समु सजीव संसाधन एवं पा रि थ तक क

(प ृ वी व ान मं ालय) भारत सरकार

CENTRE FOR MARINE LIVING RESOURCES AND ECOLOGY
(Ministry of Earth Sciences, Govt. Of India)
Atal Bhavan, L N G Road, Ochanthuruthu P.O.
Puthuvypu-682508, INDIA.
Website: www.cmlre.gov.in, Email: [email protected]

TENDER DOCUMENT

Advt. No. AE-20/8/2022-Admin Section-CMLRE Part (1)/ (e-268)

“HIRING OF CAB & TAXI SERVICES (24X7) AT CMLRE”

Atal Bhavan, L N G Road, Ochanthuruthu P.O.
Puthuvypu-682508, INDIA.

Page 1 of 17
 Table Of Content

Sr. No Particulars Page No.

1 Notice Inviting Tender 3
2 Tender issue/submission/opening date, time & venue 4
3 Eligibility Criteria 5
4 General Instructions 6-7
5 Terms and Conditions 8-13
6 Particulars of Tenderer – Annexure I 14
7 Vehicle and other relevant documents – Annexure II 15
8 Price schedule – Annexure III 16
9 Declaration in lieu of Earnest Money Deposit – Annexure 17
IV

Page 2 of 17
 1. NOTICE INVITING TENDER

CENTRE FOR MARINE LIVING RESOURCES AND ECOLOGY

(Ministry of Earth Sciences, Govt. Of India
Atal Bhavan, L N G Road, Ochanthuruthu P.O
Puthuvypu-682508, INDIA.
Website: www.cmlre.gov.in
Email: [email protected]
Tele. No: 0484-2944008

Advt. No. AE-20/8/2022-Admin Section-CMLRE Part(1)/(e-268).

Sub: Notice Inviting Tender for Hiring of Cab & Taxi Services (24X7).

Director, CMLRE invites sealed bids for Hiring of Cab & Taxi Services (24X7)
from reputed and experienced/registered taxi contractor/Firm / Agency /
Company for hiring of Cab/Taxi Services 24X7 [Air conditioned/Non-AC vehicle
(taxi)] of model not earlier than 01.01.2019.

The interested parties may visit CMLRE website www.cmlre.gov.in for detailed
tender document.

Sd/
Under Secretary and HOO,
CMLRE, Kochi

Date: 20.03.2024

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 2. TENDER CLOSING AND OPENING DATE AND TIME
Sealed bids under Two bid system are invited for “HIRING OF CAB & TAXI SERVICE
(24X7)” for CMLRE, Atal Bhavan, L N G Road, Ochanthuruthu P.O, Puthuvypu-682508,
Kochi. The details of the tender are given below:

Subject “HIRING OF CAB & TAXI SERVICES (24X7)”

Address CMLRE, Atal Bhavan, L N G Road, Ochanthuruthu P.O,
Puthuvypu-682508, Kochi.
Adv No. AE-20/8/2022-Admin Section-CMLRE Part(1)/(e-268)
Division Administration Division, CMLRE.
Amount of Earnest Rs. 5,000/-
Money Deposit

Bid Publishing Date 20.03.2024 at 17.00 HRS

Closing Date and 22.04.2024 at 17:00 Hrs

Time for Tender
Submission.

Date and time of 23.04.2024 at 11:00 Hrs (at CMLRE Conference Room)
Opening Tender
Bid Validity up to 90 days from the date of opening of bid.

a. Job/Work: Providing Cab & Taxi Hiring Service (24X7) at CMLRE as per
requirement.
b. Period of contract: Initially for a period of one year, which may be extended for
another two years on yearly basis as per tender terms with mutual agreement.
c. Address for tender submission: To be dropped in the tender box kept in the
Administrative block (ground floor) Room No. G1 at CMLRE, Campus. Sealed Bids
will also be accepted by post/courier on or before the deadline for the bid submission.
However, CMLRE will not be responsible for the postal/courier delay. Bidders must
mention on the envelope containing the bids for submission as "Bids submitted for
hiring of CAB/TAXI Services (24X7) against Tender No................".

CENTRE FOR MARINE LIVING RESOURCES AND ECOLOGY

Atal Bhavan, L N G Road, Ochanthuruthu P.O.
Puthuvypu-682508, Kochi.

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 3. ELIGIBILITY CRITERIA
a. Service Provider Company/Firm/Agency/ taxi contractors should have the
vehicles registered as taxi not earlier than 01.01.2019.

b. The bidder should have at least 3 years’ experience of providing taxi services to
Government Departments/PSU/Autonomous bodies/reputed corporate
bodies/Organizations of contract basis.
c. The bidder should have due registration with the concerned Govt. authorities for
GST.

d. Only bidders/firms who have at least 3 vehicles in Hatchback, 3 Vehicles in Sedan

and 2 Vehicles in Innova/Similar Category, which are of 01.01.2019 and above make
and in very neat and good condition, can apply. It is mandatory to have the above-
mentioned minimum number of vehicles registered in the name of the bidder/firm
to be eligible to participate in the bidding. Submit details strictly as per Performa
(Annexure-I).

e. The documents listed below should be submitted along with the tender.

Documents to be enclosed in "Technical Bid" envelope as per Annexure II

i. Self-attested copy of Vehicle Reg. Certificate as taxi.

ii. Self-attested copy of valid Fitness Certificate of the vehicle as on date of bid
submission.
iii. Self-attested copy of Vehicle Permit (Kochi/Kerala/All India).
iv. Self-attested copy of Motor Insurance Certificate of the vehicle, valid as on bid
submission date.
v. Self- attested copy of Pollution certificate of the vehicle, valid as on bid
submission date.

f. "Technical Bid" shall include inter-alia the original or scanned copies of duly
signed or digitally signed copies of the above documents. No price details
should be given or hinted at in the Technical bid.

g. Price Bid Performa as per Annexure III format should be enclosed in a

separate sealed envelope.

Note: Non- submission/compliance with any of the above conditions by the

bidder will render the bid non-eligible and shall be summarily rejected.

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 4. GENERAL INSTRUCTIONS
1. All pages of the Tender document must be signed by the authorized signatory
and sealed with the stamp of the reputed and experienced/registered/taxi
contractors/individual owner as token of having accepted all the Terms and Conditions
of this Tender. Tender should be submitted in CMLRE’s official tender form only. If
submitted in any other manner, the same shall be summarily rejected. The tender is
invited in Two bid system basis for “HIRING OF CAB & TAXI SERVICE (24X7)”.

2. No paper shall be detached from the Tender Document.

3. The name and address of the bidder shall be clearly written in the space
provided for the purpose and no over-writing, correction, insertion shall be permitted in
any part of the tender unless duly countersigned by the bidder. The tender should be filled
in and submitted strictly in accordance with the instructions contained herein, otherwise
the tender is liable to be rejected.

4. Person signing the bid or other documents connected with tender must clearly
write his/her name and also specify the capacity in which signing.

5. CMLRE reserves the right to reject any or all the tenders without assigning any
reason.

6. CMLRE reserves the right to change any condition of the Tender before opening
of the Bids.

7. The tendering Company/Firm/Agency/taxi contractors is required to enclose

photocopies of the requisite documents duly self-attested, as per the requirements of
Technical Bid as given, failing which their bids shall be summarily/out rightly rejected and
will not be considered.

8. The bidder should have operating office at Kochi (enclose relevant documents
showing the address of the office or any other documents to prove the same).

9. Canvassing in any form will make the tender submitted by the bidder liable to
rejection.

10. Particulars of the tender:

a) Bidder / Party details at Annexure-I

b) Details of vehicle Annexure-II.
c) The Bidder /Party should quote in the attached Price Bid Format at
Annexure III.

11. Tenders received without proper documents shall be rejected.

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12. Please Quote Tender Reference No. and closing date on Sealed Cover.
Bidders must mention on the envelope containing the bids for submission as "Bids
submitted for hiring of CAB/TAXI Services (24X7) against Tender No................".

13. Sealed tenders will be opened by Committee on due date and time. Authorized
representatives, duly carrying an authorization letter from the company, or taxi
contractors/individual owner with identity proof may attend the tender opening. Due to
any exigency, if the date of opening of tender is declared as closed holiday, the tenders will
be opened on next working day at the same time.

14. The Tenders sent by Fax will not be considered. To avoid complications with
regard to late Receipt/Non-Receipt of tenders, it may please be noted that responsibility
rests with tenderers to ensure that tenders reach this office before due date & time. Late
tenders will be rejected outrightly. CMLRE will not be responsible for any postal/courier
delay, if bids are sent by post.

15. The tenderer should have its own Bank Account, PAN No. and GST
registration No. and all other statutory/mandatory registrations required for legal
operation of taxi services. If not registered under GST Act, Self declaration/reason for
not registering is required to be furnished.

16. An amount of Rs 5,000/- shall be deposited as Earnest Money Deposit

(EMD) along with the tender document in the form of Demand Draft Payable to “DDO,
CMLRE”, Payable at Kochi.

17. Micro and Small Enterprises (MSEs) shall be required to submit Declaration
in lieu of EMD as per format given in Annexure IV, which shall be enforced in situation
mentioned therein. Valid MSME certificate for same primary category Tour
agency/Tour operator/Tour operator activities of services sought by this tender must
be provided along with the technical bid.

18. 100% of EMD of the tenderer shall be forfeited to CMLRE, without any other
rights or remedies, under the following circumstances: -

a. Withdraw / amend/ impair/ derogate, in any respect, from our bid, within
the bid validity; or

b. Being notified within the bid validity of the acceptance of our bid by the
Procuring Entity:

c. Refused to or failed to produce the original documents for scrutiny or the

required Performance Security within the stipulated time under the
conditions of the Tender Document.
d. Fail or refuse to accept/sign the contract.

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 5. TERMS AND CONDITIONS

a) Condition of Regular Vehicles:

i. Vehicle must have good floor mats, clean seats covers, good aesthetic cabins
and also in good condition.
ii. There should not be any unwanted & extra decoration in the vehicle.
iii. Model of vehicle should not be earlier than 01.01.2019

b) The tenderer should ensure that the Drivers with the Vehicle shall report
for duty:

i. With proper driving license, Registration Certificate, tourist vehicle permit,

vehicle insurance certificate, PUC Certificate, etc.
ii. Vehicle tank full with fuel.
iii. Driver in proper uniform.
iv. Driver with proper shave and haircut.
v. The driver of the vehicle must have all the valid and mandatory documents in
his possession all the times, while plying the vehicle.
vi. The vehicle should be defect free.
vii. Drivers shall not sit in other Dept. /sections when free, but will remain with
their vehicles only. Violation of these instructions will be liable for action
against Tenderer.
viii. Driver shall also ensure that he conducts himself in a proper and orderly
manner at all times while on assignments under the contract resulting from
this tender. Any misbehavior with officers/staff or occupant will be viewed
seriously and may lead to penalty as per penalty clause and cancellation of the
contract with warning in advance.
ix. The Tenderer shall ensure that the driver of his vehicle doesn’t report for duty
under the influence of liquor. He shall also ensure that he conducts himself in a
proper and orderly manner at all times, while on assignments under the
Contract resulting from this tender, and any lapse in this regard leads to
penalty and termination of contract as applicable and decision will be final and
binding on the contractor.
x. Playing cards/gambling are totally forbidden inside CMLRE premises. Any
driver found violating these rules will be liable for termination of his services
forthwith and the party shall arrange the replacement with immediate effect.

c) Conditions for operating:

i. In case of a break down, an alternative arrangement shall be made by the

Tenderer immediately and the vehicle shall report for duty at the given time
and place.
ii. The vehicle shall report for duty as and when required including
Sundays/Holidays also if required, without any additional charges. If the
vehicle does not report for duty on Holidays/Sundays or any working day as
per CMLRE requirement, CMLRE shall hire the vehicle from other sources and

Page 8 of 17
 payment of hiring of vehicle shall be deducted from party’s bill.
iii. In case, the tenderer’s vehicle does not report for duty, and CMLRE hires a
vehicle in lieu thereof, the actual hired amount shall be recovered from the
party/tenderer from the monthly billed amount.
iv. Toll, parking and Ferry charges will be paid extra at actual, by CMLRE against
documentary proof/bills only.
v. The tourist taxis should have a valid permit for plying.
vi. The driver should be available in his vehicle all the time and should leave his
vehicle after obtaining specific permission from the user, if required.

d) Reckoning of distance run & duty timing:

Kilometer reading and duty timing of the vehicle will be noted on
arrival/departure at the place where the vehicle has been requisitioned till
the desired destination. Dead mileage (distance from garage to reporting point
and from end point to the Garage) will not be allowed to be charged. Payment
will be released only as per entries made by the user and certified by CMLRE
Officer in prescribed duty log sheet.

e) Right to Acceptance:
Director, CMLRE reserves the right to accept or reject any or all the
tenders, either in part or full or the right to not to accept the lowest offer,
without assigning any reason, whatsoever. In case of any dispute on this
matter or during contract period, CMLRE’s decision in all matters shall be
final and legally binding on the tenderer/contractor/party.

f) Period of Contract:
The hiring of cab/taxi, on regular basis, will be initially for a period of one
year from the date of award of work. Further extension will be considered
depending upon the performance of the tenderer/party and requirement of
CMLRE, if any, on the same terms and conditions of contract.

g) Cleanliness:
The vehicle provided by the tenderer, shall be always in neat, clean and
hygienic condition. The vehicle shall be properly serviced at regular intervals.
Seat cover upholstery and the vehicles shall be maintained in a proper
condition and replaced periodically as and when required.

h) Compliance with Acts/Rules:

The tenderer shall ensure proper safety of the persons carried by him in his
vehicle all the times. He shall also comply with all the Rules, Regulations,
Notification and Provisions of all the Acts pertaining to the operations of the
Motor Vehicles.

i) Speed Limits:
The driver of the tenderer’s vehicle shall strictly observe the safe speed limits
in the town, on the highways and shall not resort to any negligent/reckless
driving.

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j) Tea/Lunch Break:
The driver of the vehicle shall be available in or around the vehicle at all
times, and shall report for the assignments at a short notice. However, a
tea/lunch break will only be allowed with prior permission of the concerned
Officer/user of the vehicle. Tea/lunch shall not be allowed to driver’s
residence during the duty period, and the vehicle should not be used for this
purpose by the Driver.
k) Parking Place:
The tenderer’s vehicle shall always be parked at the place allocated for the
purpose, inside CMLRE premises, by the Administration Section.
l) Security:
The tenderer shall make his own reasonable arrangement for the safety of his
vehicle. CMLRE will not be responsible for loss due to any reasons.
m) Indemnity:
The tenderer shall indemnify CMLRE against any or all liabilities, legal,
financial or otherwise, which may arise during the currency of the Contract as
a result of non- compliance with the aforesaid Terms and Conditions or
otherwise.
n) Cancellation of Contract:
The Contract resulting from this tender may be terminated by CMLRE at any
time during its currency without any notice or without assigning any
reason thereof or compensation in lieu, thereof. However, in case, if the
tenderer, wants to cease the Contract, he shall have to give three months’
notice to CMLRE.
o) Nature of Contract:
The Order resulting from the tender shall be treated as an individual
contract, and it shall not create any general lien on the tenderer and shall not
get prejudiced in execution due to any situation arising out to some other
contract that the tenderer may have with CMLRE.
p) Rejection of Tender/Quotation:
Tender/Quotation duly completed in all respects along with necessary
documents should be submitted at CMLRE, on due date and time. Quotation
received without signature, seal document or incomplete quotation/tender
will be summarily rejected.
q) Jurisdiction:
In the event of any dispute/difference remains unresolved through CMLRE,
the same shall be subject to the jurisdiction of the ‘Court in Kochi’.
r) Bid Security / Performance Security Deposit:
The successful bidder has to submit a performance security deposit of
Rs.10,000/- by Demand Draft in favor of DDO, CMLRE payable at
Puthuvypu, Kochi or online transfer within Fifteen days from the receipt of
the work order. In the event the contractor fails to perform the contract
obligations to the satisfaction of CMLRE, 100% of the performance security
deposit will be forfeited.
s) No interest shall be payable by CMLRE on the Performance Security
Deposit.

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 Bank Details of the Firm for Online Transfer

Name of the Beneficiary CMLRE

Name & Address

Bank Account Number

Bank Account Type
Bank Branch Code
IFS Code
MICR No
SWIFT CODE
PAN No
TAN No

t) Forfeiture of Security Deposit:

i. If the services by a successful tenderer/party are withdrawn during the

middle of the contractual period,
ii. If the tenderer fails to provide the satisfactory service to CMLRE during
the contractual period,
iii. If any of the information & documents furnished by the tenderer is
found to be false at any stage, further dealing with the tenderer/firm shall
not be considered and contract will be terminated and dues held with
CMLRE like Security Deposit and pending bills will be forfeited. CMLRE’s
decision in this matter will be final and binding on the party/firm.
iv. The breach of any of the terms and conditions of the tender shall result in
discontinuation of further dealing with the party and/or forfeiture of his
Security Deposit as the case may be, at CMLRE’s discretion.
u) Payment:

i) Payment will be made every month after deduction of applicable statutory

Tax from submission of bills along with duty trip slip duly filled and
signed by the respective officer/user. The driver should take the
signature invariably from the user after completion of journey on the
prescribed log sheet. On the basis of entries on the log sheet/trip slip,
CMLRE shall release the payment accordingly.
ii) Responsibility to get the log sheet signed by the Authorized Officer of
CMLRE/user solely rests with the driver/party. If the vehicle is being used
by any outsider with CMLRE permission, it will be the responsibility of the
Driver/party to obtain the endorsement of the concerned officer from
CMLRE.
iii) Bills duly completed in all respects may be submitted in time. Delay in
submission of the bills may result in delay of payment, for which the
CMLRE will not be responsible.

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 iv) The payment of the monthly bill shall be done within 30 working days
from the receipt of the tax invoice to this office.
v) Service Provider Company/Firm/ Agency should have its own Bank
Account, PAN No. and GST registration No. and all other registration
required for legal operation.

v) PENALTY CLAUSE:-

In case of non-compliance of the standards of the services to be provided as per this

agreement, the buyer would be at liberty to levy such penalty and terminate the contract
as per the conditions detailed out below:

Penalties
Sr. No Default 1st instance 2nd instance 3rd instance Remarks
Details
Amount of
Amount of Amount of charges After 3rd instance,
charges for
Non charges for for vehicle hired by the buyer may
vehicle hired
deployment vehicle hired Buyer from third terminate the
1 by Buyer
of vehicle/ by Buyer party to be charged contract or continue
from third
driver (no from third from Service to impose the same
party to be
replacement party to be Provider bill and a penalty as imposed
charged from
provided) charged from penalty of 5% from for
Service
Service monthly vehicle 2nd instance.
Provider bill
Provider bill hiring cost
and a penalty
of 5% from
monthly
vehicle
hiring cost
If
replacement Amount of
not provided Amount of charges charges for After 3rd instance,
Breakdown and buyer for vehicle hired by vehicle hired the buyer may
of vehicle hired vehicle Buyer from third by Buyer terminate the
2 during trip party to be charged contract or continue
from third from third
(no from Service party to be to impose the same
party -
replacement Provider bill and a charged from penalty as imposed
Actual hired
provided) penalty of 5% from Service for
bill amount
monthly vehicle Provider bill 2nd instance.
will be
hiring cost and a penalty
charged by
Buyer from of 5% from
Service monthly
Provider bill vehicle hiring
cost
After 3rd instance,
Delay in Penalty of 1% of Penalty of 2% the buyer may
3 arrival of Warning monthly vehicle of monthly continue to impose
vehicle/ hiring cost vehicle hiring the same penalty as
driver cost imposed for
3rd instance.

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 Misbehavior After 3rd instance,
by driver/ Penalty of Rs. the service provider
4 unacceptable Warning Penalty of Rs. 1000 2000/- will have to replace
behavior by the
driver driver
After 1st instance, the
Penalty of Rs. service provider will
2000/- plus Penalty of Rs. have to replace the
5 the service 3000/- plus driver. After 2
Driver in provider will the service provider cumulative instances,
intoxicated have to will have to replace buyer may terminate
state replace the the driver the
driver contract.
Failure to After 3rd instance,
address the buyer may
6 Penalty of Rs. Penalty of Rs. Penalty of Rs. continue to impose
deficiencies 1000/- 2000/-
1500/- the same penalty as
pointed out
at inspection imposed for
3rd instance.

The Annexure I to IV will form part of the Tender Document.

(I/We hereby agree to the above terms and conditions)

(.............................................................)
Name and Signature with seal of the tenderer Date:
Seal:

Full Address:

Page 13 of 17
 ANNEXURE-I

PARTICULARS OF THE TENDERER

(Bidder should fill this form and enclose along with original copy of the tenderduly signed)

Name of the Bidder (Party) : ................................................................................

Firm of Bidder (if any) : ................................................................................

Telephone No. (Office) : ................................................................................

Mobile : ................................................................................

Telephone No. (Residence) : ................................................................................

Office Address : ................................................................................

: ................................................................................

Residential Address : ................................................................................

: ................................................................................

(.............................................................)
Name and Signature with seal of the tenderer/bidder Date:
Seal:

Page 14 of 17
 ANNEXURE-II

Vehicles and other relevant documents

Sl. Description Document Details

No.
01 Vehicle Regn. Certificate

02 Fitness Certificate

03 Vehicle permit

04 Motor Insurance Certificate

05 Pollution certificate

Details of vehicles to be deployed at CMLRE

Particulars Name of vehicle:

Vehicle/taxi model
Registration No.

(.............................................................)
Name and Signature with seal of the tenderer/bidder Date:
Seal:

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 ANNEXURE-III
PRICE SCHEDULE

Sl. Particulars Rate (In Rs.)

No. AC/NON-AC (Please Specify)
Type of Vehicle (Category/Make) Hatchback Sedan/ Premium Tempo
MUV Sedan Traveller
SUV (6-7 (12/15/
seater) 18/24
Seaters)
1 Day Time Minimum Charge (up to
(5 AM to 80 Km/ 8 hrs)
10 PM) Per Km Charge (Beyond
Full Day 80 Km)

Per Hour Charge

(Beyond 8 hrs.)
2 Night Time Minimum Charge (up to
(10 PM to 80 Km/ 8 hrs)
5 AM) Full Per Km Charge (Beyond
Night 80 Km)

Per Hour Charge

(Beyond 8 hrs.)
3 Day Time Minimum Charge (up to
Km/Hourly 20 Km/2 hrs)
Basis Per Km Charge (Beyond
20 Km)

Per Hour Charge

(Beyond 2 hrs.)
4 Night Time Minimum Charge (up to
Km/Hourly 20 Km/2 hrs)
Basis Per Km Charge (Beyond
20 Km)

Per Hour Charge

(Beyond 2 hrs.)
5 Waiting Charges (Per Hour) beyond 2
hrs
6 Daily/Weekly hiring charges for
Outstation visits.

(.............................................................)
Name and Signature of bidder with seal
Date:
Seal:
Full Address:

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 ANNEXURE-IV

FORMAT OF DECLARATION IN LIEU OF EARNEST MONEY DEPOSIT

(To be submitted on the Bidder/Firm’s Letter Head)

I/We …………………………………..….. (Insert Name and Address of Bidder) am/are submitting

this declaration in lieu of Earnest Money Deposit for the Tender for

…………………………….(Insert Title of the Tender) (Tender No ___________________), thereby

fully accepting that I/We will be suspended and shall not be eligible to participate in the

Tenders invited by Centre For Marine Living Resources And Ecology, for a period of Two

years from the date of such Suspension Orders, under the following circumstances:-

a) If, after the opening of Tender, I/We withdraw or modify my/our Tender
during the period of validity specified in the Bid Documents (including
extended validity, if any) or do not accept the correction of the Tender Price
pursuant to any arithmetical errors.

b) If, after the award of work, I/We fail to furnish the required Performance
Security Deposit or sign the Contract, within the time limits specified in the
Tender Document.

Signature of the Bidder with seal

Date:

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