Republic of the Philippines

Department of Education
Region XII
DIVISION OF SULTAN KUDARAT
Kenram, Isulan, Sultan Kudarat
Tel/Fax No. 064-471-1007 ◾ Email: [email protected]

CHAPTER IV. ACTIVATION

A. Activation and Deactivation

The procedures for activating and deactivating the contingency plan shall adhere to
the flowchart below:
START

PAGASA
updates
Typhoon

DDRRMC X
conducts
PDRA

Yes Activate No
EOC on red EOC on blue
contingency 3
alert status alert status
plan?

SH X convenes the Responders

clusters at the EOC conduct normal
operations using
ICS

SH X mobilizes and
deploys IMT
Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan

No
Situation
normalize 3
No d?
Situation
improved? 1
Yes
IC recommends
Yes
demobilization
IMT recommends
deactivation of
contingency plan SDS X approves recommendation for
demobilization

SH X directs deactivation of Responders and sectors demobilize

contingency plan
Operation Center on white alert status

2
Serbisyong may Integridad Kalidad, Angat, at Tapat
END
The contingency plan shall be activated based on the findings of Pre-Disaster Risk Assessment
by the SDRRMO, leading to the activation of the EOC. The School Head shall then convene all
the SDRRMC to assess the situation. Afterwards, the principal shall officially activate ICS and
delegate authority to the IC. The IC shall then proceed to organize the IMT and implement
tactical activities based on the strategic decisions of the clusters.

The contingency plan shall be deactivated once the situation has improved and when
heightened alert is no longer required. The recommendation for deactivation shall emanate from
the IC going to the principal via the EOC. Once deactivated, operation will still remain until such
time that the EOC will be back to “white alert” status. At this point, the operation is already
terminated.

Non-Activation

In case that the flood will not take place in the months of January to December, the contingency
plan will not be activated. In this case, the plan will be maintained as a perpetual plan for future
use in the event of upcoming flood.

2
 CP Activation Flow Chart for Typhoon

START

PAGASA
forecasts
Typhoon

DRRMC
conducts
PDRA

Typhoon makes
landfall. DRRMC
conducts RDANA
1 2

EOC on red Yes Activate No EOC on blue

alert status contingency
alert status
plan?

RO convenes Responders
the clusters at conduct normal
the EOC 3
operations using
ICS

RO mobilizes and
deploys IMT Clusters provide
continuous support
to responders
Clusters and IMT
operate based on
contingency plan
No
Situation
3
normalize
No d?
Situation
improved? 1 Yes

IC recommends
Yes demobilization

IMT recommends
deactivation of RO approves recommendation
contingency plan for demobilization

RO directs deactivation Responders and clusters demobilize.

of contingency plan Clusters for early recovery operate.

2 EOC returns to white

status

END

3
CP Activation Flor Chart for Planned Event

START

DRRMC activates
contingency plan

EOC on red alert

status

RO convenes the
clusters at EOC

RO mobilizes and
deploys IMT

Clusters and IMT

operate based on
contingency plan

No
Planned
event
ended?
Yes

IMT recommends
deactivation of
contingency plan

RO directs deactivation
of contingency plan

IMT, responders and

clusters demobilize

OpCen on white alert

status

END

4
 ANNEXES

Working Group

Purpose:

The Working Group will be responsible for the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the CP.

Duties and Responsibilities:

1. CHAIRPERSON
 Coordinate with the Division DRRMC, Municipal Disaster Coordinating Council
(MDRRMC) and Barangay Disaster Coordinating Council (BDRRMC) for
appropriate supports in the event of an evacuation.
 Prepares with teacher the school disaster management and contingency plans.
 Identifies and designates a school Disaster Operation Center.
 Directs supervise evacuation activities during drills and actual disaster situations.

2. VICE CHAIRPERSON
 Performs the function of the SDRRMC Chairperson in his or her absence.
 Assists the Chairperson with selected of SDRRMC members and designation of
various committees deemed necessary in the interest of public safety.
 Performs other function as may be assigned by the SDRRMC Chairperson from
time to time.

3. TRANSPORTATION COMMITTEE
 Conducts inventory of evacuation and contacts private vehicle owners to solicit
their support in case of any impending threat.
 Identifies all locally available methods of transportation in the Barangay,
municipality and province and make use of these options when appropriate.
 Supports the transportation needs of the school during emergency operations.

4. SECURITY COMMITTEE
 Organizes and activates the security function of the barangay tanods to augment
the manpower requirement of the dispatched PNP personnel.
 Secure evacuees and property in the area of operation.
 Perform escorts duties in the transport of persons, supplies and equipment.

5. SUPPLIES COMMITTEE
 Assist the DDRRMC chairperson with the procurement and distribution of
required supplies and equipment.
 Identifies where supplies may be found and arrange for pick up and dispersal.
 Acts as designated receiver from all supplies and materials.

6. COMMUNICATION COMMITTEE
 Prepares the school communication plan and protocols.

5
  Maintains coordination with the PDRMC, MDRRMC, and BDRRMC
communication teams for regular updates of impending threats and advisories.
 Keeps record of all communication and warning message.
 Acts appropriately on all communication pertaining to disaster.

7. EARLY WARNING COMMITTEE

 Prepares the official school warning plan and system.
 Performs observations of potential hazards and monitors these conditions.
 Reports observation to the SDRRMC chairperson for analysis and issuance of
appropriate advisories.
 Confers with the SDRRMC chairperson regarding real time observation on
hazards that may call for a preparatory advisory or evacuation movement.
8. FIRST AID COMMITTEE
 Prepares a medical kit for the school evacuation center.

 Coordinates with DOH, Red cross, and other health agencies for first aid and
medical self-help training.
 Ensures the safety storage and handling of food and drinking water in the
evacuation center.
 Maintain adequate sanitation and hygiene standards within the school evacuation
center.

9. RESCUE COMMITTEE
 Organize and trains rescue service teams.
 Conducts search, rescue and recovery operation at the school in the event of
mass casualties.
 Coordinates for emergency vehicle assistance (i.e ambulance)
 Ensures that members of the rescue service units are skilled in first aid and
lifesaving techniques.

10. FIRE MANAGEMENT COMMITTEE

 Organize fire brigade team
 Provides fire fighting instructions through available sources, such as local fire
departments.
 Ensure that the fire fighters know their stations, alarm, signal and location of fire
fighting equipment in their area of responsibility.
 Provides fire- fighting personnel with ready supply water.
 Works closely with the teaching and non- teaching staff, pupils and parents on
matters of fire control prevention.

11. EVACUATION COMMITTEE

 Develops and contentiously reviews the Division plan.
 Make sure designated school holding areas are always kept ready to
accommodate pupils in the event of sudden emergency.
 In coordination with the transportation committee, determines safe evacuation
routes.
 Leads teachers and pupils to safe holding areas during emergencies.

6
 12. RELIEF COMMITTEE
 Coordinate with the MSWDO for relief assistance.
 Assist in organizing and facilitating the preparation and distribution of relief
goods.
 Receives relief donation such as canned food, clothing, medicines, household
utensils, equipment needed for emergency operation, and material for temporary
shelters.
 Assist the BDRRMC Chairperson in preparing relief status reports for submission
to the MDRRMC.

13. DAMAGE CONTROL COMMITTEE

 Develops damage control plan specific to each anticipated hazards.
 Deploys appropriate personnel after any disaster to restore damaged utilities or
report condition that require outside assistance.
 Conducts school clearing after the calamity.
 Maintains the physical facilities of evacuation centers and conducts damage
assessments in the affected areas.

Head : School Head

Facilitator : School Nurse, SDRMM Team

Secretariat : Clinic In-Charge

Cluster Representatives : Brgy Kgwd. – Committee on Education, Brgy Kgwd. – Committee on

Infrastructure, Barangay Midwife, School QRT Head