2nd Level Positions
This service refers to the recruitment, selection and promotion process for 1st and 2nd level
career service positions in the Department.
Office or Division DILG Central Office (Personnel Division, Administrative Service); DILG
Regional Offices
Type of Transaction G2G - Government to Citizens
Who May Avail All internal and external applicants

1. Application Letter (with Position Title and
Item Number Indicated)
CSC Form No. 212 may be downloaded from
2. Updated Personal Data Sheet (CSC
http://csc.gov.ph/2014-02-21-08-28-23/pdf-
Form No. 212) with Work Experience
files/category/861-personal-data-sheet-
Sheet
revised-2017.html
3. Photocopy of Transcript of Records School Graduated
4. Photocopy of Diploma School Graduated
5. Photocopy of Proof of Eligibility (e.g.
CSC Certificate of Eligibility,
Certificate/License/ID issued by the CSC, PRC, IBP, etc.
Professional Regulation Commission
(PRC), Integrated Bar of the Philippines
(IBP), etc.)
6. Photocopy of Certificate of Completion Issued by Local Government Academy upon
of LGOO training course (for LGOO IV - completion of LGOO training course
VII positions)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1.1 Check completeness None 10 Minutes CO: PD Receiving
complete job and correctness of job Clerk/
application application letter with
documents via supporting documents, Administrative
physical then receive documents. Officer II / IV
submission, RO: Administrative
online portal/ Officer III
email/ DMS/ Jovy Jean B.
courier. Collantes
P/CO: Designated
Records Officer
51
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FEES
BE TIME RESPONSIBLE
PAID
2. Acknowledge 2.1.a . Evaluate job None 1 Working Day CO: Administrative
notification of applications and inform Officer II / IV
indorsement/regret applicants if they met the
letter QS or not. RO: Administrative
CO: If QS is met, prepare Officer III / V
Indorsement Letter (Records Unit/
signed by AS-PD Chief Personnel
and forward to concerned Section)
HRMSSPB together with
the Application AO V Marie Joy
Documents. S. Luengas
2.1.b. RO: If QS and None AO V Marie Joy S.

functional requirements Luengas
are met, prepare a list of
applicants for DILG Pre-
Qualifying Examination
(PQE).
3. If qualified, confirm 3.1. If qualified per None 1 Working Day HRMSPB/

attendance to PQE functional requirement of Secretariat
schedule; take the the position, inform
PQE on the said date. applicant of DILG; Pre- AO IV
Qualifying Exam (PQE) Marecil A.
schedule thru SMS or e- Villasan
mail; Otherwise, send
regret letter.
3.2. For CO: Accomplish None CO: 1 Working Requesting
the PQE Request Form Day Office/HRMSSPB
and forward to Personnel Secretariat/ Action
Division, Administrative Officer
Service.
3.2.a. CO: Receive PQE None CO: 5 Working Psychometrician
request and administer Days Action Officer
PQE
3.2.b. RO: Administer None RO: 14 Psychometrician
PQE if RO has registered Working Days Action Officer /
psychometrician holding (TAT may vary Private Testing
a permanent position, or depending on Center
avail services of private the mode of
testing centers PQE) Father Saturnino
recognized by DILG Urios University
Central Office (FSUU)
52
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FEES
BE TIME RESPONSIBLE
PAID
4. Acknowledge 4.1. Inform applicant of None CO: 5 Working HRMSPB/
receipt of PQE result PQE Result thru SMS, e- Days Secretariat
mail or regular mail (includes
waiting time
from the AO V Marie Joy S.
Administration Luengas
of PQE to the
release of PQE AO IV Marecil A.
result to Villasan
HRMSPB)
RO:
- 10
Working Days
(includes
waiting time
from the
Administration
of PQE to the
release of PQE
result)
4.2. Evaluate the None Bureau/Service/

Applicants and Endorse Regional/
to the final Provincial/ City
Recommending/ HRMSPB
Approving Authority/ies
5. Confirm attendance 5.1.1. Conduct None 70 Working HRMSPB/

to B/S HRMSPB assessment of applicants Days Secretariat
functional examination thru:
and/or Central
HRMSPB panel a. Functional AO IV
interview on the said examination; Marecil A.
date b. Group orals; Villasan
c. Panel Interview; and
d. Other competency-
based assessment
methods
Note: Types of
assessments may vary in
Regional Offices
5.1.2. Deliberate and None
calibrate on the results of
the selection process
5.1.3. Conduct
background check on
53
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FEES
BE TIME RESPONSIBLE
PAID
screened applicants and
endorse to the final
recommending/approving
authority.
For CO: Notify applicants
of CHRMSPB panel
interview schedule, and
Conduct CHRMSPB
assessment and/or panel
interview, and deliberate
results.
6. Acknowledge letter 6.1. Notify applicant None 4 Hours CO: Administrative
and accomplish the considered for Officer II / IV
CSS Form appointment as well as
the concerned operating RO: Administrative
unit, and administer the Officer III / V
CSS. (Records Unit/
Personnel
7. Submit basic 7.1. Request None 10 Working Section)
documentary applicant/candidate to Days
requirements submit basic AO V Marie Joy
documentary S. Luengas/ AO IV
requirements. Marecil A.
Villasan
7.2. Prepare None 1 Working Day PD Action
Appointment. Officer/HRMO
8. Sign Appointment 8.1. Approve the None 7 Working Designated
documents and Appointment and notify Days Approving
other CSC forms the appointee. Authority/Regional
Director/Assistant
Regional
Director/HRMO
9. Attend Oath Taking 9.1. Conduct of Oath None Designated
and assume duty Taking either physical or Approving
online. Authority/Regional
Director/Assistant
Regional
Director/HRMO
9.2. Post list of newly- None 1 Working Day PD Action
hired/promoted Officer/HRMO
employees in the DILG
website and in 3 AO V Marie Joy
conspicuous places in the S. Luengas
Department (15 calendar
days).
54
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FEES
BE TIME RESPONSIBLE
PAID
10. Submit documents 10.1. Facilitate None CO: 10 PD Action
in compliance with completion of Working Days Officer/HRMO
CSC requirement appointment documents RO: 3 Working
Requirements for for submission to CSC Days AO V Marie Joy
Newly Hired/ S. Luengas
Promoted/
Transferred
Employees
11. Undergo 11.1. Conduct personnel None 4 Hours AO V Marie Joy S.
personnel briefing/ briefing to the appointee. Luengas (PD Action
onboarding Officer/HRMO )
Central Office:
106 Working
Days, 10
Minutes
TOTAL None Regional
Office:
112 Working
Days, 10
Minutes
Note: *Recruitment, Selection and Placement for 1st and 2nd Level process is anchored on
2017 Civil Service Commission (CSC) Omnibus Rules on Appointment and other Human
Resource Actions (ORAOHRA) (revised 2018)
**Validity of publication: Nine (9) months reckoned from the date of publication per CSC
ORAOHRA (revised 2018)
55
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DILG
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14. Provision of Public Assistance and Handling of Complaints
This service provides appropriate assistance to the clients who lodged complaints/requests
before the Public Assistance and Complaint Center of the Department, through referral and
endorsement system.
Office or Division Public Affairs and Communication Service (PACS); DILG Regional
Offices/Provincial Offices/Highly Urbanized Cities
Who May Avail All National Government Agencies

1. Complaint Form or Letter
DILG Public Assistance and Complaint Desk
Request/Complaint (if any)
2. Supporting Documents (if any)
FEES
BE TIME RESPONSIBLE
PAID
1. Client files 1.1. Receive None 30 Minutes Action Officer/
complaint at DILG query/complaint/ Designated Legal
Public Assistance request for Officer/ Focal
and Complaint assistance and Person
Desk and interview client or
accomplishes assess Atty. Francise Mae
necessary Form/s submitted/sent M. Mordeno
documents/
email/letter-request
and forward to
Division Chief/
Regional Director/
Designated Legal
Officer/ HUC
Director/ Provincial
Director/ Program
Manager/ Authorized
Representative
for evaluation and
determination of
jurisdiction, if
substantial
information is
indicated.
56
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FEES
BE TIME RESPONSIBLE
PAID
(Note: For
complaints received
from Regional,
Provincial/HUCs
records officer, route
to Office of the
Regional Director
Provincial
Office/HUCs Director
for instructions)
2. Waits for the 2.1. Evaluates nature None 3 Working Action Officer/
advice/instruction of complaint/request. Days Designated Legal
of the Action Officer/ Focal
Officer a. For phone in or walk- Person
in clients, inform the
client regarding the
procedure/process.
2.2. Draft None 1 Working Day Action Officer/Legal
endorsement/ letter- Unit Staff/ Focal
reply/ letter-referral Person
2.3. Forward None 1 Working Day
endorsement/ letter-
reply/ letter-referral Ray Gregory F.
for review Jaranilla
LGMED Chief
2.4. Signs the None 1 Hour Regional Director/

endorsement/ letter- Assistant Regional
reply/ letter-referral/ Director /HUC
routing slip or give Director/ Provincial
further instruction, if Director/ Program
any. Manager/
Authorized
Representative
2.5. Release signed None 15 minutes Action Officer/Legal
endorsement or Unit Staff/ Focal
letter-reply Person
b. (Note: For clients

who wishes to hand-
carry the
endorsement, he/she
will be provided with
a signed
57
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FEES
BE TIME RESPONSIBLE
PAID
endorsement
contained in a sealed
envelope)
3. Clients 3.1. Administer CSS None 15 Minutes Action Officer/Legal
accomplish the to client/s who Unit Staff/ Focal
CSS. directly/personally Person
lodged their
complaint thru face-
to-face or online
mode/s.
5 Working
TOTAL None Days and 2
Hours
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DILG
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15. A) Disposal of Properties Thru Donation and Transfer Without Cost
To ensure the proper disposal of properties through donation and transfer without cost,
pursuant to NBC No. 425.
Office or Division DILG Central Office (Property Accounts Section, General Services
Division, Administrative Service); DILG Regional Offices
Type of Transaction G2G - Government to Government; G2C – Government to Citizens
Who May Avail For donation, Charitable, Scientific, Educational, or Cultural Institutions
For transfer without cost, Government Offices (Such as NGAs, Public

schools, LGUs, and Barangay

a. For Donation
SILG/Authorized Representative
Signed/Approved Deed of Donation
DAC Secretariat
b. For Transfer without cost
SILG/Authorized Representative
Signed/Approved Property Transfer
Report
FEES
BE TIME RESPONSIBLE
PAID
1. Submit a Letter 1.1. Receive, None 30 Minutes Records Section
requesting properties record, and route Unit
for donation/transfer Request letter to
without cost through the Administrative Property Officer
email or courier Service Director/
Office of the AO V Edgardo T.
Provincial/ Cubillas/AdA IV
Regional Director Karen M. Samson
1.2. Approve None 1 Working Day Director, AS/
request Regional Director
1.3. Check the None 1 Working Day Property Officer
availability of - AO V
properties and Edgardo T.
prepare the list Cubillas
1.4. Prepare None 2 Working DAC Secretariat
Disposal and days - AdA IV Karen
Appraisal M. Samson
59
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FEES
BE TIME RESPONSIBLE
PAID
Committee (DAC)
Resolution
1.5. Review and None 1 Working Day DAC
approve DAC
Resolution for SILG/Authorized
Donation/Transfer Representative;
of Properties
Provincial/Regional
Director
1.6. Prepare, None 1 Working Day DAC Secretariat
review, and finalize AdA IV Karen M.
Samson
the Deed of
Regional Legal
Donation or Officer
Property Transfer Atty. Francise Mae
Report M. Mordeno
1.7. Approve the None 1 Working Day SILG/ Authorized
Deed of Representative
Donation/Property
Transfer Report Provincial/Regional
Secretariat
1.8. Prepare and None 1 Working Day DAC Secretariat
send a letter to the - AdA IV Karen
requesting office M. Samson
informing the
approved
donation/transfer
2. Receipt ofa. the 2.1. Release the None 1 Working Day DAC Secretariat/
donated/transferred requested Property Officer
properties properties
b. 2.2. Submit the None 1 Working Day Property Officer
Deed of Donation/ - AO V Edgardo T.
Property Transfer Samson
Report to the
Accounting Accounting
Section/ Division for Personnel -
dropping the Roche
donated/transferred Lynne
properties from the Cunanan
books of account
10 Working
Minutes
60
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15. B) Disposal of Properties Thru Public Bidding
To ensure the proper disposal of unserviceable properties through public bidding, pursuant
to NBC No. 425.
Office or Division DILG Central Office (Property Accounts Section, General Services
Division, Administrative Service); DILG Regional Offices
Type of Transaction G2C – Government to Citizens
Who May Avail Private Bidders
Bidding Documents DAC Secretariat
FEES
BE TIME RESPONSIBLE
PAID
1. Secure Bid Form and 1.1. With the Head None 30 Minutes DAC Secretariat
coordinate for the of Office’s
conduct of inspection approved Disposal AdA IV Karen M.
of disposable and Appraisal Samson
properties for public Committee (DAC)
bidding Resolution,
advertise the
unserviceable
properties for
disposal through
public bidding
1.2. Issue Bid None 1 Working Day DAC Secretariat
Forms to bidders
with a specific AdA IV Karen M.
calendar of Samson
activities for the
conduct of public
bidding
1.3. Facilitate the None 1 Working Day DAC Secretariat
conduct of
inspection of the AdA IV Karen M.
disposable Samson
properties for public
bidding
2. Submit Sealed Bids 2.1. Conduct of None 1 Working Day DAC
(together with Opening of Bids
required documents DAC Secretariat
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FEES
BE TIME RESPONSIBLE
PAID
as stated in the bid
form) DAC TWG
COA
Representative
Bidders
2.2. Determine the 1 Working Day DAC
highest calculated
and responsive bid
and declare the
winning bidder/s
2.3. Prepare DAC 1 Working Day DAC Secretariat
Resolution AdA IV Karen M.
declaring the Samson
winning bidder/s for
approval and
signature of the
head of office
3. Receive the 3.1. Prepare 3 Working DAC Secretariat
approved Contract of Contract of Sale, Days
Sale for their review of Legal LLLS or Regional
signatures and Unit, and approval Office Legal Unit
notary of the of the
document SILG/Authorized SILG/Authorized
Representative Representative
3.2. Prepare and 1 Working Day DAC Secretariat

send a letter to the AdA IV Karen M.
winning bidder/s Samson
3.3. Furnish the 1 Working Day DAC Secretariat
winning bidder/s of AdA IV Karen M.
the approved Samson
contract
4. Submit the notarized 4.1. Assist the 1 Working Day DAC Secretariat
Contract of Sale and winning bidder/s in AdA IV Karen M.
pay the contract price securing the Order Samson
to the Central/ of Payment from
Regional cashier the Accounting Accounting
Section/Division Section/Division
and the payment to Cash Section
the Cash Section
5. Receive the 5.1. Release the 1 Working Day DAC Secretariat
properties for properties for
Accounting Section
62
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FEES
BE TIME RESPONSIBLE
PAID
disposal through disposal through
public bidding public bidding COA
Representative
5.2. Submit to the 1 Working Day DAC Secretariat
Accounting AdA IV Karen M.
Section/Division Samson
the copy of the
release paper, Property Office
together with the AOV Edgardo T.
Contract of Sale Cubillas
and DAC
Resolutions, for the Accounting
dropping of the sold Section/Division
properties from the Roche Lynne
books of account Cunanan
11 Working
Minutes
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DILG
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16. Request for the Issuance of Certificate of Incumbency of Local Officials
This procedure defines the process for issuing Certificate of Incumbency to requesting
Local Official.
Office or Division Field Office

Who May Avail All Local Government Units

1. Accomplished Citizen's Charter Request DILG Field Office/ DILG official website
Form
2. Letter request Requesting Party/ Agency
3. Photocopy of valid ID of the official Requesting Party/ Agency
4. Certification of Services Rendered
DILG Field Office
issued by the barangay (For Barangay
Officials only)
5. In case of discrepancy in the name,
client must secure any of the following:
 Oath of Office
Requesting Party
 Joint Affidavit of Two (2)
Disinterested Persons
 Photocopy of Birth
Certificate/Marriage Certificate
FEES
AGENCY TO PROCESSING PERSON
CLIENT STEPS
ACTION BE TIME RESPONSIBLE
PAID
1. Accomplish Citizen's 1.1. Check the None 2 Working C/MLGOO/HUC/
Charter Service Request completeness of Days Provincial or
Form and submit the documentary Regional Focal
documentary requirements requirements and Person
receive the
request.
1.1.1. Verify name LGOO II Jennifer M.
and validate the Reglos
incumbency of the
requesting official
in the Elected
Local Official
Profile Database
System
(ELOPDS) or the
Barangay
Information
64
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FEES
AGENCY TO PROCESSING PERSON
CLIENT STEPS
ACTION BE TIME RESPONSIBLE
PAID
System (BIS) or
the Master list of
Local Officials (For
Request for
Certificate of
Incumbency) 7 Hours C/MLGOO/City
1.1.2. Prepare the Director/Provincial
Certificate of or Regional
Incumbency, if in Director
order.
1.2. Review and
approve the
Certification.
2. Receive the Certificate 2.1. Release the None 1 Hour Records Officer/
and accomplish the certification C/MLGOO
Customer Satisfaction including the
Feedback Form at attach documents
C/MLGOO/HUC/Provincial and administer the
or Regional Office/DILG CSS.
Official Website a.
3 Working
TOTAL None Days
*Note:
For clients from LGUs in NCR and HUCs and ICCs in other regions, please note that agency
actions to be done at the "Provincial Office" shall be assumed by the concerned Regional
Office (as applicable). Turnaround time may vary depending on the attendant circumstances
on the LGU concerned.
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17. Request for Plans and/or Status Reports on DILG Priority Programs and
Projects
 To provide relevant inputs and updates on the plans, targets and/or accomplishments of
major deliverables of priority programs and projects as required from the Department by
oversight agencies and other NGAs.
 To provide requesting clients with archived data/information on the plans, targets and/or
accomplishments of major deliverables of programs and projects of previous years by
Walk-in Clients (academe, CSOs, researchers).
Office or Division Planning Service (PS)

Classification  Highly Technical (major deliverables of all priority programs and
projects)
 Complex Transactions (major deliverables of selected programs

and projects)

Simple Transactions (request for archived data/information on
the plans, targets and/or accomplishments of major deliverables of
programs and projects of previous years)
Type of Transaction G2G - Government to Government; G2C - Government to Citizen
Who May Avail Oversight Agencies (NEDA, DBM, PMS, Cabinet Clusters, Cabinet
Secretariat, Senate, House of Representatives, Commission on
Audit),including PCW, DFA; Other National Government Agencies (DTI,
PSA, etc.); and Walk-in Clients (academe, CSOs, researchers)

Communication/Letter-request with the following information:
Specific information/ documents required Request for DILG Plans - Planning and
Programming Division (PPD)
The need for the information/ documents Request for DILG Accomplishment Reports -
Monitoring and Evaluation Division (MED)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit request for 1.1. Receipt of the None 5 Minutes Administrative
DILG Plans and/or request Assistant III,
Status Reports Office of the PS
1.1.a. Receive/record Director
requests from
offices/agencies and
forward the same to the
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FEES
BE TIME RESPONSIBLE
PAID
Planning Service Director
through Data
Management System
(DMS), email
and/or other online
platforms or SMS.
1.1.b. Provide instruction None 5 Minutes PS Director
(handwritten or verbal or
communicated/transmitted
via online platforms or thru
SMS) to Division
Chief/Asst. Division Chief
or concerned staff
1.1.c. Conduct initial None 5 Minutes Request for
assessment and the Plans:
corresponding assignment
of PPD Assistant
responsible unit/staff Division
(handwritten or verbal or Chief / Division
communicated/transmitted Chief
via online platforms or thru
SMS) Request for
Status Reports:
MED Assistant
Division
Chief / Division
Chief
A. If Highly Technical Plans/Status Reports or Complex Plans/Status Reports
1.2. Preparation of draft None Highly Request for
plan/status report Technical: Plans:
1.2.a. Request operating 5 Working Planning Officer

units for data, if data Days I / II
needed involves all
programs and Complex: Request for
projects, is not readily Status Reports:
available, and/or needs 1 Working
updating, via DMS, email Days Project
and/or any online and 4 Hours Evaluation
platforms
Officer I / II
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FEES
BE TIME RESPONSIBLE
PAID
1.2.b. Process, update None Highly Request for
and validate the submitted Technical: Plans:
data and prepare draft
plan/status report and 3 Working Planning Officer
submit online to immediate Days I / II
supervisor via email
and/or any online Complex: Request for
platforms (google docs) Status Reports:
1 Working Day Project
and 4 Hours Evaluation
Officer I / II
1.2.c. Review, consolidate None Highly Request for
and integrate the Technical: Plans:
Department plan/status
report for the 5 Working Planning Officer
requesting office/agency Days III
and submit the same to the
assistant division Complex: Request for
chief/division chief via Status Reports:
email and/or any online 1 Working Day
platforms Project
Evaluation
Officer III
1.3. Review and finalize None Highly Request for
plan/status report and Technical: Plans:
endorse the same to the
PS 2 Working PPD Assistant
Director for approval, via Days Division
DMS and/or other online and 4 Hours Chief / Division
platforms Chief
Complex:
Note: If needing Request for
modifications, instructions 1 Working Day Status Reports:
are provided to the
concerned staff for MED Assistant
necessary revisions. Division
Chief / Division
Chief
1.4. Approve and endorse None Highly Concerned
requested document to Technical: DILG Official
concerned DILG Official 2 Working (SILG,
via DMS Days Undersecretary
or Assistant
Secretary)
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FEES
BE TIME RESPONSIBLE
PAID
Complex:
4 Hours
B. If Simple Plans/Status Reports
1.2. Retrieval and None 1 Working Day Request for
reproduction of the Plans:
requested plan/status
report Planning Officer
I / II
1.2.a. Retrieve from file
and conduct table Request for
validation of requested Status Reports:
document Project
Evaluation
Officer I / II
1.2.b. Reproduce the None 4 Hours Request for
requested document Plans:
PPD
Administrative
Aide VI
Request for
Status Reports:
MED
Administrative
Aide VI
1.2.c. Authorize the None 1 Working Day Request for
release of the requested Plans:
document
PPD Assistant
Division
Chief / Division
Chief
Request for
Status Reports:
MED Assistant
Division
Chief / Division
Chief
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FEES
BE TIME RESPONSIBLE
PAID
2.Fill-up client 2.1. Provide advance copy None 15 Minutes Request for
satisfaction form of the requested document (upon receipt Plans:
(manual or electronic) thru electronic mail, DMS of signed PPD
upon receipt of the and/or other online document) Administrative
requested document platforms Aide VI
Request for
Status Reports:
MED
Administrative
Aide VI
3. Acknowledge receipt 3.1. Record and forward None 3 Hours and 30 Request for
of the requested the requested official Minutes Plans:
document document to requesting (upon receipt
agency/office/private of signed PPD AA VI
entity through Central document)
Records Section (AS-PD), Request for
DMS, email, other online Status Reports:
platforms and/or hand-
carry delivery; For walk-in MED AA VI
clients: release the
requested document to Central
client Records
Section:
Administrative
Aide, PD, AS
Highly
Technical: 20
Working Days
TOTAL None Complex: 7

Working Days
Simple: 3
Working Days
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II. Internal Services
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1. Leave Application
This service refers to the processing of different types of leave applications based on CSC
rules and regulations and DILG policies.
Office or Division DILG Central Office (Personnel Division, Administrative Service);

Regional Offices (Personnel Section, Finance and Administrative
Division); Provincial/City Offices (Finance and Administrative Section)
Who May Avail All DILG Officials and Employees

Provide one (1) fully-accomplished CSC Form No. Form is available at concerned offices/
6 (Application for Leave) with signature of operating units, CSC and DILG Websites and
immediate supervisor, and with the appropriate can also be generated by the Leave
attachment/s for the type of leave to be availed. Application System (LAS)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1.1. Ensure that the leave None 5 Minutes CO: PD Receiving
accomplished form used is correct, the Clerk
leave application supporting documents are RO: Administrative
form, along with complete, and the leave Aide IV
complete application is filed within P/CO: Leave Card
attachments, via the prescribed period; then Custodian/
physical receive the leave Designated HR
submission or application. Officer
email/ DMS. 1.2. Review leave None 5 Minutes CO: PD Action
application as to Officer
correctness of data, and RO: Administrative
completeness and Officer IV/ V
appropriateness of AO V Marie Joy S.
supporting documents. Luengas/ AO IV
Process the leave Marecil Villasan
application if found in order
and transmit to signing P/CO: Designated
authority. HR Officer
1.3. Review the accuracy None 10 Minutes CO: PD Section
of leave balance as to Chief & Division
correctness of computation Chief
and appropriateness of the RO: Administrative
type of leave. Officer IV
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FEES
BE TIME RESPONSIBLE
PAID
1.4. Evaluate leave and None 1 Working Day CO: Division
sign leave form. Chief/Supervisor of
(Recommending office concerned
Approval/Disapproval). RO: Division Chief/
Assistant
Division Chief/
Section Chief
P/CO: Cluster
Team
Leader/ Program
Manager/ Section
Chief
1.5 Approve/ Disapprove None 1 Working Day CO: Designated
leave application and sign Approving
leave form Authorities
RO: Director IV/
Regional Director
P/CO: LGOO VIII/
Provincial Director
1.6 Update leave card and None 10 minutes CO: PD Action
record earned/deducted Officer
leave credits of concerned RO: Designated
employee. Leave Officer
P/CO: Leave Card
Custodian
2. Receive status 2.1. Notify employee on the None 10 Minutes RO: Designated
and/or copy of leave status of leave application Leave Officer
application as and/or provide copy of
approved/ acted upon leave P/CO: Leave Card
disapproved and application Custodian
accomplish the
Customer
Satisfaction Survey
Form
2 Working
TOTAL None Days, 40
minutes
Note: Leave Applications shall be filed simultaneously using the Leave Application System
(LAS)
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2. Request for Authority to Travel Abroad
This service facilitates requests for authorization for travel abroad of personal nature based
on the DILG Policies.
Office or Division Personnel Section, Finance and Administrative Division (Regional

Office); Finance and Administrative Section (Provincial/City Offices)
Type of Transaction G2G – Government to Government
Who May Avail Department of Interior and Local Government (DILG) Employees

1. Letter-Request for Authorization (1 Original
Copy)
2. Fully-accomplished CSC Form 6 with Form is accessible at the CSC and DILG
signature of immediate supervisor (1 Regional Websites
Original Copy)
3. Regional/Provincial/City Clearance (1 Template is accessible at the DILG
Original Copy) Regional Websites
4. Fully-accomplished CSC Form 7 with Form is accessible at the CSC and DILG
signature of immediate supervisor (1 Regional Websites
Original Copy)
5. For Provincial/City Offices personnel,
Indorsement Letter (1 Original Copy)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit Letter- 1.1. Receive Application None 10 Minutes Designated Records
request Letter, fully-accomplished Officer
indicating date CSC Forms 6 and 7 with
and place of signature of concerned AO V Marie Joy S.
travel and personnel. Luengas
leave form,
either
personally or
email or thru
DMS.
2. Sign Clearance 2.1. Facilitate approval of None 1 Working Day Designated HR Officer
CSC Forms 6 and 7 by (Provincial/City
authorized signatories. Director
2.1.1. Endorse request for Provincial/City Offices)
authorization for the
Regional Office.
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FEES
BE TIME RESPONSIBLE
PAID
2.2. Facilitate approval of None 2 Working Personnel Section
CSC Form 7 by Days Staff
authorized signatories.
2.3. Process leave None 30 Minutes Personnel Section
application and certify Staff
leave credits/balances.
2.4. Draft indorsement to None 30 Minutes Personnel Section
Central Office. Staff
2.5. Approve/Disapprove None 1 Working Day Regional Director/
authorization, leave form, Authorized Official
and clearances.
2.6. Forwards None 30 Minutes Regional Records
indorsement to Central Officer
Office through Document
Management System
(DMS).
2.7. Receive indorsement None 5 Minutes Central Office
and review completeness Personnel Division
and appropriateness of
administrative
requirements.
2.8. Prepare the Travel None 10 Minutes Central Office
Authority and transmit to Personnel Division
Undersecretary for Local
Government
(USLG)/Secretary of the
Interior and Local
Government (SILG) for
approval.
2.9. Sign the Travel None 2 Working Undersecretary for
Authority. Days Local
Government/Secretary
of the Interior and
Local Government
2.10. Upon approval of None 5 Minutes Central Office
Travel Authority, send the Personnel Division
approved copy to DILG
Central Records Section
for releasing to Regional
Office.
3. Receive 3.1. Release None 10 Minutes Central Office
Authorization to Authorization or Letter (if Personnel Division
Travel Abroad or disapproved).
Letter (if
disapproved) and
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FEES
BE TIME RESPONSIBLE
PAID
accomplishes the
Customer
Satisfaction
Feedback Form
accessible at
DILG Regional
Office/DILG
official website.
6 Working
10 Minutes
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3. Request for Certification and Records on Personnel Matters
This service facilitates requests for certificates pertaining to employment and other personnel
records of active and inactive employees.
Office or Division Personnel Section, Finance and Administrative Division (Regional

Office); Finance and Administrative Section (Provincial/City Offices)
Type of Transaction G2G – Government to Government; G2C – Government to Citizen
Who May Avail Former and Present Employees of the Department of Interior and Local
Government (DILG)
1. Properly filled-out Personnel Records Form is accessible at the DILG Regional

Requisition Form (1 Original Copy) Website
FEES
BE TIME RESPONSIBLE
PAID
1. Submit Personnel 1.1. Check the None 10 Minutes Personnel/Accounting
Record appropriateness and Staff
Requisition Form receive the filled-out
either personally, Personnel Records
thru email or DMS. Requisition Form. AO V Marie Joy S.
1.2. Check personnel None 1 Working Day Luengas
records and/or gather
relevant supporting
documents to
supply the data needed
for the request,
1.3. Prepare the None 1 Working Day
requested document/s.
2. Claim the 2.1. Release the None 10 minutes Personnel/Accounting
requested requested document/s. Staff
document/s and
accomplish the AO V Marie Joy S.
Customer Luengas
Satisfaction
Feedback Form
accessible at DILG
Regional Office/
DILG official
website.
77
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FEES
BE TIME RESPONSIBLE
PAID
2 Working
Days, 7 Hours,
TOTAL None
20 Minutes
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4. Request for Release of Equipment
To monitor the release and return of office equipment.
Office or Division Finance and Administrative Division, General Service Section

Who May Avail DILG Central Office, Regional Office and Field Office Personnel

Request for Equipment Release Form (1 Finance and Administrative Division, General
Original Copy) Service Section
FEES
BE TIME RESPONSIBLE
PAID
1. Submit Request 1.1. Receive and check None 5 Minutes General Service
for Equipment the details of the Section Staff
Release Form Request for Equipment
signed by their Release Form and the AO V Edgardo T. Cubillas
immediate condition of the Admin. Support Reymond
B. Paglinawan
supervisor either requested equipment.
personally, thru 1.2. Review and None 5 Minutes General Service
email or DMS. approve the Request for Section Chief/
Equipment Release Finance and
Form. Administrative
Division Chief
1.3. Records the details None 10 Minutes General Service
on the log sheet and Section Staff
return the approved
Request Form to the AO V Edgardo T.
Cubillas Admin.
requesting employee, Support Reymond B.
indicate time and date of Paglinawan
release.
2. Receive the 2.1. Retain copy of the None 5 Minutes General Services Section
Staff
approved Request approved Request AO V Edgardo T. Cubillas
Form Form. Admin. Support Reymond B.
Paglinawan
3. Submit Request 3.1. Receive and check None 10 Minutes General Services
for Equipment the details and condition Section Staff
Release Form of the returned
signed by their equipment, AO V Edgardo T.
immediate indicate the date and Cubillas
supervisor either time of return and Admin. Support
personally, thru administer CSS. Reymond B.
email or DMS and Paglinawan
accomplish CSS.
TOTAL None 35 Minutes
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5. Request for Vehicular Support Service for DILG Officials and Employees
To provide transport assistance to all personnel of DILG Central, Regional and Field Offices
Office or Division DILG Central Office - Motorpool Section, General Services Division,
Administrative Service; DILG Regional and Provincial Offices
Who May Avail DILG Central Office, Regional Office and Field Office Personnel

1. Request for Vehicular Support Services
(FM-QP-DILG-AS-RO- 12-0 1) Requests shall originate from requesting
2. Supporting Documents (e.g. Activity party/office
Design, Department Order, Invitation, List
of Passengers, etc.)
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1.1. Receive request None 2 Minutes Chief, Motorpool
accomplished form and check for Section/ AA III/ AA II
vehicle request form supporting documents SGSS Staff (RO)
attached with needed. FAS Staff (PO/City
necessary Office)
supporting
documents.
For Field Offices: AA II Rahima Baha
Submit the request
letter to any of the Admin. Support
DILG Offices within Reymond B.
the region Paglinawan
For CO: Submit the
form no later than 24
hours prior to
requested date if the
trip is within Metro
Manila; 5 days
before if the trip is
outside Metro
Manila.
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FEES
BE TIME RESPONSIBLE
PAID
2. Submit the filled- 2.1. Evaluate the None 10 Minutes Chief, Motorpool
out form. request concerning to Section / SGSS
following: Staff (RO)
• Official nature of FAS Staff (PO/City
trip Office)
• Availability of
Driver
• Availability of AA II Rahima Baha
Vehicle
For Central Office, Admin. Support
recommend approval to Reymond B.
Chief, GSD. Paglinawan
NOTE:
If above items are all
satisfactory complied,
indicate the assigned
driver/ vehicle on the
form and sign the
corresponding section to
recommend for
approval.
If there is no available
driver/vehicle, proceed
to step 3.1
2.2. Review and None 5 Minutes Chief, GSD /

approve request. City/Provincial
Director (City
Office/PO)
2.3. Record the request None 2 Minutes GSD Staff /

and inform the driver on SGSS Staff (RO)
the details of the trip. FAS Staff (PO/City
Office)
3. Receive the result 3.1. Inform the None 5 Minutes Chief/GSD Staff,
of the request and requesting party on the Motorpool Section/
accomplishes the approval/disapproval of AA III /
CSS Form. request. Provide the SGSS Staff (RO)
details of driver and FAS Staff (PO/City
vehicle for approved Office)
request and
administration of Client
Satisfaction Survey.
TOTAL None 24 Minutes
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6. Review of MOA/MOU/Contract/Department Issuances/Presidential Issuances
Evaluation and preparation of comments and recommendations on draft policies, MOAs,

MOUs, and contracts/agreements involving the Department.
Office or Division Legal and Legislative Liaison Service (LLLS), DILG Regional Offices
Type of Transaction G2G - Government to Government; G2C - Government to Citizen

Letter request addressed to SILG/other Requests shall originate from requesting
Department Official/Head of LLLS and duly party/office
received by LLLS
FEES
BE TIME RESPONSIBLE
PAID
1. Submit request for 1.1. Receive, record None 30 Minutes Regional Records
review: and route received Officer
document (For
a) via Regional Office internal processes AO III
(For Field Offices and proceed to 1.3) Jovy Jean B.
others within their Collantes
AORs), in which case 1.2. Assign the None 30 Minutes Regional Director
begin with Step No. 1.1 request for
(Agency Action) review/comment.
b) via CRS/OSEC (For 1.3. Evaluate and None 10 Working Atty. Francise
Regional Offices/other prepare Days Mae M.
NGAs/LGUs/ General review/comments. Note: For MOA- Mordeno
Public), in which case 1.3.1. Conduct legal 5WD; Contract-
proceed to Step No. 1.6 research on 3WD; Legal Regional
(Agency Action) applicable laws, study/Policy Legal Officer
rules, regulations Review- 10WD
c) via LLLS Receiving and other issuances.
Window/DMS (for 1.3.2. Prepare draft
OSEC/OUSec/OASec/B review/comment and
ureau/ Service) in which forward draft action
case proceed to Step No. to the Assistant
1.7 (Agency Action) Regional Director
(ARD).
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FEES
BE TIME RESPONSIBLE
PAID
1.4. Review and None 1 Working Day Donald A.
countersign draft Seronay (ARD),
review/comment, if Maria Loisella
acceptable, and Lucino (RD)
forward to the
Regional Director.
1.5. Record the None 1 Hour Regional Legal

approved/signed Unit
review/comment in
the monitoring log
sheet and forward to
the Regional
Records
Section/requesting
office with attached
CSS Form or
indorsement to CO.
1.6. Receive the None 1 Hour Central Records
request and route to Section
the Office of the
Director, LLLS.
1.7. Receive and None 30 Minutes LLLS Director
route the same to the
Legal Research,
Assistance and
Legislative Liaison
Division (LRALLD).
1.8. Assign and None 6 hours Chief, LRALLD
route the received
documents to the
Action Officer.
1.9. For clients within None 11 Working Action Officer
the Central Office, Days
prepare
Memorandum for the Note: For
Office of the MOA- 6WD;
Director, LLLS and Contract- 4WD;
draft Legal
comments/review to study/Policy
be submitted to the Review- 11WD
Assistant Division
Chief, LRALLD;
83
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FEES
BE TIME RESPONSIBLE
PAID
For client/s outside
the Central Office,
prepare
Memorandum for the
Office of the
Director, LLLS,
Memorandum for the
Undersecretary for
External, Legal and
Legislative, and draft
comments/review to
be submitted to the
Assistant Division
Chief, LRALLD.
1.10. Accept None 1 Hour ADC, DC
document thru DMS,
ADC review initial
draft and, if
acceptable, forward
the same to the DC.
DC signs the
memorandum
submitted by the
Action officer, if
acceptable, and
forward the
documents to the
Director, LLLS.
1.11. Accepts the None 30 Minutes Director, LLLS
finalized draft,
review and
approve/sign the
same.
For client/s within

Central Office,
approve/sign the
same, if acceptable.
Return the signed
document to
LRALLD for release
to the client.
For client/s outside

of the Central Office,
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FEES
BE TIME RESPONSIBLE
PAID
approve/sign the
Memo for the
Undersecretary for
External, Legal and
Legislative Affairs, if
acceptable. Return
the signed document
to LRALLD for
release to the
Undersecretary.
1.12. Release the None 30 Minutes LRALLD

document to the Releasing Officer
Undersecretary for
External, Legal and
Legislative Affairs.
1.13. Accept the None 1 Working Day Undersecretary
finalized draft, for External, Legal
review and and Legislative
approve/sign the Affairs
same, if acceptable.
Otherwise, the
Undersecretary for
External, Legal and
Legislative Affairs
shall return the same
to LLLS for
clarification/revision/
modification.
1.14. Receives the None 1 Working Day LLLS OD,
signed draft and LRALLD Tracking
releases the Officer, LRALLD
document to the Releasing
Central Records Officer
Section or
concerned office
within CO with
attached CSS Form.
1.15. None 30 Minutes CRS
Photocopy/scan
copy of comments
and release to client.
2.1. Secure None 30 Minutes ISTMS Technical
signature of the end- Personnel/RICTU
user in the ICT TARF Personnel
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FEES
BE TIME RESPONSIBLE
PAID
and completely
accomplish the
documentation.
Note: No signature
required for Online
ICT TARF
Regional
Office:
11 Working
TOTAL None Days, 2 Hours
Central Office:
14 Working
Days, 2 Hours
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7. Procurement, Inspection, Acceptance, and Issuance of Goods and Services
1. Conduct of the procurement process as provided in the Government Procurement Reform

Act (Republic Act (RA) No. 9184) and its Revised Implementing Rules and Regulations
(RIRR). Procurement shall be done through competitive bidding except as provided in
Sections 48 to 54 of R.A. 9184. Alternative Methods of Procurement (AMP) may be
resorted only, subject to the prior approval of the Head of the Procuring Entity or his duly
authorized representative in: 1) highly exceptional cases; 2) To promote economy and
efficiency; 3) Justified by conditions specified in RA 9184.
2. Conduct of inspection, acceptance and issuance of goods and services as prescribed by

the Commission on Audit (COA) rules and regulations.
Office or Division Bids and Awards Committee (BAC) Secretariat, Procurement Planning
and Management, and Procurement Contract Management Sections,
Procurement Management Division (BSS, PPMS, and PCMS, PMD) and
Property Accounts Section, General Services Division (PAS, GSD),
Administrative Service (AS) for Central Office and Finance and
Administrative Division (FAD), Supply and General Services Section
(SGSS)/ General Services Section (GSS)/ General Services Unit (GSU)
for Regional Offices
Classification Not Applicable; timeline is determined under RA 9184 and its RIRR and
Government Accounting Manual (GAM)
Type of Transaction Government to Government, Government to Citizen, Government to
Business
Who May Avail End users, Supplier/s, Service Provider/s

1. Approved and funded Purchase Request
(PR) (original)
2. Project Procurement Management Plan Budget Division (funded PR) and End User
(PPMP) consolidated into Annual Office (Activity Design/ PR, PPMP, and other
Procurement Plan (APP) supporting documents) PPMS (PPMP and
3. Other supporting documents as may be APP)
required from time to time (such as Terms Accounting Division and Budget Division
of Reference (TOR), Market Analysis, (CAF), Planning Service (OPB), End user
Quotation from Exclusive Office
Supplier/Contractor, Distribution List,
Operations Plan and Budget (OPB),
Certificate of Availability of Funds (CAF),
whichever is applicable)
87
FEES
BE TIME RESPONSIBLE
PAID
1. End user 1.1. Receive and record None 5 Minutes For CO: PPMS
submits the the approved and funded Receiving Officer
approved and PR and check the
funded PR completeness, For RO: SGSS/
along with the correctness and GSS/ GSU
PPMP and appropriateness of Designated Officer
other supporting required supporting
documents documents and assign AO V Edgardo T.
Control Number. Cubillas
Note: the PRs received AdA IV Karen M.

with the same Samson
items/category are
gathered within 10 CD
upon receipt of the first
PR or after the
communicated deadline of
submission, if applicable.
1.2. Determine the 10 Minutes

appropriate method of For CO: PMD Chief
procurement to be used.
For RO: BAC/
If for Competitive/Public SGSS/ GSS/ GSU
Bidding, forward the
documents to the BAC
Secretariat and proceed AO V Edgardo T.
to step 2. Cubillas
If request/s is/are for AdA IV Karen M.

Direct Contracting, Samson
proceed with step 9.
If request/s is/are for

Alternative Mode of
Procurement (AMP) such
as Small Value
Procurement (SVP), or
Shopping, proceed to
step 14.
If request/s is/are for

Common-use Supplies
available at the PS-DBM,
follow the Guidelines on
88
FEES
BE TIME RESPONSIBLE
PAID
the use of Virtual Store
(GPPB Resolution No.
20-2018, dated 18
October 2018).
1.3. Receive and check 15 minutes BAC Secretariat/

the completeness of the BAC Secretariat
supporting documents. If Head/ BAC
deficiency is noted, return Chairperson/ Vice
to the concerned end- Chairperson
user.
1.3.1. Consolidate the 10 Working

PRs of the same kind, if days if with
applicable. consolidation
2. Letter request 2.1. Prepare the Notice of None 1 Working Day BAC Secretariat/
address to Meeting and forward to BAC Secretariat
Director of BAC Secretariat Head and Head/ BAC
Administrative BAC Chairperson / Vice Chairperson/Vice
Service Chairperson for review Chairperson
and approval.
2.1.1. Conduct Pre- 1 Working Day BAC/ BAC TWG/

Procurement Conference, BAC Secretariat/
if applicable End User
If BAC defers or
disapproves the
procurement project,
return the PR to the end
user for
revision/compliance of
requirements and revert to
step 1.
5 Working BAC Secretariat/
2.1.2. Prepare the Minutes days BAC Secretariat
of the Meeting and forward Head/ BAC
to the BAC Secretariat Chairperson/Vice
Head and BAC Chairperson
Chairperson / Vice
Chairperson for review
and approval.
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FEES
BE TIME RESPONSIBLE
PAID
If with correction/revision,
return to the BAC
Secretariat for appropriate
action. If approved, return
to BAC Secretariat for
filing.
2.2. Prepare the None 1 Working Day BAC Secretariat/

Invitation to Bid (IB) and BAC TWG
Bidding Documents and
advertise/post in
Philippine Electronic
Procurement System
(PhilGEPS) website,
DILG website, and
conspicuous places.
2.2.1. Conduct a Meeting 1 Working Day BAC Secretariat/

with TWG to review and BAC Secretariat
finalize the IB and Bidding Head/ BAC
Documents. Chairperson / Vice
Chairperson
2.2.2. Forward final IB to 1 Working Day BAC Secretariat

the BAC Secretariat Head
and BAC Chairperson /
Vice Chairperson for
review and approval.
2.2.3. Post the approved

IB and Bidding
Documents in PhilGEPS
website, DILG website
and conspicuous places.
3. Prospective 3.1. Prepare the Notice None minimum of 8 BAC Secretariat/

supplier/s and/or of Meeting and forward to working days, BAC Secretariat
service provider/s BAC Secretariat Head and maximum of Head/ BAC
and end-user/s to BAC Chairperson/ Vice 40 working Chairperson / Vice
attend the Pre- Chairperson for review days from Chairperson
Bidding and approval Posting*
Conference
return to the BAC
90
FEES
BE TIME RESPONSIBLE
PAID
action. If approved,
disseminate to concerned
attendees.
3.1.1. Conduct of Pre- BAC/ BAC TWG/

Bidding Conference, (if BAC Secretariat/
applicable) to clarify and/or End User/
explain any of the Observers/
requirements, terms and Prospective Bidders
conditions, and technical
specifications stipulated in
the Bidding Documents
3.1.2. Prepare the BAC Secretariat/

Minutes of the Meeting BAC Secretariat
and forward to the BAC Head/ BAC
Secretariat Head and BAC Chairperson / Vice
Chairperson / Vice Chairperson
and approval.
1.1.3. If there are

amendments on the
Bidding Documents,
prepare the Bid Bulletin
and forward to the BAC
Secretariat Head and BAC
Chairperson / Vice
and approval.
return to the BAC
attendees.
4. Supplier/s 4.1. Receive the bids None 12 working BAC Secretariat

and/or service submitted by the bidders days from Pre-
provider/s who who purchased the Bidding
purchased the Bidding Documents on the Conference
Bidding date, time, and place
Documents specified in the IB.
submit/s their
91
FEES
BE TIME RESPONSIBLE
PAID
bids on the 4.1.1. Conduct the BAC/ BAC TWG/
date, time, and Opening of Bids and check BAC Secretariat/
place specified the submitted documents Observers/ Bidders
in the IB of each bidder using the
non-discretionary
Supplier/s "pass/fail" criterion.
and/or service
provider/s If there is no bidder or all
attend/s the bidders were declared
Opening of Bids ineligible, declare the
bidding a failure.

Abstract of Bids as Read BAC
and forward to BAC for
signature.
4.1.3. Prepare the Minutes BAC Secretariat/

of the Meeting and forward BAC Secretariat
to the BAC Secretariat Head/ BAC
Head and BAC Chairperson / Vice
Chairperson / Vice Chairperson
and approval.
4.2. Conduct further/ None 7 working days BAC/ BAC TWG-
detailed evaluation of all from Opening G&S/ BAC
the eligible bids using non- of Bids Secretariat/
discretionary criteria in Observers
considering the following:
Completeness of the Bids
and Arithmetical
Corrections. Declare the
S/LCB as Evaluated
4.2.1. Prepare the Bid BAC Secretariat/

Evaluation Report. BAC TWG

Abstract of Bids as BAC
Evaluated and forward to
BAC for signature
4.2.3. Notify the S/LCB as BAC Secretariat

Evaluated to submit the
92
G
..%
FEES
BE TIME RESPONSIBLE
PAID
post-qualification
documents within the
prescribed period
4.2.4. Prepare the Minutes BAC Secretariat

of the Meeting and forward Member/ BAC
to the BAC Secretariat Secretariat Head/
Head and BAC BAC Chairperson /
Chairperson / Vice Vice Chairperson
Chairperson for review and
approval.
4.3. If with
correction/revision, return
to the BAC Secretariat for
appropriate action. If
approved, disseminate to
concerned attendees.
5. S/LCRB as 5.1. Conduct a Post- None 12 working BAC through the
evaluated Qualification to verify, days from the BAC TWG/ BAC
submits Post- validate and ascertain all Detailed Bid Secretariat/
Qualification statements made and Evaluation; Observers
documents documents submitted by for exceptional
within the the S/LCB as Evaluated. cases, may be
prescribed extended to a
period. 5.1.1 Prepare a Post maximum of BAC Secretariat/
Qualification Report. If the 45 working BAC TWG
bidder passed the post- days from
qualification stage, the Detailed Bid
BAC TWG recommend the Evaluation,
bidder to be declared as upon approval
the Single /Lowest of the HoPE
Calculated and
Responsive Bidder (S
/LCRB); if it failed,
recommend for the
disqualification of the
bidder.
5.2. Prepare the None 15 working BAC Secretariat
Resolution recommending days from Post Member / BAC
the award of contract to Qualification Secretariat Head/
the S/LCRB and Notice of BAC/ HoPE
Award (NOA).
93
G
..%
FEES
BE TIME RESPONSIBLE
PAID
5.2.1 Forward the BAC Secretariat/
documents to the BAC for BAC
signature.

documents to the Head of HoPE
the Procuring Entity
(HoPE) for approval.
return to the BAC
attendees.
6. S/LCRB 6.1. Serve the NOA the None BAC Secretariat

receives the S/LCRB by securing the
NOA and signature of the authorized
submits any representative on the
forms of conforme portion of the
Performance NOA.
Security
6.1.1 Post the signed NOA BAC Secretariat
and approved Resolution in
PhilGEPS and DILG
websites.
6.2. Receive None 10 working BAC Secretariat
Performance Security from days from
the S/LCRB. Receipt of
NOA
6.2.1. Check if the BAC Secretariat
Performance Security
posted is in accordance
with the required
amount/PSD.
6.3. Prepare the PO / BAC Secretariat

Contract and Obligation
Request and Status (ORS),
and Letter request for
preferred form of Warranty
Security (WS), if applicable
94
G
..%
FEES
BE TIME RESPONSIBLE
PAID
7. S/LCRB 7.1. Issue the approved None BAC Secretariat/
receives and funded PO/Contract to SGSS/ GSS/ GSU
PO/Contract. If the S/LCRB. Designated Officer
contract, 7.1.1 Once the None 5 Working BAC Secretariat/
S/LCRB PO/Contract is signed by Days End user / FMS /
notarizes the the S/LCRB and notarized SGSS/ GSS/ GSU
document and (for Contract), furnish the Designated Officer
returns the COA with the certified true
notarized copies of the PO/Contract
Contract with supporting
documents.
BAC Secretariat/
7.2 Prepare NTP and BAC Secretariat
forward to the HoPE for Head/ HoPE
approval.
8. S/LCRB 8.1. Serve the NTP the None 7 working days BAC Secretariat
receives the S/LCRB by securing the from Execution
Notice to signature of the authorized of PO/Contract
Proceed (NTP) representative on the
conforme portion of the
NTP.
8.1.1. Once the NTP is

signed by the S/LCRB,
post the NTP and
PO/Contract in PhilGEPS
and DILG websites.
8.1.2. Endorse the original

documents to the
Procurement Contract
Management Section
(PCMS) (for Central Office)
or SGSS /GSS/ GSU / End-
user (for Regional Offices)
for the implementation and
monitoring of the PO/
Contract and proceed to
step 19.
9.1. Requests through None 2 working days CO: BAC
Direct Contracting, prepare Secretariat/ PMD
Request for Quotation Consolidated Chief
(RFQ) along with PRs-14
applicable attachments for working days RO: BAC
review and approval. Secretariat/
95
G
..%
FEES
BE TIME RESPONSIBLE
PAID
BAC Chairperson
9.2. Send RFQ to the 3-7 working Canvasser
identified exclusive days
supplier/ service provider
10. Identified 10.1. Receive the None
exclusive proposal and eligibility
supplier/ service requirements and forward
provider to the set of documents to the
submit the Action Officer
proposal and
eligibility Requests through Direct
requirements Contracting, prepare
Request for Quotation
(RFQ) along with
applicable attachments for
10.2. Prepare the None 15 working CO: BAC

Resolution recommending days Secretariat/ PMD
the award of contract to the Chief
Single/Lowest Calculated RO: BAC
and Responsive supplier Secretariat/
and all its attachments, for
10.2.1 Forward the BAC Secretariat

Resolution with Head
attachments to the BAC.
10.2.2 Review the BAC/ BAC

Resolution and its Secretariat
supporting documents, and
if found in order, sign the
BAC Resolution; if with
correction/revision, return
to BAC Secretariat for
appropriate action.

documents to the HoPE for HoPE
approval.
11. Exclusive 11.1. Issue NOA to the None 1 working day Canvasser
supplier/ service Exclusive supplier/ service
provider provider
96
G
..%
FEES
BE TIME RESPONSIBLE
PAID
receives the 11.2 Prepare 10 working BAC Secretariat
NOA PO/Contract, ORS and days
Cover Memorandum and
all its attachments, for
11.2.1 Prepare Letter BAC Secretariat

request for preferred form
of Warranty Security.
11.2.2 For CO: Forward the CO: BAC

documents to the end user Secretariat/ FMS
for approval and Budget RO: BAC
Division/Accounting Secretariat/ Budget
Division, FMS for funding Officer/ Accountant/
HoPE
For RO: Forward the
documents to the
Budget/Accounting Section
for funding purposes and
Office of the HoPE for
approval.
12. Exclusive 12.1. Issue the approved None CO: Canvasser
supplier/ service and funded PO/Contract to RO: BAC
provider the Exclusive supplier/ Secretariat
receives service provider
PO/Contract 12.1.1Once the None 5 working days CO: Canvasser
and Warranty PO/Contract is signed by from the RO: BAC
Security Letter. the exclusive supplier/ receipt/ Secretariat
service provider and execution of
notarized (for Contract), PO/ Contract
furnish the COA with the
certified true copies of the
PO/Contract with
supporting documents.
12.2. Prepare NTP, if None 7 working days BAC Secretariat/

applicable, and forward to HoPE Canvasser
the HoPE for approval.
13. Exclusive 13.1. Serve the NTP the None BAC Secretariat
supplier/ service exclusive supplier/ service
provider provider by securing the
receives the signature of the
NTP authorized representative
97
G
..%
FEES
BE TIME RESPONSIBLE
PAID
on the conforme portion of
the NTP.
13.1.1 Endorse the original

documents to the PCMS
(for Central Office) or
SGSS /End-user (for
Regional Offices) for the
implementation and
monitoring of the
PO/Contract and proceed
to step 19.
14.1. Requests through None 2 working days CO: SNPC

AMP-SVP or Shopping (b), Secretariat
prepare RFQ along with Consolidated
applicable attachments for PRs-5 working RO: BAC
review and approval. days Secretariat/ SNPC
Secretariat
*For SVP – If Lease/Rental
or other Contracts for SVP,
prepare Request for Legal
Review
14.1.2. Post the RFQ in the

PhilGEPS website and
conspicuous places if the
ABC is above Php
50,000.00
14.2 Gather quotations None 3-5 working Canvasser

from suppliers/service days
providers until the set
deadline.
Notes: For SVP-Receipt of

at least one (1) quotation is
sufficient to proceed with
the evaluation.
For Shopping (b) - Receipt

of three (3) quotations is
necessary to proceed with
the evaluation.
98
FEES
BE TIME RESPONSIBLE
PAID
15. Supplier/ 15.1 Prepare Abstract of None 1 working day CO: SNPC
service provider Quotation/s setting forth Secretariat
to submit the the names of those who RO: BAC
proposal and responded to the RFQ, Secretariat/ SNPC
eligibility and their corresponding Secretariat
requirements price quotation/s.
Conduct of BAC/ SNPC/

TWG/ SGSS/GSS/GSU CO: SNPC /
Meeting to evaluate the SNPC Secretariat
quotations.
RO:
Note: If requested item/s BAC/SNPC/TWG/
is/are ICT Resources, SGSS/ GSS/GSU
prepare Memorandum
addressed to
ISTMS/RICTU requesting
for review of technical
specification offered by
supplier/s / service
provider/
15.2 Prepare the None 15 working CO: SNPC
Resolution recommending days Secretariat
the award of contract to the RO: BAC
Single/Lowest Calculated Secretariat/ SNPC
and Responsive Secretariat
Supplier/Service Provider
with attachments for review
and approval
15.2.1 Forward the BAC

Resolution with
attachments to the BAC
15.2.2 Review the

Resolution and its CO: SNPC
supporting documents and Secretariat / HoPE
if found in order, sign the RO: BAC
BAC Resolution; if with Secretariat/
correction/revision, return SNPC Secretariat
to BAC Secretariat/ SNPC
action
99
G
..%
FEES
BE TIME RESPONSIBLE
PAID
15.2.3 Forward the
documents to the HoPE for
approval
16. S/LRCB 16.1 Issue NOA to the None Canvasser
receives the NOA S/LCRB.
16.2 Prepare None 10 working CO: SNPC

PO/Contract, Cover days Secretariat
Memorandum and all its RO: BAC
attachments, for review Secretariat/ SNPC
and approval Secretariat
16.2.1 Prepare Letter CO: SNPC

request for preferred WS, Secretariat /FMS
if applicable
16.2.2 For CO: Forward

the documents to the end RO: BAC
user for approval and Secretariat/ SNPC
Budget Secretariat
Division/Accounting Budget Officer/
Division, FMS for funding Accountant / HoPE
For RO: Forward the

documents to the Budget/
Accounting Section for
funding purposes and
Office of the HoPE for
approval.
17. S/LCRB 17.1. Canvasser to serve None CO: SNPC
receives the PO/ Contract to the Secretariat
PO/Contract and supplier/ service provider. RO: BAC
Warranty Security Secretariat/ SNPC
Letter. 17.1.1 Once the Secretariat
PO/Contract is signed by
If contract, the supplier / service
S/LCRB provider provider and notarized (for
notarizes the Contract), furnish the COA
document and with the certified true
returns the copies of the PO/ Contract
notarized with supporting
Contract. documents.
17.2 Prepare NTP and None 5 working days CO: SNPC

forward to the HoPE for from the Secretariat /HoPE
100
G
..%
FEES
BE TIME RESPONSIBLE
PAID
approval, if applicable; receipt/ RO: BAC
otherwise proceed to step execution of Secretariat/ SNPC
19 PO/ Contract Secretariat /HoPE
18. S/LCRB 18.1. Serve the NTP the None 7 working days CO/RO: Canvasser
receives the S/LCRB by securing the
NTP signature of the authorized
representative on the
conforme portion of the
NTP.
18.2. Endorse the original None 1 working day CO: SNPC
documents to the PCMS Secretariat
(for Central Office) or RO: BAC
SGSS /End-user (for Secretariat/ SNPC
Regional Offices) for the Secretariat
implementation and
monitoring of the
PO/Contract and proceed
to step 19.
19.1. Receive the original None In accordance CO: PCMS Officer
documents from with the RO: SGSS/ GSS/
PPMS/BSS for the Contract GSU Designated
monitoring of the Delivery Terms Officer
PO/Contract
RO: Schedule delivery and

monitor contract
19.2.1 Coordinate with the

Property Unit the schedule
of delivery of the items and
monitor the implementation
of the PO/ Contract.
19.2.2. If the items are for

delivery, endorse original
documents to the Property
Unit and keep copies of the
documents.
20. 20.1. Check documentary None 5 hours CO: Property
Supplier/Service requirements and receive Officer
Provider delivers the delivery of supplies,
the goods/services materials, equipment and RO: Designated
required and services based on the Inspector,
submits Delivery approved PO/Contract, Designated SGSS/
PR, Delivery Receipt GSS/ GSU Officer
101
G
..%
FEES
BE TIME RESPONSIBLE
PAID
Receipt/ Sales (DR)/Sales Invoice (SI), for
Invoice preparation of Inspection
and Acceptance Report
(IAR).
20.2.1. Prepare IAR None
20.2.2 Forward IAR,

original copy of DR/SI, and
approved PO/Contract/ PR
to Technical Property
Inspector (TPI) for
inspection of deliveries.
20.2.3. Inspect and verify None 5 hours CO: TPI

items/ services rendered RO: Designated
as to quantity and Inspector
conformity with
specifications stated on
DR/SI, based on approved
PO/ Contract
20.2.4 If delivery is not in

conformity to the
specifications or delivery is
incomplete, indicate
notation on the IAR that the
deliveries are not in
conformity to specifications
and/or terms agreed under
the approved PO and
return the IAR, original
DR/SI, and approved
PO/Contract and PR with
supporting documents to
the Property Officer/
SGSS/GSS/GSU Officer.
20.2.5 Return the items,

original DR and SI to the
supplier/service provider
and require the latter to
comply with the agreed
specifications and/or terms
of the PO/Contract
102
FEES
BE TIME RESPONSIBLE
PAID
20.2.6 If delivery is in order,
indicate the date of
inspection, place “✔” in
the box for “Inspected,
verified and found in order
as to quantity and
specifications”, and sign
the “Inspection” portion of
the IAR, and forward IAR,
DR/SI, approved PO/
Contract to the Property
and/or Supply Custodian
for acceptance of delivered
items/services rendered
20.3 Accept the None 4 hours CO: Property
deliveries Officer
RO: Designated
20.3.1 For deliveries in 2 hours SGSS/ GSS/GSU
order, indicate the date of Officer
acceptance, place “✔” in
the box for “Complete as to
quantity and specifications” AO V Edgardo T.
or “Partial (pls. specify Cubillas
quantity)”, and sign the
“Acceptance” portion of the AdA IV Karen M.
IAR. Store the delivered Samson
items to be issued to the
Requisitioning Office.
20.3.2 Record and update

the Stock Card of the newly
delivered items .
20.3.3 Assign and tag

property number for the
accepted PPE/s and Semi-
Expendable items.
Note: Furnish the COA the

copies of delivery
documents within twenty-
four (24) hours from
acceptance of deliveries
and submit documents of
the completed delivery to
103
FEES
BE TIME RESPONSIBLE
PAID
Accounting Division/Unit
for preparation of Journal
Entry Voucher (JEV).
21. End User 21.1 Issue the accepted None 1 working day CO: Property Officer
submits the deliveries to requesting and 2 hours
Requisition and office and administer the RO: Designated
Issue Slip (RIS) CSS SGSS/GSS/GSU
and accomplish Officer
the Customer 21.1.1 Inform the
Satisfaction requesting office on the AO V Edgardo T.
Survey (CSS) availability of supplies/ Cubillas
Form upon equipment.
receipt of AdA IV Karen M.
delivered items 21.1.2 Prepare Property Samson
Acknowledgement Receipt
(PAR) or Inventory
Custodian Slip (ICS) to
record, monitor and control
the accountability of the
End User.
21.1.3 Receive RIS and

ICS/PAR (if any) from the
requesting office and issue
the deliveries to the
requesting office.
21.1.4 Update the Stock

Card of the issued items.
Note: for Regional Offices,

if the items are not
available in stock, the
requesting office shall
prepare PR.
21.1.5 Conduct the CSS

prior to the issuance of
deliveries.
21.1.6 Report the CSS

results in accordance with
the Client Satisfaction
Measurement Procedure.
104
FEES
BE TIME RESPONSIBLE
PAID
21.2 Prepare Report of None 1 working day CO: Property Officer
Supplies and Materials RO: Designated
Issued (RSMI) and Report SGSS/ GSS/GSU
of Semi-Expendable Officer
Property Issued (RSPI), AO V Edgardo T.
secure signature and Cubillas
forward to Accounting Unit AdA IV Karen M.
to record the issued SMEs. Samson
21.3 Forward IAR with None 15 Minutes CO: Property

supporting documents to Officer
the PCMS (CO) for RO: Designated
preparation of DV or SGSS/ GSS/GSU
Accounting Unit (RO) for Officer
the processing of payment,
in accordance with the AO V Edgardo T.
Processing and Payment Cubillas
of Claims Procedure.
AdA IV Karen M.
Samson
105
G
..%
FEES
BE TIME RESPONSIBLE
PAID
22.1 Update the Process None 1 working day Designated
Summary Log Sheets: Records Custodian/
Process Owners
• Public Bidding
• Alternative Mode of
Procurement
• Inspection,
Acceptance and Issuance
of SMEs
22.1.1 Retain records in

accordance with the
Control of Retained
Documented Procedure
and Master List of Retained
Documented Procedure.
For
Competitive/
Public
Bidding:
maximum of
136 calendar
days (for
procurement
process only)
For
TOTAL None Alternative
Methods of
Procurement
(AMP):
maximum of
60 calendar
days
(for
procurement
process only)
Note: This service is covered by RA 9184 and its IRR and Government Accounting Manual
(GAM)
106
,,
DILG
t
-
8. Processing and Payment of Claims
To facilitate the processing and payment of various claims thru LDDAP-ADA or issuance of
check in accordance with accounting rules and regulations.
Office or Division DILG Central Office - Financial and Management Service (FMS),
Administrative Service (AS); DILG Regional Offices - Finance and
Administrative Division
Type of Transaction G2C - Government to Citizen; G2B - Government to Businesses;
G2G - Government to Government
Who May Avail DILG LG Officials and Employees, Financial Institutions (e.g., GSIS,
HDMF, EMPC, PHIC, PALIC, AMSLAI, etc.), National Government
Agencies (NGAs)/Local Government Units (LGUs), State Universities and
Colleges (SUCs)/Civil Society Organizations (CSOs), Suppliers/Dealers,
Other Claimants

Obligation Request and Status (ORS)- 1 Original and Template downloadable at the COA website/
3 Photocopy, if applicable Government Accounting Manual Vol.2
Disbursement Voucher (DV) -1 Original and 1 Template downloadable at the COA website/
Photocopy Government Accounting Manual Vol.2
CASH ADVANCES
PAYROLL FUND FOR SALARIES, WAGES, ALLOWANCES, HONORARIA AND OTHER SIMILAR
EXPENSES
Authority of the accountable officer issued by the Head Office Concerned

of Agency or his duly authorized representative
indicating the maximum accountability and purpose of
cash advance (for initial cash advance)
Certification from the Accountant that previous cash FMS- Accounting Division
advances have been liquidated and accounted for in
the books
Approved application for bond and/or Fidelity Bond for Office concerned
the year from cash accountability of Php 5,001.0 above
or other other minimum amount that may be prescribed
by the Bureau of Treasury (upon set-up of
new/renewed accountability)
Approved payroll or list of payees indicating their net Bureau/Service/Office concerned
pay
Approved authority (presidential directive or legislative Website
enactment) or legal basis to pay any
allowance/salaries/wages/fringe benefits
PETTY CASH FUND
Authority of the accountable officer issued by the Head

107
G
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Certification from the Accountant that previous cash Accounting Division/Section
the books
Approved application for bond and/or Fidelity Bond for Cash Section
or other minimum amount that may be prescribed by AO III Imelda L. Indencia
the Bureau of Treasury (upon set-up of new/renewed AdA IV Reneboy Ultiano
accountability)
Approved Estimates of petty expenses for one month
(initial set-up)
FIELD/ACTIVITY CURRENT OPERATING EXPENSES (COE)
Authority of the accountable officer issued by the Head

Certification from the Accountant that previous cash
the books
Approved application for bond and/or Fidelity Bond for
or other other minimum amount that may be prescribed
by the Bureau of Treasury (upon set-up of
new/renewed accountability)
Approved budget for COE of the agency field office or
agency activity in the field
TRAVEL EXPENSES
LOCAL TRAVEL
Duly approved Office Order/Travel Order Records Section, GSD, AS
Duly approved itinerary of travel Bureau/Service/Office concerned
Certification from the Chief Accountant that the FMS- Accounting Division
previous cash advances have been fully liquidated and
accounted for in the books
Quotation of plane fare for similar dates, from at least airline/ticketing office/travel agency
three airline companies/travel agencies or its
equivalent. In case of less than three quotations, a
certification by the claimant attesting to such
circumstance, signed by his/her supervisor
Letter of invitation of the host/sponsoring Requesting entity
agency/organization
Other supporting document/s: Bureau/Service/Office concerned
FOREIGN TRAVEL
Duly approved Office Order/Travel Order Records Section, GSD, AS
Duly approved itinerary of travel Bureau/Service/Office concerned
Certification from the Chief Accountant that the airline/ticketing office/travel agency
previous cash advances have been fully liquidated and
accounted for in the books
Letter of invitation of the host/sponsoring Requesting entity
country/agency/organization
108
G
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Flight itinerary issued by the airline ticketing airline/ticketing office/travel agency
office/travel agency
Quotation of plane fare for similar dates, from at least airline/ticketing office/travel agency
three airline companies/travel agencies or its
equivalent. In case of less than three quotations, a
certification by the claimant attesting to such
circumstance, signed by his/her supervisor
Where applicable, authority from the OPP to claim Concerned office
representation expenses
In case of seminars / trainings:
Concerned office
a. Acceptance of the nominees as participants
issued by the foreign country )
b. Programme Agenda and Logistics Information Bureau/Service/Office concerned
Other supporting document/s Concerned office

LIQUIDATION OF CASH ADVANCES
PAYROLL FUND FOR SALARIES, WAGES, ALLOWANCES, HONORARIA AND OTHER SIMILAR
EXPENSES
Report of Cash Disbursements (RCDisb) certified Accounting Division, Financial and Management
correct by the accountable officer Service
Approved payroll/vouchers duly acknowledged/signed Bureau/Service/Office concerned
by the payee/s
Duly verified/approved accomplishment report, in case Bureau/Service/Office concerned
of payment personnel under “job order” status
Official Receipt (OR)/printed electronic Official Bureau/Service/Office concerned
Receipt/Acknowledgment Receipt or equivalent in
case of refund for unclaimed salaries, allowances,
honoraria and other similar expenses
Authority from the claimant and identification concerned personnel
documents, if claimed by person other than the payee
PETTY CASH FUND
Report on Paid Petty Cash Vouchers Petty cash Custodian

Approved Purchase Request with Certificate of Administrative Service-GSD/GSS
Emergency Purchase if necessary
Bills, Receipts, Sales Invoices Manufacturers/Suppliers
Certification of Expenses not Requiring Receipt or Claimant
Reimbursement Expenses Receipts
Inspection and Acceptance Report or Certificate of Administrative Service-GSD/GSS
Inspection and Acceptance
Pre-/Post-Repair Inspection Report Administrative Service – GSD/GSS
Waste materials Report in case of replacement/repair Administrative Service – GSD/GSS
Approved trip ticket, for gasoline/fuel expenses, Administrative Service-GSD-Motorpool
together with parking and toll fee receipts, if any
(applicable for government vehicles only
109
G
..%
Canvass from at least three suppliers for purchase as Suppliers/Billers
prescribed except for purchases as prescribed
(involving P2,000 and above or other amount that may
be prescribed in the future) except for purchases made
while on while on official travel
Summary/Abstract of Canvass COA
OR/e-OR/AR or equivalent in case of refund of PCF Petty cash custodian
Inventory Custodian Slip for semi-expendable items Supply officer
Bureau/Service/Office concerned
For Meals and Snacks charged to PCF:
a. Notice of Meeting with Agenda/ Meeting’s
Purpose
Concerned Office
b. Minutes of the meeting
Attendance sheet
Other supporting documents/s: Concerned Office
FIELD / ACTIVITY CURRENT OPERATING EXPENSES
Report of Cash Disbursements (RCDisb) certified Accounting Division, Financial and Management
correct by the accountable officer Service
Approved payroll/vouchers duly acknowledged/signed Bureau/Service/Office concerned
by the payee/s
Duly verified/approved accomplishment report, in case Bureau/Service/Office concerned
of payment personnel under “job order” status
Official Receipt (OR)/printed electronic Official Bureau/Service/Office concerned
Receipt/Acknowledgment Receipt or equivalent in
case of refund for unclaimed salaries, allowances,
honoraria and other similar expenses
Authority from the claimant and identification Concerned personnel
Report on Paid Petty Cash Vouchers Petty Cash Custodian
Approved Purchase Request with Certificate of Concerned Office
Emergency Purchase if necessary
Bills, Receipts, Sales Invoices Suppliers/distributors
Certification of Expenses not Requiring Receipt or COA
Reimbursement Expenses Receipts
Inspection and Acceptance Report or Certificate of Administrative Office - GSD/GSS
Inspection and Acceptance
Pre/Post-Repair Inspection Report Administrative Office - GSD/GSS
Waste materials Report in case of replacement/repair Administrative Office - GSD/GSS
Approved trip ticket, for gasoline/fuel expenses, Driver
together with parking and toll fee receipts, if any
(applicable for government vehicles only
Canvass from at least three suppliers for purchase as Suppliers
prescribed except for purchases as prescribed
(involving P2,000 and above or other amount that may
be prescribed in the future) except for purchases made
while on while on official travel
Summary/Abstract of Canvass Supply Officer
OR/e-OR/AR or equivalent in case of refund of PCF Custodian
Inventory Custodian Slip for semi-expendable items Supply Officer
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For Meals and Snacks charged to PCF: Bureau/Service/Office concerned
a. Notice of Meeting with Agenda/Meeting’s
Purpose
b. Minutes of the meeting
c. Attendance sheet
TRAVELING EXPENSES
LOCAL TRAVELS
Liquidation Report Concerned personnel

Approved Certificate of Travel Completed Concerned personnel
Approved Revised Itinerary of Travel (if approved Concerned personnel
itinerary was not followed)
Copy of previously approved itinerary of travel Concerned personnel
Copy of Office Order and Supplemental Office Order Bureau/Service/Office concerned
or any proof supporting the change schedule
Certificate of Appearance/Attendance or in the Bureau/Service/Office concerned
absence thereof, photocopy of the received copy of
Memo Transmittal of back to Office Report/Narrative
Report on trip undertaken/Report on Participation
addressed to the Agency head. The report, duly
noted by the agency head or his authorized
representative, shall contain among other, the
following information:
○ Highlights of the training/activity
○ Pictures preferably dated
○ Plan of action for knowledge sharing
○ Recommendation
OR/eOR/AR or equivalent in case of refund of excess Bureau/Service/Office concerned
cash advance
Paper/Electronic Plane, boat or bus/train tickets, External Parties, Airlines
terminal fee receipts, paper/electronic boarding
passes or a passenger manifest certified by the
concerned airline or shipping company
Certification by the Head of Agency as to the absolute Bureau/Service/Office concerned
necessity of the expenses together with the
corresponding bills or receipts, if the expenses
incurred for the official travel exceeded the prescribed
rate per day (Certification/Affidavit of Loss shall not be
considered as replacement for hotel/lodging bills and
receipts.)
OR/e-OR/ or CERR. In case of payment of toll fees, Toll gate/Online
CERR/RER shall be supported with the toll fee rates
Hotel room/Lodging bills with OR in the case of official Hotels
travel to places within 50-km radius from the last city
or municipality covered by Metro Manila Area, if travel
allowances being claimed include hotel room/lodging
FOREIGN TRAVEL
Liquidation Report I Concerned personnel
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Approved Certificate of Travel Completed Concerned personnel
Approved Revised Itinerary of Travel (if approved Concerned personnel
itinerary was not followed)
Copy of previously approved itinerary of travel Concerned personnel
Copy of Office Order and Supplemental Office Order Bureau/Service/Office concerned
or any proof supporting the change schedule
Certificate of Appearance/Attendance or in the Bureau/Service/Office concerned
absence thereof, photocopy of the received copy of
Memo Transmittal of back to Office Report/Narrative
Report on trip undertaken/Report on Participation
addressed to the Agency head. The report, duly noted
by the agency head or his authorized representative,
shall contain among other, the following information:
○ Highlights of the training/activity
○ Pictures preferably dated
○ Plan of action for knowledge sharing
○ Recommendation
OR/eOR/AR or equivalent in case of refund of excess Bureau/Service/Office concerned
cash advance
Paper/Electronic Plane, boat or bus/train tickets, Airlines, Bus lines, Travel Agencies
terminal fee receipts, paper/electronic boarding
passes or a passenger manifest certified by the
concerned airline or shipping company. In the absence
thereof, other documents such as but not limited to, a
certified true copy of the passport showing the dates of
entry and exit, duly stamped by the Immigration Office
of the country of destination as indicated in the
approved travel authority and itinerary of travel; or a
passenger manifest certified by the concerned airline
or shipping company
For reimbursement of actual travel expenses in excess
of the prescribed rate:
a. Approval by the President Concerned Office
b. Certification from the Head of Agency that it is
absolutely necessary Concerned Office
Hotel room with OR (Certification/Affidavit of Loss shall
not be considered as replacement for hotel/lodging
bills and receipts.) Hotels
FUND TRANSFERS TO NON-GOVERNMENT ORGANIZATIONS/PEOPLE'S ORGANIZATIONS
(NGOs/POs)
TRANSFER OF FUNDS
Duly approved schedule of Fund released to Agency/Office concerned

NGO/PO/CSO
Approved Summary of the Budgetary Requirements Financial Management Service
detailing the items of expenditure/disbursement to be
incurred in the program/project
Performance Security for infrastructure project Agency/Office concerned
Copy of signed MOA executed by and between the Agency/Office concerned
Government Agency and the NGO/PO/CSO
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Certificate of Registration with the concerned Agency concerned
government agencies, i.e. SEC, CDA or DOLE
Document showing that the NGO/PO/CSO has equity Office concerned
equivalent to 20% of the total project cost, which shall
be in the form of labor, land for the project site,
facilities, equipment and the like, to be used in the
project
Copy of the OR/eOR/AR equivalent issued by the Agency/Office concerned
NGOs/POs/CSOs to the Source Agency
acknowledging receipt of funds transferred
Certification from the Accountant of the Source Agency Accounting Division/unit
that the previous fund transfer had been liquidated and
accounted for in the books (staggered release)
LIQUIDATION OF FUNDS RELEASED
Report of Advice to Debit Account Issued and/or Cash division/unit

Report of Cash Disbursements
Interim or Final Fund Utilization Report indicating Accounting Division/Unit
summary of expenses and status of report of
accomplishments certified by Chief Accountant and
approved by President/Chairperson of the
NGO/PO/CSO
OR/eOR/AR or equivalent issued by granting Agency/Office concerned
Government Agency acknowledging return by
NGO/PO/CSO of any unutilized/excess amount of
cash advance including interest if any
Inspection Report and Certificate of Project Agency/Office concerned
Completion issued by Government Agency;s
authorized representative
List of equipment/vehicles procured out of the project Agency/Office concerned
funds indicating its brief description, date acquired,
acquisition cost and final disposition
Warranty for procured equipment and projects Supplier/Manufacturer
Pictures of implemented projects Office concerned
List of beneficiaries showing proof of identification with Office concerned
their signatures signifying their
acceptance/acknowledgement of the
project/funds/goods/services received
Proof of verification by the Government Agency official Office concerned
of the validity of the documents submitted by the
NGO/PO/CSO
In case of dissolution of the recipient NGO/PO/CSO, in Office concerned
addition to the OR/eOR/AR or equivalent
acknowledging return of unutilized amount, copy of the
vouchers paid
IMPLEMENTATION AND LIQUIDATION OF FUNDS RELEASED
Final fund utilization report, indicating the summary of Office concerned

expenses and the status report of accomplishments
certified by the accountant, approved by the
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President/Chairman of the NGO/PO and verified by the
internal auditor or equivalent official of the GO
Pictures of implemented projects Office concerned
Inspection report and certificate of project completion Office concerned
issued by the GO authorized representative
List of beneficiaries with their signatures signifying Office concerned
their acceptance/acknowledgement of the
project/funds/goods/services received
Proof of verification by the GO official of the validity of Office concerned
the documents submitted by the NGO/PO
OR issued by the granting GO acknowledging return Office concerned
by the NGO/PO of any unutilized/excess amount of
cash advance, including interest, if any excess amount
of cash advance, including interest, if any
List of equipment/vehicles procured by the NGO/PO Office concerned
out of the project funds indicating its brief description,
date acquired, acquisition cost and final disposition
Office concerned
Warranty for procurement of equipment of projects
In case of dissolution of the recipient NGO/PO, in Office concerned
addition to the OR acknowledging the return of
unutilized amount, copy of the vouchers paid by the
NGO/PO
Liquidation Report Office concerned
Other supporting document/s: Office concerned
STAGGERED RELEASE OF FUNDS TO NGO/PO
Office concerned
Duly approved Schedule of Fund Release to NGO/PO
Interim Fund Utilization Report on the previous release Office concerned
certified by the NGO/PO's Accountant, approved by its
President/Chairman and verified by the internal auditor
or equivalent official of the GO showing a summary of
expenses and a status report of accomplishment
evidenced by pictures
List of beneficiaries of previous releases with their Office concerned
signatories signifying their
acceptance/acknowledgment of the project
funds/goods/services
FUND TRANSFERS TO IMPLEMENTING AGENCY
TRANSFER OF FUND: SOURCE AGENCY
Copy of duly signed MOA/Trust Agreement or its Bureau/Service/Office concerned

equivalent
Copy of Approved Program of Work (for infrastructure Bureau/Service/Office concerned
project)
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Approved Project Expenditures or Estimated Bureau/Service/Office concerned
Expenses indicating the project objective and
expected output (for projects other than infrastructure)
For GCs/GFIs, Board Resolution ratifying the MOA in Office concerned
case of transfers not incorporated in the Corporate
Operating Budget and/or beyond the signing authority
of the Agency Head
For local government units (LGUs), authorization by Office concerned
local Sanggunian for the Local Chief Executive to
enter into contract in case of the following:
In the case of a reenacted budget:
✔ For new contracts entered into by the local
chief executive for contractual obligations
included in the previous year's annual and
supplemental budget
In the case of the regularly enacted budget:
✔ For projects described in generic terms, such
as infrastructure projects, inter-municipal
waterworks, drainage and sewerage, flood
control, irrigation system projects, reclamation
projects or roads and bridges
For purchase of goods and services which are neither
specified nor encompassed within the regular personal
services and maintenance operating expenses
Certification by the Chief Accountant that funds Accounting Division, FMS
previously transferred to the Implementing Agency (IA)
have been liquidated and accounted for in the books
Copy of the OR/eOR/AR or equivalent issued by the IA Office concerned
to the Source Agency acknowledging recipt of funds
transferred (for post-audit activities)
OR/eOR/AR or equivalent from IA, if transfer of funds Cash Division/Unit
is thru List of Due and Demandable Accounts Payable AO III Imelda L. Indencia
– Advice to Debit Accounts (LDDAP-ADA) AdA IV Reneboy Ultiano
Acknowledgement Receipt for those recipients of Cash Division/Unit
research fund AO III Imelda L. Indencia/AdA IV Reneboy Ultiano
Copy of the TCT of the land where the project will be Registry of Deeds
built and Certification from IA that the site is clear from
impediments, e.g. informal settlers, legal claims of
property ownership by other claimants, mountain
obstruction, right of way
LIQUIDATION OF FUNDS TRANSFERRED
IMPLEMENTING AGENCY
Copy of duly signed MOA/Trust Agreement/Terms of Bureau/Service/Office concerned

Reference or its equivalent
Original copy of the Reports of Checks Issued/Report Administrative Office-GSD/GSS
of Advice to Debit Account Issued and/or Report of
Cash Disbursements and supporting documents duly
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Certified Correct by the Chief Accountant and
approved by the Agency Head
Copy of OR/eOR/AR issued by Source Agency Bureau/Service/Office concerned
evidencing refund of unexpected/unutilized balance of
fund transfer
Status of Project/Program/Activity Accomplishment Bureau/Service/Office concerned
Inspection and Acceptance Report of research outputs Administrative Office-GSD/GSS
of Completed (Research) Projects, approved by the
Agency Head and duly acknowledged by the SA.
SOURCE AGENCY
Copies of approved Journal Entry Vouchers of all Administrative Service, FMS

transactions charged from the fund drawn by the Chief
Accountant of the IA
Duplicate copy of the Report of Checks Issued/Report Administrative Service, FMS
of Advice to Debit Account Issued and/or Report of
Cash Disbursement and supporting documents duly
certified correct by the Chief Accountant and approved
by Agency Head, stamped “received” by the Auditor of
the IA
Copy of OR/eOR/AR or equivalent upon receipt of Office concerned
funds transferred
Copy of Notices of Disallowances and subsequent COA
audit decisions issued, if any
Copy of OR/eOR/AR or equivalent issued for the Office concerned
refund of unexpected/unutilized balance of fund
transferred
FROM TRUST FUND TO THE GENERAL FUND FOR UNSPENT BALANCE/EXCESS AMOUNT
IMPLEMENTING AGENCY
Report of Receipt, Disbursement and Fund Balance Accounting Division, FMS

certified by the Chief Accountant and approved by the
Head of the Agency
Contract, which may be a MOA, Trust Agreement or Agency Concerned
Memorandum of Understanding governing the
utilization of funds and disposition of any balance
thereof after completion of the purpose of the funds
transferred
Letter of IA to Source Agency to transfer the Office concerned
unexpended balance to the General Fund duly
approved by the Source Agency, if the disposition
thereof has not been provided in the MOA, Trust
Agreement or Memorandum of Understanding
SALARY AND PERA
INDIVIDUAL CLAIMS
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FIRST SALARY AND PERA
FOR REGULAR EMPLOYEES
Certificate of Appointment duly attested by the Civil Personnel Division, Administrative Service
Service Commission (CSC) or its equivalent
Assignment/Re-assignment Order, if applicable Personnel Division, Administrative Service
Certified copy of Oath of Office Personnel Division, Administrative Service
Certificate of Assumption Personnel Division, Administrative Service
Statement of Assets, Liabilities and Net Worth Bureau/Service/Office concerned
Approved Daily Time Record Personnel Division, Administrative Service
Bureau of Internal Revenue (BIR) withholding Accounting Division, FMS
certificates
Payroll Information on New Employee (PINE) or any Accounting Division, FMS
equivalent document
Authority from the claimant and identification Concerned personnel
ADDITIONAL REQUIREMENTS FOR TRANSFEREES (FROM ONE GOVERNMENT OFFICE TO
ANOTHER
Clearance from money, property and legal Other concerned office

accountabilities from the previous office
Certified true copy of paid disbursement voucher of Other concerned office
last salary received and/or Certification by the Chief
Accountant for the breakdown of last salary received
and remittance of statutory deductions from previous
office
Certificate of Leave Credits Personnel Division, AS / concerned personnel
Service Record Personnel Division, AS / concerned personnel
BIR Certificate of Compensation Payment/Tax BIR
Withheld
Approved/paid Home Development Mutual Fund HDMF
(HDMF) and Philhealth Forms
FOR CONTRACT OF SERVICE AND JOB ORDER WORKERS
Approved Contract for Contract of Service and Job Personnel Division, Administrative Service
Order Workers
Approved DTR Personnel Division, Administrative Service
BIR Withholding certificate Accounting Division, FMS
SALARY AND PERA (IF DELETED FROM THE PAYROLL)

Notice of Assumption Personnel Division, Administrative Service
Approved Application for Leave, Clearances, and Personnel Division, Administrative Service
Medical certificate, if on sick leave for five days or more
and clearance if on leave for 30 days or more
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SALARY AND PERA OF CASUAL/CONTRACTUAL PERSONNEL, CHARGED TO PERSONNEL
SERVICES
FOR ACCREDITED AGENCIES BY THE CSC (FOR FIRST CLAIM)

a. Certified true copy of the pertinent Personnel Division, Administrative Service
contract/appointment
b. Copy of the Report of Personnel Action (ROPA) of Personnel Division, Administrative Service
the pertinent contract/appointment marked received by
the CSC
FOR OTHER AGENCIES (FOR FIRST CLAIM)
a. Certified copy of the pertinent Personnel Division, Administrative Service
contract/appointment marked received by the CSC
Certification by the Local Chief Executive (LCE), in the Personnel Division, Administrative Service
case of LGUs, that the employment/hiring is still within
the Personal Services (PS) limitation
Certification by the LCE/Personnel Officer that the Other concerned office
activities and services cannot be provided by regular
or permanent personnel of the agency (for first claim)
Duly Approved Accomplishment Report Personnel Division, Administrative Service
Certificate of Assumption of Duty for the first claim
SALARY DIFFERENTIALS DUE TO PROMOTION AND/OR STEP INCREMENT
Due to Promotion: Personnel Division, Administrative Service

a. Certified copy of Approved Appointment
Certificate of Assumption
Notice of Salary Adjustment (NOSA), for step Personnel Division, Administrative Service
increment/salary increase
Approved DTR or certification that the employee has Personnel Division, Administrative Service
not incurred leave without pay
Certification by the LCE, in case of LGUs, that the Personnel Division, Administrative Service
promotion/step increment is still within the PS limitation
LAST SALARY AND PERA
Clearance from money, property and legal Accounting Division, FMS

accountabilities
Authority to deduct accountabilities, if any Personnel Division, Administrative Service
Certification of available leave credits Personnel Division, Administrative Service
SALARY AND PERA DUE TO HEIRS OF DECEASED EMPLOYEE
Death Certificate issued by PSA or Court Declaration Philippine Statistics Authority

in case of presumptive death or any evidence of
circumstances of death, whichever applicable
Philippine Statistics Authority
Marriage Certificate issued by PSA if applicable
Birth Certificate of surviving legal heirs issued by PSA
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Waiver of right of children 18 years and above, if Philippine Statistics Authority
applicable
Designation of next-of-kin Philippine Statistics Authority
Affidavit of two (2) disinterested parties that the Philippine Statistics Authority
deceased is survived by legitimate and illegitimate
children (if any), natural, adopted or children of prior
marriage
Clearance from money, property and legal Personnel Division, Administrative Service
accountabilities
Other supporting document/s: Concerned employee
SALARY AND PERA DURING MATERNITY LEAVE
Certified copy of approved Application for Maternity Personnel Division, Administrative Service
Leave
Certified copy of Maternity Leave Clearance Personnel Division, Administrative Service
Medical certificate for maternity leave Medical establishments
Certification as Solo Parent (for additional 15 days paid DSWD
leave)
ADDITIONAL REQUIREMENTS FOR UNUSED MATERNITY LEAVE (UPON ASSUMPTION BEFORE
THE EXPIRATION OF THE 60-DAY MATERNITY LEAVE)
Medical certificate that the employee is physically fit to Medical establishments

work
Certificate of assumption Personnel Division, Administrative Service
GENERAL CLAIMS THROUGH AUTOMATED TELLER MACHINE (ATM) FOR SALARY AND PERA
Approved Salary Payroll Bureau/Service/Office concerned

Approved Payroll Register (hard and soft copy) Bureau/Service/Office concerned
Letter to the Bank to credit employee's account of their Bank
salaries or other claims stamped “Received” by the
bank
Validated deposit slips/LDDAP-ADA Bank
PERA DURING FIRST SALARY
Certified true copy of duly approved Appointment Personnel Division, Administrative Service
Assignment Order, if applicable Personnel Division, Administrative Service
Certified true copy of Oath of Office Personnel Division, Administrative Service
Statement of Assets, Liabilities and Net Worth Personnel Division, Administrative Service
Bureau of Internal Revenue (BIR) withholding BIR
certificates (Forms 1902 and 2305)
Payroll Information on New Employee (PINE) (for Other concerned office
agencies with computerized payroll systems
Authority from the claimant and identification Concerned employee
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ADDITIONAL REQUIREMENTS FOR TRANSFEREES (FROM ONE GOVERNMENT OFFICE TO
ANOTHER
Clearance from money, property and legal FMS

accountabilities from the previous office
Certified true copy of pre-audited disbursement Accounting Division, FMS
voucher of last salary from previous agency and/or
Certification by the Chief Accountant of last salary
received from previous office duly verified by the
assigned auditor thereat
BIR Form 2316 (Certificate of Compensation BIR
Payment/Tax Withheld)
Certificate of Available Leave Credits Personnel Division, Administrative Service
Other supporting document/s:
PERA (IF DELETED FROM THE PAYROLL)

Notice of Assumption Personnel Division, Administrative Service
Approved Application for Leave, Clearances, and Personnel Division, Administrative Service
Medical certificate, if on sick leave for five days or more
PERA DUE TO HEIRS OF DECEASED EMPLOYEE
accountabilities
Death Certificate authenticated by National Statistics Philippine Statistics Authority
Office (NSO)
Marriage Contract authenticated by NSO, if applicable
Birth Certificates of surviving legal heirs authenticated Philippine Statistics Authority
by NSO
Designation of next-of-kin Concerned employee
Waiver of right of children 18 years old and above
PERA (MATERNITY LEAVE)
Certified true copy of approved application for leave Personnel Division, Administrative Service
Certified true copy of maternity leave clearance Personnel Division, Administrative Service
Medical certificate for maternity leave Medical Establishments
ADDITIONAL REQUIREMENTS FOR UNUSED MATERNITY LEAVE (UPON ASSUMPTION BEFORE
THE EXPIRATION OF THE 60-DAY MATERNITY LEAVE)
Medical certificate that the employee is physically fit to Medical Establishments

work
Certificate of assumption Personnel Division, Administrative Service
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GENERAL CLAIMS THROUGH AUTOMATED TELLER MACHINE (ATM)
PERA Payroll FMS-Accounting Division

Payroll register (hard and soft copy) Bureau/Service/Office concerned
Letter to the Bank to credit employee's account of their Bureau/Service/Office concerned
salaries or other claims
Validated deposit slips Bank
PERA OF CASUAL/CONTRACTUAL PERSONNEL
FOR ACCREDITED AGENCIES BY THE CSC (FOR

FIRST CLAIM)
Certified true copy of the pertinent Bureau/Service/Office concerned
contract/appointment/job order
Copy of the ROPA of the pertinent CSC
contract/appointment marked received by the CSC
FOR OTHER AGENCIES (FOR Certified copy of the CSC
pertinent contract/appointment/job order marked
received by the CSC CLAIM)
Certification by the Local Chief Executive (LCE), in the Other Office concerned
case of LGUs, that the employment/hiring is still within
the Personal Services (PS) limitation prescribed under
Section 325(a) of RA No. 7160
Certification by the LCE/Personnel Officer that the Personnel Division, Administrative Service
activities/services cannot be provided by regular or
permanent personnel of the agency (for first claim)
Accomplishment Report Personnel Division, Administrative Service
PERA ON LAST SALARY
accountabilities
Other supporting document/s: Other Office concerned
ALLOWANCES, HONORARIA AND OTHER FORMS OF COMPENSATION
REPRESENTATION AND TRANSPORTATION ALLOWANCE (RATA)
FOR INDIVIDUAL CLAIMS
Copy of Office Order/Appointment (1st payment) Personnel Division, Administrative Service

Certificate of Assumption (1st payment) Personnel Division, Administrative Service
Certificate or evidence of service rendered or Personnel Division, Administrative Service
approved DTR
Certification that the official/employee did not use Personnel Division, Administrative Service
government vehicle
Certification by the LCE, in case of LGUs, that the Personnel Division, Administrative Service
revised RATA rates is still within the PS limitation
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Certification on the Actual Incurrence of RATA (for
those with authorized monthly commutable
representation and transportation allowance)
FOR GENERAL CLAIMS
RATA Payroll FMS-Accounting Division

Approved Payroll Register (hard and soft copy) FMS-Accounting Division
Letter to the Bank to credit employees' account of their FMS-Accounting Division
RATA claims, if applicable stamped “Received” by the
bank
Validated Deposit Slip/LDDAP-ADA, if applicable Bank
CLOTHING/UNIFORM ALLOWANCE
FOR INDIVIDUAL CLAIMS:

Certificate of Assumption (for new employee and those Personnel Division, Administrative Service
on leave without pay)
Certificate of Non-payment from previous agency, for Agency concerned
transferees
FOR GENERAL CLAIMS:
Approved Clothing/Uniform Allowance Payroll FMS-Accounting Division
Approved Payroll Register (hard and soft copy) Administrative Office- Cash Div/Section/Unit
Letter to the bank to credit employees' account of their Administrative Office- Cash Div/Section/Unit
allowance
Validated deposit slips/LDDAP-ADA, if applicable Administrative Office- Cash Div/Section/Unit
SUBSISTENCE, LAUNDRY AND QUARTERS ALLOWANCES
For Individual Claims:

Authority for entitlement to collect the benefit approved Personnel Division, Administrative Service
by the Agency Head
Certification from the Legal Office that the employee Legal Division
has no administrative charge
For General Claims:
Payroll of personnel entitled to claim subsistence, Personnel Division, Administrative Service
laundry and quarters allowance
Payroll Register (hard and soft copy)
Letter to the bank to credit employees’ account of their Personnel Division, Administrative Service
claims
Validated deposit slips/LDDAP_ADA, if applicable Administrative Office- Cash Div/Section/Unit
PRODUCTIVITY INCENTIVE BONUS (PIB) OR PRODUCTIVITY ENHANCEMENT INCENTIVE (PEI)
Certification that the performance ratings for the two Personnel Division, Administrative Service
semesters given to the personnel of the concerned
division/office is at least satisfactory
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Certification from the Legal Office that the employee Legal Office
has no administrative charge
GENERAL CLAIMS
PIB/PEI Payroll FMS-Accounting Division

List of personnel dismissed within the year FMS-Accounting Division
List of personnel on Absent Without Official Leave FMS-Accounting Division
(AWOL)
Certification that the performance ratings for the two FMS-Accounting Division
semesters given to the personnel of the concerned
division/office is at least satisfactory
Payroll Register (hard and soft copy) FMS-Accounting Division
Letter to the Bank to credit employees' account their FMS-Accounting Division
PIB/PEI claims
Validated deposit slips/LDDAP-ADA, if applicable Servicing Bank
REIMBURSEMENT OF HOSPITAL EXPENSES
Duly approved Order of Adjudication BIR

Committee Report/Evaluation Office concerned
Medical Abstract/Record Hospital
Affidavit of the applicant Claimant
Affidavit of two (2) disinterested persons Claimant
Summary of the hospital expenses Hospital
Statement of Account/Bill Hospital
Official Receipts Hospital, Cashier
REIMBURSEMENT OF PRE-EMPLOYMENT MEDICAL EXPENSES
Copy of Approved Appointment Personnel Division, Administrative Service

Copy of Certificate of Assumption to Office Personnel Division, Administrative Service
Official Receipts/eOR/AR or equivalent Cash Division/Unit
SPECIAL COUNSEL ALLOWANCE
Office Order/Designation/Letter of the OSG deputizing Legal Office/other concerned office

the claimant to appear in court as special counsel
Certificate of Appearance issued by the Office of the Legal Office/other concerned office
Clerk of Court
Certification that the cases to be attended by the Legal Office/other concerned office
lawyer personnel are directly related to the
nature/function of the particular office represented
Certification issued by the Chief Accountant that the Other concerned office
amount being claimed is still within the limitation under
the General Appropriations Act (GAA) of the amount
per month
Other supporting document/s: Other supporting document/s:
HONORARIA FOR PERSONNEL INVOLVED IN GOVERNMENT PROCUREMENT
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Office Order creating and designating the BAC BAC section, Administrative Service
composition and authorizing the members to collect
honoraria
Minutes of BAC Meeting BAC section, Administrative Service
Notices of Award to the winning bidder of procurement BAC section, Administrative Service
activity being claimed
Certification that the procurement involves competitive BAC section, Administrative Service
bidding
Attendance Sheet listing names of attendees to the BAC section, Administrative Service
BAC meeting
Certification issued by Chief Accountant that the Accounting Division/Unit-Administrative Service
amounts received by the recipient/s do not exceed
25% of the annual basic salaries pursuant to DBM
Budget Circular No. 2004-5A dated October 7, 2005
and any future amendments thereof
Other supporting document/s: BAC section, Administrative Service
HONORARIA FOR TEACHING PERSONNEL (DEPARTMENT OF EDUCATION (DepEd), TESDA,
SUCs AND OTHER EDUCATIONAL INSTITUTIONS
Certification from the Registrar/Dean of College that SUC

the load is in excess of the regular load or outside the
regular office hours
Schedule of classes indicating the designated teaching SUC
personnel
Certificate of actual conduct of classes and/or Concerned personnel
Accomplishment Report
Service Report Personnel Division, Administrative Service
Certification issued by Chief Accountant that the FMS-Accounting Division
amounts received by the recipient/s do not exceed the
limits pursuant to Item 7.13.1, Chapter VII of the DBM
Manual on Position Classification and Compensation
HONORARIA FOR GOVERNING BOARDS OF COLLEGIAL BODIES
Appointment/designation as member of the Board Concerned personnel

Certification that the claimant is not an appointee to a Concerned personnel
regular position in the governing board of the collegial
body who receives salaries, regular allowances and
other benefits
Minutes of meeting and Attendance Sheet certified by Concerned personnel
the Board Secretary
Certification issued by Chief Accountant that the FMS-Accounting Division
limits pursuant to DBM BC No. 2007-510 dated May 8,
2007 and any future amendments thereof
Other supporting document/s: Concerned personnel
HONORARIA FOR RESOURCE PERSONS,COORDINATORS AND FACILITATORS
Office Order for their designation with authority to Agency/Office concerned

collect honorarium
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Authority to Conduct the Training/Seminar and the Agency/Office concerned
participants
Course Outline/Program Agency/Office concerned
Copy of the Letter/Invitation to Guest Resource Bureau/Service/Office concerned
Speaker/Persons (as accepted/conformed)
Certification issued by Chief Accountant that the Accounting Division/Unit
limits pursuant to DBM BC no. 2007-001 dated April
23, 2007 and any future amendments thereof
Report/Certification of DILG Coordinator/Focal Person Bureau/Service/Office concerned
on the accomplishments of the lecturer, resource
person and facilitator indicating (1) name of the
lecturer, resource person and facilitator, (2) the actual
days/hours rendered and (3) the covered activity/topic
module
Daily Time Record (DTR) for facilitators Bureau/Service/Office concerned
Approved Activity/Training Design Bureau/Service/Office concerned
Curriculum Vitae of the lecturer, resource person and Concerned personnel
facilitator
Certified true copy of Attendance Sheet duly signed by Bureau/Service/Office concerned
the DILG Training Coordinator/Focal person, in case
the attendees of the activity are more than 50
participants
Justification duly signed by the Head of Office, in case Bureau/Service/Office concerned
the activity needs two or more lecturers/resource
persons in the same time slot/s
SPECIAL PROJECTS
Office Order for the creation of the Special Project Bureau/Service/Office concerned
Team
Special Project Plan Bureau/Service/Office concerned
Terms of Reference Bureau/Service/Office concerned
Accomplishment Report/Certificate of Completion of Bureau/Service/Office concerned
project deliverables
Certificate of acceptance by the Agency Head of the Bureau/Service/Office concerned
deliverables per project component
25% of the annual basic salaries pursuant to DBM BC
No. 2007-2 dated October 1, 2007 and any future
amendments thereof
SCIENCE AND TECHNOLOGICAL ACTIVITIES
Office Order or Authority to claim honoraria Bureau/Service/Office concerned

Plan/Program of Activities with specific Bureau/Service/Office concerned
deliverables/project output
Accomplishment Report/Certificate of completion of Bureau/Service/Office concerned
programmed activities certified by
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manager/Head/proponent of the Special Project and to
be approved by the Head of the Agency or his/her
designated official
Certificate of acceptance by the Agency Head of the Bureau/Service/Office concerned
deliverables/project output
25% of the annual basic salaries pursuant to Section
4.3 on honoraria rates of DBM-DOST Joint Circular
No. 01, s. 2013 dated June 25, 2013 and any future
amendments thereof.
LONGEVITY PAY

Certification issued by the Personnel Officer that the Personnel Division, AS / concerned personnel
claimant has not incurred more than 15 days of
vacation leave without pay
LOYALTY CASH AWARD/INCENTIVE/SERVICE RECOGNITION AWARD
FOR INDIVIDUAL CLAIMS:

Service Record Personnel Division-Administrative Service
Certificate of non-payment from previous office (for Personnel Division-Administrative Service
transferee)
Certification from the HRO/U that the claimant has not Personnel Division-Administrative Service
incurred more than 50 days leave without pay within
the preceding 5-year period, as the case may be, or
proof of eligibility to receive incentive/service
recognition
FOR GENERAL CLAIMS:
Loyalty Cash Award/Incentive Payroll Accounting Division/Unit
Certification from the HRO/U that the claimant has not Personnel Division-Administrative Service
incurred more than 50 days leave without pay within
the preceding 5-year period, as the case may be, or
proof of eligibility to receive incentive/service
recognition
Payroll Register (hard and soft copy) Cash Division/Unit
Letter to the Bank requesting to credit employees' Cash Division/Unit
account of their claims
Validated Deposit Slips/LDDAP-ADA, if applicable Cash Division/Unit
OVERTIME PAY
Overtime authority stating the necessity and urgency Financial Management Service
of the work to be done, names of personnel, the
purpose of the expected outputs, specific period of
such services and the manner of compensating the
same i.e. Compensatory Time Off or paid in cash
Overtime work program Concerned personnel
Quantified Overtime accomplishment duly signed by Concerned personnel
the employee and supervisor
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Certificate of service or duly approved DTR Personnel Division, Administrative Service
PROGRAM ON AWARDS AND INCENTIVES FOR SERVICE EXCELLENCE (PRAISE)
Proof of eligibility to receive PRAISE award in Personnel Division-Administrative Service

accordance with CSC Memorandum Circular (MC) No.
01-2001 dated January 26, 2001 and any future
amendments thereof
Approved payroll Financial Management Service
MID YEAR/YEAR-END BONUS (YEB) AND CASH GIFT (CG)
accountabilities
Certificate of Assumption (for new Personnel Division, Administrative Service
employee/transferee)
Certification of non-payment from previous agency Personnel Division, Administrative Service
(transferee)
Other supporting document/s: Personnel Division, Administrative Service
GENERAL CLAIMS
Bonus and/or CG Payroll FMS- Accounting Division

Payroll Register (hard and soft copy) FMS- Accounting Division
Letter to the Bank to credit employees account of their FMS- Accounting Division
Bonus and/or CG claims
Validated Deposit slips/LDDAP-ADA, if applicable Bank
Other supporting document/s: Other supporting document/s:
HAZARD DUTY PAY
Certification by the Secretary of Agency/Office Concerned

DOST/DOH/DND/Director of PHILVOCS that the place
of assignment/travel is a strife-torn/embattled/disease-
infested/distress or isolated areas/stations, or areas
declared under state of calamity or emergency, or with
volcano activity or eruption
Approved DTR/Report or Duly Accomplished Time Personnel Division-Administrative Service
Record of employee or travel report
Copy of Special Order from the agency/department Agency/Office Concerned
head covering the assignment to hazardous/difficult
areas
For Non-DOST personnel, Certification from DOST Agency/Office Concerned
Secretary showing the degree of risk to hazards, actual
exposure and rates
Certification from Chief Accountant that the amounts Agency/Office Concerned
received by the recipient/s are compliant with the rules
and rates on hazard pay set under Item number 3
DBM-DOH Joint Circular No. 1, series of 2012 and
DBM-DOH Joint Circular No. 1 series of 2013 and any
future amendments thereof
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RETIREMENT BENEFITS
Updated Service record indicating the number of days Personnel Division, AS

on leave without pay and/or certification issued by the
Human Resource Office/Unit (HRO/U) that the retiree
did not incur any leave of absence without pay
Retirement application Concerned personnel
Office clearance from money/property accountability & Personnel Division, AS
administrative/criminal liability
Statement of Assets, Liabilities and Net Worth (SALN) Personnel Division, AS
Retirement Gratuity Computation Personnel Division, AS
Certificate from the Office of the Ombudsman Office of the Ombudsman
indicating whether or not the retiree has a pending
criminal or administrative case
Affidavit of Undertaking with authority to deduct Personnel Division, AS
accountabilities
Affidavit of applicant that there is no pending criminal Legal Department
investigation or prosecution against him/her
Additional requirement in case of resignation
Employee's letter of resignation duly accepted by the Concerned personnel

Agency Head I
Additional requirements in case of death of claimant
Death certificate authenticated by Philippine Statistics Philippine Statistics Authority

Authority (PSA)
Marriage contract issued by PSA Philippine Statistics Authority
Birth certificates of all surviving legal heirs issued by Philippine Statistics Authority
PSA
Waiver of rights of children 18 years old and above, if Philippine Statistics Authority
applicable
Designation of next-of-kin Concerned personnel
Affidavit of two disinterested parties that the deceased Concerned personnel
is survived by legitimate and illegitimate children (if
any), natural, adopted or children of prior marriage
TERMINAL LEAVE BENEFITS
Agency Clearance from money, property and legal Personnel Division, AS

accountability from the Central Office and/or from
Regional Office of last assignment
Ombudsman Clearance Office of the Ombudsman
Certified photocopy of employees leave card with Personnel Division, AS
computed leave credits as at last date of service by the
Personnel Division/Unit/Office/Admin/Human
Resources Office/Unit (HRO/U)
Approved leave application Concerned office
Complete service record Personnel Division, AS
Personnel Division, AS
Statement of Assets, Liabilities and Net Worth (SALN)
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Certified photocopy of appointment/Notice of Salary Personnel Division, AS
Adjustment (NOSA) showing the highest salary
received if the salary under the last appointment is not
the highest
Computation of terminal leave benefits duly Personnel Division, AS
signed/certified by the accountant
Applicant's authorization (in affidavit form) to deduct all Personnel Division, AS
financial obligations with the employer/agency/LGU
Affidavit of applicant that there is no pending criminal Legal
investigation or prosecution against him/her (RA No.
3019)
In case of resignation, employee's letter of resignation Concerned personnel
duly accepted by the Head of the Agency
Additional requirements in case of death of claimant:
Death certificate issued by PSA Philippine Statistics Authority

Marriage certificate issued by PSA Philippine Statistics Authority
Birth certificates of all surviving legal heirs issued by Philippine Statistics Authority
PSA
Designation of next-of-kin Concerned personnel
Waiver of rights of children 18 years old and above, if Philippine Statistics Authority
applicable
MONETIZATION OF LEAVE CREDITS
Approved leave application with leave credit balance Concerned office

certified by the Human Resource Officer
Request for monetization of leave covering more than Concerned personnel
10 days duly approved by the Head of Agency
For monetization of 50 percent or more:
Clinical abstract/medical procedures to be undertaken Medical Establishment

in case of health, medical and hospital needs
Barangay Certification in case of need for financial Barangay
assistance brought about by calamities, typhoons, fire,
etc.
Justification on financial needs for the education of Concerned personnel
employee or children
COLLECTIVE NEGOTIATION AGREEMENT (CNA) INCENTIVE
Resolution signed by both parties incorporating the Agency Union

guidelines/criteria for granting CNA incentive
Copy of CNA Other office concerned
Comparative statement of DBM approved level of FMS
operating expenses and actual operating expenses
Proof of remittance to the National Treasury of its 50 Other office concerned
percent dividends share or percentage approved by
the Department of Finance on the annual earnings for
income-generating GCs/GFIs
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Certification issued by the Head of the Agency on the Concerned Office
total amount of unencumbered savings generated from
cost-cutting measures identified in the CNA which
resulted from the joint efforts of labor and management
and systems/productivity/income improvement
Proof that the planned programs/activities/projects Bureau/Service/Office concerned
have been implemented and completed in accordance
with targets for the year
OTHER EXPENDITURES
UTILITY EXPENSES
Statement of Account/Bill Third Party

Invoice/Official Receipt or machine validated Third Party
statement of account/bill
Other supporting document/s: Concerned Office
TELEPHONE/COMMUNICATION SERVICES
Statement of Account/Bill Telecom company

Invoice/Official Receipt or machine validated Telecom company
statement of account or collection and
acknowledgment of receipts
Certification by Agency Head or his authorized Bureau/Service/Office concerned
representatives that all National Direct Dial (NDD),
National Operator Assisted Calls and International
Operator Assisted Calls are official calls
Authority from the Head of Agency for entitlement to Bureau/Service/Office concerned
Mobile phone allowance
Certification from Chief Accountant and Property Financial Management Service
Officer that the employee was not issued a postpaid
plan for mobile phone
EXTRAORDINARY AND MISCELLANEOUS EXPENSES
Certification executed by the official concerned that the Bureau/Service/Office concerned

amount claimed was spent for the purpose and in the
amount not exceeding the limit indicated in the general
provision of the GAA
Relevant Invoices/Receipts, if the amount claims was Bureau/Service/Office concerned
spent for the purpose and in the amount exceeding the
limit indicated in the provisions of the GAA
Minutes of meeting if used for the purpose of meetings, Bureau/Service/Office concerned
seminars and conferences
Attendance Sheet Bureau/Service/Office concerned
PRISONER’S SUBSISTENCE ALLOWANCE
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By administration thru cash advance
Grant of Cash Advance
Roster of Inmates duly certified by the Jail Agency concerned

Warden/Superintendent
Certification from the concerned officials on actual Agency concerned
number of inmates (jail population)
Liquidation of Cash Advance
Menu Agency concerned

Summary of Committed and Released Inmates on a Agency concerned
daily basis duly signed by the Jail
Certificate of discharge on a daily basis, if there is any, Agency concerned
duly signed by the Jail Warden/Superintendent and
other responsible officials
Report of disbursement duly supported with necessary Agency concerned
documents depending on the nature of expenses
By Catering Contract
Catering Contract Agreement or MOA Agency concerned

Menu Agency concerned
Summary of Committed and Released Inmates on a Agency concerned
daily basis duly signed by the Jail
Certificate of discharge on a daily basis, if there is any, Agency concerned
duly signed by the Jail Warden/Superintendent and
other responsible officials
ALL TYPES OF PROCUREMENT THROUGH PUBLIC BIDDING
Authenticated photocopy of the approved APP and any Procurement Section/AS

amendment thereto
Approved contract submitted to COA 5 days from its Administrative Service
execution, supported by the ff:
a. Invitation to Apply for Eligibility to Bid Administrative Service
b. Letter of Intent Administrative Service
c. Results of Eligibility Check/Screening Administrative Service
d. Bidding Documents which include a complete set Administrative Service
of approved plans/drawings and technical
specifications for infrastructure projects, complete
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technical description of equipment, aircraft and
accessories, scope of works, if applicable, for goods
and rental and repair contracts, and Terms of
Reference (TOR) for consultancy services
e. Minutes of Pre-bid Conference, (ABC of 1M and Administrative Service
above)
f. Agenda and/or Supplemental Bulletins Administrative Service
g. Bidder’s Technical and Financial Proposals Administrative Service
h. Minutes of Bid Opening Administrative Service
i. Abstract of Bids Administrative Service
j. Post-Qualification Report of TWG Administrative Service
k. BAC Resolution declaring winning bidder Administrative Service
l. Notice of Post Qualification Administrative Service
m. BAC resolution recommending approval by the Administrative Service
HOPE of the Resolution of the BAC recommending
award of contract
n. Notice of Award Administrative Service
o. Performance Security Administrative Service
p. Program of Work and Detailed Estimates Administrative Service
q. Notice to Proceed, indicating the date of receipt Administrative Service
by the contractor
r. Detailed breakdown of the ABC Administrative Service
s. Copy of the approved PERT/CPM Network Administrative Service
Diagram and detailed computations of Contract Time
t. Detailed Breakdown of the Contract Cost Administrative Service
Copy of Advertisement of Invitation to Bid/Request for Administrative Service
expression of interest
Documentary requirements under Sections 23.1 and Administrative Service
25.2b for infrastructure projects, 23.1 and 25.2a for
goods, and 24.1 and 25.2c for consulting services of
the Revised IRR of RA No. 9184
Minutes of Pre-procurement Conference for projects Administrative Service
costing above 5M for infrastructure, and 1M and above
for consulting services
Bid Evaluation Report Administrative Service
Ranking of short listed bidders for consulting services Administrative Service
Post Qualification Evaluation Report Administrative Service
Print-out copy of Notice of Award, Notice to Proceed Administrative Service
and Contract of Award in the PhilGEPS
For LGUs, Board Resolution authorizing the LCE to Administrative Service
enter into contract
Evidence of Invitation of three observers in all stages Administrative Service
of the procurement process
Request for purchase or requisition of supplies, Administrative Service
materials, and equipment duly approved by proper
authorities
Other supporting document/s: Administrative Service
INFRASTRUCTURE
ADDITIONAL DOCUMENTARY REQUIREMENTS:
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Letter request from contractors for Bureau/Service/Office concerned
advance/progress/final payment or for substitution in
case of release of retention money
Common to progress/final payments Bureau/Service/Office concerned
a. Statement of Work Accomplished/Progress Billing Bureau/Service/Office concerned
b. Inspection Report by the Agency's Authorized Bureau/Service/Office concerned
Engineer
c. Results of Test Analysis, if applicable Bureau/Service/Office concerned
d. Statement of Time Elapsed Bureau/Service/Office concerned
e. Monthly Certificate of Payment Bureau/Service/Office concerned
f. Contractor's Affidavit on payment of laborers and Bureau/Service/Office concerned
materials
g. Pictures, before, during and after construction of Bureau/Service/Office concerned
items of work especially the embedded items
h. Photocopy of vouchers of all previous payments Bureau/Service/Office concerned
i. Certificate of completion Bureau/Service/Office concerned
ADVANCE PAYMENT FOR MOBILIZATION COST

Irrevocable Standby Letter of Credit/Security Bank
Bond/Bank Guarantee
Notice of Award Administrative Service
Notice to Proceed Administrative Service
VARIATION ORDER/ CHANGE ORDER/EXTRAWORK ORDER

Copy of Approved Variation Order/ Change Order/ Office concerned
Extra Work Order
Copy of Approved original plans indicating the affected Office concerned
portions of the project and duly revised plans and
specifications, if applicable, indicating the changes
made which shall be color coded
Copy of the agency’s report establishing the Office concerned
necessity/justifications for the need of such CO and/or
EWO which shall include (a) Computation as to
quantities of the addt’l works involved per item
indicating the specific stations where such works are
needed (b) date of inspection conducted andthe
results (c) detailed estimate of the unit cost of such
items of work for new unit costs includingthose
expressed in volume/area/lump-sum lot
Copy of the approved/revised PERT/CPM Network Office concerned
Diagram which shall be color coded reflecting the
effect of additional/deductive time on the contract
period and the corresponding detailed computations
Copy of the COA Technical Evaluation Report for the COA
original contract
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If the variation order to be reviewed is not the COA
1stvariation order, all the above requirements for all the
previously approved variation orders, if not yet
reviewed, otherwise, copy of the COA Technical
Evaluation Report of the previously approved Variation
Orders
Additional Performance security in the prescribed form Office concerned
and amount if variation order exceeds 10% of the
original contract cost
Such other documents peculiar to the contract and/or Office concerned
to the mode of procurement and considered necessary
in the auditorial review and in the technical evaluation
thereof
PROGRESS PAYMENT

Office concerned
Statement of Work Accomplished (SWA)
Office concerned
Progress Billing Statement
Inspection Report by the Agency’s Authorized Office concerned
Engineer
Office concerned
Results of Test Analysis, if applicable
Contractor’s Affidavit on payment of laborers and Contractors
materials
Pictures/Geotagged Photos, before, during and after Office concerned
construction of items of work especially the embedded
items
Office concerned
Certificate of Percentage of Completion
FINAL PAYMENT
As-Built Plans Office concerned

Final SWA Office concerned
Warranty Security Office concerned
Certificate of Completion Office concerned
Copy of turn-over documents/transfer of projects and Office concerned
facilities such as motor vehicles, laptops, and other
equipment and furniture included in the contract to
concerned government agency
Certificate of Acceptance by the Agency Office concerned
Final Inspection Report of the Agency’s authorized Office concerned
Engineers and/or Inspectorate Team
Statement of Time Elapsed Office concerned
Pictures/Geotagged Photos, before, during and after Office concerned

construction of items of work especially the embedded
items
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RELEASE OF RETENTION MONEY
Warranty security in the form of cash, bank guarantee, Agency/Office concerned

irrevocable standby letter of credit from a commercial
bank, GSIS or surety bond callable on demand
Certification from the end-user that the project is Office concerned
completed, inspected and accepted
CONSULTING SERVICES

Curriculum vitae of the consultant Office concerned
Copy of the Terms of Reference or Contract (for first Office concerned
payment)
Approved Consultancy Progress/Final Reports, and/or Office concerned
output required under the contract
Progress/Final Billing Office concerned
Contract of Infrastructure Projects subject of Project Office concerned
Management Consultancy Services
SUPPLIES, MATERIALS, EQUIPMENT AND MOTOR VEHICLE

Purchase Request GSD/GSS
Original copy of Dealers/Suppliers' Invoices showing Supplier
the quantity, description of the articles, unit and total
value duly signed by the dealer or his authorized
representative
Results of Test Analysis, if applicable Office concerned
Tax receipts from the Bureau of Customs or the BIR Bureau of Customs or the BIR
indicating the exact specifications and/or serial number
of the equipment procured by the government as proof
of payment of all taxes and duties due on the same
equipment, supplied or sold to the government
Delivery Receipt duly received GSD/GSS
Inspection and Acceptance Report prepared by the Administrative Service
Department/Agency property inspector and signed by
the Head of Agency or his authorized representative
Property Acknowledgment Receipt (PAR), for GSD, Administrative Service
equipment
Warranty Security for a minimum period of three Office concerned
months, in the case of expendable supplies, or a
minimum period of one year in the case of semi-/non-
expendable supplies, after acceptance by the
procuring entity of the delivered supplies
Office concerned
Authority to purchase, in case of motor vehicles
For procurement of drugs and medicines:
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Certificate of product registration from Food and FDA
Drug Administration (FDA)
Certificate of good manufacturing practices from FDA
FDA
Batch release certificate from FDA FDA
If the supplier is not the manufacturer, certification Agency/Office concerned
from the manufacturer that the supplier is an
authorized distributor/dealer of the product/items
License to Operate from FDA with List of Sources FDA
(whether it is a manufacturer, importer, seller or
distributor)
Certification by the Medical Officer that medicines Concerned Personnel
and drugs requisitioned is included in the PNDF
Current Edition
Delivery Receipt/lnvoice bearing Lot Nos. and Expiry Office concerned
Dates of the drugs and medicines
Office concerned
Other supporting document/s
GENERAL SUPPORT SERVICES (JANITORIAL, SECURITY, MAINTENANCE, GARBAGE
COLLECTION AND DISPOSAL AND SIMILAR SERVICES

Performance Appraisal Report Administrative Service
Statement of Account or Contractor’s Bill Contractor
Record of Attendance/Service Administrative Service
Proof of remittance to concerned government GOCCs [BIR/Social
agencies [BIR/Social Security System (SSS)/Pag- Security System (SSS)/Pag-Ibig]
Ibig/PhilHealth]
Such other documents peculiar to the contract and/or Concerned Office
in the auditorial review and in the technical evaluation
thereof
RENTAL CONTRACTS FOR PROPERTY

List of prevailing comparable property within vicinity Municipal
(first claim)
Vicinity map (for first claim) Municipal
Bill/Invoices Third party/Biller
Certificate of occupancy (space/building) (for first Third party/Biller
claim)
REPAIR AND MAINTENANCE OF AIRCRAFT, WATERCRAFTS, EQUIPMENT AND MOTOR

VEHICLES

Bills/Invoices Administrative Service/concerned office
Pre-Repair Inspection Report Administrative Service/concerned office
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Post-Repair Inspection Report Administrative Service/concerned office
Repair History of Property Administrative Service/concerned office
Waste Materials Report Administrative Service/concerned office
Warranty Certificate Administrative Service/concerned office
Certificate of Acceptance Administrative Service/concerned office
Other supporting document/s Concerned Office
PROCUREMENT THROUGH ALTERNATIVE MODES
PROCUREMENT THROUGH LIMITED SOURCE BIDDING
Purchase Order/Letter Order/Contract Administrative Service/concerned office

Proof of posting of invitation or request for submission Administrative Service/concerned office
of price quotation
Performance and warranty securities Administrative Service/concerned office
BAC resolution recommending and justifying to the Administrative Service/concerned office
HOPE the use of alternative mode of procurement,
approval by the HOPE of the BAC resolution
recommending award of contract
Proof of posting of Notice of Award Administrative Service/concerned office
Approved Procurement Plan Administrative Service/concerned office
Request for purchase or requisition of supplies, Concerned office
materials and equipment, duly approved by proper
authorities
Original copy of the delivery invoice Third party/Biller/AS
Administrative Service
Duly accomplished Inspection and Acceptance Report
Statement of the prospective bidder that it is not Administrative Service
blacklisted or barred from bidding by the Gov’t or any
of its agencies, offices, corporations or LGUs
Sword affidavit of the bidder that it is not related to the Administrative Service
HOPE by consanguinity or affinity up to the third civil
degree
Copy of direct invitation to bid served by the concerned Administrative Service/concerned office
agency to all suppliers or consultants appearing in the
pre-selected list of manufacturers/suppliers/distributor
with known experience and proven capability on the
requirements of the particular contract
Winning bidder’s offer or proposal Administrative Service
Abstract of bids showing the most responsive and Administrative Service
complying bidder from among the other bidders who
participated
Documentary requirements under Sections 23.1 and Concerned office
25.2b for infrastructure projects, 23.1 and 25.2a for
goods, and 24.1 and 25.2c for consulting services of
the Revised IRR of RA No. 9184
Such other documents peculiar to the contract and/or Concerned office
in the auditorial review an in the technical evaluation
thereof
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Bid security Administrative Service
Other supporting document/s: Concerned office
PROCUREMENT THROUGH DIRECT CONTRACTING

of price quotation
Performance and warranty securities Administrative Service
BAC resolution recommending and justifying to the Administrative Service
Approved Procurement Plan Administrative Service
Request for purchase or requisition of supplies, Administrative Service/concerned office
authorities
Original copy of the delivery invoice Administrative Service/concerned office
Administrative Service/concerned office
Approval by the HoPE or his duly authorized Administrative Service/concerned office
representative on the use of alternative method of
procurement, as recommended by BAC
Statement of the prospective bidder that it is not Administrative Service/concerned office
Sworn Affidavit of the bidder that it is not related to the Administrative Service/concerned office
HOPE by consanguinity or affinity up to the 3rd civil
degree
Copy of letter to selected Administrative Service/concerned office
manufactures/supplier/distributor to submit a price
quotation and conditions of sale
Certificate of Exclusive Distributorship issued by the Administrative Service/concerned office
principal
Certification form the agency’s authorized official that Administrative Service/concerned office
there are no sub-dealers selling at lower prices and for
which no suitable substitute can be obtained at more
advantage to the government
Certification of the BAC in case of procurement at Administrative Service/concerned office
critical plant components and/or to maintain certain
standards
Study/survey done to determine the there are no sub- Administrative Service/concerned office
dealers selling at lower prices and for which no suitable
substitute can be obtained at more advantage to the
government
Such other documents peculiar to the contract and/or Administrative Service/concerned office
in the auditorial review an in the technical evaluation
thereof
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PROCUREMENT THROUGH REPEAT ORDER

of price quotation
authorities
Statement of the prospective bidder that it is not Administrative Service/concerned office
Sworn Affidavit of the bidder that it is not related to the Administrative Service/concerned office
degree
Copy of the original contract used as basis for repeat Administrative Service/concerned office
order indicating that it was awarded thru public bidding
Certification from the Purchasing Dept/Office that the Administrative Service/concerned office
supplier has complied with all requirements under the
original contract
PROCUREMENT THROUGH SHOPPING

of price quotation
authorities
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Sworn Affidavit of the bidder that it is not related to the Administrative Service/Bidder
degree
Price quotations from at least three bonafide and Supplier, Concerned office
reputable manufacturers/suppliers/ distributors
Abstract of canvass Administrative Service/concerned office
NEGOTIATED PROCUREMENT

of price quotation
authorities
Sword affidavit of the bidder that it is not related to the Administrative Service/Bidder
HOPE by consanguinity or affinity up to the third civil
degree
IN CASE OF TWO FAILED BIDDINGS, EMERGENCY CASES, TAKE-OVER OF CONTRACT AND
SMALL VVALUE PROCUREMENT:
Price quotation/bids/final offers from at least be three Supplier/Concerned Office
invited suppliers
Abstract of submitted Price Quotation Supplier/Concerned Office
BAC Resolution recommending award of contract to Administrative Service
Lowest Calculated Responsive Bid
IN CASE OF TWO FAILED BIDDINGS:
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Agency's offer for negotiations with selected suppliers, Administrative Service
contractors or consultants
Certification of BAC on the failure of competitive Administrative Service
bidding for the second time
Evidence of invitation of observers in all stages of the Administrative Service
negotiation
-
Eligibility documents in case of infrastructure projects
IN EMERGENCY CASES:
Justification as to the necessity of purchase Concerned office
IN CASE OF TAKE-OVER OF CONTRACTS:
Copy of terminated contract Concerned personnel
Reasons for the termination Administrative Service/concerned office
Negotiation document with the second lowest Administrative Service/concerned office
calculated bidder or the third lowest calculated bidder
in case of failure of negotiation with the second lowest
bidder. If negotiation still fails, invitation to at least
three eligible contractors
Approval by the Head of the Procuring Agency to Administrative Service/concerned office
negotiate contracts for projects under exceptional
cases
IN CASE OF SMALL VALUE PROCUREMENT:
Letter/invitation to submit proposals -, Concerned office
FOR ADJACENT OR CONTIGUOUS PROJECTS:
Original contract and any document indicating that the Administrative Service/concerned office
same resulted from competitive bidding
Scope of work which should be related or similar to the Administrative Service/concerned office
scope of work of the original contract
Latest Accomplishment Report of the original contract Administrative Service/concerned office
showing that there was no negative slippage/delay
Other supporting document/s: Administrative Service/concerned office
ADVERTISING EXPENSES

Job Order or Contract Administrative Service/concerned office
Bill/Statement of Account Supplier/Biller
Copy of newspaper clippings evidencing publication Supplier/Biller
and/or CD in case of TV/Radio commercial
Copy of Approved Agency Media Plan, if any Administrative Service/concerned office
FOR PROCUREMENT THROUGH AUTOMATIC DEBIT ARRANGEMENT (ADA) OR DIRECT
PAYMENT
Same documents required under goods, infrastructure Administrative Service , Concerned Office
or consulting services depending on the mode of
procurement adopted and the nature of expenses
Letter request from the Head of the Agency to the Bank Administrative Service , Concerned Office
to pay/credit the account of the supplier
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Confirmation from the bank that the account of the Bank
supplier has already been credited (for post audit
purposes)
CULTURAL AND ATHLETIC ACTIVITIES
FMS
Budget estimates approved by the Head of Agency
Office Order Administrative Service
Other requirement under procurement depending on Administrative Service
the nature of expense and the mode of procurement
adopted
HUMAN RESOURCE DEVELOPMENT AND TRAINING PROGRAM
FMS
Budget estimates approved by the Head of Agency
Schedule of training approved by the Head of the Concerned Office
Agency
Statement of Account/Bills/Invoices Supplier/Biller
Official Receipts Supplier/Biller
Office Order/Terms of Reference Administrative Service
FINANCIAL EXPENSES
Copy of Loan Agreements/Memorandum of Third Party

Agreement
Statement of Account Third Party
Bank Debit memos Bank
Certificate of full payment of loan (for final payment of Third Party
loan amortization)
LEGAL RETAINER’S FEE
Notarized Retainers Contract, not exceeding one year, Legal Service/Office

between the concerned government agency and the
private lawyer or law firm
Written approval of the OSG or the Office of the OCGG
Government Corporate Counsel (OCGG)
Board Resolution authorizing the hiring of a private Administrative Service/Office concerned
lawyer or law firm of the concerned government
agency
Board Resolution authorizing the concerned Administrative Service/Office concerned
government personnel/official to enter into a contract,
if applicable
Certificate of availability of funds duly verified by the COA
Audit Team Leader
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Written approval of COA, if not exempted under COA COA
Circular No. 2021-003 dated July 16, 2021
ROAD RIGHT-OF-WAY (ROW)/REAL PROPERTY
LAND
Independent Appraisal Report in accordance with RA Municipal
No. 10752 and any future amendments
thereof/Regional Committee Resolution indicating the
valuation of the land
Applicable BIR Zonal Valuation Municipal
Certified Photocopy of Authority/Agency Resolution to Municipal
Purchase Land or Land Rights indicating the
approved/established valuations or BIR Zonal
Valuations
Deed of Absolute Sale registered with the Register of Registry of Deeds
Deeds where the land is located
Certified Photocopy of Tax Clearance from Assessor's Municipal
Office where the land is located
Certificate Authorizing Registration (CAR) Agency/Office concerned
Proof of payment of Capital Gains Tax (CGT) BIR
Proof of payment of Documentary Stamp Tax (DST) BIR
Proof of payment of Transfer Tax BIR
If registered land:
If whole lot is acquired, Transfer Certificate of Title LRA

(TCT) Certificate of Land Ownership Award/Original
Certificate Title/Emancipation Patent (CLOA/OCT/EP)
certified as true copy by the Register of Deeds and Tax
Declaration (TD) certified as true copy by the
Assessor's Office in the name of the procuring entity or
previous owner depending on the provisions of the
sale
If portion of lot is acquired, certified photocopy of LRA
TCT and TD in the name of the procuring entity or
previous owner with annotation of sale
If unregistered land:
Certified photocopy of TD in the name of the Concerned personnel

procuring entity or previous owner with the annotation
of sale
Notarized Affidavit of Ownership Concerned personnel
Certification from the City/Municipal Treasurer that Municipal
the claimant is the sole entity paying the taxes for the
property for the past five years
Notarized joint affidavit of two adjoining landowners Municipal
or Barangay/Local Officials concemed attesting to the
ownership of the land
If claim for payment or amount of sale exceeds Concerned personnel/Insurance company
P50,000 (EO No. 1035), certified photocopy of
Claimant's Surety/lndemnity Bond issued by any
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Insurance Company duly accredited by the Insurance
Commission
For Payment by Court Decision:
Certified photocopy of Court Decision registered with LRA

the Register of Deeds where the land is located
including all annexes referred to in the Court Decision
Certified true copy of TCT for registered land, and TD LRA
in the name of the previous owner for unregistered
land with Court Decision duly annotated
Entry of Judgment LRA
Location of the property affected by the project:
Parcillary plan Municipal

Vicinity plan Municipal
Subdivision plan, if claim is for portion of lot Municipal
Approved lot plan Municipal
STRUCTURE/HOUSE
Approved and Notarized Agreement to Demolish and Municipal,concerned office

Remove Improvements (ADRI) / Notarized voluntary
undertaking to vacate the project area
Certificate of Total Demolition Municipal,concerned office
Computation of Replacement Cost duly approved by Concerned personnel
implementing Office Director supported with current
abstract of canvass of construction materials
Sketch plan/drawing of house/structure Engineer
Map showing the location of the structure/house in the Municipal,concerned office
project-affected area
Certified photocopy of Title (TCT/OCT or CLOA/EP) LRA
and TD of land where the house/ structure is erected
Notarized landowner's waiver of right/quitclaim to Concerned personnel
affected houses/structures or establishments if
payments will be made to claimants other than the
owner
Notarized affidavit of ownership with Waiver Concerned personnel
Right/Quitclaim to affected house/structure
Certified true copy of owner's identification (ID), Barangay
Residence Certificate and Barangay Clearance
Certified Copy of Masterlist of Project-Affected- Agency/Office concerned
Persons (PAPs) indicating the names of affected
house/structure owners approved by authorized
personnel
Pictures of the structures before, during and after the Concerned Personnel
demolition
IMPROVEMENTS (TREES, PLANTS, GROWING FRUITS, ETC.)
Permit issued by the Department of Environment and DENR

Natural Resources (DENR) to cut plants, forest trees
and fruit bearing trees on areas affected by the project.
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Affected Trees/Crops Inventory duly certified by the Agency/Office concerned
Agency's Project Committee/Authorized Officer and
showing among others the following:
• Lot number as indicated in the project plan and
the owner
• Number of Items, specifics classification,
diameter, height
• Owner of trees/plants/crops; and
Price
Quitclaim or Waiver issued by the lot owner if he is not Claimant/Lot owner
the claimant
Map/sketch plan showing the location of the Claimant
improvement in the project-affected area
Resolution/approval of valuation of damaged Municipal, office concerned
improvement
Copy of approved valuation of crops, plants and trees Agency concerned
issued by concerned government agency
Notarized Affidavit of Ownership with Right/Quitclaim Municipal, office concerned
to affected improvements
Copy or latest updated masterlist of PAPs approved by Agency/Office concerned
proper authorities
If registered land:
Certified true copy of title (TCT/OCT or CLOA/EP) LRA
If unregistered land:
Certified photocopy of TD Concerned Personnel
Notarized joint affidavit of wo adjoining landowners or Agency/Office concerned
barangay/local officials concerned attesting to the
ownership of land
If payment through Court Decision:
Certified photocopy of Court Decisions (Final Agency/Office concerned
Order/Decisions or Notice/Certificate of Finality of
Decision)
SALARY OF CONTRACT OF SERVICE (COS)/JOB ORDERS (JO)
Personnel Division, Administrative

Certified Copy of Notarized Contract received by COA
Service/concerned personnel
Original and Approved DTR Administrative Service/concerned personnel
(In case of handwritten entries, shall be supported with Concerned Personnel
Raw Swipe from PD or Logbook Entries duly certified
by the CSU, AS)
Duly signed SPSMS Monthly DPCR Monitoring Form Administrative Service/concerned personnel
No. 4
DO/PTL noted by the CSU/TO and CA for official Records Section/Concerned personnel
travels/businesses
Records Section/Concerned personnel
DO if Exempted on Using the Biometrics Machine
Original Certificate of Services rendered (signed by Administrative Service/concerned personnel
immediate supervisor) (If exempted to the usage of
biometrics)
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Photocopy of BIR Certifications (BIR Forms Concerned Personnel
1901/0605, Certificate of Registration)
Members Data Record (MDR) Philhealth
Personnel Division AS
Clearance (end of Contract/resignation/termination)
Overtime Order (for rendered OT) FMS, Concerned Office
Accomplishment Report (Report duly certified by Concerned Office
Supervisors for rendered OT)
Permission Slip, if any Office concerned
For community facilitators: Office concerned
a. Work Plan Concerned Office
b. Implementation Diary Concerned Office
Overtime Slip Concerned Office
Personnel Division, Administrative
Certified Copy of Notarized Contract received by COA
Service/concerned personnel
Original and Approved DTR Administrative Service/concerned personnel
(In case of handwritten entries, shall be supported with Concerned Personnel
Raw Swipe from PD or Logbook Entries duly certified
by the CSU, AS)
Duly signed SPSMS Monthly DPCR Monitoring Form Administrative Service/concerned personnel
No. 4
DO/PTL noted by the CSU/TO and CA for official Records Section/Concerned personnel
travels/businesses
Records Section/Concerned personnel
DO if Exempted on Using the Biometrics Machine
Original Certificate of Services rendered (signed by Administrative Service/concerned personnel
immediate supervisor) (If exempted to the usage of
biometrics)
Photocopy of BIR Certifications (BIR Forms Concerned Personnel
1901/0605, Certificate of Registration)
Members Data Record (MDR) Philhealth
Personnel Division AS
Clearance (end of Contract/resignation/termination)
Overtime Order (for rendered OT) FMS, Concerned Office
Accomplishment Report (Report duly certified by Concerned Office
Supervisors for rendered OT)
Permission Slip, if any Office concerned
For community facilitators: Office concerned
a. Work Plan Concerned Office
b. Implementation Diary Concerned Office
Overtime Slip Concerned Office
DEATH CLAIM BENEFIT
Death Certificate Philippine Statistics Authority

Marriage Contract (authenticated by NSO) Philippine Statistics Authority
a. Certified True Copy of Marriage Certificate (If the Philippine Statistics Authority
claimant is the widow/widower of the DBO;
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Birth Certificate of all surviving heir (authenticated by Philippine Statistics Authority
NSO)
a. Birth Certificate (if the claimant is the Philippine Statistics Authority
son/daughter of the DBO
b. Certified True copy of birth certificate of the Philippine Statistics Authority
deceased or affidavit of two (2) disinterested parties (if
the deceased barangay official is single and the
claimant is his/her parent/brother/sister)
Waiver of right of children 18 years old and below
Waiver of rights if there is more than one beneficiary in Concerned Personnel/Claimant
cases of siblings
Affidavit of guardianship if the deceased is the Concerned Personnel/Claimant
widow/widower/ single if the claimant is the guardian of
the children who are minors
In the absence of the primary and secondary Concerned Personnel/Claimant
beneficiaries, the claimant may present valid ID or
certification from the barangay that the claimant is a
resident of the barangay
Special Power of attorney, in case claimant/s cannot Lawyer
personally do the transaction.
Valid ID of Claimant/Beneficiary but not limited to: Concerned Personnel/Claimant
Voter’s ID, Driver’s License, Postal ID, Passport,
Certification from the Barangay that he/she is a
resident of the said barangay
Other supporting document/s: Concerned Personnel/Claimant
HONORARIA OF LTIA BOARD MEMBERS
Department Order Record Section, GSD, Administrative Service

Accomplishment Report Concerned Personnel
Computation/Basis of amount of honoraria Concerned Personnel
Other supporting document/s: Concerned Personnel
MID-YEAR BONUS (MYB)

Clearance from money, property and legal Personnel Division, AS
accountabilities
Certification from head of Office that the employee is Personnel Division, AS
qualified to receive the MYB
GENERAL CLAIMS
MYB Payroll Accounting Division, FMS
Payroll Register (hard and soft copy) Accounting Division, FMS
Letter to the Bank to credit employees account of their Accounting Division, FMS
MYB claims
Deposit slips Bank
PERFORMANCE BASED BONUS (PBB)
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PBB Payroll FMS-Accounting Division
Guidelines, if applicable Administrative Service
Certification from the Personnel Div., Personnel Division, AS
Certification of Non-receipt of Bonus Personnel Division, AS
Other supporting document/s: Personnel Division, AS
MEALS (reimbursement)
Certified Correct Attendance Sheet Bureau/Service/Office concerned

Certificate of Attendance duly signed by the Head Of Bureau/Service/Office concerned
Office
Approved Activity Design Bureau/Service/Office concerned
3 Quotations GSD, Administrative Service
Approved PPMP Office concerned
Official Receipts/Cash invoice Hotel
Activity Report/Minutes of the Meeting/Program of Office concerned
Activities signed by the Head of Office
Purchase Request Office concerned
Inspection & Acceptance Report Administrative Service
Justification:
a. Rescheduling of the activity
It didn’t go through procurement
CATERING, LEASE OF VENUE AND ACCOMMODATION
Certified Correct Attendance Sheet signed per day - Bureau/Service/Office concerned

(AM and PM)
Original Statement of Account/Charge Supplier/Biller
Invoice/Delivery Receipt/Bill or Official Receipts
Notarized Contract Received by COA/Approved Office concerned
Purchase Order/Job Order/MOA and comment of
Legal Service
Office concerned
Justification on the late submission of Contract to COA
Photocopy of Approved Activity Design Office concerned
3 Quotations (with menu) GSD, Administrative Service
Photocopy of Approved APP/PPMP/Supplemental Office concerned
PPMP
BAC Resolution BAC, Administrative Service
Certificate of Availability of Funds FMS
Office concerned
Certificate of Attendance signed by the Head of Office
Justification if the amount exceeded the allowable Office concerned
allocation/contract price
Justification if no. of participants is less than the Office concerned
guaranteed participants in the contract
Program of Activities Office concerned
Justification for the rescheduling of the activity Office concerned
Omnibus Sworn Statement Office concerned
Cert. of Registration from PhilGEPs PhilGEPs
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Latest Income/Business Tax Return and Business BIR/FMS
Permit
Approved Purchase Request GSD, Administrative Service
Request for Quotation (at least 3 suppliers) Suppliers
PhilGeps Posting for catering services Php 50,000 and PhilGeps
above, if applicable
PhilGEPS posting of Award of Notice PhilGeps
Abstract of Quotation Office concerned
Duly Signed Inspection and Acceptance Report Office concerned
Terminal Report/Post Activity Report/Minutes of Concerned Office
Meeting
Order/Memorandum for the conduct of Concerned Office
training/seminar
Notice to proceed Administrative Service
Requisition and Issue Slip Administrative Service
Abstract of Quotation Administrative Service
Registration Card/Sheet Administrative Service
Order Slip Administrative Service
Invitation Administrative Service
Office/Travel Order of Visitors, for indirect invitation Administrative Service
Rooming List/Guest Folio Administrative Service
Letter of Authorization Administrative Service
Inspection and Acceptance Report Administrative Service
Compliance Rating Administrative Service
SUPPLIES PURCHASED THRU PS-DBM
Original copy of Approved Purchase Request GSD, Administrative Service

Original copy of Approved and Funded APR Administrative Service
Photocopy of Approved Approved PPMP-highlight the Office Concerned
items to be procured
Changes on the amount in the PR should be Office Concerned
typewritten and initialed by authorized official (if any)
Price Quotation and Stock Availability Certification Administrative Service
Purchase Order Administrative Service
Duly Accomplished IAR Administrative Service
Inspection Report Administrative Service
RIS/ICS/PAR Administrative Service
Training/Activity Design, if applicable Office Concerned
Annual Procurement Plan Administrative Service
Other supporting document/s: Office Concerned
PAYMENT FOR MOBILIZATION FEE
Irrevocable Standby Letter of Credit/ Security Bank

bond/Bank Guarantee
Such other documents peculiar to the contract and/or Office Concerned
to the mode of procurement and considered
necessary in the auditorial review and in the technical
evaluation thereof
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REMITTANCES TO VARIOUS FINANCIAL INSTITUTIONS
Summary of Remittance (Employee and/or Employer Financial Management Service

Contributions) signed by the Accountant
Other supporting document/s: Office Concerned
FIDELITY BOND
Notice of Renewal from BTr or Request for Bonding Bureau of Treasury

and/or Cancellation of Bond of Accountable Officials
and Employees, whichever is applicable
List of Accountable Public Officers and Employees/List Bureau of Treasury
of Bonded Officials certified by CAO (Form N -
New/Form B - Renewal)
Form 57A with ID Picture Bureau of Treasury
Form 58A with ID Picture Bureau of Treasury
Official receipt, in case of reimbursement supplier
Confirmation, in case of reimbursement Administrative Service
Statement of Assets, Liabilities and Net worth (SALN)
Regional Order - Designation of Bonded Officer Administrative Service
Other supporting document/s: Administrative Service
LEASE PURCHASE
Original copy of the Notarized contract received by Record Section, GSD, Administrative Service
COA
Original Purchase Request GSD, Administrative Service
3 Quotations GSD, Administrative Service
Photocopy of Approved PPMP/BAC GSD, Administrative Service
Photocopy of Certificate of Sole GSD, Administrative Service
Distributorship(Exclusive Dealer)
Photocopy of Statement of Account Supplier
Original copy of the Property Acknowledgement GSD, Administrative Service
Receipt (PAR)
Photocopy of Income/Business Tax Return & Business GSD, Administrative Service
Permit
Photocopy of Cert. of Registration from PhilGEPs GSD, Administrative Service
SUBSCRIPTIONS
BAC Resolution BAC, Administrative Service

PPMP/Approved APP Procurement Service, Admin Service
Contract received by COA Supplier
Statement of Account Supplier
Delivery Receipt/Certification of Delivery GSD, Administrative Service
Approved Purchase Request GSD, Administrative Service
RELEASE OF ASSISTANCE FOR FORMER REBELS (FRS) E-CLIP
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A. FOR REINTEGRATION ASSISTANCE,
IMMEDIATE ASSISTANCE AND LIVELIHOOD
ASSISTANCE
JAPIC Certification Regional Office, NBOO
E-CLIP Enrolment Form Regional Office, NBOO
Other supporting document/s: Regional Office, NBOO
B. FIREARMS REMUNERATION
Property Turn-In Slip (PTIS) Regional Office, NBOO
Technical Inspection Report (TIR) Regional Office, NBOO
Cost Valuation Certificate Regional Office, NBOO
Other supporting document/s: Regional Office, NBOO
C. FOR CONSTRUCTION AND/OR
REHABILITATION OF EXISTING FACILITY TO
SERVCE AS HALFWAYHOUSE BY LGU OR
RECEIVING UNIT
Request from the LGU/ Receiving Unit Regional Office, NBOO, concerned personnel
Program of Works Regional Office, NBOO, concerned personnel
Sanggunian Resolution (LGU), if applicable Regional Office, NBOO, concerned personnel
Proof of Donation of Land Regional Office, NBOO, concerned personnel
Other supporting document/s: Regional Office, NBOO, concerned personnel
RELEASE OF SGLG INCENTIVE
Certified true copy of the Annual Investment Program Regional Office, concerned personnel
AIP or Local Development
Investment Program (LDIP)/Provincial Development Regional Office, concerned personnel
Investment Program (PDIP) for the year (page
indicating the project by the Secretary of the
Sanggunian)
Checklist of Project (Annex D) indicating the proposed Regional Office, concerned personnel
project duly approved by the LCE
Certification from Agency Accountant or Bank certified Regional Office, concerned personnel
of the Existing Trust Fund Account of LGUs for new
awardees
Other supporting documents necessary based on the Regional Office, concerned personnel
guidelines for the year
DONATIONS
Department Order Record Section, GSD, Administrative Service

Letter Request Concerned personnel
BAC Resolution BAC Section Administrative Service
Deed of Donation Concerned personnel
INTERNET/COMMUNICATION EXPENSES
Call Cards and/or Official Receipt Bureau/Service/Office concerned

SOA and Official Receipt Telecommunication company
Certification that the calls made/internet usage are Bureau/Service/Office concerned
official
CHECKBOOKS AND ACCOUNTABLE FORMS/OFFICIAL RECEIPTS
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A. CHECKBOOKS (MDS AND TRUST FUND)

Approved purchase request GSD, Administrative Service
Request to order checks Administrative Service
Authorization to order check books issued by Bureau Administrative Service
of Treasury
Monthly Estimates/Accounts Payable that cannot be Financial Management Service
paid through ADA
Statement of Accountability for Accountable Forms w/o Bureau/Service/Office concerned
Money Value
Loan Agreements/Memoranda of Agreement together Bureau/Service/Office concerned
with supporting documents, if applicable
Bank debit memos, if applicable Bank
B. ACCOUNTABLE FORMS/OFFICIAL RECEIPTS
Purchase Request Concerned Office
TRAINING REGISTRATION/TRAINING FEE
Travel Order/Regional Order/Provincial Order/ Concerned Office

Department Order of Attendees
Invitation/Memorandum, if applicable Concerned Office
Official receipt/s (for reimbursement, if paid by Concerned staff
attendee)
Certificate of attendance for the training Bureau/Service/Office concerned
Statement of Account Hotel
Activity Design Bureau/Service/Office concerned
FEES
BE TIME RESPONSIBLE
PAID
A. CENTRAL OFFICE
1.1. Receive and check the None 1 Hour Receiving Officer
1. Submit a copy of Obligation Request & COS-ADA VI -
ORS/BURS and DV Status (ORS)/Budget Budget Division
with corresponding Utilization Request and
Documentary Status (BURS) and
Requirements Disbursement voucher
depending on the (DV) with corresponding
type of claim. attachment based on the
checklist of Documentary
Requirements. If
incomplete, return/notify
client for appropriate
action.
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FEES
BE TIME RESPONSIBLE
PAID
A. CENTRAL OFFICE
2. Sign Clearance 1.2. Review and process None 3 Hours Admin Officer II/IV-
the ORS/BURS: Budget Division
 Allocate funds by
verifying against the
availability of funds then
assign UACS Object
Code
 Encode the ORS/BURS
details in the Financial
Reporting System (FRS)
for the system generated
ORS number/ for
appropriate action
 Record in the book of
registries
1.3. Validate the None 1 Hour Admin Officer V –
correctness and accuracy Budget Division
of the processed
ORS/BURS, initially
approve the ORS/BURS in
the FRS and affix initial in
the Box B of ORS/BURS
(physical copy)
1.4. Certify the availability None 1 Hour Chief, Budget

of allotment and obligation, Division
the FRS and sign the Box B
of the ORS (physical copy)
1.5. Detach the original None 50 Minutes Releasing Officer –

signed copy of the (COS-ADAS VI) –
ORS/BURS for filing, Budget Division
update monitoring log-
sheet and forward the
approved ORS/BURS to
Accounting Division/AS-
Procurement Section
1.6. Receive the DV with None 30 Minutes CO: Receiving

the supporting documents, Officer(COS-ADAS
check against the details in III/VI/Driver I) –
the Data Management Acctg. Div
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FEES
BE TIME RESPONSIBLE
PAID
A. CENTRAL OFFICE
System (DMS)/Monitoring
log sheet and generate DV
no. from the Financial
Reporting System
1.7. Assign Processor None 30 Minutes (COS-ADAS III/VI)

– Acctg. Div
1.8. Process Disbursement None 2 Working Admin Officer IV,
Voucher: Days, 4 Hours Accountant II,ADAS
 Check the III, (COS-ADAS
completeness and VI/Sr. Admin.
appropriateness of Assistant II) - Acctg.
supporting documents Div.
and its compliance with
auditing and
accounting rules and
regulations
 Record the details of
the claim on the
Individual Index of
Payment (IIP) Card
 Update the needed
Reporting System
(FRS)
1.9. Verify the availability of None 30 Minutes Admin Assistant

cash II/Admin. Officer II –
Acctg. Div
1.10. Review and approve None 1 Hour Chief Disbursement
processed disbursement Section/Assistant
voucher: Div. Chief/Div.
 Review the Chief- Acctg.
completeness and Division
appropriateness of
supporting documents
accounting and
auditing rules and
regulations
 Accuracy in the
computation of the
claim
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FEES
BE TIME RESPONSIBLE
PAID
A. CENTRAL OFFICE
 Correctness of the
entries in Box B of the
disbursement voucher
and IIP card as well as
the details on the
Financial Reporting
System
1.11. Release approved None 30 Minutes Releasing Officer
disbursement voucher to (COS-Admin
Cash Section or to Assistant
Approving Officials. III/VI/Driver I) - AD
1.12. Receive, record and None 1 Hour Admin Officer I/

check the approved/signed Admin Aide IV -
Disbursement Voucher Cash Section, GSD
with attached supporting Administrative
documents and determine Service
whether LDDAP or check.
1.12.a. For LDDAP-ADA: 2 Hours Admin Officer I -

Prepare the List of Due and Cash Section, GSD
Demandable Accounts Administrative
Payable-Advice to Debit Service
Account.
1.12.a.1. Review and sign None 30 Minutes Admin Officer I -
LDDAP-ADA. Verifies Cash Section, GSD
completeness of signature Administrative
and check the amount Service
against the disbursement
vouchers for issuance of
LDDAP-ADA.
1.12.b. For CHECK: None 30 Minutes Chief- Cash
Prepare Check and record Section, GSD
in the check register. Administrative
Service
1.13. Check the accuracy None 1 Working Day Admin Officer I-
of entries in the LDDAP- Cash Section, GSD
ADA, if found in order, affix Administrative
initial Service
1.13.1. Route all reviewed None
original LDDAP-ADAs and
Checks with supporting
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FEES
BE TIME RESPONSIBLE
PAID
A. CENTRAL OFFICE
documents to designated
signatories.
1.14. Prepare Advice of None 2 Hours Admin Assistant II,
Checks Issued and Admin Aide IV,
Cancelled (LDDAP-ACIC), Section Chief, Cash
Financial Data Entry Section
System (FinDES)
1.14.1. Review and sign None 30 Minutes Section Chief, Cash
the LDDAP-ACIC and Section
Financial Data Entry
System (FinDES)
1.15. Route the LDDAP- None 30 Minutes Admin Aide
ACIC and Financial Data IV,Chief,GSD,
Entry System (FinDES) to Director AS
authorized signatories.
2. Receive payment 2.1. Transmit approved None 1 Hour Admin Aide II/VI
thru direct credit to LDDAP-ADA, LDDAP-
payee’s bank ACIC and FinDES to the
account or thru Government Servicing
check and Bank (LBP) for crediting to
accomplish the payees/claimant’s bank
CSS Form account or release check to
concerned client and
administer the CSS
5 Working
TOTAL None
Days, 6 Hours
FEES
BE TIME RESPONSIBLE
PAID
B. REGIONAL OFFICE
1. Submit a copy of 1.1. Receive and check the None 1 Hour Receiving Officer
ORS/BURS and ORS/BURs with DV and (ADA VI, ADAS II,
DV with other supporting AO IV) - Budget
corresponding documents. If incomplete, Section
Documentary return/notify client for
Requirements appropriate action
depending on the
type of claim
1.2. Review and process None 2 Hours Budget Staff (COS,
the ORS/BURS: Check the AO II, II, IV) Budget
completeness of the Section
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FEES
BE TIME RESPONSIBLE
PAID
B. REGIONAL OFFICE
Allocate funds by verifying
against the availability of
funds then assign UACS
Object Code Approve and
sign the Box B of the
ORS/BURS to certify that
allotment is available and
the claims obligated is for
its deemed purpose
1.3. Validate the None 1 Hour Budget Staff (COS,
correctness and accuracy AO II, II, IV) Budget
of the processed Section
ORS/BURS, initially
the FRS and affix initial in
the Box B of ORS/BURS
(physical copy)
1.4. Certify the availability None 50 Minutes AO IV/V- Budget
of allotment and obligation, Section
the FRS and sign the Box B
of the ORS (physical copy)
1.5. Detach the original None 40 Minutes ADA VI, AA IV, AO
signed copy of the IV)-Budget Section
ORS/BURS for
filing,update monitoring
logsheet and forward the
approved ORS/BURS to
Accounting Division/AS-
Procurement Section.
1.6. Receive the DV with None 30 Minutes Receiving Officer
the supporting documents, ADAS II/III, AO IV
check against the details in Accounting Section
the Data Management
System (DMS)/Monitoring
log sheet and generate DV
no. from Financial
Reporting System and
assign processor
1.7. Process Disbursement None 2 Working ADAS II/III,
Voucher: Days Accountant II & III
 Check the completeness Accounting Section
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FEES
BE TIME RESPONSIBLE
PAID
B. REGIONAL OFFICE
auditing and accounting
rules and regulations
 Record the details of the
claim on the Individual
Index of Payment (IIP)
Card
 Update the needed
Reporting System (FRS)
1.8. Verify the availability of None 30 Minutes Accountant
cash II/IIIAccounting
Section Accountant
II/III Accounting
Section
1.9. Review and approve None 1 Hour Accountant II/III
processed disbursement Accounting Section
voucher: ▪ Review the
completeness and
appropriateness of
supporting documents and
its compliance with
accounting and auditing
rules and regulations ▪
Accuracy in the
computation of the claim ▪
Correctness of the entries
in Box B of the
disbursement voucher and
IIP card as well as the
details on the Financial
Reporting System
1.10. Release approved None 1 Hour Accounting staff
disbursement voucher to (COS)ADA IV–
Cash Section or to Accounting Section
Approving Officials
1.11. Receive, record and None 1 Hour Admin Aide IV,
check the approved/signed ADAS II Cash
Disbursement Voucher Sec/Unit
with attached supporting
documents and determine
whether LDDAP or check
157
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FEES
BE TIME RESPONSIBLE
PAID
B. REGIONAL OFFICE
1.12.a. For LDDAP-ADA: None 2 Hours Admn Officer III
Prepare the List of Due and (cashier), ADAS II–
Demandable Accounts Cash Sec/Unit
Payable-Advice to Debit
Account
1.13.a.1. Review and sign None 30 Minutes Admin Officer
LDDAP-ADA. Verifies III(cashier), ADAS
completeness of signature II– Cash Sec/unit
and check the amount
against the disbursement
vouchers for issuance of
LDDAP-ADA
1.13.b. For CHECK: None 30 Minutes Admin Officer
Prepare Check and record III(cashier), ADAS
in the check register II– Cash Sec/unit
1.14. Check the accuracy None 7 Hours and 30 Accountant II /III,
of entries in the LDDAP- Minutes Head of the Agency
ADA, if found in order, affix or Authorized
initial representative
1.14.1. Route all reviewed None - Accountant II /III,
original LDDAP-ADAs and Head of the Agency
Checks with supporting or Authorized
documents to designated representative
signatories
1.15. Prepare Advice of None 2 Hours Admin Officer III
Checks Issued and (cashier), ADAS II
Cancelled(LDDAP-ACIC), (Disbursing Officer)
Financial Data Entry
System (FinDES)
1.15.1. Review and sign None 30 Minutes Admin Officer III
the LDDAP-ACIC and (cashier), ADAS II
Financial Data Entry (Disbursing Officer)
System (FinDES)
1.16. Route the None 30 Minutes ADA IV, ADAS II
LDDAPACIC and Financial
Data Entry System
(FinDES) to authorized
signatories
2. Receive payment 2.1. Transmit the approved None 1 Hour ADA IV, ADAS II
thru direct credit to LDDAP-ADA, Advice of
payee’s bank Checks Issued,
account or thru LDDAPACIC and FinDES
check and to Land Bank for crediting
to payees specific bank
158
,,
DILG
t
-
FEES
BE TIME RESPONSIBLE
PAID
B. REGIONAL OFFICE
accomplish the accounts or issuance of
CSS Form check and accomplish CSS
5 Working
TOTAL None
Days, 7 hours
FEES
BE TIME RESPONSIBLE
PAID
C. PROVINCIAL OFFICE
1. Submit a 1.1. Receive and check the 1 Hour ADAS II/III, AO
copy of DV with DV ) with corresponding IV/Acctg Staff-
corresponding attachment based on the Accounting Unit
Documentary checklist of Documentary
Requirements Requirements. If
depending on the incomplete, return/notify
type of claim client for appropriate
action, update the
Processing and Payment
of Claims Monitoring Log
Sheet then assign
processor.
1.2. Process Disbursement 2 Working ADA II/III,
Voucher: Days Accountant II & III-
▪ Check the completeness Acctg. Sec. /Unit
its compliance with auditing
and accounting rules and
regulations.
1.3. Verify the availability of 30 Minutes ADA I /III-Acctg
cash Sec/Unit
1.4. Review and approve 1 Hour ADAS II/III –Acctg
processed disbursement Sec/Unit
voucher:
▪ Review the
completeness and
appropriateness of
its compliance with
accounting and auditing
rules and regulations
▪ Accuracy in the
computation of the claim
159
G
..%
FEES
BE TIME RESPONSIBLE
PAID
C. PROVINCIAL OFFICE
1.5. Release approved 30 Minutes ADAS II-Acctg

disbursement voucher to Sec/Unit
Approving Officials.
1.6. Receive, record and 1 Hour Admin Aide IV,
check the approved/signed ADAS II,
Disbursement Voucher
with attached supporting
documents and determine
whether LDDAP or check
1.7. Review and Verifies 30 Minutes RO/PO:Admn
completeness of signature Officer III(cashier),
on the disbursement ADAS II (Disbursing
vouchers and reviews the Officer),Cash Unit
amount of the check
against the DVs
1.8. Prepare Check and 40 Minutes RO/PO:Admn
record in the check Officer III (cashier),
register. ADAS II (Disbursing
Officer), Cash Unit
1.9. Review and sign 7 Hours 30 ADAS II (Disbursing
Check. Minutes Officer)- Cash Unit
1.10. Route all reviewed 30 Minutes ADAS II (Disbursing

Checks with supporting Officer)
documents to designated
signatories
1.11. Prepare Advice of 20 Minutes ADAS II (Disbursing
Checks Issued and Officer)
Cancelled(LDDAP-ACIC),
1.12. Route the LDDAP- 30 Minutes ADA IV, ADAS II
ACIC to authorized
signatories
2. Receive 2.1. Transmit approved 1 Hour ADA IV, ADAS II
payment thru check LDDAP-ACIC Government
and accomplish the Servicing Bank (LBP) for
CSS Form crediting to payees/
claimant’s bank account or
release check to
concerned client and
administer the CSS
3 Working
TOTAL None
Days, 7 Hours
160
,,
DILG
t
-
9. Transfer of Funds
To facilitate the issuance of Sub-Allotment Release Order (SRO) and Notice of Transfer
Allocation (NTA) to Regional Offices.
Office or Division Financial and Management Service (FMS)

Who May Avail DILG Regional Office/Operating Unit

1. Letter request for fund transfer (Sub- Operating/Requesting Unit/Regional Office
Allotment Release Order and Notice of DBM
Transfer Allocation) with any of the
following applicable attachment:
1 Photocopy of Operations Plan and

Budget (OPB)
1 Photocopy Activity Design
1 copy of funding requirement breakdown

per Program, Activity and Project (PAP)
and per corresponding Expense account
name/code.
1 Photo copy of Notice of Fund Transfer (if

not included in OPB)
Schedule of NTA
2. For Barangay Official Death Claims (DBC)

and Administrative Personnel Benefits
(APB):
1 Photocopy of SARO with NCA and list of

beneficiaries
FEES
BE TIME RESPONSIBLE
PAID
1.Submit letter 1.3 Check, receive and None 1 Hour Receiving clerk
request of fund record in Process (COS)
transfer (SRO and Summary log sheet the /Administrative
NTA) with Letter request for fund Assistant/
161
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FEES
BE TIME RESPONSIBLE
PAID
corresponding transfer from Operating Administrative
supporting units or SARO w/ NCA Officer II-Budget
documents. from DBM (for Division
DBC,APB others)
ln the case of DBC based on set
and APB, submit documentary
the copy of SARO requirements then
with NCA and list of forward to Chief of
beneficiaries from Budget Division.
DBM.
1.1.a, Letter-Request of
Fund Transfer: Receive
letter request for fund
transfer via Data
Management System
(DMS) or physical copy
with applicable supporting
documents then attach
Transfer of Fund tracker.
1.1.b, Special Allotment

Release Order (SARO)
with Notice of Cash
Allocation (NCA): Receive
and record the copy of
SARO with NCA if
applicable from DBM thru
OASFC with complete
then attach Transfer of
Fund tracker.
1.2 Review and determine 1 Hour Chief, Budget
if transfer of funds can be Division
allowed and provide
instruction/s in the
Transfer of Funds tracker
1.3. Validate details of 1 Working Administrative

the request as to funds Day, 5 Hours, Officer IV, Budget
and amount against the 45 Minutes Division
(e.g. Activity Design, OPB,
SARO)
10 Minutes
162
G
..%
FEES
BE TIME RESPONSIBLE
PAID
1.3.1. Record transfer of
funds data/details in the
appropriate Registry of
Allotments, Obligation and
Disbursement (RAOD) per 5 Minutes
PAP
1.3.2. Prepare and attach

Memo-transmittal.
1.4. Review transfer of 4 Hours Administrative

fund request with memo Officer V, Budget
transmittal. If found in Division
order, affix signature. If
not, return to Operating
unit or processor and
provide instructions in the
Transfer of fund tracker.
1.5. Conduct final 2 Hours Supervising
review on the request. If Administrative
found in order, prepare the Officer, Budget
SRO and forward to Division
Division Chief
Note: The absence of

Section Chief and
Supervising Admin Officer,
the Chief of Budget
Division can conduct the
final review of the SRO
1.6. Certify availability of 30 Minutes Chief, Budget
Fund in the SRO and affix Division
initials on the Memo-
transmittal and provide
instruction to release the
SRO.
1.7. Update the PSL 20 Minutes COS(ADAS VI)
then forward SRO to the ADAS/AO II, Budget
office of the Director to Division
secure signature on the
Certification on the
Availability of Funds
portion of the SRO
163
G
..%
FEES
BE TIME RESPONSIBLE
PAID
1.8. Approve SRO 1 Hour FMS Director/
OASAFC/Authorized
Note: Approval of SRO will Signatories
depend on the availability
of the authorized
signatories
1.9. Receive and 1 Working Day Administrative
Encode approved SRO to Assistant/ AO II, BD
Process Summary Log / Designated Budget
sheet (cloud encoding) Staff
1.9.1, Scan the approved

SRO and supporting
documents then upload to
Financial Reporting
System (FRS) then notify
the concerned staff from
the Accounting Division
thru fund transfer, for the
preparation of NTA.
1.10. Receive SRO None 1 Hour Administrative
through email/hard copy Assistant,
or through FRS and Accounting Division
prepare NTA
Note:
Preparation of NTA will
depend on the indicated
month to be downloaded
to regions based on the
attached schedule of
NTA in the request.
If SRO received toward the

end of the quarter, NTA
will be prepared 1st
working day of the
following month
1.11. Accounting division 30 Minutes Administrative Staff,
shall secure a copy of the AD (Administrative
SROs in FRS. Assistant I)
1.12. Review and affix 1 Hour Chief, Accounting

initial on the NTA Division
164
G
..%
FEES
BE TIME RESPONSIBLE
PAID
1.12.1, Forward the NTA
to Office of the Director
then to OASFC for
signature/approval
1.13. Approve the NTA 1 Hour Administrative Staff,
and forward NTA to OASFC
Accounting Division for Administrative
info and recording. Assistant I
2. Region/s 2.1 Submit approved

received NTA and NTA to Land Bank to effect Administrative Staff
accomplish the crediting of funds to the /Assigned
CSS online. Region’s LBP-MDS Accounting
Account. 1 Working Day Personnel,
Accounting Division
2.1a. Photocopy/scan 30 Minutes Administrative

copy of comments and Officer IV, Budget
release to client. Division
2.2. Submit approved NTA 30 minutes Administrative Staff,

to Land Bank to effect AD
crediting of funds to the
Region’s LBP-MDS
Account
5 Working
20 Minutes
165
10. Provision of Internal Audit Services
This service delivers the main function of IAS which is the conduct of Compliance, Management and
Operations Audits, to determine compliance with applicable laws, rules and regulations including
Department issuances; evaluate the adequacy of internal controls; and the 4Es (Effectiveness,
Efficiency, Economical and Ethical) of operations. The service includes the four phases of the audit
process: Audit Engagement Planning, Audit Execution, Audit Reporting and Audit Follow-up.
Office or Division Internal Audit Service

Who May Avail Auditees:
LG Sector: Central Office (Offices, Bureaus & Services); Regional &

Field Offices, Local Government Academy (LGA)
Interior Sector: Bureau of Fire Protection (BFP) and Bureau of Jail

Management and Penology (BJMP)-National Headquarter (NHQ),
Regional & Field Offices and Philippine Public Safety College (PPSC)
Other attached agencies: National Youth Commission (NYC), National

Council on Muslim Filipinos (NCMF) and Philippine Commission on
Women (PCW)

Documents, Records, and Reports
Concerned Offices
relevant to the Audit area/coverage
FEES
BE TIME RESPONSIBLE
PAID
1. SILG - 1.1. Prepare, review and
Direct the conduct release Department Order
of audit through directing the conduct of
the issuance of the internal audit for approval of
Department Order the SILG
1.1.1 Prepare and review the None 2 Working Days Audit Team
Department Order with memo Member/s,
transmittal on the conduct of Team Leader
internal audit
1.1.2 Final review and None 1 Working Day IAS Head
approval of the Memo
Transmittal and forward to IAS
Action Officer for release
166
FEES
BE TIME RESPONSIBLE
PAID
1.1.3 Release the Department None 1 hour IAS Admin. Staff
Order to OSEC for SILG’s
approval/ signature
2. Auditee – 2.1 Prepare, review and
Provide relevant release Audit Notification
documents, Memorandum (ANM)
records and requesting relevant
reports of the audit documents, records, and
areas reports with attached
approved Department Order
2.1.1 Prepare and review None 2 Working Days Audit Team
ANM on the conduct of the Member/s,
internal audit and matrix or list Team Leader
of required documents.
2.1.2 Final review and sign the None 1 Working Day IAS Head
ANM and forward to IAS
Action Officer for release.
2.1.3 Release the ANM with None 1 hour IAS Admin. Staff
attached approved
Department Order and Matrix
or List of Required Documents
through DMS or CO Records
Section for distribution.
AUDIT ENGAGEMENT PLANNING
2. Auditee – 2.2 Understand the programs,
Provide relevant projects, activities, systems
documents, and processes (PPASP)
records and 2.2.1 Gathering of initial None 5 Working Days Audit Team/s
reports of the audit documents through research
areas and receipt of relevant
documents, records and
reports
2.2.2 Process gathered None Audit Team/s
documents through table
review/validation and
interview
2.2.3 Request for an None Audit Team/s
orientation meeting with the
concerned office/personnel, if
necessary
2.2.4 Process updated None Audit Team/s,
documents gathered from the Team Leader
auditees. Review relevance
and completeness of
167
FEES
BE TIME RESPONSIBLE
PAID
information in the Audit Area
Profile
2.3 Develop the Audit
Engagement Plan
2.3.1 Prepare and review the None 3 Working Days Audit Team
Audit Engagement Plan Member/s
2.3.2 Final review and None IAS Head

approval of the Audit
Engagement Plan
2.4 Prepare, review and
approve the Audit Work
Program which indicates the
activities and timelines per
phases of audit (planning,
execution, reporting, follow-
up)
2.4.1 Preparation and review None 3 Working Days Audit Team
the Audit Work Program. Member, Team
Indicate detailed audit work Leader
instructions to accomplish the
steps and methodologies.
Prepare Summary of Audit
Team Roles and
Responsibilities as an
attachment.
2.4.2 Approve the Audit Work None IAS Head
Program
2.5 Prepare, review and
approve audit planning
tools/workpaper templates
2.5.1 Identify and list the None 2 Working Days Audit Team
specific Member, Team
laws/policy/guidelines/standar Leader, IAS
ds, indicate the requirements Head
and sample MOVs for review
of Team Leader and approval
of IAS Head
2.5.2 Prepare the None 2 Working Days Audit Team
System/Process Flowcharts Member, Team
from the analyzed Leader
process/system
documentations to identify
controls and other process
details
168
FEES
BE TIME RESPONSIBLE
PAID
2.5.3 Refer to the audit None 2 Working Days Audit Team
checklists to identify controls Member, Team
from CC and ICC. Input in the Leader
Walkthrough Test for review of
the Team Leader
END OF AUDIT ENGAGEMENT PLANNING
AUDIT EXECUTION
3. Auditees - 3.1 Prepare for the conduct of
Participate in the Entry Conference
Entry Conference: 3.1.1 Prepare and review of None 6 Hours Audit Team
Provide reply or Notice of Entry Conference Member, Team
comments/concur Memorandum (NECM) to all Leader
in the Minutes of concerned Office/s. Final
the Entry review and sign the NECM.
Conference Forward and release the
NECM to concerned offices.
Top officials- 3.1.2 Prepare memo None 6 Hours Audit Team
receive Memo invitations for top officials for Member, Team
invitations for the review of the Team Leader Leader, IAS
conduct of entry and signature of the IAS Head, IAS
conference: deliver Head. Forward/release the Admin. Staff
message memo invitations for top
officials and concerned
offices.
3.1.3 Prepare entry None 6 Hours Audit Team
conference powerpoint Member, Team
presentations. Review and Leader, IAS
approve the powerpoint Head
presentations.
3.2 Conduct of Entry

Conference
3.2.1 Conduct of Entry None 2 Hours Team
Conference with the auditees Leader/Audit
Teams
3.2.2 Take down notes None 2 Hours Audit Team
including the auditee’s view Member
for the overall framework for
the conduct of the audit and
record proceedings of the
meeting
Auditees- 3.2.3 Prepare the Entry None 5 Hours Audit Team
Participate in the Conference Notes for review Member, Team
Entry Conference: of the Team Leader (Sub-level Leader, IAS
169
FEES
BE TIME RESPONSIBLE
PAID
Provide reply or Entry Conference or IAS Head Head, IAS
comments/concur (General Entry Conference) Admin. Staff
in the Minutes of and release with Memo
the Entry Transmittal for concurrence of
Conference the auditee
4. Auditee - 4.1 Conduct of Actual Audit

Participate in the
actual conduct of 4.1.1 Process information None 5 Working Days Audit Team
audit documents in the checklists (4.1 to 4.6) Member, Team
and determine “Yes” answers Leader
Provide requested with complete
documents during information/document, “Yes”
the audit answers with lacking
information/document and
Submit self for “No” answers. If not, subject to
checklist interim analysis. Record the
administration, result in the corresponding
checklist.
interview and 4.1.2 Perform walkthrough of None Audit Team
walkthrough document and process flow on Member, Team
the subject matter of audit. If Leader
Provide logistical present, do a test of controls.
support, if If absent, subject to interim
necessary analysis. Record the result in
the Walkthrough Test
Reply/comment on 4.1.3 Perform test of control None Audit Team
the Interim Audit of document and process flow Member, Team
Memorandum based on sampling on the Leader
subject matter of audit. If
control is ineffective, subject
to interim analysis. Conduct
substantive tests through
samples and record the result
in the Test of Control. Include
all non-existing controls in the
Summary of Gaps.
4.1.4 Determine if interview is None 5 Working Days Audit Team
needed. If controls are (4.1 to 4.6) Member/s,
present, perform substantive Team Leader
test through sampling. If
absent, subject to interim
analysis. Conduct the
interview and document the
result in the Interview Notes.
170
FEES
BE TIME RESPONSIBLE
PAID
4.2 For additional documents
needed, prepare Audit Inquiry
Memorandum (AIM), as
necessary
4.2.1 If there are additional None Audit Team
documents needed and/or Member/s,
clarification, prepare Audit Team Leader
Inquiry Memorandum. Review
and sign Audit Inquiry
Memorandum. Release Audit
Inquiry Memorandum to
concerned auditees.
4.3 Develop audit findings
4.3.1 Draft audit findings in None Audit Team
terms of the 4Cs. Prepare the Member/s,
Individual Audit Findings Team Leader
4.3.1.1 Draft audit condition None Audit Team
on the results of review and Member/s,
appraisal of control in case of Team Leader
Compliance and Management
audit based on sampling and
evaluation of 4Es in case of
Operations Audit
4. Auditee - 4.3.1.2 Process probable/root None 5 Working Days Audit Team
Participate in the cause analyses on the (4.1 to 4.6) Member/s,
actual conduct of established audit condition Team Leader
audit and draft the audit cause.
Probable Cause for
Compliance Audit and Root
Cause for
Management/Operations
Audit.
4.3.1.3 Process conditions None Audit Team
with criteria to draw audit Member/s,
conclusions Team Leader
4.4 Prepare Interim Audit None
Memorandum, if any
4.4.1 Draft report on None Audit Team
significant deficiencies Member/s,
requiring immediate action Team Leader,
and its probable cause for IAS Head
review of team Leader and
IAS Head
4.5 Finalize and organize None
working papers
171
FEES
BE TIME RESPONSIBLE
PAID
4.5.1 Index, file, collect and None Audit Team
prepare workpapers for
analysis and process all
workpapers for the
preparation of audit findings
4.6 Prepare Initial Audit None
Report and the Highlight of
Audit Findings
4.6.1 Process the Individual None Audit Team
Audit Findings and Member/s,
consolidate results in the Team
Initial Audit Report. Draft the Leader/IAS
Highlights of Audit Findings in Head
terms of 2Cs (criteria and
condition). Prepare a memo
transmittal. For review of the
Team Leader (Sub-level Exit
Conference) and IAS Head
(General Exit Conference)
4. Auditee - 4.7 Prepare, review and
Participate in the approve the Progress
actual conduct of Assessment Report (PARe)
audit before the conduct of Exit
Conference
Auditee- Receive
the Notice of Exit 4.7.1 Prepare, review and None 1 Working Day Audit Team
Conference approve the Progress Member, Team
Memorandum and Assessment Report (PARe.). Leader/IAS
communicate Accomplish the A, C and D Head
sections of PARe before the
Top officials- sub-level Exit Conference.
receive and Consolidate the results of A, C
confirm and D sections of PARes of
attendance/ sub-level Exit Conference and
participation in the accomplish B and E sections
exit conference before the General Exit
Conference.
4.8 Prepare for the conduct of
exit conference
4.8.1 Discuss necessary None 1 Working Day Audit Team
documents and activities in Member/s,
the conduct of exit conference Team Leader
for the identification of
attendees, location and
schedule and the preparation
172
FEES
BE TIME RESPONSIBLE
PAID
and review of the Notice of
Exit Conference
Memorandum.
4.8.2 Prepare and review the None Audit Team
memo invitations for top Member/s,
officials. Final review and sign Team Leader,
the memo invitations for top IAS Head, IAS
officials. Forward/release the Admin. Staff
memo invitations for top
officials and to concerned
offices.
4.8.3 Prepare the powerpoint None Audit Team
presentation. Review and Member/s,
approve the powerpoint Team Leader,
presentations using the Exit IAS Head
Conference Powerpoint
template. Review and approve
the powerpoint presentations.
5. Auditees – 5.1 Conduct of Exit
Conference
• Participate in the
Exit Conference to 5.1.1 Conduct of Exit None 1 Working Day Audit Team
provide initial Conference with the Head of Member/s,
comments on the Internal Audit and/or Audit Team Leader
Highlights of Audit Team Leader and the Auditee
Findings 5.1.2 Take down notes None Audit Team
including additional Member/s,
• Receive/Accept information to be considered Team Leader
the Highlights of in the audit report and record
Audit Findings and proceedings of the meeting
submit 5.1.3 Prepare the Exit None Audit Team
Management Conference Notes, attach the Member/s,
Reply/Comments Highlights of Audit Findings Team Leader,
requiring submission of IAS Head
Management Comments
within 10wd and Memo
transmittal for review of Team
Leader (Sub-level- Exit
Conference) or IAS Head
(General Exit Conference)
5.2 Administer the Audit None
Feedback Survey, record,
analyze using the Internal
Audit Feedback Survey
Analysis Report and include
173
FEES
BE TIME RESPONSIBLE
PAID
the results in the Internal Audit
Report
5.2.1 Administer the Audit None Audit Team/s
Feedback Survey Form to the
attendees of the exit
conference and to other key
auditees. Record and analyze
the result in the CSS
Summary Logsheet and in the
Internal Audit Feedback
Survey Analysis Report.
Process and include the
results in the Monitoring and
Feedback section of the
Internal Audit Report
END OF AUDIT EXECUTION
AUDIT REPORTING
6. OSEC- Receive 6. Prepare the Internal Audit None
Internal Audit Report (IAR)
Report with the
Recommendations
for approval of the
SILG
SILG- approves
the Internal Audit
Report
6.1.1 Refer to the Test of None 30 Working Audit Team

Control workpapers, analyze Days Member/s
results and summarize the
deviations noted from the
conduct of the test of controls
in the Summary of Gaps.
6.1.2 Refer to the sub-level None Audit Team
InARs and prepare IAR Member/s,
Team Leader/s
6.1.3 Prepare Memo None Audit Team
Transmittal to SILG with Member/s,
Memo Auditees/s directing the Team Leader/s,
implementation of the IAS Head
recommendations and
requiring the submission of
the auditee’s action plan
174
FEES
BE TIME RESPONSIBLE
PAID
6. OSEC- Receive 6.1.4 Release the approved None 30 Minutes IAS Admin. Staff
Internal Audit IAR with Memo to Auditees
Report with the directing the implementation
Recommendations of the recommendations and
for approval of the requiring the submission of
SILG the auditee’s action plan
END OF AUDIT REPORTING

AUDIT FOLLOW-UP
7. Auditee - 7.1 Prepare for the conduct of None
Implement the audit follow-up to monitor the
Audit implementation of approved
Recommendations audit findings and
and report Status recommendations
of Implementation
through the
submission of
AAPIS to the
Internal Audit
Service and
participate in the
conduct of Audit
Follow-up
validation activity,
as necessary
7.1.1 Process the Internal None 5 Working Days Audit Team

Audit Report and prepare the Member/s
Audit Follow-up Program
listing the audit activities to be
performed for the evaluation
of compliance with audit
recommendations for review
and approval of IAS Head
Auditee- Receive 7.1.2 Prepare, review and None Audit Team
Audit Inquiry approve the Audit Follow-up Member/s,
Memorandum, Notification Memorandum Team Leader,
communicate to (AFNM) with attached AAPIS. IAS Head
concerned Release the AFNM to
office/personnel concerned office/s.
and submit
additional
documents
requested
175
FEES
BE TIME RESPONSIBLE
PAID
7.2 Validate status of None
implementation and evaluate
compliance with audit
recommendations using the
Internal Assessment of
Compliance to Audit
Recommendations
(IAsCARes)
7.2.1 Process the submitted None 4 Quarters Audit Team
AAPIS to validate and (264 Working Member/s
evaluate the documents and Days)
supporting evidences
submitted, and status of action
or actions taken by the auditee
on each recommendation
using the IAsCARes
Auditee - Receive 7.2.2 Prepare Audit Inquiry None Audit Team
Audit Inquiry Memorandum requesting Member/s/
Memorandum, additional documents needed Team Leader
communicate to and/or clarification in the
concerned office/ implementation of audit
personnel and recommendations. Record
submit additional receipt of additional
documents documents of implementation,
requested perform cursory evaluation on
the checklist of submitted
documents and process the
additional documents
received.
Auditee- Receive 7.2.3 Prepare and review the None Audit Team
the IAsCARes IAsCARes and Memo Member/s/
transmittal to communicate to Team Leader,
the auditee the result of the IAS Head, IAS
monitoring and assessment of Admin. Staff
their compliance to audit
recommendations and
release to the concerned
office.
8. OSEC- Receive 8.1 Prepare, review and None
the Internal Audit submit the IAFR to the Office
Follow-up Report of the Secretary
(IAFR) for the
approval of the 8.1.1 After the 4th IAsCARes None 30 Working Audit Team/s,
SILG or validated full compliance Days Team Leader,
IAS Head
176
FEES
BE TIME RESPONSIBLE
PAID
SILG- Approve the whichever comes early,
Internal Audit prepare and review the IAFR.
Follow-up Report 8.1.2 Submit the IAFR with None IAS Admin. Staff
Memo Transmittal to OSEC
for the SILG’s approval
8.2 Accomplish the None
Completion Assessment
Report (ComARe)
8.2.1 Prepare, review and None 1 working day Audit Team/s,
approve the Completion Team Leader,
Assessment Report IAS Head
8.3 Retain Records None

8.3.1 Retain documented None 30 minutes IAS Admin. Staff
information in accordance with
the Control of Retained
Documented Information
Procedure and Master List of
Retained Documented
Information
END OF AUDIT FOLLOW-UP

END OF TRANSACTION
363 working
TOTAL None
days, 7 hours
*Note: Remote approach is used during pandemic and implementation of alternative work
arrangement
178

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DIL

Ang DILG ay Matino, Mahusay at Maaasahan

Republic of the Philippines

CITIZEN’S CHARTER HANDBOOK

DILG REGION XIII (CARAGA)

AGENCY PROFILE ....................................................................................................................................4

DILG SERVICES ........................................................................................................................................ 5

I. EXTERNAL SERVICES .................................................................................................................... 6

1. Issuance of Certificate for Foreign Travel Authority of Local Government

II. INTERNAL SERVICES ................................................................................................................. 71

1. Leave Application .................................................................................................................. 72

IV. DILG Shared Values

Ang DILG ay Matino, Mahusay at Maaasahan.

We pledge to provide effective technical and administrative services facilitated by

o Peace and Order

We commit to consistently demonstrate a “Matino, Mahusay at Maaasahang Kagawaran

Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

b. Email to be provided by the DILG

a. The Local Chief Executive (if applicant is

b. The Vice Governor/Vice Mayor (if

c. The Punong Barangay (Sangguniang

Note: (Barangay Level-

Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

If not complete, prepare a

1.3.2. Prepare the FDP None - -

1.3.3. If not complete None 4 Working BLGS process

Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

A. Purpose and Deployment

B. No. of units to be purchased LGU Office of the Local Chief Executive

C. Type of vehicles and specifications:

o no. of cylinders, fuel and engine

1.2.3. Prepare None Provincial Director

a. Endorsement to Central Office:

b. Department Regional Regional

1.4. Receiving and None Central Office: -

Guided by DILG Memorandum Circular No. 2022-005 in building a long-term foundation of

Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

a. That the individual filing the

Central Office/ DILG

Item 4.7 of COA-DBM-DILG-Governance Commission for GOCCs-DND Joint Circular No.

Office or Division Bureau of Local Government Supervision (BLGS); DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

The financial package covers immediate assistance, provision of reintegration process, a

Office or Division National Barangay Operations Office – ECLIP PMO

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1.2. Evaluate the None 2 Working DILG/BARMM-MLG

1.4.1. Upload and

1.1. 1.4.2. Once approved

1.5.1. Post the

1.5.2. Once posted in

1.6.1. Issue Regional DILG Regional

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1.1.1. Process the

1.4.1. Submit to the NBOO BODBA/

1.4.2.Submit the Section Chief;