GUIMARAS STATE UNIVERSITY

GRADUATE SCHOOL

NAME: MARILYN A. DUBRIA

MARICEL A. CABRILLOS
KAREN MAE C. SOLOMON
SEMESTER: Summer 2022
COURSE: Educ 218 School Finance and Business Administration
PROFESSOR: Eleanore Dagala, PhD

The Educational Administration and School Finance

1. General competency of Educational Administration

2. Administrative roles in finance and business management

3. Qualification for administering school finance

General competency for Educational Administration

Educational administration is defined as an academic discipline that deals with the policy
and practice of managing organizations that provide education.

General competencies describe the combination of abilities, motivations, and traits

required to perform effectively in a wide range of jobs within the organization. Also known
as soft skills, or behavioral competencies, general competencies are an integral part of on-
the-job success in virtually every context and every occupation.

Administrative Support Core Competencies

Organization – Effective management, organization, and prioritization of office functions as

well as the work day/week/month for people, management and other stake-holders.

Communication – Clearly conveying and receiving messages to meet the needs of all. This
involves listening, interpreting and delivering verbal,

non-verbal, written and electronic messages.

Service Delivery – Understanding and meeting the needs of clients. Clients are individuals or
groups who use the department’s services.

Technical – Ability to accurately and thoroughly utilize office technology and to demonstrate
practical knowledge of information management, e-mail management and privacy
protection issues.
Adaptability – Personal willingness and ability to work in, and adapt to change.

Interpersonal – Working cooperatively and productively with others to achieve results.

Administrative Role in Finance

 They are responsible for strategizing on and planning for financial goals by working
daily to achieve and maintain the financial health of our organization. A finance
administrator will maintain accurate records and is required to remain compliant
with all laws and company policies at all times.

Role of an Administration Finance

In order to effectively perform their responsibilities, administrators must fill the roles
of:

1. leader

2. mentor

3. manager

4. decider

5. builder

Their duties may include fielding telephone calls, receiving and directing visitors,
word processing, creating spreadsheets and presentations, and filing. Additionally,
administrators are often responsible for office projects and tasks, as well as
overseeing the work of junior admin staff.

Financial Administrator Responsibilities:

 Gathering, analyzing, and interpreting relevant financial data.

 Evaluating and optimizing financial controls and procedures.

.Updating daily transaction records and assisting with payroll administration.

.Managing accounts receivable and payable, as well as expenses.

Finance Administrator responsibilities include maintaining records for all

transactions, preparing monthly and quarterly financial reports and processing
reimbursements.

Business management

 focuses on organizing and managing a company's resources (including human

capital).

 is people-centric.
 degrees put a lot of emphasis on communication, human resource management and
general-management theories.

4 Areas of business management

Originally identified by Henri Fayol as five elements, there are now four commonly
accepted functions of management that encompass these necessary skills:

1.planning

2. organizing

3. leading

4.controlling.

Types of business management

1. Financial management

Financial management deals with finding a healthy balance between profit and risk
so that even with a setback, the business is profitable in the long term.

2. Marketing management

Marketing management focuses on the practical application of marketing techniques

and the management of a company’s marketing resources and activities.

3.Sales management

Sales management involves overseeing and leading sales teams. As a sales manager,
you drive your sales reps to foster strong relationships with prospects, convert them
to leads and move them through the sales pipeline. Sales management often works
hand in hand with marketing management.

4.Human resource management

Human resource management (HRM) focuses on the recruitment and management

of an organization’s employees.

5.Strategic management

Strategic management is the application of strategic thinking to the job of leading an

organization.

6. Production management

Production management is the decision making involved in the manufacturing of

products or services. Production management techniques are used in both
manufacturing and service industries.
7. Program and project management

Project management is the planning, execution and supervision of projects. Project

managers prioritize obtaining the tools or knowledge needed to fulfill both short-
term and long-term project requirements.

8.Knowledge management

Knowledge managers create, distribute and manage a company’s knowledge. Project

managers may turn to knowledge managers when their projects call for information
that would be difficult to find elsewhere.

9. Operations management

Operations management is the responsibility for ensuring that all departments of

business operations are efficient.

10.Service management

Service management varies widely depending on the industry and the business.
Sometimes, it’s synonymous with IT service management, but the two sectors differ
in a few areas.

11. IT management

IT management focuses on overseeing and handling the technology resources of a

business to meet its needs and priorities. IT managers and teams ensure a business’s
technology is aligned with the company’s strategies.

12. Public relations management

In public relations management, you communicate with public figures, primarily

journalists, who can inform the public about your company’s latest news, products
and more.

13. Supply chain management

Supply chain management is the oversight of how raw materials move from
manufacturers, wholesalers or other starting points to your business.

14. Procurement management

Like supply chain management, procurement management can involve the

acquisition of products from another entity. It may also involve arrangements for
services from third-party providers, and its focus is typically more on budgetary
limits and deadlines than on the supply chain.

15. Research and development management

An R&D manager oversees the product research and development efforts of a team
or an entire company. R&D managers may manage researchers and developers,
conduct research and development tasks themselves, or perform both of these roles.

16. Engineering management

Engineering management and R&D management are among the types of

management with the most overlap. Engineering management may involve more
manufacturing – turning research into sellable items–than R&D management, but
often, these two types of management entail similar task.

17. Design management

Like R&D management, design management is the oversight of how products evolve
from an idea to a tangible item. However, design managers may focus equally on an
item’s appearance and functionality, whereas R&D managers often prioritize
function over form.

18. Quality management

Quality management is the oversight of all quality assurance tasks. It often involves
product or service planning. After customers or clients first use the product or
service, a quality manager will assess the improvements that users seek and guide
the team through implementing these changes.

19. Risk management

Risk management involves assessing business practices and identifying problem

areas. Once potential flaws are identified, risk managers consult company executives
and other department heads to discuss how these risks can be minimized.

20. Change management

Change management is a broad type of management that addresses a wide variety

of company transitions, whether internal or external. Change management may
entail guiding teams through policy changes or the implementation of new teams.

21. Innovation management

Innovation management is the oversight of several other types of management.

Innovation managers may work to coordinate the tasks of R&D, strategic and change
managers in order to streamline work toward overarching company goals.

22. Facility management

As with other types of management, resource allocation plays a key role in facility
management. However, with facility management, the resource in question is
usually a full building, such as an office or data center.
 QUALIFICATION FOR ADMINISTERING SCHOOL FINANCE

1. Bookkeeping - How to manage the books including the foundations of double-

entry bookkeeping and associated documents and processes.

Keeping Accounts and Records

• A school finance officer updates financial records by documenting each transaction,

and processing invoices and orders. The finance officer may also ensure that the
school's accounts conform to standard principles of governmental accounting and
regulations from a local government. Preparing and filing reports that highlight the
school's financial condition are also a school finance officer’s duty.

2. Costing - How to extract costing data and perform calculations to provide

essential information, to inform decision-making processes.

Cash Management

• Many schools are income generating businesses like any other, requiring a finance
officer to control and manage the money it generates. The officer oversees the
money that comes in and out of the school by monitoring financial distributions and
investments. The finance officer might determine whether the school should use its
cash reserves or obtain loans for purchases or investments.

3. Procurement - How to obtain value for money using the procurement cycle
when purchasing goods and services in educational establishments
4. Preparing financial accounts - How to account for fixed assets and make end of
year adjustments to the financial accounts.

Financial Planning

• School financial officers also act as financial planners for the school. They might
collaborate with other school leaders to determine the school's objectives and how
finances can work toward those objectives. They ensure that available funds are
used effectively and transparently to reach goals.

5. VAT - How to account for VAT in order to comply with legislation and how to
perform the calculations needed to complete a VAT return
 6. Internal control systems - How to identify the typical internal controls
implemented to protect educational establishments against financial fraud.

Implement Cash Management Strategies

• Cash management is a practice of ensuring that business money is properly used and
accounted for. A school financial officer does this by administering and controlling
school funds. The finance officer analyzes the school’s operations, identifying and
implementing strategies to reduce the time and money spent on day-to-day school
operations. These ordinary tasks include processing purchase orders, payroll
management and bill payments.

7. Budgeting - How to set a well-informed, balanced budget and identify variances

between budgeted and actual figures