Unit 3

WORD PROCESSING (MICROSOFT WORD 2016)

Lesson 1:

GETTING STARTED
Overview of Word Processing
Microsoft Office Word 2016 is the Last version of Microsoft’s powerful Word processing
program. Using Word, you can create professional looking documents of nearly any type. You
can also add tables, charts, art, shapes, photos, and much more. Best of all, Word’s interface is
intuitive and customizable, so the things you need will be easily accessible.

Starting Word 2016

To open Microsoft Office Word 2016, click the Start menu and place your mouse over All
Apps. You should see Microsoft Word icon under the letter W, and then click Microsoft Word
2016. Then open using Blank Page or by any Templates offline or online

User Interface
Let’s look at the different parts of the word file:
The Quick Access Toolbar Here
Although toolbars have mostly been done away with, there is still the Quick Access Toolbar
(QAT). This toolbar is located at the top of the screen, to the left of the title bar. It’s a place that
shows you the most frequently commands used, which saves the time you need to locate them in
other lists. In this lesson, we’re going to learn all about this versatile and completely
customizable feature.

Moving the Quick Access Toolbar

The QAT can be displayed above or below the ribbon. To change the position, click the pull-
down arrow on the right of the toolbar and click Show Below the Ribbon:
Adding Commands to Quick access toolbar (QAT)
As example, to add buttons to the QAT, click the drop-down arrow next to it and select from a
list of commonly used commands some groups will have a small button in their bottom right
hand corner
You can add commands by selecting “More Commands” from Quick access toolbar. You will
see a see dialog box that you can use to select the commands you need to be displayed in Quick
Access Toolbar.
Removing Commands from Quick Access Toolbar (QAT).
You can remove commands by selecting “More Commands” from the Quick Access Toolbar,
select the command from the right panel and then, clicking on remove.
Ribbon
The Ribbon runs along the Tab or contextual tab (File, Home, Insert etc.), and organized into
two parts
 Commands – A button or image, expandable menu
 Groups – Collections of Commands together
The groups and Commands changes based on selected Tab.

Using Dialog Boxes Launcher.

Many of Word’s more advanced features are accessed through dialog boxes. Many dialog boxes
can be opened by clicking the option button in a group on the ribbon. Let’s take a look at a
common dialog box (Fonts):
Work Area or Text Area
The blank document should have a flashing line called a cursor visible
at the top of the new document. (If you don’t see the cursor, click in the
working area to place the cursor.) Now type to see letters appear by the
flashing cursor:

Using the Scroll Bars

Navigating using the mouse is fine if all your text is on one screen, but
documents are rarely a single page. Luckily, you can also navigate using
the scroll bar on the right hand side of the screen. Place your mouse over
the small rectangle in the scroll bar; this indicates your current position in
the document. Then, click it and drag it up or
down to where you want to go.

Using the Status Bar

The status bar provides at-a-glance information about the document. It is
found at the bottom of the Word window.
Zoom Buttons.
Another handy tool is Zoom. This tool lets you zoom in or out of
your document to see it close up or far away. First, we will look at
the Zoom commands on the View tab.

Using the Zoom Dialog

If you want to set advanced zoom options, click the Zoom button on the View tab, or click the
percentage in the status bar.

Minimizing the Ribbon

If you would like, you can hide the ribbon command and just leave the tabs: Right Click on
empty area of Ribbon then click Collapse the Ribbon

Show the Ribbon after Collapse

Click on any Tab or menu bar then click on pin the Ribbon symbol in this figure
or press Ctrl + F1 key
Using Help
You can use this option by typing Help in text or press F1 then type what you want to know
about word 2016 commands

Use the Tell me what you want to do text box

Use the Tell me what you want to do text box to enter search words to find what you want to do.
You can also use Tell Me to find help articles, or to use Smart Lookup to research or define the
term you entered. Press Alt + Q shortcut key for Tell me.

Creating a Simple Document

How can we create a new document and interact with Word 2016

Creating a New Document

Once you open Word, the program creates a new document with the name “Document1”
(visible on the title bar) Ctrl + N
Entering Text, Use of Enter & Tab keys
Use Tab key to move the cursor to the next tab marker. (you can see that by turning the Ruler
on; Click on View → Ruler.). Use Enter key to move from one line to another during entering a
text in the work area.

Selecting Text
Selecting a text means that you highlight or identify a text, which can be done using the mouse.
First, place the cursor at one end of the text you want to highlight, then, click the left mouse
button and hold, dragging the cursor over the text you want to mark. Use Ctrl + A key to select
all text
Once you have completed these steps, the text will appear highlighted in blue, like this:

Using Delete & Backspace keys

If you want to delete a portion of text, you can select it and hit either the Backspace or Delete
key on your keyboard rather than cutting it. In addition to that, there are several ways that you
can use to delete a text. You can use the Backspace key and Delete key to remove characters to
the left and right of the cursor respectively.
Use of Undo & Redo / Repeat options
You will find the Undo (Ctrl + Z) and Redo (Ctrl + Y) commands on the Quick Access toolbar

Navigating Using the Keyboard

Keyboard keys in the area that separates the letters from the numbers pad in your keyboard, you
should be able to see Home, Page Up, Delete, End and Page Down keys.
Four of these keys have special functions:
Page Up: Goes up one page.
Page Down: Goes down one page.
Home: Goes to the beginning of a line.
End: Goes to the end of the line.

Navigating Using the Scroll Bars

Scroll bars can be used to navigate the document. Place the cursor on the small
rectangular in the scroll bar; which indicates your position in the whole
document; and then, you can click and drag to move through the document.

Using Navigation pane to search specific text to browse pages in your document
You can also use the navigation pane to move large amounts of text. The navigation pane is a
new feature to Word 2016, replacing the document map. The navigation pane highlights text
that is defined by certain title styles. For example, here is the document map for the first part of
Section 4
Using Go To option.
A more precise way of navigating is using the Go To
dialog. To open this dialog.
by clicking the arrow next to the Find button at the far
right of the Home tab and clicking Go To (Ctrl + G)

The File Tab (Alt + F)

It has more commands like new, open, save, save as, you see in picture. Will explain
these commands to you.
Saving Document
To save a Document for the first time, you can click the Save icon on the Quick Access
toolbar, press Ctrl + S, click File → Save, or click File → Save As. Any of these options will
open the Save As (F12) dialog box.

Closing a Document
To close a document without closing Word, click File → Close. Or Ctrl + W

Opening a Document

There are a few ways to open Word documents. The first is to find the file and double-click it.

From within Word, you can click File → Open or use the Ctrl + O shortcut. This will launch the
Open dialog box.
Opening a Recent Document.
Another way that you can open files is with the Recent item in the File menu. If you click File
→ open, you will see a list of recently opened documents and the locations.

Printing a Document
Print Commands: There are a few ways you can use to print your document. First, you can add
the Quick Print icon to the Quick Access toolbar. The Quick Print icon will send the document
directly to the default printer or go to File tab and Print or use Ctrl + P key

Print Setting.
Open the Print options by clicking File → Print
Other Print Setting
To finish this lesson, let’s go over the other print options that
are available. The commands listed below are not the proper
setting names; rather, they are the default options when you
first click File → Print. Many of these commands are the
same as those in the Page Setup group of the Page Layout tab
.
Setting Printer Properties
To set options specific to your printer, click the Printer
Properties command under the Printer heading:

A properties window for your specific printer will then appear

Using Quick Print tool.
You can use Quick Print tool as explained by adding it to the Quick Access bar, or by using Ctrl
+ P.

Summary
In this unit, we covered ways of documents’ creation, along with some of the basic
operations on texts that you can do in Word 2016.
Questions

Choose (True or False) for this Statement.

1. To open a Document: click File → Open or use the Ctrl + O shortcut? ( T/ F)

File
2. The Ribbon Contains Group and Commands? (T/ F)

3. (QAT) stands for Quick Access Toolbar. ( T/ F)

Choose the Correct Answer:

The Ctrl + P shortcut is used to?

a. Print a document
b. Open a documents
c. Exit the document

icon is Used to

a. Print a document
b. close a Document
c. Save a Document
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 2:

THE HOME TAB

Introduction

The Home Tab (Alt + H)

Now that you are familiar with the main components of Word’s interface, it’s time to move onto
the Home tab. You will often use the commands in this tab. Although we have covered some of
these components before, don’t worry if you don’t understand what everything does – we will
cover them in more detail before the end of this manual. Each tab is composed of groups of
commands. For example, the Home tab has Clipboard, Font, Paragraph, Styles, and Editing
commands.

Clipboard Group
The first group of the Home tab is Clipboard.

This offers options to cut, copy, and paste text, and to use the Format Painter. It also features an
option button to open the Office clipboard.

Cutting, Copying and Pasting a Text

Cut, Copy and Paste a text are fundamental skills. Using cut and copy commands places the text
on the clipboard, which we will cover later in this lesson. Pasting a text involves moving the text
to somewhere else.
Cut option should be used when you want to move a text from one location to another, or when
you want to remove it to use it later. To use Cut option; select the text you want first, and then
click on the Cut button on Home Tab, right-click on it and select cut, or you can use Ctrl + X
shortcut.
Copy command should be used when you want to copy text from one location to another. To
use it, select the text you want, click on Copy from Home tab, right-click
and click on Copy or even you can use Ctrl + C shortcut. It won’t look like
anything has happened, but your text has been copied to the clipboard.
Once you’ve cut or copied your text, you can paste it anywhere you want.
Just click in the spot you want the text to appear and click the Paste button
on the Home tab.

Clipboard Task Pane

The clipboard is a location where cut and copied text / objects are stored
until they are pasted. Normally you can only store one object at a time on
the clipboard. However, if you open the Office Clipboard, you can save up to 24 items at a time
and paste them as needed.
To begin, click the option button in the Clipboard group on the Home tab. You will then see the
Clipboard pane appear on one side of your screen.

Paste Options
You can also right-click in the spot and click Paste or use (the Ctrl + V shortcut.). Don’t forget
that paste will only insert the last item that was cut or copied.

Format Painter
You know that Word can copy and paste text, with or without effects. Yet, Word can also copy
the text formatting only within the document or between documents. First, select the text that
has the formatting that you want to duplicate elsewhere:

Next, click the Format Painter icon on the Home tab, or use the Ctrl + Shift + C shortcut to copy
format and Ctrl + Shift + P used to paste or apply copied format. Your cursor will turn into a
paintbrush:
Now select the text you want to format. The new text will take the format of the old text:

Using Drag and Drop.

Word lets you drag text around in your document. Select
the text first. Then click and hold on the text and drag the
text where you want it.
The Font Group
Another group of the Home tab is Font Group.

A font is a complete set of characters (with typeface and style) which is used to create text in
your document. Some fonts are all capitals; other fonts are all symbols. Fonts are very
customizable: you can change their size, type, color, spacing, and effects.

Font
To choose a font type, select a font first and then type, or select text you have written and then
apply a font.

To choose a font, click the Font drop-down menu and select the font that you want to apply. As
you scroll over the font, you will see a preview being applied to your text.

Font Size
You can change the font size the same way:
select a size from the menu or type a size in
the box. If you choose to use the menu while
text is selected, you will see a preview as you
scroll through the sizes:

Increase Font and Decrease Font.

This option gives you the ability to increase (Ctrl + ] ) or decrease (Ctrl + [ ) the font size of
your text.

Font Color
To change your font color, select the text that you want to
change. Then, pick a color from the list. Once again, you
will see a preview of the color applied to your text. Once
you see a color you like, click it to apply it.

Bold, Italic & Underline

You can make the font size Bold (Ctrl + B) and
Italic (Ctrl + I) using the commands shown in
the picture below. Also, you can choose
Underline (Ctrl + U) option to underline your
text.

Changing Case
There’s a quick, easy way to change your font case. First, select the text that you want to
change. Then, click the Font Case button on the Home tab and choose the case that you want.
Text Highlight Color
In addition to the main font color, you can also apply highlighting to text. Simply select the text
you want to highlight and click a color from the Font group of the Home tab.

Text Effects
Word 2016 features a new
command in the Font group: Text
Effects. There are a number of pre-
formatted effects to choose from.
Highlight some text, click the Text
Effects command, and then select
one of the options:

Clear Formatting.

The other way is to select text and click Clear Formatting button in the Font section of the
Home tab to clear all format and back to the default shape of the text.
Strikethrough / Subscript and Superscript

You will find three other effects on the Font section of the
Home tab. From left to right, they are strikethrough,
Subscript (Ctrl + =), and Superscript (Ctrl + Shift + +).
which make line appear in middle or make write in above
or down.

The Font Dialog Box Opening

To open the Font dialog (Ctrl + D), click the option button
in the bottom right corner of the Font group in the Home
tab.

Using the Font Tab

When you initially open the Font dialog, the Font tab
is displayed.
Paragraph Group
Another group of the Home tab is Paragraph Group

This group has commands to paragraph like justify, Numbering, indent and other.

Alignment
Using Alignment command, you can control text to be to right (Ctrl + R), left (Ctrl + L), center
(Ctrl + E) and Justify (Ctrl + J)

Using the Ruler for Indentation

You may remember the two extra types of tabs: hanging
and first line indent. A first line indent only indents the
first line of the paragraph rather than the whole thing.

Line Spacing
To change paragraph spacing, first place your cursor in
the paragraph that you want to change. Then, click the
Spacing command on the Home tab and choose spacing
value you want.
Bullets, Numbering
These commands are used to display paragraphs as list.

Borders or Shading
You can make your paragraphs more
colorful by adding effects like borders
or shading. First, select the paragraphs
that you want to format. (If you’re just
formatting one paragraph, you can
simply place your cursor in it.) To
apply borders, click the Border button
on the Home tab and choose what
kind of border you want to apply. and
you can make Shading as quick format
The Paragraph Dialog Box

Open Paragraph Dialog Box.

Gives you the ability to use all commands of
Paragraph and get help.

The Styles Group

The fourth group is devoted to the styles available in Microsoft Office Word 2016.

Applying Heading styles to text

These commands change the styles of the text as the following:
Editing Group
Our last group focuses on editing.

These options let you find certain words or phrases, replace certain terms with something else.
This feature is useful if you find out you have misspelled someone’s name or if you want to
select certain objects in the document.

Finding
If you have to search through a long document, Word lets you easily track down all instances of
a word or phrase. To find text, click the Find button on the Home tab. (You can also use the Ctrl
+ F shortcut.)
Replacing
One useful feature in Word is the ability to replace one word or phrase with another. This is
particularly useful if you have misspelled a proper name! To use the replace function, make the
navigation pane visible and then click the pulldown arrow beside the search bar. Click Replace
(Ctrl + H)

Replace All
You can search about part in the text and change it by another part.

Selecting Text and Objects

You can use the Editing group on the Home tab to select text and objects. Click the Select
button and then click what you want to select:
You can choose to select all the text in the document or select text with similar formatting. Use
Select Objects to select images, charts, etc. The Ctrl + A key used to select all.

Summary
In this unit, we covered more commands that can be used to control a text; including
underlining, bolding, changing size, along with other commands like cut, paste and
copy under Home Tab.

Questions

Choose (True or False) for this Statement.

1. You can use the Ctrl + F shortcut to use Find option? (T/ F)

2. You can use the Ctrl + V shortcut to Print document? (T/ F)

3. You can chose Underline option to underline your text by using ( T/ F)

Ctrl + B ?
Choose the Correct Answer:

Icon is Used to ?:
a. Control Color
b. Applying Bold effect
c. Clear Formatting

Icon is Used to ?:

a. Change text case

b. Paste a text
c. Underline a text
 Unit 3
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 3:

THE INSERT TAB

Introduction

The Insert Tab (Alt + N)

The next tab we are going to look at is the Insert tab. Once you have mastered creating basic
documents, this tab will help you add other elements to your document, such as charts, pictures,
cover pages, headers, and footers.
Don’t worry about the application of the commands right now. We will practice some of the
basics in the Step-By Step exercise but won’t get in depth into each element until later.

The Pages Group

The first group is Pages:

As you might expect, this group lets us add a cover page, insert a blank page, or add different
types of page breaks to the document.

Cover Page.
To add Cover Page to your document.
Blank Page.
To add a Blank Page in your documents.

Page Break
To make Page break in your document
from the position of curser

The Tables Group

Next up is Tables:
This command expands into a menu that lets you draw a table or add a predefined table. Basic
tables are added by clicking on Table and then hovering over a certain number of squares to
create a table of that size.
Inserting a Tables
To add a table to your document, click Insert –
Table. Then, drag out the dimensions of the table
on the grid and click:

Explain contextual tabs Design & Layout

You will also see two new tabs appear when you create a table. The first tab is Design:

Like the SmartArt Tools – Design tab, this tab lets you apply preset formatting to your table. It’s
a quick and easy way to create attractive tables.
The Layout tab lets you have finer control over the dimensions and appearance of the cells,
rows, and columns in your table.

About the Tables Tools Tabs

You may have noticed two new tabs appear when we inserted a table:

Table Style Options

This group provides checkboxes to toggle various types of
table formatting on and off

The Tables Group

Entering Table Data

A table has rows (which go horizontally),
columns (which go vertically), and cells (each
small box) which has data. Here’s an example:

Sizing and Moving a Table

Moving Tables

To move a table, select it and then click and drag it to its new location
Sizing Tables

To adjust the size of rows or columns manually, click and drag the row or column separator:

Use contextual Layout tab to insert additional rows or columns.

as you see, according curser in green circle implement all commands of rows and columns

Merging Cells
There may be times when you want to merge a group of cells into one – for example, to create a
table title. To do this, select the cells to merge and click Merge Cells on the Table Tools –
Layout tab:
Splitting Cells

Use contextual Design tab to apply table styles from the gallery
Word also provides table styles where you can choice your table style.
Shading and Borders
Word also provides Shading and Borders of
table as you see
Converting Table to a Text
When converting a table to a text, here is the
result.

Converting Text to a Table

This command converts a text to a table.

Deleting a Table
You can delete a table as follow from layout tab
The Illustrations Group

Inserting a Picture
To insert a picture from a file on your computer, click the Insert tab and click Picture, You will
then be prompted to locate and choose the file. Click a single file or hold Ctrl and click multiple
files. Click Insert when you’re ready.

The contextual tab Format

You’ve seen that when you add any type of picture to your document, you will see the Picture
Tools – Format tab:

Applying Artistic Effects

You will see that when you add any Artistic Effects
Cropping a Picture
This will be displayed when you are cropping a picture.

Text wrapping options.

This command determines the position of the picture to the text.
Changing Picture position
Use this command to determine the
position of a picture to a text.

Inserting Shapes
This command allows you to insert shapes of your choice
to the document.
Rotating, Resizing & adjusting shapes

Rotating Shapes

Adjusting Shapes

You can Adjust (modify) shapes by selecting old shapes then clicking on Edit Shape:

Inserting a Smart Art, Inserting Chart

Inserting a Smart Art

Inserting Chart

The Links Group

Inserting Hyperlink.

Option one via Insert tab and Link Group, Option two select text and right click press
Hyperlink and option three select text then use Ctrl + K key.
Removing Hyperlinks
Select the link and click on Edit, then click on Remove Link.

Inserting Bookmarks
Simply selecting a place in the document like title or line etc... To be able to come back to it at
any time.

Deleting a Bookmark
Select a Bookmark then click on Delete
The Header & Footer Group

Adding Header or Footer to a document

Headers and footers are
groups of information set
apart from the body of
your document. Headers
are located at the top of a
page and footers are set
at the bottom. They can
make your document
more user friendly, and make it look polished and professional.
Close Header & Footer option
All you must do to edit a header / footer is double-click inside the header /
footer area. This will re-open the Header & Footer Tools – Design tab.
Once you have made your changes, close this contextual tab or double-
click somewhere in the main portion of the document to return to normal
editing view.

Inserting Page Numbers

You can add page numbers from the Insert tab or the Header & Footer
Tools – Design tab. On either tab, when you click the Page Numbers
command, you will see this menu.
The Text and Symbols Groups

Inserting Text box

Using WordArt
This group is very similar to the Shape Styles group. It allows you to customize the text shape.
Applying Drop Cap effect

A drop cap is a capital letter at the

beginning of a paragraph that is larger than the other letters and is “dropped down” into the
paragraph. Drop caps can be a good way to highlight portions of your document, or just to
make it more visually appealing.

Insert Date & Time and use of update automatically option

As you can see, pressing on Date & Time will show the date and time in the document, and you
can check auto update option.

v
as you see, after pressing on Date and Time.. the date will appear, and you can check Auto
update
Inserting Symbols
Here, you can insert symbols directly to your document.
Summary
In this unit, we covered different ways to make your document look more
professional, including inserting a cover page, tables, shapes, links and many other
Using Insert Tab.
Questions
Choose (True or False) for this Statement.

1. To insert a picture from a file on your computer, click the home tab. (T/ F)

2. to merge a group of cells into one, use Merge Cells command. (T/ F)

3. You can delete a table from layout tab? (T/ F)

Choose the Correct Answer:

command is a command from?

a. Clipboard Group
b. Illustrations Group
c. Font Group

It Used to ?

a. Split Cells
b. Edit Cells
c. Merge cells.
 Unit 3
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 4:

THE DESIGN, LAYOUT AND REFRENCES TAB

Design Tab (Alt + G)

The Page Background Group

As you might expect, this group controls what goes on the page behind the text
You can choose a watermark, add a solid color, or add a page border

Adding Watermark / Removing Watermark

Applying page color / Page Borders
Layout Tab (Alt + P)

The Page Setup Group

Setting Up Your Page: Margins / Orientation / Size

Before you print something, you should make sure that the page is laid out the way you want.
Click the Page Layout tab and look at the first three commands in the Page Setup group:

■ Margins: To control indent of page.

■ Orientation: To control orientation of page to be landscape or portrait.
■ Size: To control size of page such as A4..A3 etc.

Setting Up Your Page: Columns / Line Numbers / Hyphenation.

■ Columns: Organizes the writing in one, two or three columns.

■ Line Numbers: Shows number of lines that starts from the first page till the last one.

■ Hyphenation: Gives you the ability to continue the word(s) you type on the next line as you
can see in the picture.
REFERENCES TAB (Alt + S)

Table of Contents Group

Inserting Table of Contents / Update Table of Contents

The first group deals with Tables of Contents. A table of contents is a listing
of chapters and other significant titles in your document. Modifications of this
table are done by Update Table command.

Deleting Table of Contents

The Footnotes Group

Inserting and Deleting Footnotes

If you have ever read or prepared a formal report, such as an
article or term paper, you should be familiar with footnotes and
endnotes. First, you place superscripted numbers in the document. Numbered notes are then
added to the end of every page (in the case of footnotes) or to the end of the document (in the
case of endnotes). These are the tools that help you adding footnotes and endnotes.

Summary
In this unit, we covered Page Setup and Page background commands, Table of
Content and Footnotes commands explaining their importance in preparing a scientific
research. Learned about Design, Layout and References Tab in details

Choose (True or False) for this Statement.

1. Columns Command is used to Organize the writing in one, two or three columns? ( T/ F)

2 (T/ F)

A table of contents is a listing of chapters and other significant titles in your document.?
3. Hyphenation: Gives you the ability to continue the word(s) you are typing on the next line. ( T/ F)

Choose the Correct Answer:

is Used to control ?

a. Page Background
b. Margins
c. size of page

is Used to ?
a. Text Box
b. Watermark
c. Cover
 Unit 3
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 5:

THE REVIEW AND VIEW TAB

THE REVIEW TAB (Alt + R)

Proofing Group

Spelling and Grammar check

This group contains commands that is used to check spelling (F7),
perform research, look up words in the thesaurus (Shift + F7),
translate words, set your language, and perform a word count. We
will look at these commands into more details in the Intermediate
manual.

Comments Group

Inserting and Deleting comments and Viewing Next Previous Comments

Comments are portions of text that appear in balloons and separated from the main document.
These comments give the reader easily identifiable ideas and thoughts, along with the
corrections done to the document.

THE VIEW TAB (Alt + W)

Views Group

Print Layout
Print Layout is the default view, and it’s the one that we have been working with all along. To
use this view, you can click the Print Layout button on the View tab or on the right hand side of
the status bar.
Whichever view is currently highlighted in orange is the one in use

Full Screen Reading

As you might imagine, full screen reading layout is best used when you want to read a
document. Like other views, you can switch to it using the status bar or the View tab.

Web Layout
This command shows you what your document will look like if it was published as a Web page.
This is very convenient if you’re creating a document to be published to the Internet.

Outline View
You can switch to Outline View the same way we have
switched to other views: using the View tab.
Draft
Our last view is Draft view.
This is a good view to use if you’re looking at a draft of
your document, and you’re not worried about images or
formatting

Show Group

Show / Hide Ruler

We have already worked with the ruler when adding tabs and indents. If you
don’t need the ruler, you can uncheck it to hide it from your screen.

Gridlines
You can also add gridlines to the screen; this can help when you are arranging
the objects in your document.

Saving document as pdf

You can also create copy of your document as pdf or template from File tab.
Creating Template

Saving document as template

Summary
In this unit, we covered how to do a spelling check and to add comments to the
document, Document Views Group and Show Group commands and learned in details
about Review and View Tabs.

Questions
Choose (True or False) for this Statement.

1 Gridlines are the thin lines can help when you are arranging the objects in your document.
. (T/F)

2. You can click the Thesaurus command button on the Home tab? ( T/ F)

3. Print Layout is the default view ( T/ F)

Choose the Correct Answer:

is used to ….. in word 2016?

a. Add Comments
b. Delete Comments
c. Previous Comments

is used to display the document in?

a. Web Layout
b. Read Mode
c. Print Layout
 Unit 3
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 6:
CREATING RESEARCH PAPER WITH REFERENCES
AND SOURCES
As you begin working on your research paper, you will find that MS Word has made it easy for
you to format the paper, add and manage your sources, select a style, insert a bibliography, and
insert captions.

Creating Research Paper

1. On the File tab click new.

2. In the search box, type a research, and press Enter.

The Results pane shows a list of sources you can use in your document as templates.

3. Choose a topic in the Results pane to explore in detail.

or

Tap the plus sign on the upper right-hand corner of on any result to begin an outline for
your research topic. This adds the result as a topic heading in your document and saves a
link to the result in a comment.

4. When you are exploring the text in the Results pane and do one of the following:
 Choose Add to add only text to your document.
 Choose Add and Cite to add text and include citation for your source.
 Tap See all images to open the image gallery. Choose the plus sign to add the
image to your document.
5. After you add text or image, you are prompted to update your bibliography.

Choose Update to automatically create or update your existing bibliography.

Add a new citation and source to a document

1. On the References tab, in the Citations & Bibliography group, click the arrow next
to Style and click the style that you want to use for the citation and source. For example,
social sciences documents usually use the MLA or APA styles for citations and sources.
 2. Click at the end of the sentence or phrase that you want to cite.

3. On the Reference tab, click Insert Citation and then do one of the following:

 To add the source information, click Add New Source, and then, in the Create
Source dialog box, click the arrow next to Type of Source, and select the type of
source you want to use (for example, a book section or a website).

 To add a placeholder, so that you can create a citation and fill in the source
information later, click Add New Placeholder. A question mark appears next to
placeholder sources in Source Manager.

4. If you chose to add a source, enter the details for the source. To add more information
about a source, click the Show All Bibliography Fields check box.

5. Click OK when finished. The source is added as a citation at the place you selected in
your document.

When you have completed these steps, the citation is added to the list of available citations. The
next time you quote this reference, you do not have to type it all out again. You just add the
citation to your document. After you have added a source, you may find you need to make
changes to it later. (Anwar, 2021) (Anwar, 2021) To do this, see Edit a source.

Add citations to your document

1. Click at the end of the sentence or phrase that you want to cite, and then on
the References tab, in the Citations & Bibliography group, click Insert Citations.

2. From the list of citations under Insert Citation, select the citation you want to use.
Find a source.

The list of sources that you use can become quite long. At times, you might need to search for a
source that you cited in another document.

1. On the References tab, in the Citations & Bibliography group, click Manage Sources.

If you open a new document that does not yet contain citations, all the sources that you
used in previous documents appear under Master List.

If you open a document that includes citations, the sources for those citations appear
under Current List. All the sources that you have cited, either in previous documents or
in the current document, appear under Master List.

2. To find a specific source, do one of the following:

 In the sorting box, sort by author, title, citation tag name, or year, and then look
for the source that you want in the resulting list.

 In the Search box, type the title or author for the source that you want to find.
The list dynamically narrows to match your search term.
Note: You can click the Browse button in Source Manager to select another master list from
which you can import new sources into your document. For example, you might connect to a file
on a shared server, on a research colleague's computer or server, or on a Web site that is hosted
by a university or research institution.

Edit a source

1. On the References tab, in the Citations & Bibliography group, click Manage Sources.

2. In the Source Manager dialog box, under Master List or Current List, select the source
you want to edit, and then click Edit.

Note: To edit a placeholder to add citation information, select the placeholder from Current
List and click Edit.

3. In the Edit Source dialog box, make the changes you want and click OK.

Summary
In this unit we learned to format the paper, add, and manage your sources, select a style, insert a
bibliography, and insert captions.

Questions

Choose (True or False) for this Statement.

1 Social sciences documents usually use the MLA or APA styles for citations and sources (T/F)
.
2 Manage Sources is available On the References tab, in the Citations & Bibliography group ( T/ F)

3 In the Edit Source dialog box, make the changes you want and click OK (T/F)

Choose the Correct Answer:

is used for?
a. Insert Citation
b. Create a copy
c. Create a template

is used to ?

a. Web Layout
b. Manage Sources
c. Print Layout
 Unit 3
WORD PROCESSING (MICROSOFT WORD 2016)
Lesson 7:
CREATING BUSINESS LETTER WITH A LETTERHEAD
AND TABLE
Create Business Letter Using Blank Documents

1. Open Word. Or, if Word is already open, select File > New.
2. Select Blank document.

Business Letter with using a template

1. Open Word. Or, if Word is already open, select File > New.

2. Double-click a template to open it.

Search for a template

1. Open Word. Or, if Word is already open, select File > New.
2. In the Search for online templates box, enter a search word like letter, resume, or invoice.
 Or, select a category under the search box Business.

3. Click a template to see a preview. Click the arrows on the side of the preview to see more
templates.

4. Click create.

What is Letterhead?

Letterhead is a sheet of paper that has identification of you or your company on an official basis.
Letterhead components consist of:

 Logo
 Street address (and mailing address, if different)
 Website address
 Email address
 Telephone numbers and fax numbers

Creating Letterhead

Your letterhead design is going to be placed into the Header and Footer section of your Word
document, which will automatically repeat on all additional pages.
Place your logo and other components, as desired, into the header. Access the header by
choosing Insert Tab then create Header and Footer from Header & Footer Group.

Whenever possible, place your logo in-line with text. This helps to keep it in place, regardless of
your layout. If you want your logo on the left and other components on the right, insert a two-
column table.
Tip. Generally, the first page of a letter does not have page numbering; but you may want to
insert page numbering in the second-page footer.

Note how the First Page Header says 'First Page Header' right at the top. The Second Page
Header will simply say 'Header'.
If you want to break up your address lines, you can use Insert Symbol from Word's menu. There
are all kinds of symbols from which you can choose. Above, we chose a symbol that looks like a
simple bullet and colored it to match our logo color. These separations make your information
easier to read.

Use the Show Next button on the Header and Footer toolbar to go to the Second Page Header.

Place the components you would like to appear on second and subsequent pages of your
correspondence into the header, such as a smaller version of your logo.

Close and Save

Now, just close the Header and Footer toolbar and delete the page break and the sample text you
inserted.

Hit File Save as and choose Document Template from the Files of Type box.
Change the name of your template to something meaningful, such as Letterhead, and hit Save.

Summary

In this lesson we learned to creating business letter with blank documents and from templates
apart from these we learned letterhead and how to create it.

Choose (True or False) for this Statement.

1
Double-click a template to open it. (T/F)
2 Letterhead is a sheet of paper that has identification of you or your company ( T/ F)
3 Access the header by choosing File Tab (T/F)

Choose the Correct Answer:

is used for?

a. Delete
b. Copy
c. Create a template