Lesson 2: Opening &
Creating Document
Word files are called documents.
Whenever you start a new project in
Word, you'll need to create a new
document, which can either be blank
or from a template. You'll also need to
know how to open an existing
document.
To create a new blank
document:
1. Select the File tab to access Backstage view.
2.Select
New, then
click Blank
document.
3. A new blank document will appear.
To create a new document from a template:
A template is a predesigned document you
can use to create a new document quickly.
Templates often include custom
formatting and designs, so they can save
you a lot of time and effort when starting a
new project.
1. Click the File tab to access Backstage view, then select New.
2. Several templates will appear below the Blank document option.
You can also use the search bar to find something more specific. In
our example, we'll search for a flyer template.
3. When you find something you like, select a template to
preview it.
4. A preview of the template will appear.
Click Create to use the selected template.
5. A new document will appear with the selected
template. You can also browse templates by
category after performing a search.
To open an
existing
document:
1. Navigate to Backstage view, then
click Open.
2. Select This PC, then click Browse. Alternatively,
you can choose OneDrive to open files stored on
your OneDrive.
3. The Open dialog box will appear. Locate and
select your document, then click Open.
4. The selected document will appear.
NOTE: Most features in Microsoft Office,
including Word, are geared toward saving and
sharing documents online. This is done
with OneDrive, which is an online storage
space for your documents and files.
To pin a document:
If you frequently work with the same document,
you can pin it to Backstage view for quick access.
1. Navigate to Backstage view, click Open, then
select Recent.
2. A list of recently edited documents will appear.
Hover the mouse over the document you want to pin,
then click the pushpin icon.
3. The document will stay in Recent documents list
until it is unpinned. To unpin a document, click the
pushpin icon again.
LESSON 3: SAVING AND
SHARING DOCUMENTS
Save and Save As
Save: When you create or edit a document,
you'll use the Save command to save your
changes. You'll use this command most of
the time. When you save a file, you'll only
need to choose a file name and location the
first time. After that, you can click the Save
command to save it with the same name
and location.
Save As: You'll use this command to
create a copy of a document while
keeping the original. When you use
Save As, you'll need to choose a
different name and/or location for
the copied version.
To save a document:
It's important to save your
document whenever you start a new
project or make changes to an existing
one. Saving early and often can prevent
your work from being lost. You'll also need
to pay close attention to where you
save the document so it will be easy to
find later.
1. Locate and select the Save command on
the Quick Access Toolbar.
2. If you're saving the file for the
first time, the Save As pane will
appear in Backstage view.
3. You'll then need to
choose where to
save the file and give it
a file name.
Click Browse to select a
location on your
computer. Alternatively,
you can click OneDrive to
save the file to your
OneDrive.
4. The Save As dialog box will
appear. Select the location where
you want to save the document.
5. Enter a file name for the document, then click Save.
6. The document will be saved. You
can click the Save command again
to save your changes as you modify
the document.
Using Save As to make a copy
If you want to save a different version of a
document while keeping the original, you can
create a copy. For example, if you have a file
named Sales Report, you could save it
as Sales Report 2 so you'll be able to edit the
new file and still refer back to the original
version.
To do this, you'll click
the Save As command
in Backstage view. Just
like when saving a file
for the first time, you'll
need to choose where
to save the file and give
it a new file name.
We can save the document in Microsoft Word
in 3 ways
1. By clicking file on the top left corner and then
click save as after that browse the location
where exactly
A. Ctrl + C you want to save
C. Ctrl +O on your
B. Ctrl + N D. Ctrl + S
computer.
2. By just pressing Ctrl + S and then browse the
location where you want to save.
3. By pressing F12 and then browse the
location where you want to save.
ACTIVITY 2
1. Open WORD, then click blank DOCUMENT.
2. Select HOME TAB
3. Change Font to Monotype Corsiva
4. Font size 12
5. Click Page layout go to Margin- Choose Narrow
6. Type a three-paragraph essay about COVID- 19
7. Save your DOCUMENT on the documents with a
filename
“Section_Surname_FirstName.
