Mumbai-Pune Highway Post-

Lodhivali, Khalapur,

Information
Technology (IT) Code
402
-------------------------
⚫ STUDENT DETAILS⚫

Made and Submitted by…

Name- Parth Sanjay Gawade

Class- IX-B
Roll no.- 22
Session- 2024-2025
 Table of Contents

Sr.no. Topic/Subject Date Teacher’s

sign
Unit 1: DIGITAL DOCUMENTATION
1.
Getting started with openoffice 4/10/24
writer
2.
Apply Editing features 4/10/24
3.
Apply Formatting features 4/10/24
4.
Create and work with tables And 4/10/24
Use Print Options
5.
Understand and apply mail merge 4/10/24
 Unit 1: Digital Documentation
Practical 1
Getting started with openoffice writer

1. Title bar: shows the name of the document and the name of the
program.
2. Menu bar: has various menu options that will do all work in the writer.
3. Standard toolbar: has various shortcut icons that are recently used.
4. Formatting toolbar: has various shortcut icons for formatting the
text.
5. Horizontal and vertical ruler: it makes easier to adjust your document
with precision.
6. Horizontal and vertical scroll bar: enables you to quickly move up and
down left and right in the document.
7. Status bar: contains information about your document like, current
page number.
8. Document or work area: blank area where you type information into
the document.
9. Side bar: frequently used tools grouped in decks.

Start openoffice writer, Change document views, Start a new

document, Open an existing document, Save a document, Close a
document
 1. Click on the Start menu OpenOffice OpenOffice Writer.

2.Click the FileNew option. New option sub menu appears as follows.
3.From the sub menu click at Text Document option or press Ctrl+N.
4.A new document window is displayed.Type the following text in the
work area.

5.Click the File option from menu bar.A submenu appears.

6.Click the Save As option from the sub menú.
7.Type the name of the file in file name box as shown.

8.Click the Save option to complete the process.

9.Click on the FileOpen to open already created
document.

10.Select the location, name of file from the window

appears.And click on Open button.
11.Click on FileExit to close the document.
 Practical 2
Apply Editing features
(a) Undo and Redo
 Open the existing file.(for example, abc.odt) and then start editing in it.
 If, by mistake, you have made some changes and now you want to earse
the last chance done, then use the Undo option or CTRL+Z.









After Undo command, again if you want to repeat the

last action then use Redo option or CTRL+Y.

(b) Moving and copying text

Cut and paste: it is used to move a selected text from one place
to another.
Select the text and click on EditCut option or press CTRL+X.
 Place the cursor where the text has to be moved. Click on EditPaste option
or press CTRL+V.
(c) Copy and Paste
It is used to make a duplicate copy of selected text.
Step 1: select the text and click on Editcopy option or press CTRL+C.
Step 2: place the cursor where the text has to be duplicated. Click on
EditPaste option or press CTRL+V.

(d) Selecting text

The selected text will be Highlighted. For editing the text you must first
select the required text. The editing can be done on the selected text. It can
be done by CTRL+A to select whole document.
You can double click on a word to select the particular word or line.
(e) Selecting non-consecutive text items
The above process shows the selection of continuous text. But suppose if the
text is not continous and you been asked to select a part of the test from a
paragraph. Then select a word to select then press and hold CTRL.
(h) Find and Replace
1.Select EditFind & Replace or press CTRL+F, the dialog box will open.
2.Type the text to find in the Find box.
 To change the text with different text, enter the new text in the
Replace box.
(i) Non printing characters
Choose Tools - Options - LibreOffice Writer - Formatting Aids,
and then select the options that you want in the Display of
area.

(j) Spelling and grammer errror

1: Select the paragraph in which you want to check the
spelling and
grammar error.
2: Click on Tools Spelling & Grammar or press F7.
3: Red zigzag line appear on spelling error and blue
zigzag line on grammatical mistakes.
(h) Synonyms and Thesaurus
1: Select the word or phrase you want to find
alternatives for and select Tools Language 
Thesaurus or press CTRL+F7.

2: Click on a meaning to show alternative words and phrases for that meaning
of the word.
 Practical 3
Apply Formatting features

(a)Apply various text formatting options for the text.

1. Select the text for which you want to change the font style, font color, size,
etc.

2. Select the
Formatcharacter option from
the menu bar. Character
window will appears as follows:

3.Click on the font then select

the font, typeface and size
that you want in the text.
4. Now click on the font effects option.
5. Select the font color, effects, relief, overlining, strikethrough
and underlining that you want.
6. Click on the position option.
 7. Select Highlighting.
8. Now select the colour option.

9. Select the background colour of the text that you want .

10. Click on the OK button. And the formatting is done on the

text.

(b)Demonstrate to format paragraphs – indent/align

paragraphs, assign font colour, highlighting, and background
colour
1. Select the paragraph for which you want to change the
indentation, spacing, background color, borders etc.
2. Select the FormatParagraph option from the menu bar.
paragraph window will appears as follows:
3.Select the indentation, spacing, and line spacing that you want
for the paragraph.
4. Now select the alignment option and select the alignment
that you want.
5.Select the borders option and apply the color, border that you want .

6.Now select the Area option and select the color that you want in the
paragraph.

7. Click on
the ok
button and
the changes
will appied
in the
paragraph.
8. Select
the
paragrapgh
and text
highlighter
color from
the
 formatting toolbar that you want.

(c)Assign number or bullets to the lists items

1. Select the FormatBullets and Numbering option from the menu bar.
Bullets and numbering window will appears as follows :

2.Select the bullets or numbering type or outline or graphics

option from the window and select the bullets or numbering
type that you want.
3. Now select the position and customize from the window and
selct the options from the window.
4.Now click on the OK button and numbering is done.
(d)-Demonstrate the page formatting – set up basic page layout using
styles
-Insert page break, Create header/footer and page numbers
-Define borders and
backgrounds
-Divide page into columns
1.Select the FormatPage
option from the menu bar.
page window will appears as
follows:
2

2.Select the page option or background option and apply the

changes that you want in the page.

3.Now select the

header or footer
option to apply
some heading and
or something at
the end of the
pages.
 4.Select the columns option and the page will
be divided in the number of columns that you
want.

5.Click on the OK option to apply the changes in the page.

e)Insert images, shapes, special characters in a document
Format the shape or image.

1.Click on the InsertPicturefrom file

2.Select the location from where you want to insert picture, and then
select the picture that you want.

3.Click on the open button and the image will be inserted.

4.Now select the FormatSpecial Character option from the
menu bar.
5. Now select the special character that you want and click on the ok
button.

6.Now to apply formatting to the image right click on the image and
select the picture option and apply the changes that you want in the
image.

7.click View ToolbarsDrawing.

8.Select the shapes from the window that you want and draw in
the work area.
(e)Divide Page into columns.

1. Click on the FormatColumns...

2. Select the number of columns you want to insert in the page.
3. Click on OK button to apply columns.
 Practical 4
Create and work with tables And Use Print Options

(a) Create table

1. Click on TableInsertTable option.

2. Select the number of rows and columns you want and also write the
name of the table that you want.

(b)Insert and delete rows and column in a table

1.Click on the TableInsertrows/columns.
 2. Enter the Number of rows or columns that you want to insert.
3.Select the position to insert rows/columns and click on OK button.

(c)Delete a table
1. Click on the TableDeleterows/columns.

2.Select the number of rows and columns that you want to delete .

3. It will delete the rows and columns that you want.

4. If you want to delete the complete table then click on
TableDeleteTable.
5. The complete table will be deleted.
6. You can apply formatting to the table by clicking on the TableTable
properties.

7. From here you can change the color border and other things
in the table.

(d)Split and merge tables

1. Select the rows or column in which you want spliting.
2. Click on ViewToolbarsTable

3. Select the split cells option awindow will appear select the no. of splits
you want. And click on OK.

4.You can merge the same way you do spliting for merging click on Merge
option in Table window.
5. Select the rows or columns that you want to merge or combine .

5. A window appear and ask for the merginging rows and select OK.
(e)Copy or move from one location to another location of document
1. Select the complete table and select Copy or Cut option from File menu or
by mouse right click option select cut or copy.
2. Select the location where you want to copy and from file menu select Paste
option.
(f)Print a document
1.Click on the FilePage preview option to check how the page looks after
printing.
2.Click on the Fileprint option.

3.Select the printer from the printer option.

4.Specify the number of copies and the range i.e how many pages you
want to print.

5.Click print in reverse oredr if you want to print from last to first page.
6.Click on the start printing option.
7. The same way you can print the brochure by selecting print brochure
option from the menu.

P.T.O
 Practical 5
Understand and apply mail merge

1. Type a letter. Click on Tools – Mail Merge wizard. A mail merge dialog
box appears.
2. Select the Use the current document option.

3.Select Letter option. And click on Next

4.For inserting address list just click on the select different address
list option, select the address list you have prepared, click on Next.
5.Click on Create option to add the address.

6.Create salutation click on desire salutation click on the next tab.

 7.If you want to adjust your content you adjust you increase
the left and the top bar. Click on next button.

8.Edit document, Click the edit document option to edit you can apply to
your document, if necessary. Click on next button.

10.Click on Edit individual document. If you want to edit or click on Next

button.
11.Click on Then, at last, you will get the final step to save, print or send
the merged document.

12.Click on save merged document. Then click on Save as

individual documents.
13.Click on the Finish option.