Abstract

Objective:-

This system “Vehicle services” allows providing vehicle for service. If customer

got any problem with his vehicle based on guarantee card they are providing

services The real power of this project lies not in direct selling of products, but in

the creation of tighter relationships with customers and delivering of a high level

of service and support, which in turn improves organization sales and its

goodwill. A service organization is a business entity that takes care of servicing a

customer instrument in the after sales domain. As the number of customers and

size of operations increases, the organization divides the geographical area into

service areas and branch locations, to allow Engineers to be more responsive to

the customer-needs.

Web Vehicle Agent System

Objective

This system can be used to keep track of all the official information pertaining to a
vehicle. Companies can use it to track information about all the cars in their fleet. Second hand
car dealers can use it to easily transfer registration for cars when sold. New car dealers can
easily handle the registration system via this system.

Each car has a unique Vehicle Identification Number or VIN. Along with this there are
unique chassis numbers and engine numbers for each car. This system exploits this to ensure
that each car in the system is unique. Each dealer when selling a car is required to enter these
unique numbers, which are recorded and checked for duplicates. When a registration request is
made, the system will assign a unique registration number to a car with these three numbers
linked. Any police officer can easily check the VIN of any car against the system to find the
registration number or vice versa.

This system will also maintain information about fines, registered purpose of car,
physical identification, photos, car specifications, features and insurance details. This data
cannot be altered but new files can be added and old files can be tagged as outdated by the
appropriate officials.

Second hand car dealers can use the registration number of the car to find it in the
system and tag the cars as for sale. They will be required to check the registered VIN and the
actual VIN. The second hand dealers will be notified about any outstanding fines and about the
insurance for the car. When the car is sold, they can easily indicate this on the system and
upload a bill of sale and identification for the new owner.

Companies with a fleet of cars can use this system to track the status of their cars. Any
fines tagged by the system or insurance payments due will be automatically notified. Any
enquiries about the car will be automatically routed to the company.

Existing System

The existing system is extremely outdated and new car owners have to work with
lethargic government officials to complete the process. Paper records are maintained at
regional offices and it is difficult for officers to check these files at will. Corruption is rife due to
such complexity in the system. Second hand dealers often get into trouble because they are
unaware about outstanding fines or dues for the cars they are selling. Companies managing
many cars do not have the time or resources to track the government mandated requirements
of their cars.
Proposed System

The proposed system will make the process simpler and will help all the stakeholders in
ensuring a smooth and transparent system. New car dealers will find the process of registration
very simple. Second hand dealers need not be worried about being tricked on sales. Companies
need not appoint extra resources to track each car.

About Vehicle Sales Management System Project

Moving on, this vehicle sales management system project in PHP focuses mainly
on dealing with the vehicle’s record regarding their payments with customer
details. Also, the system displays all the available data such as the vehicle’s
manufacturer, model, category, chassis number, engine number, buying price,
and much more. The project is divided into two categories: Admin panel and
Employee Panel. In an overview of this web app, the admin has access to
register employees, vehicle models, vehicle, and their sales transactions. Talking
more about the project, the admin can simply create a vehicle record and
manage the sales record by filling up a form that includes details about the
customer such as name, email, address, selling price, payment method,
warranty date, and more.

Sold Vehicles and Total Earnings

Besides, the admin can view all the vehicle sales under sold vehicles from the
sidebar navigation which displays each and every available detail of the
customer. Under vehicle management, the system marks as a green color to all
the available vehicles whereas it marks red for sold vehicles. This makes it
easier for users to figure out with ease. On the other hand, the system also
calculates total earnings from each and every vehicle and displays them under
the admin dashboard along with other highlights.

Last but not least, a clean and simple dashboard is presented using a free
Bootstrap Admin template with simple color combinations for greater user
experience while using this vehicle sales system project in PHP. For its UI
elements, a free open-source CSS framework; Bootstrap is on board. Presenting
a new vehicle sales management system project in PHP which includes an admin
panel and employee panel that contains all the essential features to follow up,
and a knowledgeable resource for learning purposes.

Available Features:

Admin Panel

Employee Panel

Employee Management System

List Vehicle’s Manufacturer and Model

 Vehicle Management System

Manage Vehicle’s Sales Record

Total Earnings

Customer’s Details

Software Requirements
 Windows XP
 PHP 5
 MS SQL Server 2005 Express
 CSS
 Apache Server

Hardware Requirements
 Hard Disk – 2 GB
 RAM – 1 GB
User Creation:-

In this module we are Registration the username ,password

,phno and vehicle no ,warranty and branch no‘ are user creations.

Service Charges:-

In this module we are Registered the Customer Name, Vehicle

no, Parts and Servicing Charges as well as Paying the money.

Submission Module;-

In this module the dealer is handover to the Customer and

before registering the Customername,Vehicleno and phone.

Maintenance Order Registration and Warranties

INTRODUCTION

More than two –third of automotive customers indicate that Service Convenience is a

determining in selecting a brand or purchasing from a Specific

dealership .Consequently, Customer Service and service management is of vital

relevance to ensure ongoing Customer loyalty and retention and ultimately, dealer

Profitability.

Dealer Business Management enables efficient Service order Processing and billing

designed for any given number of orders per day .it includes Service requests and

Scheduling ,Optimization of techicans,tools , and parts as well as their deployment and

scheduling .User friendly interfaces provides ease of use and the integration technology

ensure a seamless and smooth business process into OEM channel System,

including ,job and Package Catalogs, Vehicle history files ,Warranty Systems, etc.

Service monitoring and analysis increases the Visibility in Overall fixed Operations and

helps increases service Capacity utilization ,efficiency and decreased operating cost.
Recreation Vehicle service technician inspect ,test, service, and replace every system

installed in a recreation Vehicle with the exception of the dry. Both intervals are equally

important for properly marinating your Vehicle Remember all Toyota dealerships offer a

broad range of Parts and Service. The Driver and Vehicle Licensing Agency ,the Driving

Standards Agency and the Vehicle and Operator Service Agency Provide Services for

42 million drivers. The Vehicle and Operator Services Agency(VOSA) Provides a range

of licensing, testing and enforcement services with the aim of improving the

roadworthiness standards of Vehicles ensuring the Compliance of operators and drivers

, and Supporting the independent Traffic Commissioner.

1. Existing System

Existing system is a manual one in which users are maintaining books to

store the information like product details, Distributors details, purchases,

sales details and accounts for every month. It is very difficult to maintain

historical data.
The following are the disadvantages of the existing system

It is difficult to maintain important information in books.

More manual hours need to generate required reports.

It is tedious to manage historical data which needs much space to keep all

the

previous years’ ledgers, books etc.

Daily sales and purchases details must be entered into books are very

difficult to

maintain.

2. Proposed System

The DISTRIBUTORS MANAGEMENT TOOL is a software application which

avoids more manual hours that need to spend in record keeping and

generating reports. This application keeps the data in a centralized way

which is available to all the users simultaneously. It is very easy to manage

historical data in database. No specific training is required for the distributors

to use this application. They can easily use the tool that decreases manual

hours spending for normal things and hence increases the performance.

It is very easy to record the information of online sales and purchases in the

databases.

3. Objective of the System

The objective of the Vehicle Services is to provide better information for the

users of this system for better results for their maintainence in the product

details that is sales, purchases and stock .

System Specifications

Hardware Requirements:-

Pentium-IV(Processor).

256 MB Ram

512 KB Cache Memory

Hard disk 10 GB

Microsoft Compatible 101 or more Key Board