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Word - 2010 - Steps

Ms word 2010

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74 views6 pages

Word - 2010 - Steps

Ms word 2010

Uploaded by

ar.abdul.770.88
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Practical -1 Getting Started


AIM
To working with word document in MS-Word 2010

Procedure
Step : 1- Opening Outlook
1. Click on the Start button
2. Highlight Programs
3. Highlight Microsoft Office
4. Click on Microsoft Word 2010

Step: 2- Create a New Document


1. Click the File tab and then click New.
2. Under Available Templates, click Blank Document.
3. Click Create.

Step: 3 - Opening a document


1. Click the File tab, and then click Open.
2. In the left pane of the Open dialog box, click the drive or folder that contains the
document.
3. In the right pane of the Open dialog box,
4. Click the document and then click Open.

Step: 4- Save a document


1. Click the File tab.
2. Click Save As.
3. In the File name box, enter a name for your document.
4. Click Save.

Step : 5 - Modifying Fonts


1. Highlight the text you would like to modify.
2. Click on the drop down arrow of font style and font size and select the changes.
3. While texts is highlighted and also click on the color, bold, italics or underline
commands to modify the text even more.

Step: 6 - Change Text Case


1. Highlight the text for which you want to change the case.
2. On the Home tab, in the Font group, click Change Case.
3. Choose an option from the dropdown list, which includes Sentence case, lowercase,
UPPERCASE, Capitalize Each Word, and tOGGLE cASE.
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Practical -2 Advanced Formatting Techniques:


AIM
To applying an advanced formatting techniques in MS-Word 2010

Procedure
Step : 1 - Inserting Shapes
1. On the Insert tab, in the Illustrations group, click Shapes.
2. A drop down menu will appear, click the shape that you want.
3. Click anywhere in the document, and then drag to place the shape.

Step : 2 - Insert Text to Shapes

Step : 3 - Format Shapes


1. Click the shape that you want to apply a new or different Quick Style to.
2. Go to the Drawing Tools Format tab, in the Shape Styles group, click the style.
3. To see more Quick Styles, click the More button .

Step : 4 - Inserting Text Boxes


1. On the Insert tab, in the Text group, click Text Box and a drop down menu will appear.
2. Click on a text box template or click Draw Text Box at the bottom of the drop down
menu to draw your own text box.
3. If you elect to draw your own text box you need to click in the document, and then drag
to draw the text box the size that you want.
4. To add text to a text box, click inside the text box, and then type or paste text.

Step : 7 - Inserting WordArt


1. On the Insert tab, in the Text group, click
WordArt,
2. A Drop down menu will appear, click the WordArt style that you want.
3. A Text Box will appear with the words” Enter your text here”, Enter your text.

Step : 8 - Insert Picture/Clip Art


1. On the Insert tab, in the Illustrations group, click Clip Art.
2. A Clip Art task pane will appear on the right of your screen, in the Search for box, type
a word or phrase that describes the clip art that you want.
3. Click Go.
4. In the list of results, double click on the clip art to insert it into your document.
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Practical - 3 Page Formatting


Aim
To using the Page Formatting in MS-Word 2010

Procedure

Step : 1 - Page Orientation


Choose either portrait (vertical) or landscape (horizontal) orientation
1. On the Page Layout tab, in the Page Setup group, click Orientation.
2. Click Portrait or Landscape.

Step : 2 - Page Orientations on Same Document


1. Highlight the pages or paragraphs that you want to change to portrait or landscape
orientation.
2. On the Page Layout tab, in the Page Setup group, click Margins.

Step : 3 - Adjusting Line Spacing


1. On the Home tab, in the Paragraph group, click Line Spacing.
2. Do one of the following:
Click the number of line spaces that you want.
Click Remove Space before Paragraph

Step : 4 -Page Margins


Page margins are the blank space around the edges of the page.

Step : 5 - Create Custom Margins


1. On the Page Layout tab, in the Page Setup group, click Margins.
2. At the bottom of the Margins gallery drop down menu, click Custom Margins.
3. The Page Setup dialog box will appear.
4. Enter new values for the margins in all or some of the Top, Bottom, Left or Right text
boxes.
5. Click OK

Step : 6 - Page Breaks


Inserting a Page Break
1. Click where you want to start a new page.
2. On the Insert tab, in the Pages group, click Page Break.

Step: 7 - Add Page Numbers


1. On the Insert tab, in the Header & Footer group, click Page Number.
2. Click the page number location that you want.

Step 8 - Add Header or Footer


1. On the Insert tab, in the Header & Footer group, click Header or
Footer.
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2. Click the header or footer that you want to add to your document and your header or
footer area will open.
3. Type text in the header or footer area.

Practical -4 Mail Merge


Aim
To create the Mail Merge using MS-Word 2010

Procedure
To use Mail Merge:
1. Open an existing Word document, or create a new one.
2. Click the Mailings tab.
3. Click the Start Mail Merge command.
4. Select Step by Step Mail Merge Wizard.

Step 1:
1. Choose the type of document you want to create. In this example, select Letters.
2. Click Next: Starting document to move to Step 2.

Step 2:
1. Select Use the current document.
2. Click Next: Select recipients to move to Step 3.

Step 3: Type a new address list from within the Mail Merge Wizard.
1. From the Mail Merge task pane, select Use an existing list, then click Browse.
2. Locate your file in the dialog box (you may have to navigate to a different folder), then
click Open.
3. If the address list is in an Excel workbook, select the worksheet that contains the list,
then click OK.
4. In the Mail Merge Recipients dialog box, you can check or uncheck each recipient to
control which ones are used in the merge. When you're done, click OK to close the
dialog box.
5. From the Mail Merge task pane, click Next: Write your letter to move to Step 4.

Step 4:To insert recipient data:


1. Place the insertion point in the document where you want the information to appear.
2. Select Address block, Greeting line, Electronic postage, or More items from the task
pane.
3. Depending on your selection, a dialog box may appear with various options. Select the
desired options, then click OK.
4. A placeholder appears in your document (for example: «AddressBlock»).
5. Repeat these steps each time you need to enter information from your data record.
6. From the Mail Merge task pane, click Next: Preview your letters to move to Step 5.
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Step 5:
1. Preview the letters to make sure information from the recipient list appears correctly in
the letter. You can use the left and right scroll arrows to view each document.
2. Click Next: Complete the merge to move to Step 6.

Step 6:
1. Click Print to print the letters.
2. The Merge to Printer dialog box opens. Click All, then click OK.
3. The Print dialog box will appear. Adjust the print settings if needed, then click OK.

Practical -5 Creating Tables

AIM
To create the Tables using MS-Word 2010

Procedure
Step: 1 - Inserting a Table
1. Click where you want to insert a table.
2. On the Insert tab, in the Tables group, click Table
3. A drop down box will appear; click and hold your mouse then drag to select the number
of rows and columns that you want inserted into your document.

Step: 2 - Add Row/Column to Table


1. Click on the table.
2. Under Table Tools, go to the Layout tab
3. Click on the Insert Above or Insert Below to add a row, Click on Insert Left or Insert
Right to insert a column.

Step: 3 – Adding Borders and Shading


To add Borders:
1. Select the table or cells that you want to add borders to.
2. Under Table Tools, on the Design tab, in the Table Styles group, Click the Borders
arrow and select the desired option
To Add Shades
1. Select the table or cells that you want to add shading to.
2. Under Table Tools, on the Design tab, in the Table Styles group, Click the Shading
arrow and select the desired option

Step: 4 – Aligning Table Text:


1. Select the cell that contains the text that you want to align
2. Under table tools, on the layout tab in the alignment group, click the desired alignment
button.
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Step: 5 – Merging and Splitting Cells


Merge Cells:
1. Select the Cells that you want to merge
2. Under table tools, on the layout tab in the Merge group, click Merge Cells button.
Split Cells:
1. Select the Cells that you want to Split
2. Under table tools, on the layout tab in the Merge group, click Split Cells button.
3. In the Split Cells dialog box enter the number of columns and rows that you want to
split the selected cell into, and then click the OK button

Step: 6 – Sorting table data


1. Click anywhere in the table
2. Click Table Tools, Click Layout tab and Select Sort button
3. If the table has a header row, under My list has, select the Header row option
4. Click OK

Step: 7 - Delete a Table


Delete Table Contents.
1. Select the contents that you want to clear by following the table below:
2. Press DELETE.

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