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/. COAL INDIA SPECIAL FEMALE VOLUNTARY RETIREMENT SCHEME 2014 (Revised)

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The Sci'ferne sh<\l) be called Coal India Special Female Voluntary Retirement
Title Scheme 2014 (Revised) I
The Scheme shall be effective from 26.11.2014 for a period 0(06 months Le. up-to
Effective date 25.05.2015.

The objec' tive

manpower utilization of the company by reducing female manpower deployed in
non-technical jobs by appointm�[lt.of.thetrS(l)flScOnj�bs
Objective
, without increasing the ovel'allfnanpower. ,
The Scheme shall q�p'ly to regular/permanent f�ale' employees of Coal India Ltd.
Coverage. & its subsidiary companies who are eej5ldyM
," .' , '" inc nqn-techrlical jobs.
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1. SFVR:5 Optee: A female. work'ef d �pleyed 'in non'technical job may opt for
th...
of seni'lce,t,ut 'must-
receipt o(her'appfication. i . �

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2. Nominate,dson:
Eligibility
a. The �ge of nominated son oLa SFVRS optee must be within the .
group"of 18 to 35 years, on Imedale
.
of receipt of ihe application of
. the
female VRS optee.
".

b. Minimum Educational qu;;lIifisation"

of the nominated son of a SFVRS
optee would be Liter<!te.
.
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1. The subsidiary compa !,, � ! · wII L b... �utt].criZ�iLto operate the Scheme!-'ithin
.
Operation of the 06 (six) months from 25.,1-1 .2Wl·4 . -
Scheme 2 . Subsidiary concerned will e�jJ$ tt\a(ttre �(atjon of the Scheme wOlilJd be
. set up in such a ma'l'illSr s.'Q '(na! separ;J!ion of the SFVRS optee and
. appointment of. their sons ' wovld ee tompletes within the period from
,
26.11.2014. to 25.05.2.015:
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3. Nominated son of a SFVR$.op\ee . �Ol{I� ,.Ire deployed as Cat-I, Ge�eral
Mazdoor in the respective .suli1sil'liaries orother subsidiaries where there is
requirement. .

The Cempetent AJtho(ity for acceptaNce of Voluntary retireme'nf,VIl.

Competent Special, Female Volurl.tary Retireme nt $'cheme-2014(Revise d) will be Director
.
Authority (Personnel) of re$p,�ctiVe Subsidiary.

• Provident Fund -The balance in her provident fund acceunf'

Benefits undet CMPF/PF ActlRul,es. . ,
the Scheme
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• Gratuity � A"s per Gratuit¥"Aot�pplicabl� to"!1e employee concern,ed.
• Encashmei\�,.of Leave"� 'Al:cl(@1ulat�i E1Irnecl leave as p.er rules of the•
_4
company.
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• The Management will, .t;J0w.ever, have the ,igl1t not to grant Voluntary
Savings Clause retirement for reasons to be recor�e(j ih writing. The management reserves the
right to close the scheme any time or may extend the period of scheme as it
may think f� and reasonable keeping in view the interest and requirement of
the Company.
• Any interpretation of the Clauses under the Scheme shall be subject to the
deCision of Director (Personnel & IR) of CIL.
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Procedure:
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1, Any eligible female employee may apply for voluntary retirement und'ei
competent authority through proper channel in the prescribed format

2, For the purpose of determining the age and length of service of retiring emf}loyee, the records
as per Service Records available in the Company will 'be final.
3, The application received at ,colliery/Unit shall be received o.n a prescribed form, duly filled in
for which formal receipt Will be given by the Colliery/Unit, .
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4. On receipt of the llPplication,:th�" controliing o'lfic�r,. ilfte r sGfutiny of the application, will
recommend to the.c'ompetE\Ji1t'ayJ,lilPiify:" with,if�aS6f]§ to"be recordeq in writii(tg
' for atceptance
or rejection as the' c��e ,r:n�y be; of'lhe requesHor Voluntary Ret, ir�rriE!nt
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5. On receipt oqJhe approvflffr o,[i1 'the compe�nt authority, Iheapprf,1vallrejection shall be

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communicated to the.90npefned 'employee. , ,',

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6, The scrutini� � d app,lic<i,i l OI1S, for voluntary re\ii:irnl\. li1 under this sche.me will be processed by
the PersoQ�el Depa�fT1e (,ii
of COlliery/Li riil
acceptance-lrejection ontre' Voluntary Retir¢i'I)ept>prdppsaL
,
;<:'l�'
·Area Office and §!t,Headq'u'arters for
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7. If the date of birth of the employee is nOLavaiiable. in the service records or if there is any
dispute pending with the company regarCIinii(age/d<lte of birth, the case for Voluntary
Retirement�nder the Scheme should n'ofi?e considered.

8, In case of u.
scheme, F0r this purpose, invariably ,ihe. at!eq,dimpe for.tl)e last 12 months preCeding the
month in which the application is oi�de, sti 1d;'be 'c:i.ertlf!e ((Cjnd submitted along With the VR
�
application proposal. This should C,� main" $n.!I,ttesle , .r:iQotqcopy of the first page ,of Service
Sheet and Service Sheet Excerp,t'. lrye 'act�ar ptiy&iCi\1 al;!en.dance, leave, sick, un<luthorised
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absence etc: during the preceding lZm0nt�$. '
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9, The cases .,1 the employees againstwJ:!. J% i de, par!rrt en�l,p roCeeding is pending mw also not
be conside�ed for Voluntary Retiremerit.unaer thiiS, 1l'C!J:feme. ' "

ti�" .
1 O. All applica nsurider th[s �cheme will fi·
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u
' al(\tJ? �.I-"�
�
� linized centrally', �t the Heaq arters at �
the General ,�anage; ;(f.l'e'tS"l )1nel) level of tne.;;Q9i:l\pany, For the p:ffirpq�� 01 the;�drutlny, all
applicatlons,'puly chepked , 'o/ rtlfled and recOlJll1!l!!nded by thel"re'<ilRe[$onnel �anager and
the CGM/GMQf the P1(e<i, shOUld be sent to the General Man<!ger.. (f'ersonnel), HQrs. together
with the duly fillild-in checklislan� other required doCuments, ", '

11. The IME of the nominated sQIJ of a VR$ optee is ,to �e, G;9ilducted by th'
and order as rega'rato separation of'female V�S :C?ptel'l. under Coal !n!!iia Special Female
Voiuntary Retirement§cheme-261'4(#eviS'ed) w,oufg be issued by �ubsidiary concerned
subject to her nominatedisqn is found medically fi(during IME. In cas,e a nominated son is not
found medically fit, the application of such SFVRSoptee would be rejected.
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12. Nominated sons shall be interviewed/examin,edby the Committee constituted by the

Subsidiary concerned. Subsequently, after getling tM recommendation of the aforesaid
Committee duly approved by the Competent Authority I.e. Director (Personnel) of the
respective Subsidiary, appointment letters to the nominated sons of FVRS optees would be '
issued,

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 APPLICATION FOR COAL INDIA SPECIAL FEMALE VOLUNTARY.RETIREMENT
S.CHEME 2014 (REVIS�D)
(FEMALE NON-EXECUTIVE EMPLOYEES OF - )
..................... ..............

To
The Director (Personnel) Attested
photograph uf the
Applicant

Through Proper Channel

Dear Sir,

I, daughter/wife of
Shri hereby propose to apply for retirement
under Coal India Special Female Voluntary Retirement Scheme-2014 (Revised) for Non­
executive female employees of .. I have understood the conditions
laid down in the Scheme which are acceptable to me.

It is, therefore, requested that my V.R application may kindly be considered and
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accepted in favour of my son whose details are given in the annexed Enclosure-1 .

Yours faithfully,

Dated: (Signature / LT L of the Applicant)

\
Name of the Applica nt : Name of Nominated Son
(as per service sheet)

\
Designation: Witness: (sign)

Category: Grade 1) Name:

,
Unit/Area: Design:

\
,
.

CMPF No,: Unit! Area:

L Card No. Employee No.

\
Employee No, Witness: (sign)

Whether SC / ST / aBC 2) N am e :

.. Design:

\ :
Unit / Area:

Employee No.
.�.
I

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 Enclosure ·1

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BIO·DATA OF DEPENDENT SON WHO IS NOMINATED FOR EMPLOYMENT

UNDER THE SCHEME

Attested Attested joint

photograph of the photograph of the
nominated Son Applicant & the
nominated Son

(1) Name:

(2) Father's Name:

(3) Mother's Name:

. (4) Date of Birth:

.
(5) Educational Qualification (attach attested copies of Certificate)

a) General:

b) Technical:

c) Experience, if any:
,
}
)
(6) Whether dependent on the employee:

(7) Whether SC/ST/OBC :

(8) Any other relevant i nformati on :

,
Signature of the Female employee Signature of the dependent son
,

Qate: Date:

. .
-_ . . . . . . .- ..... ...
.__._-_ -�.•.--- ... .
- .- ..

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FOR OFFICE USE

CHECK LIST FOR PROCESSING AN APPLICATION UNDER 'COAL INDIA SPECIAL

FEMALE VOLUNTARY RETIREMENT SCHEME -2014 (Revised)

1. Name of the employee

2. Employee No./Identity No.

3. Designation

4. Date of appointment

5. Date of joining in the Company

6. DC!te of birth as per Company's

Relevant. record (Service Book)

7. Normal dale of superannuation

8. Date of application

9. Number of years of service already : Yrs. ...... Months...... Days ...... .

put in

to. Balance of Service still left

11. Whether attendance particulars fo! the: Yes / No

last 12 months enclc'i<;d?

12. Whether the employee is subject to Yes /No

Disciplinary proceedings for
\
·Unauthorized absence ,

13. Is there any other disciplinary action: Yes / No

/Court case pending against the
, employee

14. If answer to Point No.12 and 13

(above) is 'Yes', disallow the
Application
15. Whether the name of the dependent:
son is available in the service records

It is certified that the particulars given above have been checked from the record
(Service Sheet etc.) and found correct.

(Head of the. Personnel Dept!. of (Agent/Manager of the

Colliery/Project ............... . Colliery/Project . . . . . . . . . . . . . . . . . . . . . . )

_ • • •. • __ . •__. .... _ ".9__ 0•_ _____ _ �.-- -

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I FOR OFFICE USE ONLY

Bio-data ofthe Female· employee

1. Name (in Block letters)

2. Father'slHusband's Name

3. I.b.Card No.

4. Employee No.

5. CMPF Number

6. Designation

7. Date of Birth
(as per Office record)

8. Grade/Category

g. Basic pay as on .. ". "."".: Rs.

10. Date of appointment

11. Date of Birth

12. Date of normal re tirement

,

13. SeNice length

14. Physical attendance particular for the:

pre,ceeding 12 months
I
)

15.Certified that the above particulars have carefully been checked and are corrett as
per the Company records (SeNice Book etc.).
"

Date: "",,.,," .. . " , , ' Personnel Officer Colliery Manager.

.. . . -----.- -_ _-'---_ .. ..
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" The Voluntary

, Retir ement case
under Coal 'Indi
a Special Fem
Retirement ale Voluntary
Scheme-2014
(Revised)
in respect
smt. ___ of
___
__ _
_ ___
__
W/O/D/ O---
�_

--___
__ _
_ � De Signation
Colliery ____
_____

is forwarded to the Area

consider ation for
.

Head of the Colli

ery/Project /Unit
Recommended
for acceptance

Area Pers onnel

Manager
(Signature with
Seal) CGM/GM of
the Area
(Signature with
Seal)

ACCEPTANCE
OF SFVRS BY
THE COMPETE
NT AUTHORITY

Recommended for
acceptance

Gener al Ma nage
r (Pers.)

Accepted:

Director (Personn
el)