INTRODUCTION

Microsoft Word is a word processing software package. You can use it to type letters, reports, and
other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was
created for the computer novice, because Microsoft Word 2007 is so different from previous
versions of Microsoft Word, even experienced users may find it useful.
This lesson will introduce you to the Word window. You use this window to interact with Word.
To begin this lesson, open Microsoft Word. The Microsoft Word window appears and your screen
looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. How a window displays
depends on the size of your window, the size of your monitor, and the resolution to which your
monitor is set. Resolution determines how much information your computer monitor can display.
If you use a low resolution, less information fits on your screen, but the size of your text and
images are larger. If you use a high resolution, more information fits on your screen, but the size
of the text and images are smaller.

The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.
The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document you open
Document1. As you open additional new documents, Word names them sequentially. When you
save your document, you assign the document a new name.

The Ribbon

You use commands to tell Microsoft Word what to do. In Microsoft Word, you use the Ribbon to
issue commands. The Ribbon is located near the top of the screen, below the Quick Access
toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related
command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional
commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon.

The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area.
The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the
insertion point. As you type, your text displays at the cursor location. The horizontal line next to
the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the
right side of the screen. The horizontal scroll bar is located just above the status bar. To move up
and down your document, click and drag the vertical scroll bar up and down. To move back and
forth across your document, click and drag the horizontal scroll bar back and forth. You won't see
a horizontal scroll bar if the width of your document fits on your screen.

The Status Bar

The Status bar appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays on the
Status bar by right-clicking on the Status bar and selecting the options you want from the
Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A
check mark next to an item means it is selected.
Type, Backspace, and Delete
In Microsoft Word, you create documents by typing them. For example, if you want to
create a report, you open Microsoft Word and then begin typing. You do not have to do
anything when your text reaches the end of a line and you want to move to a new line—
Microsoft Word automatically moves your text to a new line. If you want to start a new
paragraph, press Enter. Microsoft word creates a blank line to indicate the start of a new
paragraph. To capitalize, hold down the Shift key while typing the letter you want to
capitalize. If you make a mistake, you can delete what you typed and then type your
correction.

You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft
Word deletes the character that precedes the insertion point. The insertion point is the point at
 which your mouse pointer is located. You can also delete text by using the Delete key. First,
you select the text you want to delete; then you press the Delete key.

EXAMPLE
Type and Backspace
1. Type the following sentence:
Joe has a very large house.
2. Delete the word "house." Using either the arrow keys or the mouse, place the cursor
between the period and the "e" in "house."
3. Press the Backspace key until the word "house" is deleted.
4. Type boat. The sentence
should now read: "Joe has
a very large boat."
Delete
Delete the word "very" from the sentence you just typed.
1. Select the word "very." You can place the cursor before the "v" in the word "very," press and
hold down the Shift key, and then press the right arrow key until the word "very" is
highlighted.
2. Press the Delete key. The sentence
should now read: "Joe has a large
boat."

Bold with the Ribbon

1. On the line that begins with "Ribbon," select the word "Bold." You can place the cursor
before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until the
entire word is highlighted.
2. Choose the Home tab.

3. Click the Bold button in the Font group. You have bolded the word bold.

Note: To remove the bold, you can select the text and then click the Bold button again.
4. Click anywhere in the text area to remove the highlighting.

Italicize with the Dialog Box Launcher

1. On the line that begins with Launcher, select the word "Italicize." You can place the cursor
before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until the
entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box appears.

Underline with the Dialog Box Launcher

 You can underline when using Word. Word provides you with many types of underlines
from which to choose.The following are some of the underlines that are available if you use
the dialog box launcher:

1. On the line that begins with "Ribbon," select the words "Underline these words."
2. Choose the Home tab.

3. Click the Underline button in the Font group . Alternatively, you can press the down

arrow next to the underline button and click to choose the type of underline you want.

Note: To remove the underlining, click the Underline button again. And the shortcut is
Ctrl+U
4. Click anywhere in the text area to remove the highlighting.
Save a File and Close Word
 You must save your documents if you wish to recall them later. You can use the Save option
on the Microsoft Office menu, to save a document. You can also save a document by typing
Ctrl+s. The first time you save a document, the Save As dialog box appears. Use the Save As
dialog box to locate the folder in which you want to save your document and to give your
document a name. After you have saved your document at least once, you can save any
changes you make to your document simply by clicking the Save after you click the Microsoft
Office button.

The following exercise shows you how to save the file you just created and close Word. You
will name your file Lesson Two.

EXAMPLE

1. Click the Microsoft Office button. A menu appears.

2. Click Save. The Save As dialog box appears, if you are saving your document for the first
time.
3. Use the Address bar to locate the folder in which you want to save your file.
4. Name your file by typing Lesson Two.docx in the File Name box.
5. Click Save.
6. Click the Microsoft Office button. A menu appears.
7. Click Exit Word, which is located in the bottom-right corner of the window. Word closes.
Open a File
When you do not have time to complete your work or when you finish your work, you can save
and close your file. After saving a file, you can later open it to revise or finish it.
EXAMPLE
Open a File
1. Open Word.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.
Alternatively, the shortcut is Ctrl+O

Cut and Paste

You can use Word's Cut feature to remove information from a document. You can use the Paste
feature to place the information you cut anywhere in the same or another document. In other
words, you can move information from one place in a document to another place in the same or
different document by using the Cut and Paste features. The Office Clipboard is a storage area.
When you cut, Word stores the data you cut on the Clipboard. You can paste the information that
is stored on the Clipboard as often as you like.

EXAMPLE
1. Type the following:
I want to move. I am content where I am.
2. Select "I want to move. "
3. Choose the Home tab.
4. Click the Cut button in the Clipboard group. Word cuts the text you selected and places it
on the Clipboard. Your text should now read:
"I am content where I am."
Paste with the Ribbon
2. Place the cursor after the period in the sentence "I am content where I am."
3. Press the spacebar to leave a space.
4. Choose the Home tab.

5. Click the Paste button in the Clipboard group. Word pastes the text on the Clipboard.
Your text should now read:
"I am content where I am. I want to move."
.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a font is
created by using the same basic style. In Microsoft Word, you can change the size of your font.
The following exercise illustrates changing the font size.

EXAMPLE
Change the Font Size

1. Type the following:

I can be any size you want me to be.
2. Select "I can be any size you want me to be."
3. Choose the Home tab.
4. In the Font group, click the down arrow next to the Font Size box. A menu of font sizes
appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live
preview of the effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This
feature is illustrated in the following exercise:
EXERCISE 9
Change the Font with the Ribbon

1. Type the following:

Changing fonts
2. Select "Changing fonts."
3. Choose the Home tab.
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look
like if you select it.
6. Click the font name to select the font you want.
Right-align

1. Select the paragraphs you created.

2. Choose the Home tab.

3. Click the Align-right button in the Paragraph group. Word right-aligns your paragraphs.

Left-align
1. Select the paragraphs you created.
2. Choose the Home tab.

3. Click the Align-left button in the Paragraph group. Word left-aligns your paragraph.
Note: the shortcut is Ctrl+L
Center
1. Selected the paragraphs you created.
2. Choose the Home tab.

3. Click the Center button in the Paragraph group. Word centers your paragraph.
Note: the shortcut is Ctrl+E

Justify
1. Select the paragraphs you created.
2. Choose the Home tab.

3. Click the Justify button in the Paragraph group. Word justifies your paragraph.
Note: the shortcut is Ctrl+J

Bullets

1. Type the following list as shown:

Orange Grape Mango Cherry
Apple
2. Select the words you just typed.
3. Choose the Home tab.

4. In the Paragraph group, click the down arrow next to the Bullets button . The Bullet Library
appears.
5. Click to select the type of bullet you want to use. Word adds bullets to your list.
Note: As you move your cursor over the various bullet styles, Word displays the bullet style onscreen.

To remove the bulleting:

1. Select the list again.
2. Choose the Home tab.
3. In the Paragraph group, click the down arrow next to the Bullets icon. The Bullet dialog box appears.
4. Click None. Word removes the bullets from your list.
Numbers

1. Type the following list as shown:

Orange Grape Mango Cherry
Apple
2. Select the words you just typed.
3. Choose the Home tab.

4. In the Paragraph group, click the down arrow next to the Numbering button . The Numbering
Library appears.
5. Click to select the type of numbering you want to use. Word numbers your list.
Note: As you move your cursor over the various number styles, Word displays the number style
onscreen.
To remove the numbering:
1. Select the list again.
2. Choose the Home tab.
3. In the Paragraph group, click the down arrow next yo the Numbering icon. The Number dialog
box appears.
4. Click None. Word removes the numbering from your list.

Undo and Redo

You can quickly reverse most commands you execute by using Undo. If you then change your mind
again, and want to reapply a command, you can use Redo.

EXERCISE 2

Undo and Redo

1. Type Undo example.

2. Click the Undo button on the Quick Access menu. The typing disappears.
3. Click the Redo button on the Quick Access menu. The typing reappears.
4. Select "Undo example."
5. Press Ctrl+b to bold. Word bolds the text.
6. Press Ctrl+i. Word italicizes the text.
7. Press Ctrl+u Word underlines the text.
8. Click the down arrow next to the Undo icon. You will see the actions you performed listed. To undo
the underline, click Underline; to undo the underline and italic, click Underline Italic; to undo the
underline, italic, and bold click Bold etc.
9. To redo, click the Redo icon several times.

Set the Orientation

1. Choose the Page Layout tab.

2. Click Orientation in the Page Setup group. A menu appears.
3. Click Portrait. Word sets your page orientation to Portrait.

Set the Page Size

Paper comes in a variety of sizes. Most business correspondence uses 8 1/2 by 11 paper which is the
default page size in Word. If you are not using 8 1/2 by 11 paper, you can use the Size option in the Page
Setup group of the Page Layout tab to change the Size setting.
EXERCISE 4
Set the Page Size
1. Choose the Page Layout tab.
2. Click Size in the Page Setup group. A menu appears.
3. Click Letter 8.5 x 11in. Word sets your page size.

References:

- http://www.baycongroup.com/word2007/01_word 2007.html

- http://www.coe.uh.edu/cite/training/tutorials/offi ce/word-chapters.pdf

- https://www.staffs.ac.uk/images/ins106_TblFigCo ntWd2007_tcm68-27482.pdf

- https://gradcollege.okstate.edu/sites/default/files
/tables.pdf