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CM Form 7-D1 - Suggested Tools For Problem Analysis and Prioritization

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14 views4 pages

CM Form 7-D1 - Suggested Tools For Problem Analysis and Prioritization

jscsbcsb

Uploaded by

Ali Hasanie
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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(MIT) MINDANAO INSTITUTE OF TECHNOLOGY INC.

Department of Social Work


COMMUNITY ORGANZING /GROUP WORK

CM Form 7-D1
SUGGESTED TOOLS FOR PROBLEM ANALYSIS AND
PRIORITIZATION EXERCISE1
The suggested tools shall aide the case manager in facilitating the social investigation and build
familiarity with the conditions of the community. The case manager may pick one of these tools based
on applicability and practicability. The problem analysis may be done with community volunteers who
are identified as potential core group members and may be presented during community assembly for
validation.

I. PARTICIPATORY SITUATIONAL ANALYSIS2

Participatory Situational Analysis (PSA) is a process where community volunteers undertake


community-level research. They were to identify the key factors in the community that cause poverty
and at the same time, identify a range of possible solutions to address these problems. It involves three
steps, viz.:

1. Planning and preparations to undertake the PSA, including the attention paid to facilitation
support and community mobilization
2. Research and Analysis
3. Community Consultation (on the results of the Research and Analysis)

II. TOOLS IN PARTICIPATORY SITUATIONAL ANALYSIS

1. Community Mapping
a. Identify the community strengths and resources, and at the same time uncover the
underutilized strengths and resources, which shall help the communities to develop solutions
to community needs, such as special map;
b. Set the compass and establish the directions;
c. Establish the boundaries (such as geopolitical boundary – example: Purok, barangay, etc.)
d. Establish the location of key natural/ physical landscape features; and,
e. Establish location and features of built-up areas based on land use (settlement sites and
services to be found; economic areas; other significant landmarks.

Note: In working out the spatial map, the case manager (community organizer) and the community
volunteers must agree on the symbols/legends that will be used to represent natural and human-made
features.

2. Hazard Map
- As part of mitigating physical and disaster risks in the community, the hazard map can be
prepared with the technical assistance of the Municipal Disaster Risk Reduction and
Management Office.
- It is primarily a description of land surface shapes and features (topography), which also
indicates settlements in relation to elevation and location of natural resources and basic services.
- Knowing the relationship between settlements, location of natural and other resources, and
elevation of natural features is an important aspect of disaster risk reduction.

1 Adapted from MCCTD’s Powerpoint presentation on Participatory Situational Analysis

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(MIT) MINDANAO INSTITUTE OF TECHNOLOGY INC.
Department of Social Work
COMMUNITY ORGANZING /GROUP WORK

3. Problem Tree Analysis


- It is an overview of all the known causes and effect to an identified problem.
- Core problems shall be identified and their immediate causes and effects, and further analyzed
to its secondary causes until the full outline of community problems has been drawn.

4. Solution Tree Analysis


- This identifies ways and means to address the full outline of community problems that has been
drawn from the Problem Tree.
- It reverses the negative statements in the Problem Tree to positive statements in the goal of
coming up with solutions.
- Core solutions shall be identified and their immediate effects and outcomes, and further
analyzed to its ripple effects until the full outline of solution steps has been drawn to address
the enumerated issues and concerns in the problem tree.

5. Seasonal Calendars
- Seasonal calendars are useful for evaluation as they can help analyze time-related cyclical
changes in data (e.g., rain, livestock forage - food for animals especially when taken by
browsing or grazing, water availability, income, expense, men’s activities, and women’s
activities, among others).
- A calendar that allows people to visualize patterns of variations over particular periods of time.

6. Historical Profiling
- This shall be used for gathering information about what happened in the past. It can assist a
community in building a picture of past events affecting their community.

7. Strategic Planning
- Strategic Planning (3 years, 5 years or 10 years); One (1) year Action Plan; and One (1) Month
Workplan - Planning Matrix:
Objectives Activities Success Logistical Responsible Important
Indicators Requirements Person Assumptions

- The evaluation process includes periodically determining the status of an activity, project or
plan; reflection on the weaknesses and strengths, enabling and hindering factors on its
implementation; and, recommended next steps.

8. Matrix Ranking2
- Includes the process of breaking down and prioritizing complex issues when multiple factors are
influencing the decision
- Objectively and unambiguously rank community priorities
- Determine most crucial focus areas
2 Adopted from CIDSS Field Manual and CEAC Manual 101, and
Prioritization matrix adopted from https://www.process.st/prioritization Low -matrix/High

Urgency
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(MIT) MINDANAO INSTITUTE OF TECHNOLOGY INC.
Department of Social Work
COMMUNITY ORGANZING /GROUP WORK

- Establish a basis for discussion about what is important


- Garner community/stakeholders support for important buy-ins

Steps to be undertaken:

Step 0: List tasks and activities


The first step for any prioritization matrix is to make a list of all tasks that your volunteer group
needs to prioritize and do.

Step 1: What are the consequences?


Ask the group what might be the consequences for not doing each of the tasks, or, more
generally, not prioritizing a certain option.

Step 2: What’s important?


Split the list into two categories: high and low importance. Then, considering all consequences
that the group listed in the previous step, place each of your options into the category the group
deem most fit.

Step 3: What’s urgent?


Now, for all “high importance” and “low importance” options, split each into a further
subcategory of “high urgency” and “low urgency.” You should now have four groups in total.

Step 4: Assign number values


Now, assign number values 1 to 4 to each of the group’s options, where a lower number means
a higher priority.

High importance and high urgency: 1


High importance and low urgency: 2
Low importance and high urgency: 3
Low importance and low urgency: 4

Prioritization Matrix

2
DO NEXT Importance 1
High DO NOW

4
DO 3
NEVER DO LAST

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(MIT) MINDANAO INSTITUTE OF TECHNOLOGY INC.
Department of Social Work
COMMUNITY ORGANZING /GROUP WORK

Low

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