0% found this document useful (0 votes)
193 views12 pages

Unit 8 Documentation

English for Logistics

Uploaded by

Phong Nguyen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
193 views12 pages

Unit 8 Documentation

English for Logistics

Uploaded by

Phong Nguyen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 12

PHAN THIẾT UNIVERSITY

ENGLISH FOR LOGISTICS

Th.S NGUYỄN THANH PHONG


0913.627.955
[email protected]
ENGLISH FOR LOGISTICS 26 – 07 - 2024
UNIT 8: Documentation and Finance
Starter: Here are some more abbreviations. They all relate to documentation and finance.
Do you know what they mean?
1 BIL: B--tof t-----
2 DIP: Do-u---ts aga---t p-y----
3 EXW: Ex-----
4 CIF: C--t, in-------, fr-----
5 AWB: Air w-- b---
5 IMO: Int----t----- m----y o-d--
7 BIE: B--lof ex------
8 L/C: L--t-- of cr----
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 1: Complete this list of documents used in foreign trade with words from the box.
approved – authority – required – commercial -conditions – draft – receipt – conditions – carriage – hazardous

1. Commercial invoice
A document that contains specific information regarding the goods shipped and the __________ agreed between buyer and
seller.
2. Certificate of origin
Document used in foreign trade which states where the goods were produced. It is often __________ by customs authorities.
3. Packing list
A document which specifies the contents of any form of packaging, e.g. boxes, containers, cartons, without __________ the
value of the goods shipped.
4. Air way bitt
A contract between airline and shipper. lt is a shipping document which states the terms and condition of __________ and is
also are kept for the consignment.
5. Consular invoice:
A special kind of invoices one times required by the importing country. lt needs to be __________ by an embassy.
6. Pro forma invoice:
A __________ invoice which the seller prepares before the actual shipment takes place.
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 1: Complete this list of documents used in foreign trade with words from the box.

approved – authority – required – commercial -conditions – draft – receipt – conditions – carriage – hazardous

7. Export license
A document which is granted by a government __________ and states that specified goods can be exported.
8. Customs invoice
A specific document required by customs in some countries e.g. US when importing goods. It includes more details
than a __________ invoice.
9. Dangerous goods declaration
Certificate prepared by the shipper/consignor which states that __________ goods are handled according to
international shipping regulations.
10. Bill of lading
A contract between carrier and shipper which specifies the goods to be shipped and the delivery terms. It is also a
__________ of shipment and accompanies the goods until they reach their destination.
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 2: CB GLOBAL SHIPPING, US customs brokers handling an international trade event, provide some
instructions on their website. Put the words in the correct order. The first word has been done already.
To ensure customs entry and avoid delays, please read the following instructions carefully:
1 Provide / you / the goods/to ship/ descriptions / clear and detailed / of /wish
--------------------------------------------------------------------------------------------------------------
2 Identify / to be / HTS or BTN numbers / by using / the goods/shipped
--------------------------------------------------------------------------------------------------------------
3 Clearly/the items / the value / indicate / of
--------------------------------------------------------------------------------------------------------------
4 State / were / where / manufactured / the goods
--------------------------------------------------------------------------------------------------------------
5 Send / and packing list / six copies/the commercial invoice / of / prior to arrival/ four days
--------------------------------------------------------------------------------------------------------------
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 2: CB GLOBAL SHIPPING, US customs brokers handling an international trade event, provide some
instructions on their website. Put the words in the correct order. The first word has been done already.

6 The documents/details/include/ the following / must


--------------------------------------------------------------------------------------------------------------
7 List/of /each / the quantity /item
--------------------------------------------------------------------------------------------------------------
8 Include / the documents / and signature / the person / the name / preparing / of
--------------------------------------------------------------------------------------------------------------
9 Do not use / and lump sum /on/ general descriptions / values / your invoices
--------------------------------------------------------------------------------------------------------------
10 Specify / each / weight/ and dimensions / the contents/of /box
--------------------------------------------------------------------------------------------------------------
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 3: There is a problem with an urgent delivery. Listen to the three phone conversations and answer the
questions.
Conversation 1
1 Why is the customer in Iceland upset?
2 Why do they need the consignment so urgently?

Conversation 2
3 What went wrong with the shipment?
When does Ms. Egbert say she needs the
consignment?

Conversation 3
5 When and how will the containers be shipped to
Iceland?
6 When should the containers arrive in Iceland?
7 Why could the consignment be rejected at the gate?
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 4: Complete the sentences with words from the box. Then listen again and check.
get back - the least - very sorry - be OK - just talked - find out - should have - see to - seems that
- sorted out - get on

1 Sorry, I have no idea at the moment, but I'll __________.


2 OK, I'll __________ to this straight away.
3 I've just checked all the documents and it __________ we used the wrong address.
4 I'm _________ about this, Ms. Egbert, but I'll do everything I can to get this problem
_________
5 I’l _________ to you as soon as I've spoken to the forwarder.
6 I've ___________ to our freight forwarders here in the UK.
7 That way you _________ that.
8 Would that __________ them by Friday afternoon.
9 Yes, I'll _________ for you?
10 It's __________ I can do for you.
ENGLISH FOR LOGISTICS 26 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 4: Complete the sentences with words from the box. Then listen again and
check.
ENGLISH FOR LOGISTICS 06 – 07 - 2024

UNIT 8: Documentation and Finance


Exercise 5: Complete the sentences using the correct active or passive form of
the verbs in brackets
a. After the unit load has been checked (check), it goes into automated storage.
b. As soon as an appropriate location has been identified (identify) by the warehouse
management system, a put-away instruction must be issued (must, issue).
c. After the vehicle driver has reported (report) to the gate house, the vehicle
documentation is checked (check) by staff.

d. Then the packages are procced (process) i.e. they may be labelled (may, label) with
bar codes.
e. The goods are checked (check) on unloading.
f. After that, staff directs (direct) the driver to an unloading bay or a parking area.
ENGLISH FOR LOGISTICS 13 – 07 - 2024

UNIT 8: Documentation and Finance


OUT PUT:
Handling financial risk in international trade
What are the main financial risks for companies doing business overseas?

The first risk area obviously has to do with the customers' credit rating and status. There’s always the danger that
the customer does not pay for the goods you have supplied. But there are quite a lot of other country-related trade
risks which need to be considered.

Could you give some examples?


Well, this could be anything that delays or stops trade or payment e.g. some unexpected economic measures,
political unrest, import bans, or breakdown of banking systems in the country you are doing business with.

What can traders do to minimize financial


risks?
Before doing business abroad, it is essential to investigate both customer and target country carefully. Check
whether the potential customer is solvent, then study your target country's accounting and credit practices and
learn something about import and export procedures. To reduce the risk of non- payment, you can take out an
export credit insurance policy.
ENGLISH FOR LOGISTICS 13 – 07 - 2024

UNIT 8: Documentation and Finance


OUT PUT: (Cont.)
What payment methods would you recommend for exporting goods?
That's a difficult question to answer. The exporter should, of course, always try to minimize financial risk by
choosing a secure payment method e.g. advance payment or a confirmed, irrevocable letter of credit. On the
other hand, that's not always possible or even desirable.
Why is that?
Well, if you want to do business in a country or market, you have to see what payment facilities your
competitors are offering and offer something similar - even if that's not what you really want. And sometimes
exporters may decide against secure payment methods such as a letter of credit because the bank charges
are high and eat up their profits.

You might also like