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 TABLE OF CONTENTS
Message from the 16th President of the Universidad de Manila 1
Message from the Dean of Office of the Student Affairs 2
History of Universidad de Manila
PART I – GENERAL PROVISIONS 5
A. Institutional Policy 5
B. Policy Statement 6
C. The University Logo 7
D. Classification of Students 7
E. Academic Load 8
F. Credit Unit 8
G. Student Handbook 8
H. Class Size 8
I. Schedule of Classes or Subjects 8
J. Students’ Rights, Duties, and Responsibilities 9
K. Students’ Orientation 10
L. College and Graduate Schools 10
M. UDM Hymn 13
N. UDM Prayer 14
PART II – ACADEMIC REGULATIONS 15
A. Admission Requirements 15
B. Enrollment 15
C. Attendance 16
D. Grades and Grading System 16
E. Completion of Grades 18
F. Changing of Grades 19
G. Changing/Adding/Dropping of Grades 19
H. Withdrawn/Withdrawal of Registration 19
I. Retention Policy 19
J. Shifting 19

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 K. Cross Enrollment 20
L. Tenure Policy 20
M. Leave of Absence 20
N. Honorable Dismissal 20
O. Graduation Awards 20
P. Recognition Day 21
Q. Graduation Requirements 21
PART III – STUDENT SERVICES 23
A. Office of the Student Affairs 24
B. The University Registrar 26
C. The University Learning Resource Center 27
D. The University Athletic and Cultural Engagement Section 28
E. The University Health Services 28
F. The University Guidance Counseling and Psychological Services 29
G. The Career and Placement Section 30
H. Official Student Publication 31
I. Gender Sensitivity Office 31
J. Campus Ministry 32
K. School Canteen 32
L. Security Department 32
M. Legal Aid Office 33
N. Alumni Affairs Office 33
O. Research Office 33
P. Office for Information and Communications Technology 34
Q. The University Health Services 34
PART IV – STUDENT CONDUCT AND DISCIPLINE 35
A. UDM Community Standards 35
B. Disciplinary Sanctions and Penalties 35
C. The Board of Discipline and Formation 37
D. Rules of Procedure in Student Conduct and Disciplinary Cases 39
E. Conduct and Discipline 47
1. Grooming and Appearance 47
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 2. Dress Code 48
3. UDM ID 51
4. Prohibited Items 52
5. No Smoking Policy 52
6. University Property 53
7. Demeanor 53
8. Violation of Philippine Laws 53
9. Classifications of Offenses 53
9.1 Major Offenses 54
9.2 Less Grave Offenses 56
9.3 Light Offenses 57
10. Grievances and Complaints 58
PART V – STUDENT ORGANIZATIONS AND ACTIVITIES 60
A. Basic Principles 60
B. Student Organizations 60
C. Categorie Allowed 60
D. Adviser 61
E. Accreditation 63
F. Renewal or Cancellation of Accreditation 63
G. Student Projects, Programs, and Activities 64
H. Rights and Duties of Student Organizations 65
I. Hazing conducted by student organizations 65
J. Meetings and Activities 65
K. Dues, collections, and Finances 67
L. Student Elections and Commissions on Elections 68
PART VI – SPECIAL LAWS INCORPORATED INTO UDM
STUDENT MANUAL AND UNIVERSITY POLICIES 69

A. RA 9262 69
B. RA 7877 70
C. RA 7610 71
D. RA 7277 72
E. RA 9418 73
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 F. RA 9512 73
G. RA 8049 74
H. CHED Order No. 4, 1995 78
I. RA 7079 80
J. CHED Memo Order 63 83
K. RA 8049 99
L. RA 9165 103
M. RA10627 105
N. RA 10173 106
O. RA 10175 107
UDM ADMINISTRATION 112
UDM STUDENT’S PLEDGE 114

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 Message from the 16th President of the Universidad de Manila

As an educational institution, Universidad de Manila (UDM) focuses on

what the students need within the halls of the University, in preparation for their
entry not just into the city’s and the country’s workforce, but even on the
international stage. As such, quality education, responsive infrastructure, facilities
and equipment, and a well-developed curriculum geared towards competency and
employability are crucial.
To achieve such goals that the youth of Manila deserve, we shall endeavor
to put emphasis and scrutiny into key performance indicators upon which the
University’s academic standing could be readily measured. The current passing
rates of our students under our board courses, as well as the current employment
and employability of our alumni, are the best indicators as to whether or not the
University is being true to its mandate and purpose as an educational institution.
With these, we should be apprised of the student’s needs and the University’s
shortcomings that need to be addressed. We will focus on essential goals that will
put UDM on the map.
Clear and objective evaluation standards must be formulated and
implemented to ensure that our faculty members are truly able to deliver quality
education. The existing curricula must be further developed and improved to make
it aligned with the highest educational standards and to make it competitive and
relevant in today’s ever-changing demands.
Quality management standards shall likewise be instituted to guide and
document the University’s journey towards achieving the above-stated goals, in
order to recalibrate the institution’s culture of doing things and to steer the
University towards continuous development and success, even beyond the tenure
of any given leadership and management. This way, each unit’s or individual’s
efforts, outputs, insights, and work will be harmonized and ensured to match set
expectations, shared purposes, and most importantly, the needs of the students
who are the number one stakeholders of an educational institution. The above is
easier said than done.
Let us all work together as a single unit, as a family, for a better UDM, a second
home for our Merlions to be proud of. I look forward to meeting you all on campus
soon.

MA. FELMA CARLOS-TRIA, Ed.D

University President

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 Message from the Dean of Office of the Student Affairs

Universidad de Manila (UDM) is an exciting place to be, and we anticipate with

passion you joining our campus. We face the 21st century with promises of a new
beginning and a vision of a bright tomorrow.

The Student Manual is the culmination of decades of UDM experience in

student governance. Always in accordance with the law, the provisions on student
conduct and discipline embodied in the Manual should serve as a guide to anyone
wishing to study at UDM. The UDM believes that quality education can only be
possible in a clean and orderly campus with disciplined and responsible students,
faculty members, and workers.

The Student Manual should also be a guide to students who may want to know
about the procedures in the various transactions in the University as well as where to
go in case they need assistance and help.

The Manual should be with the owner at all times whenever he or she is in
campus, and he or she should be thoroughly familiar with its contents

VIRGINIA I. BERGANIO, Ed.D

Dean, OSA

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 HISTORY OF UNIVERSIDAD DE MANILA
On April 17, 1995, the City Ordinance 7885 was enacted establishing the
Dalubhasaan ng Lungsod Ng Maynila known as the City College of Manila (CCM) headed
by Hon. Mayor Alfredo S. Lim, the father and founder of CCM with the support of Hon.
Vice Mayor Jose L. Atienza Jr., and the City Council with Hon. Nestor C. Ponce Jr., Hon.
Humberto Basco and Hon. Bernardito C. Ang as Principal Sponsors.

On April 26 of the same year, City Ordinance No. 7885 was passed into law and
became operational with the main objective of providing quality education to the less
privileged but intellectually deserving graduates from the Public Schools of Manila.

On June 6, 2006, the Manila City Council, at its regular session enacted City
Ordinance No. 8120 elevating the Dalubhasaan ng Maynila or the City College of Manila
(CCM) into a university and renaming it Universidad De Manila (UDM) to attune it with
its present campus site at 24,000 square meters Mehan Gardens at Arroceros (now Cecilia
Munoz-Palma) cor. Hospital Street (Antonio Villegas) Streets, Ermita, Manila. The new
University was inaugurated by Hon. Mayor Jose L. Atienza Jr., and Hon. Juan Miguel T.
Cuna on June 19, 2006.

On June 28, 2006, of the same year, City Ordinance No. 8120 was approved by his
Hon. Mayor Jose L. Atienza Jr., and as such shall continue to operate in accordance with
law and within the powers and limitations specified and organized as a corporation under
the same name.

In 2015, the University’s College Programs was recognized by the Commission on

Higher Education (CHED) in compliance with the CMO 30, S. 2006 - Policies and
Standards in Operating Colleges and Universities.

In January 2020 UDM institutionalized the Learning Management System (LMS)

that formed the basis of a remote blended learning platform or enriched virtual. In
February 2020, Moodle App was adopted as a learning platform to provide students,
faculty members, and, administrators to create a new kind of learning environment where
students and teachers need not to each other daily. It was operational during the pandemic.

Prior to the Enhanced Community Quarantine on March 16, 2020, UDM

conducted training regarding Moodle App and video tutorials via the Workplace App and
as a source of communication among faculty and administration. During the entire
duration of the quarantine period, the learning and teaching link between the students and
faculty members of UDM were ongoing and students were able to comply with the different
academic requirements satisfactorily. Since the start of the lockdown, there has been no
disruption in the teaching and learning process in UdM.

On April 27, 2020, City Ordinance No. 8635 was enacted to amend the provisions
of Ordinance No. 7885 as amended by Ordinance No. 8120, entitled "An Ordinance
Amending Specific Provisions of Ordinance No. 7885, otherwise known as “An ordinance
authorizing the City Government of Manila to operate the Dalubhasaan ng Maynila (City
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College of Manila) and for such other purpose”, enacted on April 17, 1995”. This Ordinance
treated UDM as an independent and institutional department of the City of Manila.

From tertiary courses, the University has expanded with other program offerings -
the Institute of Graduate and Professional Studies (IGPS), the College of Law (CoL), the
Center for Microcredentialing and Industry Training (CMIT), and the Senior High School
(SHS).

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 Part I

GENERAL PROVISIONS

A. Institutional Philosophy

VISION

A leading Higher Education Institution that prepares visionary and ethical

leaders who shall create a positive impact to society.

MISSION

Universidad de Manila is committed to provide equal opportunities by

developing the learners’ knowledge, skills, and values, through quality education and
dynamic technology-driven systems, in a diverse yet inclusive environment for
learning, research, and community engagement.

CORE VALUES

E – Ethics and Integrity

Q – Quality and Excellence
U – Unity and Collaboration
A – Achievement and Passion
L- Leadership and Innovation
INSTITUTIONAL GOALS
S – Systems, Academic Support, services Improvement
C – Center for Micro-credentialing and Industry Training Promotion
A – Academic Excellence
L – Leveling up Linkages and Community Extension
E – Engagement in Research
STRATEGIC DIRECTION
Q – Quality Systems and Performance
S – Stakeholders Satisfaction
S – Sustainable and Accountability

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 QUALITY POLICY
Universidad de Manila is committed to implement quality assurance standards and procedures,
to improve the University's performance at all levels.
B. Policy Statements

The Universidad de Manila recognizes that the student is the central figure in all its educational
programs, projects, and activities and that his/her self-realization possible through formal
education is the measure of the attainment of the institutional goals. The University likewise
realizes the importance of the student’s participation and cooperation in the establishment and
maintenance of a healthy and peaceful campus environment conducive to the efficient and
effective attainment of educational objectives. Hence, within the atmosphere of unity of purpose
and commitment to shared responsibilities, the University adheres to the following policies:
1. The University shall promote and protect the physical, intellectual, moral, spiritual, and
social well-being of the students.
2. The University shall respect the individual and collective rights of students as provided for
by law, public policy, and generally accepted customs and traditions.
3. The University shall guarantee the right to quality education for all students and shall act
appropriately to make such education accessible.
4. The University shall not discriminate against any student regardless of sex, socioeconomic
status, political beliefs, religion, and aspirations.
5. The University shall support students‟ initiatives and provide for their participation in
matters affecting their interests and well-being.

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C. THE UNIVERSITY LOGO

The Universidad de Manila Logo has the open Book which symbolizes knowledge,
intelligence and the innate ability of the students to communicate. The leaves of the
Scyphiphora hydrophyllacea or “nilad” represent the city’s significant role, the mangrove
of Manila, as a coastal city that receives the treasures from the sea and at the same time
buffers the wrath from the sea.
There is a historic-cultural reference to the existence of the Nilad mangrove to have
influenced the name of the city-Maynilad (a place where “nilad” grows). The University’s
broad programs are consistent with the educational policies, standards, and goals of the
City of Manila. Finally, the round shape represents the university’s never-ending
commitment to developing the underprivileged but deserving youth of Manila. The
Golden Sea-lion is depicted as a mythical creature with a lion's head and the body of a
fish. The Universidad de Manila Golden Sea-lion represents the City of Manila - it
symbolizes the pride, dignity, and ability of the students to face global challenges in the
pursuit of a better future.
The University colors shall be golden yellow, tall evergreen, and white and the University
seal shall have the inscription “Universidad de Manila 1995”. The University’s official font
is Georgia.
D. CLASSIFICATION OF STUDENTS
Students of the University may fall under the following categories:
1. Regular Student – a regular undergraduate student follows an organized program
of study and complies with requirements that lead to a bachelor’s degree or
undergraduate diploma. He or she carries the full semester’s load prescribed by his
or her respective curriculum and is classified as a freshman (1st year), sophomore
(2nd year), junior (3rd year), or senior (4th year).
2. Irregular Student – an irregular student is a student registered for formal credit
but who carries less than the full load called for in each semester or with
deficiency/back subjects.
3. Payee Student – a student who has been admitted into the Institute of Graduate
School and Professional Studies (IGPS Student), College of Law (JD Student),

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 CMIT, and other Applied Livelihood-Oriented and Employment Guaranteed
Courses.

E. ACADEMIC LOAD
The regular academic load per semester shall be prescribed in the curriculum.
Provided, that exceptions may be allowed as per university policies and guidelines,
such as:
1. Overloading is only allowed for graduating students, and it shall carry the
prescribed academic load plus (6) units.

F. CREDIT UNIT

The subjects taken from other academic institutions may be credited as subject to
the University’s policies and guidelines and the approval of the Vice-President for
Academic Affairs.

G. STUDENT HANDBOOK

There shall be a Student Handbook containing the policies, rules, regulations,

procedures, and practices governing student conduct and discipline shall be
published by the Student Support Services (SSS). The SSS shall ensure that each
student shall have a copy thereof upon enrollment and, in turn, the student shall
acknowledge receipt thereof. The SSS shall conduct an orientation seminar on the
contents of the Student Handbook. The Student Handbook shall contain the
updated University rules and regulations on Student Activities, Student Discipline,
Alumni Affairs, Guidance, Counseling, and Psychological Services, Library
Services, Health Services, and Registration. It also provides for specific
recognitions, awards, and achievements, and likewise provides for punishable
offenses and penalties for student violations.

H. CLASS SIZE

The University Registrar and the Vice-President for Academic Affairs shall make a
determination of the class size for each college, with the approval of the President, one
month prior to the enrollment period. The ideal class size shall be forty (40) for
undergraduate programs a and minimum of fifteen (15) for both graduate programs and
juris doctor, if the required class size was not met, policies for displacement fee shall be
applied.

I. SCHEDULE OF CLASSES OR SUBJECTS

The schedule of classes or subjects shall be prepared by the respective college
subject to the approval of the Vice President for Academic Affairs and the
President, which shall be issued forthwith by the Registrar.

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J. STUDENTS’ RIGHTS DUTIES AND RESPONSIBILITIES
Students’ Rights
1. Receives, primarily through competent instruction, relevant quality education
in line with the University’s mission, vision, goals, and core values.
2. Continue their course of study up to graduation subject to compliance with
academic requirements, and the policies, rules, and regulations of the
University.
3. Receives counseling and psychological services.
4. Have access to their school records, the confidentiality of which the University
shall maintain and preserve subject to compliance with the Data Privacy Act of
2012.
5. The issuance of official school certificates, diplomas, transcripts of records,
transfer credentials, and similar school documents or records, subject to
compliance with clearance obligations.
6. Publishes a student newspaper and similar publications.
7. Exercises free expression of opinions and suggestions within the bounds
provided by existing law, through open communication channels as provided by
the University.
8. Establishes, maintains, joins, and participates in organizations duly recognized
and accredited by the University to foster their intellectual, social, cultural,
spiritual, and physical growth and development.
9. Students shall have the right to due process as provided by law.
10. Access to clean, safe, and secure school facilities.

Duties and Responsibilities of Students. Students shall have the following duties and
responsibilities:

1. Exerts their utmost in the development of their potential, talents, and skills;
particularly by undergoing an education suited to their abilities, in order that
they may become assets to society.
2. Upholds the core values of the University and endeavors to achieve academic
excellence through conscientious and diligent study and relevant activities,
abiding by the rules, regulations, and policies promulgated by the University.
3. Conducts themselves in accordance with the University’s mission, vision, and
core values, at all times, inside and outside the University, including but not
limited to social media platforms and the like.
4. Actively participates in the promotion of the general welfare, particularly in the
social, economic, and cultural development of the community toward the
attainment of a just, compassionate, and orderly society.
5. Exercises their rights responsibly with the knowledge that they are answerable
for any infringement or violation of the general welfare or the rights of others,
laws, rules, regulations, and public policies.

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 6. Absolutely refrains from engaging in any activity, whatsoever, which would
be deemed inimical or prejudicial to the goodwill and reputation of the
University.
7. Absolutely refrains from joining fraternities, sororities, and other
organizations not recognized by the University including those that
subscribe, participate in, promote or proliferate illegal activities and violent
acts such as but not limited to hazing and initiation.
8. Observes at all times pertinent laws, city ordinances, policies, rules and
regulations, and shall act always with fairness, tolerance, moderation, and
respect in relation to opinions and feelings of others, bearing in mind that
education stands for broadness of views and for appreciation and
understanding of principles.
9. Be courteous and considerate on all occasions as are befitting men and
women of refinement and good breeding.

K. Students’ Orientation
The orientation is a requirement for all new students. It is a yearly
student orientation for the university's incoming (freshmen) students. Programs
for new first-year undergraduate students are intended to help them get acclimated
to the academic, cultural, and social environment of the university. You will
encounter a variety of academics at the Student Orientation. Additionally, it gives
you the chance to socialize with other UDM freshmen. The program aims to
familiarize freshmen with campus resources, introduce them to the rigors and
delights of schooling traditions, and prepare them for the academic rigor at UDM.
New students have the chance to learn about the various academic resources
offered by the UDM community through this program. They will start to establish
a network of tools during the program that will enable them to start their UDM
journey on the right path.
Because it is anticipated that some norms and regulations may be
forgotten as students spend more time at the university, the Old Students are also
given an annual Re-orientation.

L. COLLEGES AND GRADUATE SCHOOLS

The University, in its thrust of producing globally competitive Manileños, offers the
following academic courses:

Colleges:

College of Arts and Sciences (CAS)

• Bachelor of Arts in Communication

• Bachelor of Science in Psychology

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 • Bachelor of Science in Public Administration
• Bachelor of Science in Social Work
• Bachelor of Science in Mathematics
• Bachelor of Arts in Political Science

College of Business Administration (CBA)

• Bachelor of Science in Business Administration
Major in Marketing Management
• Bachelor of Science in Business Administration
Major in Human Resource Development Management
• Bachelor of Science in Business Administration
Major in Economics
• Bachelor of Science in Accountancy
• Bachelor of Science in Accounting Information Technology
• Bachelor of Science in Entrepreneurship
• Bachelor of Science in Hospitality Management with
specialization in
Recreation & Leisure
Heritage & Culture
Travel Operations

College in Criminal Justice (CCJ)

• Bachelor of Science in Criminology

College of Health Sciences (CHS)

• Bachelor of Science in Nursing

• Bachelor of Science in Physical Therapy

College of Education (CED)

• Bachelor of Secondary Education

Majors in English
Major in Mathematics
Major in Social Science
Major in General Science
• Bachelor in Physical Education
Major in School Physical Education
• Bachelor of Technical-Vocational Teacher Education

College of Engineering and Technology (CET)

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 • Bachelor of Science in Electronics Communication
• Bachelor of Science in Computer Engineering
• Bachelor of Science in Information Technology with
specialization in
Cyber Security
Data Science

College of Law
• Juris Doctor

Institute of Graduate and Professional Studies

• Master in Public Administration
• Master of Arts in Education major in Educational Leadership and
Management
• Master of Science in Criminal Justice
• Doctor of Philosophy major in Educational Leadership and
Management
• Doctor in Public Administration
• Doctor of Philosophy in Criminal Justice with a specialization in
Criminology

Center in Micro Credentialing and Industry Training

• Photography DSLR and Mobile

• Graphic Design
• Web Development
• Programming JAVA
• Android Application Development
• 2D and 3D Animation
• Programming Python
• Bookkeeping
• Bread and Pastry Production
• Catering, Food, and Beverage Service

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 M. UDM Hymn
Music and Lyrics By: Sharon Quintero (2016)

MULA SA DILIM NAGKAROON NG LIWANAG

ANG AKING MGA PANGARAP
YAKAP NG DUNONG MO AT KALINGA
KINABUKASAN KO’Y MAKAKAMIT KO NA

UNIVERSIDAD DE MANILA
IKAW ANG NAGBIGAY PAG-ASA
SA TULAD NAMING SALAT
TINUPAD MO ANG MGA PANGARAP

ALMA MATER NAMING MAHAL

NATATANGI ANG IYONG KADAKILAAN
BIYAYA KA NG MAYKAPAL
INA’T AMANG AMING GABAY
TUNGO SA KAUNLARAN

UNIVERSIDAD DE MANILA
SA IYO’Y LUBOS ANG PASASALAMAT
SAAN MAN MAPUNTA, NGALAN MO’Y NAKAUKIT NA
DI MALILIMUTAN KAILANMAN

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 N. UDM Prayer

Almighty God, creator and giver of life

We give You thanks and vow to seek Your light
Through the knowledge that we gain and impart with our peers
In our University

Grant us forgiveness for the sins we confess

And give us strength to discern what is best
Four ourselves, and more so, for the benefit of others

Teach us to have grateful hearts and enlightened minds

As we learn and share our talents to the community

For the greater good and a brighter future

Of the City of Manila and our country

All these for your greater glory.

Amen.

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 Part II

ACADEMIC REGULATIONS
A. ADMISSION REQUIREMENTS

FOR FRESHMEN

Applicants must be:

• a bona fide resident of Manila;

• Senior High School (SHS) graduate of SY 2020-2021;
• High School graduate on or before June 2019 with required
bridging programs for general education
• Parent must be a Manila-registered voter or taxpayer; and
• a passer of the UDM Admission Test.

Accomplished Procedure

1. Completely filled-out admission form.

2. One (1) long brown envelope (with Surname, First Name, and Middle Initial
written in capital letters at the back using a board marker pen),
3. Original and photocopies of the following:
a. Birth Certificate
b. Barangay Certificate of Residency
c. Parents’ latest ITR or Voter’s ID or Voter’s Affidavit
d. Report Card with 2nd Quarter Grades (for 1st batch) with GWA of
82% as certified by the SHS Guidance and/or Principal
e. Report Card with complete grades (for 2nd and 3rd batch)
f. Certificate of Good Moral Character
g. 4 pieces of 1 ½ X 1½ colored picture with name tag (white
background)
h. For PEPT, ALS, NFEA & E- Certificate of Passing

B. ENROLLMENT

PROCEDURE OF ENROLLMENT FOR FRESHMEN

1. Go to the official website of the Universidad de Manila Website:

www.udm.edu.ph
2. Choose Student Services.
3. Click Admission.
4. Fill out the admission then click Submit.
5. Print two (2) copies of the accomplished Admission Form.

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 6. Proceed to UDM Registrar: Window 5 for Senior High School and Window 6
for freshmen.
7. Submit the accomplished Admission Form and the photocopies of all
documentary requirements.
8. Present Admission Test Results.

C. ATTENDANCE

• A student is required to attend classes punctually and regularly. A student is

considered tardy if he/she comes in after the official time. A student is considered
absent if he/she comes in 15 minutes beyond the official time. Three (3) tardiness
is equivalent to one (1) absence. A student who exceeds the allowable number of
absences shall be dropped from the class with a final grade of 1.00.
• A student should not incur more than 20% of the required total number of
classroom contact hours. The maximum accumulated classroom non-contact
hours should not exceed:
a. 18 hours for 6-unit subjects
b. 15 class hours for 5-unit subjects -
c. 12 class hours for 4-unit subjects
d. 9 class hours for 3-unit subjects
e. 6 class hours for 2-unit subjects
f. 3 class hours for 1-unit subjects

D. GRADES AND GRADING SYSTEM

1. GRADES
A student’s grade is determined by the result of his entire performance in a subject which
includes quizzes, recitations, assignments, reports, term papers, and major examinations.
The basis for grading shall follow the Fifty-based policy and convert the raw score to a
percentage score to determine the final grade (Raw Score/ Total Number of Items x 100).
The grade given to a student should be based solely on his scholastic performance.
2. COMPUTATION OF THE PRELIMS, MID-TERM, AND FINAL GRADES

Preliminary Grade (Weight = 30%)

• Class Standing = 60%
(Quizzes, recitations, assignments, reports, term papers, practice sets, book reports
and attendance)

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 • Prelim Examination = 40% Preliminary Grade

Mid-Term Grade (Weight = 30%)

• Class Standing = 60%
(Quizzes, recitations, assignments, reports, term papers, practice set book reports
and attendance)
• Mid-Term Examination = 40% Mid-term Grade

Pre-Final Grade (Weight = 40%)

• Class Standing = 60%
(Quizzes, recitations, assignments, reports, term papers, practice sets, book reports
and attendance)
• Final Examination = 40% Mid-term Grade
The following is the percentage distribution that will determine the total final grade:

Transmuted Prelim Exam Grade 30%

Transmuted Mid-Term Exam Grade 30%
Transmuted Pre-Final Exam Grade 40%

Final Computed Grade 100%

3. GRADING SYSTEM
There shall be a University grading system both at the undergraduate and graduate level:

Point Equivalent Grade Equivalent Description

4.00 99-100 Excellent

3.75 97-98

3.50 95-96 Outstanding

3.25 92-94

3.00 90-91 Very Satisfactory

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 2.75 88-89

2.50 86-87

2.25 84-85

2.00 82-83 Satisfactory

1.75 80-81

1.50 78-79
Fair
1.25 76-77

1.00 75 Passed

74 and below Failed

INC Incomplete

DO Dropped Officially

DU Dropped Unofficially

4. |Student in Good Standing

A student shall be considered to be in good standing if he maintains a General Weighted

Average (GWA) of 2.25 (84-85%) for the board program and 1.75 (80-81%) the for non-board
program without receiving a failing grade in any course.

5. Warning Status
A student shall be considered on warning status if he obtains:
1. A failing grade in any course, including P.E. and NSTP/ROTC; or
2. GWA below 2.25 (84-85%) for board programs and below 1.75 (80-81%) for non-board
programs.

E. COMPLETION OF GRADES
A student given a grade of “Incomplete” (INC) in any subject should complete the
requirements within the prescribed period of completion of one (1) year from receipt of
his class card, subject to the following conditions:
a. Medical/ Sick Leave with Doctor’s certification duly approved by the University
Physician.
b. Death of immediate family member accompanied by Death Certificate duly
approved by the University Guidance counselor.

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 c. Attendance to local, national, and international conferences and other contests
approved by the Office of Student Affairs.
d. Unforeseen circumstances brought about by inclement weather, earthquake,
fire, and other calamities.
e. Issues arising from conflict in the law of the University and the Country.
f. Other acts or issues deemed meritorious by the College Dean.
The final determination of a completion grade must be in accordance with the University’s grading
system likewise, failure to accomplish this automatically merits a grade of 1.00 with remarks of
“Failed”.

F. CHANGING OF GRADES
Grades that have been duly submitted to the Registrar shall not be changed in any manner
unless the concerned faculty writes a letter of request to the concerned dean with relevant
attachments. If meritorious, the dean shall endorse such a request to the Committee on
Change of Grade, then the change of grade shall be approved by the University Council.
In case of discrepancy or substantial variance of the grade in the Report of Grades (ROG)
and in the class card, or any other record of grades, effort shall be exerted to ensure the
correctness of the final grade reported. The Registrar shall report the approved changes
in the final grade to the University Council. The Change of Grade shall only be allowed or
entertained within the specific semester.

G. CHANGING/ADDING/DROPPING OF GRADES
Changing/Adding/ Dropping of subjects shall be made within the specified period and
done through the proper procedure. Any dropping/changing of a subject/s without
official notice shall be marked “dropped unofficially” or “Failed” at the end of the
semester.

H. WITHDRAWN/WITHDRAWAL OF REGISTRATION
Withdrawal of Registration shall be made and approved based on existing rules and
regulations of the university. A student who withdraws his/her registration within a
specified period shall be entitled to withdraw his credentials submitted as a requirement
for enrolment, but if withdrawal is made outside the specified period, the rules on
dropping shall be applied

I. RETENTION POLICY

A student is considered in Good Standing (GS) if he/she meets the required GPA, and
in Warning Status (WS) if he/she fails to meet the same. A student who has incurred
two (2) consecutive WS shall be dismissed from the University.

J. SHIFTING

A student may be allowed to shift from one course to another provided that he/she

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complies with the program requirements and within the maximum residency period of

an additional one (1) year beyond the prescribed program.

K. CROSS ENROLLMENT

A bona fide student may be allowed to cross-enroll in other universities for a subject needed for
graduation except field practice, thesis, and major subjects with or without laboratory; subject to
the following conditions:
1.1 Only the General Education subject only is allowed for cross-enrollment.
1.2 The cross-enrollment is recommended by the College Dean and duly approved by the
Vice-President for Academic Affairs.
1.3 Number of units to be cross-enrolled does not exceed to the Minimum/allowable units
of graduating. and
1.4 Cross-Enrollment permit issued by the Office of the Registrar

L. TENURE POLICY

The maximum tenure of students shall be five (5) years for a four-year degree course.

Duly approved Leave of Absence (LOA), which should not exceed one (1) academic year,
shall not be included in the computation of the residency.

M. LEAVE OF ABSENCE

A student is allowed to take a Leave of Absence (LOA) for a period not exceeding one
academic year. A request for LOA shall be filed in the Office of the Dean of the college
concerned and shall be approved by the VPAA upon the recommendation of the said
Dean.
N. HONORABLE DISMISSAL

A student seeking honorable dismissal shall be issued a certification subject in

compliance with the requirements of the Office of the Registrar.

O. GRADUATION AWARDS

1. Academic Honors

The following requirements must be met for a student to receive any of the academic
awards given on Graduation Day:

Academic honors shall be given to graduating students based on their grade point average
and type of course as follows:

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 1. Has completed the curricular requirements of the course with the following grade
equivalents:

3.76 – 4.00 May Sukdulang Papuri (Summa Cum Laude)

3.51 – 3.75 May Dakilang Papuri (Magna Cum Laude)

3.25 – 3.50 May Papuri (Cum Laude)

2. Has not obtained a grade below 2.50 in any academic or non-academic courses.
2. A regular student from the first year up to the last semester of his/her prescribed
curricular program.
3. The PE and NSTP grades will be included in the computation of the General Weighted
Average.
4. Has not incurred an incomplete grade (INC) in any course.
5. Has not incurred a Dropped Unofficial (DU).
6. Has not been charged with any of the grave offenses categorized in the University Student
Manual.
7. Has not been charged with any civil or criminal case.

P. RECOGNITION DAY

The following awards are given to qualified students during Recognition Day:

• NILAD AWARD or Outstanding Student by College is conferred upon

graduating students with four (4) consecutive years of residency along with
outstanding academic performance, leadership, character, and community-based
activities.
• MAHARLIKA AWARD or Outstanding University Student is awarded to a
student who has achieved outstanding academic performance and has shown
effective leadership inside and outside the University. The awardee must have
received the highest point from among the Nilad Awardees.
• SPECIAL AWARDS are given to students for their exemplary performance in
different specialized fields such as College Achievers, Athlete of the Year (male
and female), and University service awards.

Q. GRADUATION REQUIREMENTS

1. Each student who has satisfied all the requirements of his/her course is required to
apply for graduation by filing the official Application for Graduation form to the office
of the Registrar.

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2. All candidates for graduation must be cleared of all property accountabilities in the
University before the commencement exercises.

3. No student shall graduate from this University unless he/she has completed at least
one year of residence prior to the date of graduation.

4. All disciplinary charges against a student must be resolved and sanctions completed
before a student is eligible to graduate.

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 Part III

STUDENT AFFAIRS AND SERVICES

VISION
A leading learner-centered student affair committed to the welfare, holistic
transformation, and development of student Manileños toward social transformation.
MISSION
To produce graduate Manileños who are globally competent, technically skilled, socially
responsible, and values-driven professionals through delivering relevant curricular, co-
curricular, and extra-curricular programs and activities that enhance students’ discipline,
creativity, essential life skills, and responsiveness to the changing needs of society
GOALS
1. To develop effective, comprehensive student development services and programs;
2. To deliver services necessary to the welfare of students;
3. To adopt, formulate, review, improve or revise and implement guidelines and
policies in the delivery of services to students;
4. To appraise students about University’s vision and mission, policies and
procedures on admission and enrollment;
5. To enhance the competencies of students through relevant programs and
activities that contribute to the development of their leadership capabilities;
6. To foster a collaborative, healthy, and productive environment among students
and student organizations in the University;
7. To promote appropriate values, attitudes, behaviors, and discipline to become
law-abiding and socially responsible individuals of the society;
8. To strengthen the relationship among graduates in helping the school achieve
excellence in academics and service and be responsive to the needs of graduates
locally and globally;
9. To assist deserving students in meeting their financial needs and problems through
the facilitation of financial grant approval from different government and non-
government agencies;
10. To establish and maintain harmonious relationships among students, faculty
members, personnel, and administration;
11. To instill values of excellence, respect, leadership, integrity, and service to student
Manileños and Filipinos.

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 OBJECTIVES
The OSA aims to:
1. Promote access to quality, relevant, and effective student affairs and services;
2. Implement Student Welfare Programs and Institutional Student Programs and
services needed to ensure students‟ holistic well-being;
3. Prepare and support Student Development Programs and Services for the
exploration and enhancement of students‟ full potential for maximum
involvement in nation-building;
4. Produce citizens imbued with social responsibility and accountability who can
provide leadership for the good of the country and humanity.

A. OFFICE OF THE DEAN FOR STUDENT AFFAIRS

This Office of Student Affairs and Services provides services and programs in the
University that are concerned with academic support experiences of students to attain
holistic student development. The Office has multifunctional work, including, but not
limited to Student Services; Student Welfare; Student Development; Student Discipline;
and Student Government affairs.
Powers and Duties of the Dean of the Office for Student Affairs: The Dean of
Student Affairs shall assume the following duties and functions:
1. Recommends policies and programs for students’ welfare and alumni affairs.
2. Implements policies, rules, and regulations on student activities affecting the
University as approved by the Board.
3. Recommends policies and exercises supervision over student organizations and
student co-curricular and extra-curricular activities to promote mutually beneficial
cooperation between and among organizations and students.
4. Prepares co-curricular and extra-curricular programs and projects that are geared
towards the benefit and development of the students such as freshmen orientation
and assembly of graduating students.
5. Coordinates and collaborates with different organizations/institutions for
wholesome and meaningful campus activities and enrichment of students such as
but not limited to scholarship and sponsorship.
6. Coordinates with different offices in the University for efficient programming
schemes and implementation of student programs and projects.
7. Promotes and instills discipline among students, communicate with parents of
students who have disciplinary and/or counseling cases and those who have
meritorious deeds inside and outside of the University, conduct inquiries and
investigations on cases involving students’ violations of University policies, rules

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 and regulations, on its own, or at the instance of any interested party, and make
recommendation to the Permanent Committee on Student Discipline of the
University Council, of which he shall be an ex-officio member, as provided for in
Article 111 hereof.
8. Publishes a Student Handbook and other informative materials to inform or
update students on the University policies, rules, and regulations, and promote
good relations between students and faculty members.
9. Undertakes studies concerning problems affecting the students.
10. Establishes necessary tie-ups or linkages with appropriate city government offices.
11. Performs such other duties and functions as may be assigned by the President or
the Vice-President for Academic Affairs.

Prefect of Student Discipline: The office of the Associate for Student Discipline
handles all matters pertaining to student discipline as defined by the University’s vision,
mission, goals, and core values.
Powers and Duties for Prefect of Student Discipline: The Associate Dean for
Student Discipline shall assume the following duties and functions:
1. Acts as chairperson of the Board of Discipline and Formation (BODF).
2. Investigates complaints initially filed at OSA; furthermore, issue notices to persons
involved to carry out such duty.
3. Ensures the implementation of the student manual and other university policies
and regulations.
4. Ensures that disciplinary processes including conducting investigations,
determining student outcomes, and ensuring that student rights and due process
are protected in accordance with university policies and procedures.
5. Prepares individualized programs for students who are rendering community
service.
6. Maintains and keeps records of cases concerning violation of student discipline.
7. Prepares reports necessary for carrying duties inherent to one’s position.
8. Recommends policies related to student discipline.
9. Performs other functions related to one’s duties and responsibilities as directed,
and/ or instructed by the dean.

Prefect for Student Organization and Student Activities: The office of the
Associate for Dean for Student Organization and Student Activities supervises the co- and
extra-curricular activities of the students.
Powers and Duties Prefect for Student Organization and Student Activities:
The Associate Dean for Student Organization and Student Activities shall assume the
following duties and functions:

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 1. Supervises, monitors, and regulates student organizations and students’ activities.
2. Review the documents submitted by the SSG and/or students’ organization before
endorsing those to the Dean.
3. Maintains and keeps records of student organizations and activities.
4. Performs investigation on cases of violations performed by officers of student
organizations.
5. Supervises the conduct of student activities initiated by the university, and offices
within and/or outside organizations as sanctioned by the university.
6. Facilitates leadership seminar.
7. Facilitates meetings/joint activities/exchange of ideas among student
organizations.
8. Provides consultancy services to student organizations for their organizational
development.
9. Provides information services about establishing student organizations within the
university.
10. Disseminates information on scholarship and financial assistance programs.
11. Performs other functions related to one’s duties and responsibilities as directed,
and/ or instructed by the Dean.

B. THE UNIVERSITY REGISTRAR

The Office of the Registrar manages scholastic records of the students, performs
curricular consultation with the colleges, and issues diplomas, certifications, transcripts
of records, certificates of honorable dismissal, and other University documents.
Powers and Duties of the University Registrar: The University Registrar shall have
the following powers and duties:
1. Plans, implements and evaluates policies relative to registration, scheduling of
classes, courses, data processing, recording, and storage of student records.
2. Administers operations in the following areas of registration and enrolment-
related activities. Student records management, graduation, and other related
services.
3. Implements admission course requirements, transfers, retention, graduation, and
other related services.
4. Issues certificates, grades, records, transfer credentials, clearance, and diplomas.
5. Attends to transactions with government offices or agencies such as the
Commission on Higher Education (CHED), and the Philippine Regulatory
Commission (PRC) regarding matters related to the functions of the office.
6. Provides statistical data on enrollment and related reports requested by the
administration.

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 7. Resolves queries and concerns on academic policies and regulations and student
records.
8. Maintains linkages with other Registrars in other institutions in connection with
student records and the registrar’s concerns.
9. Prepares admission and enrollment paraphernalia.
10. Designs and revises forms needed for the registrar’s use and transactions.
11. Coordinates with the head of the academic unit in matters pertaining to the
academic status and/or separation of students from the University.
12. Periodically reviews present system, and procedures and submit budget allocation
for the office for office use, equipment, and other related activities.
13. Prepares and submits monthly and annual reports for the office and such other
reports as the University President may require.
14. Performs other duties and functions as may be assigned by the University
President.

C. THE UNIVERSITY LEARNING RESOURCE CENTER

The University Learning Resource Center, through the leadership of the Chief Librarian, shall
be in charge of the overall operations of the University Learning Resource Center. The
UDM Learning Resource Center is divided into six (6) sections grouped under two (2)
services: (1) the Readers Services and (2) Technical Services. Each section is managed by
a college librarian assisted by paraprofessionals and clerical staff. The University
Learning Resource Center consists of the Main Campus Learning Resource Center, Law
Learning Resource Center, and Annex Campus Learning Resource Center. A Head
Librarian is designated by the University President.
Powers and Duties of the College Librarian – The College Librarian are responsible for the
supervision and effective operation and implementation of different library programs, policies,
and possesses. The primary responsibilities of librarians are varied, they are to plan according to
the mission and vision of the unit to support academic and research pursuits. Specifically, they
are to build sound collections of programs, establish effective bibliographic control, to assist
students and faculty members in making effective use of the library resources. Every Librarian’s
foremost responsibility is to provide a high standard of service to the users and must achieve at
least high competence in these areas through sound judgment and applications. To determine a
librarian’s effectiveness, the content of an individual job is considered in relation to the following
factors:
1. Demonstrates subject knowledge and the professional expertise necessary to meet user
needs and stimulate wider use of resources.
2. Creative problem-solving that improves or enhances departmental performance.
3. Demonstrates initiative in the development of new projects and/or innovative programs.
4. Takes a leadership role in the provision or development of services.
5. Demonstrates expertise in analyzing, developing, and maintaining bibliographic controls
or digital collection controls and their associated standards.

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 6. Having command of the knowledge essential for the present position and awareness of
current practices.
7. Having awareness of research and technology developments in assigned area(s) of
responsibility.

D. THE UNIVERSITY ATHLETIC AND CULTURAL ENGAGEMENT SECTION

The University Athletic and Cultural Engagement Section, through the leadership of its
head, aims to increase awareness and participation of students in the role of sports and
different cultural activities in their academic, physical, socio-moral, and cultural
development for local and national competitiveness, which includes the following:
a. Varsity and Campus Sports Program
a. All sports activities
b. Performing Arts
a. Contemporary and Cultural Dances
b. Chorale
c. Theater Guild
d. Musical Instrument Proficiency

Powers and Duties of The University Athletic and Cultural Engagement

1. Organizes, develops, and plans sports and cultural programs for the academic year.
2. Recommends and implements policies relative to sports and different cultural
activities.
3. Administers and implements various sports and cultural affairs and other related
activities.
4. Attends and/or represents the University to external Athletics and Cultural
programs and associations.
5. Attends transactions with government offices or agencies such as the Commission
on Higher Education (CHED), and the Philippine Regulatory Commission (PRC)
regarding matters related to the functions of the office.
6. Provides wellness programs for the employees in collaboration with the HRMD.
7. Submits annual reports on athletic programs to the Commission on Higher
Education (CHED).
8. Establishes linkages, networks, and related affiliations.

E. THE UNIVERSITY HEALTH SERVICES

The University Health Services or The University Clinic shall provide primary health care
services administered by licensed medical, dental, and allied professionals to all students
and employees in compliance with relevant and existing health and related laws, rules,
and regulations.

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The University Health Services Head must be a licensed physician who shall have the
following duties and responsibilities on medical services:
1. Attends to the medical needs of the students and University personnel by
conducting consultations and prescribing treatments.
2. Manages emergency cases and refer them to nearby hospitals if needed.
3. Conducts physical examinations and give referral for laboratory testing.
4. Issues medical certificates to students and University personnel as may be
necessary.
5. Promotes health awareness in the University through information dissemination
regarding diet, hygiene, diseases, and other health-related topics.
6. Keeps and preserves medical and health records of students and University
personnel.
7. Recommends acquisition and proper use of medical equipment, facilities, and
medicines.
8. Monitors University sanitation, and enforces hygiene and cleanliness standards.
9. Coordinates with the City Government Employees Clinic for the annual check-up
of university personnel.
10. Formulates and recommends appropriate health and safety policies and protocols.
11. Performs such other duties and functions, relevant to the mandate of their Office.

F. THE UNIVERSITY GUIDANCE COUNSELING AND PSYCHOLOGICAL

SERVICES

The University Guidance, Counseling, and Psychological Services, through its head, shall
offer the following: Counseling and Follow-up, Referral, Testing and Assessment, Career,
and Placement, Individual Inventory of Students, Interview, Enrichment, and
Intervention Programs.
Powers and Duties of the Head of The University Guidance, Counseling, and
Psychological Services:
The Head of The University Guidance Counseling and Psychological Services shall have
the following powers and duties:
1. Provides individual and or group counseling services to walk-in and referred
clients in matters related to their personal, social, and career.
2. Gathers and updates the cumulative records of students for guidance counseling
and reference purposes.
3. Orients and informs students, parents, guardians, faculty, and personnel about the
guidance programs and activities.

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 4. Conducts relevant activities that will promote students’ development of life skills
and mental health.
5. Administers, checks and interprets psychological tests to student or group of
students as basis for counseling, placement and self-development.
6. Assists in the conduct of the Admission Test including the recommendation of
what standardized assessment tool to be used.
7. Follow-up and monitors the progress the students with special needs, and
problems to help resolve their conflicts or confer with their parents or guardians
for possible solutions and remedies.
8. Coordinates with concerned University units/offices, agencies, and/or
organizations for assistance to students and employees with special cases, and
prepare a comprehensive program such as but not limited to alcoholism, smoking,
and drug abuse.
9. Submits year-end accomplishment report on guidance, counseling and testing
activities.
10. Submits annual plans, programs, and budget monthly QSS report and year-end
accomplishment report.
11. Performs such other duties and functions as may be assigned by the President or
the Vice President for Administration.

G. THE CAREER AND PLACEMENT SECTION

There shall be the Career and Placement Section that will establish and enhance a
continuing and fruitful relationship between the University and its alumni. Its objectives
are to maintain and develop a comprehensive database through alumni portal; identify
and expand the benefits of the alumni.
Powers and Duties of the Head of the Career and Placement Section: This office
will have the following powers and duties:
1. Establishes and maintains dynamic relations with alumni groups, industrial
partners, and prospective employers.
2. Provides services and assistance to UDM graduates in finding employment
opportunities.
3. Conducts job fairs in partnership and cooperation with industries and other
government agencies.
4. Assists prospective employers in the recruitment of UDM alumni.
5. Maintains a career resource center through the alumni portal and a bulletin board
inside the University for posting of various job openings and training for
employment.
6. Coordinates with the Public Employment Service Office (PESO), the Department
of Labor and Employment (DOLE), and other government agencies in terms of
employment opportunities for graduates.
7. Performs tracer studies in cooperation with different colleges.

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 8. Conducts training, seminars, and symposia to graduating students, and graduates
such as but not limited to job orientation, career management, and professional
development that will help them in finding jobs, and maintain preferred careers.

H. OFFICIAL STUDENT PUBLICATION

The La Universidad is the official student publication of UDM. Publications are used as
tools to establish and maintain a free responsible discussion and intellectual exploration.
As a vehicle for free expression in an academic community, La Universidad is granted
sufficient editorial freedom.

Functions of the Office:

1. Bring global awareness of local issues to the UDM community and to the public
readers;
2. Provide university-wide information on the programs, rules, regulations, and
policies of the academic community;
3. Provide guidance and guidelines for university and all college publications and
organize periodic press workshops for all student journalists;
4. Establish and maintain relevant linkages with various offices and organizations in
the University to create venues for resource-sharing;
5. Work effectively with other institutions and organizations, where such partnership
will benefit the students;
6. Promote the development of Campus journalism by strengthening ethical values
and encouraging critical and creative thinking, while fostering personal discipline
among campus journalists;
7. Train students on journalism and provides channels where they can practice truth,
fairness, and accuracy;
8. Uphold the editorial independence of campus publications;
9. Provide guidance and guidelines relevant to promote responsible and free
journalism; and 10. Protect democracy and freedom of expression in the campus
level

I. GENDER SENSITIVITY OFFICE

Gender and Development (“GAD”) shall promote women’s empowerment and ensure
gender equality in the institution. It also addresses gender issues and gaps of all its
stakeholders. To ensure Gender Mainstreaming, the GAD must be composed of GAD
Focal Point System (GFPS) represented by the University President as the Executive Chair
with members represented by different departments and/or college heads as Executive
Members, Technical Working Groups, and Secretariat.

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General Functions of The University Office for Gender and Development|:
The Gender and Development Department shall the following functions:
1. Leads in mainstreaming a gender perspective in the institution’s policies, plans,
and programs.
2. Ensures the assessment of the gender-responsiveness of systems, structures,
policies, programs, processes, and procedures of the institution based on the
priority needs and concerns of students and employees and the formulation of
recommendations including their implementation.
3. Formulates the annual gender and development plan, programs/projects in line
with the priorities and needs of the University.
4. Provides technical support to the management in the development,
implementation, and monitoring of the gender and development plan.
5. Identify areas of focus for gender programming/projects with the greatest
potential for impact and scale.
6. Ensures that gender equity principles are incorporated in all policies and activities,
providing support on mainstreaming gender in the programs and activities.
7. Monitors gender issues as the basis for policy formulation.
8. Establish a network and coordinate with other institutions or organized groups for
program and project implementation.
9. Designs, develops, and conducts gender-related seminars, training, and symposia
among others for knowledge sharing and awareness.
10. Performs other duties and functions that may be assigned by the President and/or
the Vice-President for Administration.

J. CAMPUS MINISTRY

The Campus Ministry is an extension service of the many ministries of the Archdiocese of
Manila. It provides care, spiritual nurturance, and moral development to the student and
other members of the campus community. The campus ministry’s aim is societal
transformation. The vision of the campus ministry is to form “a faith community of
prophetic servant leaders and young witnesses of the gospel values”.
K. SCHOOL CANTEENS

The school Canteens serves meals and snacks at affordable prices.

L. SECURITY DEPARTMENT

The University and Security Department preserves and maintains security, stability,
peace, and order in and around the University.

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M. OFFICE FOR LEGAL AFFAIRS

The Office for Legal Affairs provides free legal assistance to currently enrolled students.

The Office for Legal Affairs is administered by the College of Law in accordance with LEB
guidelines. It serves as a venue for law professors to supervise fourth-year law students in
handling cases of indigent Manileños for free.

M. ALUMNI AFFAIRS OFFICE

The Alumni Affairs Office (AAO) establishes and enhances a continuing and fruitful
relationship between the University and its alumni. Its objectives are to maintain and
develop a comprehensive database through the alumni portal, identify and expand the
benefits of the alumni, and create projects together with the Alumni Association Office
Inc. To enhance target alumni groups, and to institutionalize a mechanism for alumni
recognition.

There is a Placement Office attached to the AAO with the following objectives:

1. build and maintain dynamic relations with alumni groups, industrial partners
prospective employers;
2. provide services and assistance to UDM graduates in finding employment
opportunities;
3. coordinate with the Guidance and Testing Office in the conduct of an annual job fair
and relevant seminars for graduating students;
4. assist prospective employers in the recruitment of UDM alumni;

5. maintain a career resource center through the alumni portal and a bulletin board inside
the University for the posting of various job openings and training for employment; and

6. coordinate with the Public Employment Service Office (PESO) and the Department of
Labor and Employment (DOLE).

O. RESEARCH CENTER

The University Research Center (URC) helps enhance students’ capacity in

multidisciplinary research by coordinating with the various colleges regarding the wide
range of research agenda.

The URC responds to the research needs of the City of Manila to support the unique bio-
geophysical and cultural character of the city toward its dynamic and inclusive

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development.

P. OFFICE FOR INFORMATION AND COMMUNICATIONS TECHNOLOGY

The Information and Communications Technology Office (ICTO) is responsible for the
planning, development, and implementation of information technology (IT) systems and
communication (ICT) policies and programs in the University.

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 Part IV
STUDENT CONDUCT AND DISCIPLINE

The University lays a strong emphasis on the values of respect for the worth and
dignity of everyone as well as character development as it works to fulfill its vision and
mission. As a result, it works to create an atmosphere that supports these ideals and holds
that each student, as a part of the academic community, has a responsibility to uphold
them. To guarantee that everyone in the university community benefits from the
promotion of these values, the university clearly outlines student rights and obligations
and implements disciplinary procedures.

A. UDM COMMUNITY STANDARDS

In the University’s pursuit of academic excellence, it is equally important to

promote, instill, and inculcate an increasingly higher order of social, moral, and cultural
values among its students. It is the ultimate goal of the University to gear its students to
become ethical, law-abiding, and upstanding members of the UDM community and
citizens of our country. To this end, the primary focus of the University shall be the
character formation of its students consistent with the University’s Vision, Mission, and
Core Values. These standards are indispensable in providing UDM students with a holistic
and meaningful educational experience.

To address these goals, students must be informed of the duly established

University policies, rules and regulations, discipline structure, procedure, and
practices, governing student conduct and discipline, which must be observed inside and
outside of campus.

B. DISCIPLINARY SANCTIONS AND PENALTIES

In order to preserve unity and safeguard its educational objectives, the University
has the power to impose sanctions or penalties on any kid who has been caught breaking
the school's rules, policies, or guidelines. While Discipline penalties are typically

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proportionate to how serious the infraction is, several offenses or persistent violations
may warrant more severe disciplinary measures. sanctions. The nature of penalties is
progression. sanctions and penalties that could be used in a variety of circumstances,
including:
1. Restitution. Restitution is a repayment. The student must pay for damages to
property or for loss of property.
2. Reprimand. A reprimand may be in the form of verbal counsel to a student in
regard to his/her negative behavior or a written reprimand describing a student’s
offense or misconduct, which places on record that a student, in a specific instance,
did not meet the behavioral standards expected at the University. A written
reprimand from the Dean for Student Affairs and Services or designee to the
student serves as a warning that continued conduct of the type described in the
reprimand or other misconduct may result in a more severe disciplinary sanction
against the student.
3. Suspension. A time-specific suspension is a temporary cessation of educational
services and exclusion from the University property and facilities. The Board of
Student Discipline shall determine the duration of the suspension and shall notify
the concerned offices and units of the students serving the penalty of suspension
noted by the office of the University President.
4. Dismissal. Dismissal is the termination of educational services and exclusion
from the University property and facilities for not less than one year. The
conditions for readmission, if any, will be stated in the order of dismissal. The
penalty of dismissal is a decision of the University President. A dismissed student
can be reinstated only upon the favorable action by the President or designee on
his petition for reinstatement.
5. Expulsion. Expulsion is permanent severance from the University without
provision for readmission. Expulsion prohibits the student from using or entering
any University property and from attending any University function. The penalty
of expulsion is a decision of the University President. If a student is expelled, the
Board of Student Discipline shall notify the concerned offices and units and the
Registrar, which shall have the appropriate disciplinary notation placed on the
student's official transcript of records.
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 C. THE BOARD OF DISCIPLINE AND FORMATION (BODF)

The Board of Discipline and Formation (BODF) promotes and supervises student
discipline by enforcing and implementing the provisions of this Manual, in and off-
campus as provided herein. Its mandate is to uphold the UDM Community Standards
through preventive, corrective, and formative measures for student violations of any of
the University’s rules and regulations and shall discipline orientation, learning sessions,
and formative interventions. The BODF, including its Sub-Committee/s, is tasked with
the investigation, hearing, and disposition of all student conduct and discipline-related
cases falling within their applicable jurisdiction.

1. Composition and Jurisdiction

1.1 The BODF

The BODF shall consist of seven (7) voting members composed of the following:

a. Associate Dean of OSA for Discipline as Chairperson;

b. one full-time permanent Senior Faculty Member designated by the University
President as recommended by the OSA Dean;
c. one (1) faculty member representative from each college to which the student
respondent belongs;
d. one (1) representative from the Guidance Counseling and Psychological
Services office;
e. one (1) Legal adviser from among the ranks of the University designated by
the University President;
f. one (1) Student Representative from the Supreme Student Government (SSG);
and
g. the elected SSG Student Representative of the year level in which the student
respondent belongs.

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 A quorum in the BODF consists of a majority of the members present, with the
mandatory presence of the BODF Chairperson and a Local student-elected
representative in all of its proceedings. The BODF shall have jurisdiction over all
Major Offenses cases filed before it.

1.2 BODF Sub-Committee/s

BODF Sub-Committees shall consist of at least three (3) voting members consisting of the
BODF Chairperson and a student representative as mandatory members, and another
member from among the qualified members of the BODF. A quorum in the BODF Sub-
Committee/s consists of a majority of the members present, with the mandatory presence
of the BODF Chairperson of in all of its proceedings. The BODF Sub Committee/s shall
have exclusive original jurisdiction over all Minor Offense cases, which are filed before it.

2. Conflict of Interest and Inhibition

Upon acquiring jurisdiction, the BODF or its Sub-Committee shall conduct conflicts
check among its members. If any of its members declare or is determined to have an
existing or potential conflict of interest, the said member shall inhibit themselves and
be disqualified from participating in the case proceedings. An existing or potential
conflict of interest arises where a member of the BODF or the sub-committee related
to the student respondent within the fourth (4th) civil degree of consanguinity or
affinity, or otherwise has a close personal relationship to the student through any
accepted norm, custom, usage or practice. In case of disqualification or inhibition of
any of the members, the post must be immediately be substituted by a qualified
member as defined in the BODF. In case the Chairperson of the BODF is
inhibited/disqualified, the most senior member of the BODF or the Sub Committee, as
the case may be, shall serve as Chairperson for the particular case.

3. Parents, Guardians, and Counsel

Party to any disciplinary case at whatever stage be duly assisted by their parents or
guardian and shall be informed of their rights to be assisted by their counsel of choice.

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4. Confidential Nature of Proceedings

All stages of disciplinary proceedings shall be strictly confidential. The BODF its Sub
Committee/s, the OSA Dean, and all parties involved are strictly enjoined to maintain
the confidentiality of the proceedings.

D. RULES OF PROCEDURE IN STUDENT CONDUCT AND DISCIPLINARY

CASES

1. Preliminary Investigation

1.1. Complaint

1.1.1 Disciplinary case of a formal complaint in writing whether or not under oath
be instituted. The complaint shall be: (a) signed by the complainant, aggrieved
party, or by any person with direct knowledge of the commission of the act
constituting the offense or violation, the said person/s will be from as
complainant/s, (the “complainant/s”); and (b) accompanied by supporting
evidence and statements of witnesses, if any.

1.1.2 All complaints shall be filed with the Office of the Students Affairs Dean, who
shall review the complaint and supporting evidence. Complaints for Major
Offenses shall be filed within sixty (60) days from discovery thereof, while
complaints for Minor Offenses shall be filed within thirty (30) days from discovery
thereof. Except for exceptional and meritorious circumstances, complaints filed
beyond the said periods shall not be given due course. The OSA Dean may seek
guidance from UDM Legal office.

1.1.3. If based on the complaint, the review is found to be baseless and

unmeritorious or purely for harassment, the OSA Dean may summarily dismiss the
complaint motu
proprio, and notify the complainant in writing of the decision and basis thereof.

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 Said decision of summary dismissal is final and non-appealable.

1.1.4. Otherwise, the OSA Dean shall send a written notice to the person/s
complained of. The said person will let known as respondents: (a) informing the
student respondent of the complaint filed against their person; (b) attaching a copy
of the complaint and its attachments; and (c) requiring the student respondent to
file their written answer and submit controverting evidence within ten (10)
calendar days from receipt of said notice.

1.2. Answer

1.2.1. The answer shall be in writing, whether or not under oath, signed by the
student respondent, and shall: (a) provide the student-respondent’s explanation
and defenses as to why no disciplinary action should be filed against the said
student-respondent; and (b) attach controverting evidence and statements of
witnesses, if any.

1.3. Clarificatory or Mediation Conference

1.3.1. Within five (5) calendar days from the submission of the answer, or upon the
lapse of the period in case of non-submission, the OSA Dean may summon both
parties to attend a case conference for clarification questions to determine whether
there is a prima facie case, or a possibility of amicable settlement depending on the
nature of the offense. A “prima facie case” means that there is a sufficient amount
of evidence to testify a verdict in his or her favor, if not met with controverting
evidence tending to contradict it.3 Notify the parents or guardians of the said
proceedings.

1.3.2. If there is a finding that no prima facie case exists, the OSA Dean shall
dismiss the complaint.

1.3.3. Depending on the classification of the offense, should the OSA Dean find that
a prima facie case exists; the case will proceed before the BODF or its Sub-
Committee, as the case may be.

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 1.3.4. At any stage of the proceedings, if the respondent-student appears and
admits guilt in writing, the case shall then be forwarded to the BODF or its Sub-
Committee for summary disposition. Any admission of guilt shall be attested and
consented to by the parents or guardian of the student-respondent, and, if
available, the student
respondent’s counsel of his/her choice shall enter into the record of the case, and
further proceedings shall be dispensed with. The BODF or its Sub-Committee shall
then issue the corresponding resolution to the complaint, taking into consideration
the admission of guilt as a mitigating circumstance in determining the corrective
measure
and/or formative intervention to be imposed. Any corrective measure and/or
formative intervention imposed in this instance is final and immediately executory
unless the BODF or its Sub-Committee defers the imposition of the penalty for
meritorious reasons.

1.3.5. If the nature of the case can be subject to amicable settlement, appended by
the BODF or its sub-committee or OSA Dean by and the parties agree to do so, the
terms and conditions of the settlement shall be entered into the record of the case,
and further proceedings shall be dispensed with. Thereafter, the case shall be
deemed terminated and parties will be notified in writing by the OSA Dean.

1.4 Proceedings before the BODF and the BODF Sub-Committee/s 2.1.
Endorsement and Filing of Case
1.4.1. All complaints shall be filed with the OSA Dean, who shall review the
complaint and supporting evidence. Complaints for Major Offenses shall be filed
within sixty
(60) days from discovery thereof, while complaints for Minor Offenses shall be
filed within thirty (30) days from discovery thereof. Except for exceptional and
meritorious circumstances, complaints filed beyond the said periods shall not be
given due course. The Office of the Students Affair Dean may seek guidance from
any member of the Integrated Bar of the Philippine UDM as a resource person.

1.4.2. If based on the review, the complaint is found to be baseless, unmeritorious,

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 or purely for harassment, the OSA Dean may summarily dismiss the complaint
motu proprio, and notify the complainant in writing of the decision and basis
thereof. Said decision of summary dismissal is final and non-appealable.

1.4.3. Otherwise, the OSA Dean shall send a written notice to the person/s
complained of. The said person will let known as respondents: (a) informing the
student respondent of the complaint filed against their person; (b) attaching a copy
of the complaint and its attachments; and (c) requiring the student respondent to
file their written answer and submit controverting evidence within ten (10)
calendar days from receipt of said notice.

1.5. Answer

1.5.1. The answer shall be in writing, whether or not under oath, signed by the
student respondent, and shall: (a) provide the student-respondent’s explanation
and defenses as to why no disciplinary action should be filed against said student-
respondent; and (b) attach controverting evidence and statements of witnesses, if
any.

1.6. Clarificatory or Mediation Conference

1.6.1. Within five (5) calendar days from the submission of the answer, or upon the
lapse of the period in case of non-submission, the OSA Dean may summon both
parties to attend a case conference for clarification questions to determine whether
there is a prima facie case or a possibility of amicable settlement depending on the
nature of the offense. A “prima facie case” means that there is a sufficient amount
of evidence to testify a verdict in his or her favor, if not met with controverting
evidence tending to contradict it.5 Notify the parents or guardians of the said
proceedings.

1.6.2. If there is a finding that no prima facie case exists, the OSA Dean shall dismiss
the complaint.

1.6.3. Depending on the classification of the offense, should the OSA Dean find that

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 a prima facie case exists; the case will proceed before the BODF or its Sub-
Committee, as the case may be.

1.6.4. At any stage of the proceedings, if the respondent-student appears and admits
guilt in writing, the case shall then be forwarded to the BODF or its Sub-Committee
for summary disposition. Any admission of guilt shall be attested and consented to
by the parents or guardian of the student-respondent, and, if available, the student
respondent’s counsel of his/her choice shall enter into the record of the case, and
further proceedings shall be dispensed with. The BODF or its Sub-Committee shall
then issue the corresponding resolution to the complaint, taking into consideration
the admission of guilt as a mitigating circumstance in determining the corrective
measure and/or formative intervention to be imposed. Any corrective measure
and/or formative intervention imposed in this instance is final and immediately
executory unless the BODF or its Sub-Committee defers the imposition of the
penalty for meritorious reasons.

1.6.5. If the nature of the case can be subject to amicable settlement, appended by
the BODF or its sub-committee or OSA Dean by and the parties agree to do so, the
terms and conditions of the settlement shall be entered into the record of the case,
and further proceedings shall be dispensed with. Thereafter, the case shall be
deemed terminated and parties will be notified in writing of the same by the OSA
Dean.

2. Proceedings before the BODF and the BODF Sub-Committee/s

2.1. Endorsement and Filing of Case

Upon determination of the existence of prima facie evidence, the OSA Dean shall
endorse and file the complaint together with the complete case records to the BODF
or the BODF Sub-Committee depending on the classification of the offense.

2.2. Convening the BODF or Sub-Committee

In all cases where the complaint has been found to be sufficient in form and
substance, the Chairperson of the BODF or the BODF Sub-Committee for a particular

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case shall convene the body to a formal hearing. The BODF or BODF Sub-Committee
may invite any consultant, resource person, or UDM Legal counsel.

2.3. Notices of Formal Hearings

The BODF or the BODF Sub-Committee, through its Chairperson, shall issue a notice
to the parties and to the parents or guardians of the student-respondent setting the
date, time, and venue of the formal hearings of the case.

2.4. Nature of Hearings and Due Process

The hearings before the BODF and the BODF Sub-Committee shall be summarized
in nature, and conducted in an orderly conference-type proceeding, where parties are
given notice and a real and actual opportunity to be heard. The BODF and the BODF
Sub-Committee shall ensure that the following minimum standards of due process in
discipline cases are observed at all times:

a. all students-respondents must be informed in writing of the nature and cause

of any accusation against them with a copy of the complaint and all the
attachments;
b. they shall have the right to answer the charges against them, with the
assistance of counsel, if desired;
c. they shall be informed of the evidence against them;
d. they shall have the right to adduce evidence on their own behalf, and e. the
BODF or its Sub-Committee in hearing and deciding the case must duly
consider the evidence.6

2.5. Effect of Failure to Appear

The complainant’s failure to appear on the scheduled initial hearing, or in two (2)
consecutive hearings thereafter, despite notice and without justifiable cause, If the
student is the one who fails to appear at the initial hearing despite notice and without
justifiable cause, the respondent is deemed to have waived his right to present
contravening evidence. The BODF or sub-committee may or upon motion of the

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complaint prove his/her evidence ex-parted. The matter shall enter into the case
records and the hearing shall proceed ex-parted. This is without prejudice to the
appearance of the student respondent in the subsequent hearings and the subsequent
proceedings the latter be notified.

2.6. Evidence
Only relevant evidence having any tendency to make the existence of any fact that
is of consequence to the determination of the action more probable or less probable
than it would be without evidence material to the case, in whatever form, may be
received by the BODF or its Sub-Committee.

2.7. Witnesses

Witnesses may or may be allowed to testify personally under oath, or through

affidavits duly executed by said witness. When a witness testifies, the Chairperson
may exclude other witnesses as present in order to avoid influencing their testimony.
Only the party or, if so assisted, have/or their counsels or upon the motion of the
complainant may be allowed to propose clarificatory questions to any witness
testifying person who shall determine whether the question should be allowed or
disallowed.

2.8. Chairperson’s Powers

The presiding Chairperson exercises full control of the manner and conduct of the
hearing/s in all stages and shall have the power to (a) prescribe the order in the
presentation of evidence by the parties;, and (b) rule on the admissibility of evidence
or testimony.

2.9. Continuous Hearing

The BODF or its Sub-Committee shall continuously hear the case and shall
terminate the hearing at the soonest possible time, but no later than forty-five (45)
days from the filing of the case before it. Upon the termination of the hearing, the case
is deemed submitted for decision.

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2.10. Record of the Proceedings

The proceedings will be recorded in their entirety and form part of the case record.
Upon request, parties may be furnished copies of the said record subject to the
payment of applicable fees.

2.11. Decision
2.11.1. Decisions of the BODF and the BODF Sub-Committee shall be based solely
on established facts and substantial evidence. Substantial evidence shall mean
relevant evidence as a reasonable mind might accept as adequate to support a
conclusion.

2.11.2. The BODF and the BODF Sub-Committee shall render its decision on cases
no later than fifteen (15) days from the date the case is submitted for decision.

2.11.3. All decisions shall be in writing, stating the facts, the evidence presented,
and the basis therein, providing for the basis thereof and the evidence considered
in arriving at the same. The BODF or its Sub-Committee shall furnish copies of
all the decisions in disciplinary cases to the:

(a) Office of the University President;

(b) Office of the Vice President for Academic Affairs;
(c) OSA Dean; (d) the Dean and Associate Dean of the college from which the
student-respondent is enrolled in;
(d) BODF or Sub-Committee members;
(e) the complainant and their parents or guardian; and
(f) Respondent-student and their parents or guardian.

File copies of the Decision in the student-respondent’s official school record.

2.11.4. A majority of vote of the BODF or its Sub-Committee constituting a

quorum is required for any Decision. In cases where the corrective
measure/formative intervention involves Dismissal, Non-Readmission,
Exclusion, or Expulsion, a unanimous vote of the members of the body present

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 thereat is required. In such cases, failure to obtain a unanimous vote shall merit
the imposition of any of the lesser corrective measures/formative interventions
provided. Members of the BODF and the Sub-Committee were mandated to cast
their votes and are not allowed to abstain.

2.12. Appeal
2.12.1. A party aggrieved by any decision of the Sub-Committee may appeal said
decision in writing to the BODF within fifteen (15) calendar days from receipt
thereof. A party aggrieved by any decision of the BODF may appeal the said
decision in writing to the Office of the Vice President for Student Services within
fifteen (15) calendar days from receipt thereof.

2.12.2. Failure to file an appeal within the period provided shall make the decision
final and executory. Report the final decision to the OSA Dean not later than three
(3) calendar days from such fact. The OSA Dean shall then proceed with the
execution of the Decision unless said office defers the imposition of corrective
measure/formative intervention for meritorious reasons.

E. CONDUCT AND DISCIPLINE

All UDM students share the responsibility to secure, maintain, respect, and preserve the
integrity of the University as an educational institution. In this regard, students are
expected to adhere to, abide by, and comply with the following:

1. Grooming and Appearance.

Students recognize that the presentation of their appearance inside and outside the
campus contributes to the preservation of the integrity and public image of the University,
and maintaining a conducive educational environment for its students. Thus, the
University expects all its students to be well-groomed and presentable in their appearance
inside and outside the campus when presenting themselves as students of the University.

1.1. Hygiene – Every student is expected to practice daily hygiene and good
grooming habits.

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 1.2. Hair – Students’ hair is clean, combed, and neatly trimmed or arranged.
Unkempt hair is not permitted. Neatly trim sideburns, mustaches, and beards. The
student’s natural hair color shall be maintained.

1.3. Make-up – Consider allowing full make-up only if a school event requires it
(pageants, proms).

1.4. Jewelry – Students may wear tasteful jewelry or accessories in moderation. It is

prohibited to wear nose rings, nose pins, tongue pins, and eyebrow pins. Also,
prohibit wearing caps or hats of whatever kind while inside the University, or during
off-campus University-sanctioned activities, except for justifiable reasons.

1.5. Tattoos –Visible tattoos or body art are permitted inside the University. Except
if a student already has existing tattoos, said student shall ensure that the same will
be covered at all times.

Any violation of this policy shall result in appropriate disciplinary action as

hereunder provided.

2. Dress Code

Students of the University at all times adhere to the prescribed dress code hereunder. All
students are strictly required to wear proper uniforms during uniform days and
prescribed clothing on non-uniform days. Deny students who fail to comply with this
dress code entry on the University premises, and may be subject to applicable disciplinary
action as hereunder provided.

2.1. Prescribed Uniform on Uniform Days (Mondays to Thursdays):

2.1.1. For Male Students:

• Top: A no-pocket, white, button-down, and short-sleeved polo with

Embroidered Gold Merlion logo on the left chest,
• Bottom: Black straight-cut slacks;
• Footwear: Black leather shoes with black socks; and

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 • Plain white undershirt;

2.1.2. For Female Students:

• Top: White blouse with Embroidered Gold Merlion logo on the left chest
and UDM buttons;
• Bottom: A black skirt with front pleats (an inch above the knee length)
and with black belt with yellow buckle, and
• Footwear: Black closed shoes with heels.

2.1.3. Gender-Neutral Uniform:

• Top: A no-pocket, white, button-down, and short-sleeved polo OR

white, button-down, short-sleeved blouse with embroidered gold
Merlion logo on the left chest with UDM buttons;
• Bottom: Black straight-cut slacks; and
• Footwear: Black closed leather shoes, with black socks.
2.1.4. College Shirts (Friday)
• Top: College shirts
• Bottom: Maong pants/slacks
2.1.5. Prescribed Attire on Non-Uniform Days (Saturdays)

Dressing in any manner, which may result in disruption or distraction of a safe

University environment is considered inappropriate. Thus, attire that suggests
involvement in any illegal activity, or apparel that is suggestive, obscene, lewd,
showing or displaying vulgar language or symbols, or shows symbol or language
relating to or promoting sex, drugs, tobacco, weapons, violence, alcohol, or any other
illegal or illicit activities shall be absolutely prohibited. Students shall observe the
following minimum dress code on non-uniform days:

2.1.6 PE Uniforms

• P.E. uniforms are allowed only during days with scheduled P.E. classes.

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 • PE uniforms and NSTP uniforms are not to be considered as a substitute for the
prescribed uniform on uniform days.

2.1.7 NSTP uniforms

• NSTP activities (in-campus and off-campus), and NSTP classes if held during
weekends, require the wearing of prescribed NSTP t-shirts, pants (any color),
rubber shoes, and socks.
2.1.8 Other uniforms required by certain Colleges/Departments should have the prior
approval of the University President via the defined channels of authority (College
Dean, Dean for Student Services, Vice-president for Academic Affairs).
2.1.9 Non-wearing of the prescribed uniform may be allowed for the following reasons:
• students who are pregnant;
• special cases, e.g.: students who are temporarily incapacitated or with a permanent
physical disability, students who are on special training for sports/cultural events,
etc.; and
• force majeure (fire, flood, other emergency situations); {Presentation of a
corresponding certification from the barangay/police/etc. is required.}
• students who are enrolled in an Internship Training Program (ITP) or On-the-Job
Training (OJT) (whose training company or office is not UDM itself) and enter the
campus for various purposes during the training period;

Note: There must be a written request by the concerned student/students, duly noted
by the class adviser/program coordinator, recommended for approval by the Dean,
and consequently approved by any of the following: Dean Office of the Student Affairs,
Vice President for Academic Affairs and approved by the university President. The
request may be approved for the entire term/semester or for a certain definite time
period only.

2.1.10 wearing of the following is strictly prohibited:

• slippers of any material, kind, or form within university premises;
• caps/hats inside the building/classroom;
• patched and/or torn pants, shirts, etc.;

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 • improper, vulgar, and similar offensively-designed pants, shirts, etc.;
• spaghetti-strapped, sleeveless, haltered, see-through blouses; midriffs; tubes;
backless; plunging necklines; sando/sleeveless shirts; skirts with slits reaching the
upper thighs; micro-mini skirts; shorts, walking shorts, short shorts; low waist or
hip hugging pants;
• heavy make-up;
• flashy hairstyle and loud hair color for female and male students;
• hairstyle for male students that tend to conceal its true and actual length;
• earrings for males, and any form of piercing for males/females; and
• skin tattoo

3. UDM ID

Students shall wear and display their valid UDM IDs at all times within the campus
and outside of campus during a University sanctioned off-campus activity. The “No
UDM ID – No Entry” policy shall be strictly enforced. Students who fail to bring or
present their valid UDM IDs may be barred entry into the University premises, or be
disallowed from participating in a university-sanctioned, off-campus activity as the
case may be. Violations of this provision may be subject to appropriate disciplinary
actions as hereunder provided.

In any event, a student without ID may be allowed entry provided that the security
personnel shall immediately escort the student to the OSA in order to secure a
Temporary Gate Pass. Should the student refuse to comply with the aforementioned
procedure or refuse to secure a new ID, no Temporary Gate Pass shall be issued to the
student and said be denied entry to the campus.

Lending, borrowing, or improper use of UDM ID shall be prohibited and will be

subject to appropriate disciplinary action as provided hereunder.

3.1. Procedure for ID Replacement in Case of Lost or Stolen ID

In case of a lost or stolen UDM ID, students shall follow the following procedures:

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 • Report the loss or theft of ID to the OSA,
• Secure and accomplish the Request Form for issuance of new ID, and
submit it to OSA together with an Affidavit of Loss, and, as may be
applicable, the OSA shall issue a certification that said ID is in fact lost
and not confiscated;
• Payment of the fee for the new ID shall be made to the University (Cash
Office);
• The student shall then submit the above documents with proof of
payment to the University Registrar, which shall process the issuance of
the new ID.
• On bending issuance of the new ID, OSA will issue a Temporary Gate
Pass valid for one (1) week, and the same be surrendered immediately
upon receipt of the new ID. Extend the validity of the Temporary Gate
Pass in meritorious cases.

4. Prohibited Items

Firearms, whether licensed or unlicensed, deadly weapons, explosives, prohibited

and/or illegal drugs, pornographic or obscene material in whatever form, cigarettes,
e-cigarettes, vapes or similar paraphernalia, or any alcoholic or intoxicating
beverages shall be absolutely prohibited. Students found bringing in, possessing or
carrying any of said prohibited items inside university premises, or during any off-
campus University-sanctioned activity, shall be subject to appropriate disciplinary
action, and be immediately escorted by the University’s personnel to OSA for
appropriate action. Without prejudice to the enforcement and compliance of existing
applicable Philippine laws, seized or confiscated prohibited items for inventory
immediately, processed, and turned over to the proper authorities. The OSA shall
ensure the preservation of the integrity of the seized or confiscated items as evidence.
(Note: subject to further revision in compliance with existing laws).

Toy/fake firearms, explosives or deadly weapons, and/or other similar items needed
for academic activities shall be subject to clearance from OSA and security personnel

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 before going inside the campus.

5. No Smoking Policy

The University strictly implements the NO SMOKING POLICY in accordance with

Republic Act No. 9211 and City Ordinance No. 8521 series of 2017. Without
prejudice to said issuances, students found in violation thereof in campus, as well as
off-campus during university-sanctioned activities, shall be subject to appropriate
disciplinary action.

6. University Property

Students are expected to respect all University property and should treat said
property with utmost care. Intentional destruction, vandalism, defacement,
and/or damage to university property shall be subject to appropriate disciplinary
action.

7. Demeanor

Students shall observe proper behavior and decorum inside the classroom.
Students must conduct themselves in such a manner as to contribute to a
conducive classroom atmosphere and learning environment. The same standard of
behavior and decorum shall be observed by the student while inside the University
premises, or during an off-campus University sanctioned activity. A student who
unduly and unjustifiably disrupts any ongoing classes, University activity, both in
and off-campus, shall be subject to appropriate disciplinary action.

8. Violation of Philippine Laws

Violations of any of the provisions in this Manual shall not bar or prejudice the
prosecution of said violation before the proper forum or authority if said violation
also constitutes a violation under existing applicable Philippine laws, rules and
regulations, ordinances, and issuances of government authorities.

9. Classification of Offenses

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 To guarantee an atmosphere conducive to the formation of UDM students as law-
abiding citizens and to maintain peace and order in the campus, it is imperative
that students adhere to the foregoing rules and be penalized with corresponding
sanctions for violations of the same. UDM students should refrain from
committing acts detrimental to the good of students in particular and the academic
community in general. The same rules apply when they are outside the campus
especially if they are wearing school uniforms or are officially representing the
University. Offenses are acts in violation of but not limited to the following:

9.1. Major Offenses

9.1.1 Academic dishonesty or cheating of any kind during examinations and reports
such as but not limited to the following:

a. unauthorized possession of notes or any materials related to the examination,

whether the student actually uses them or not;

b. copying from or allowing another to copy from one’s examination paper or

work;

c. glancing or looking at another student’s exam paper or allowing another

student to glance or look at his/her exam paper;

d. talking to another student without permission during an exam;

e. instigating leakage or directly or indirectly disseminating information

regarding examination;

f. asking or allowing another person to take an examination or make a written

report/ assignment in his behalf; and

g. plagiarizing or stealing somebody else’s work or idea and trying to pass it off as
the plagiarizer’s original work.

9.1.2 Lending and/or using somebody else’s ID or registration card to outsiders, or to

achieve or furtherance an illegal or illicit purpose. This shall include any act of
tampering, mutilating, copying, and/or duplicating another student’s ID for the said

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purposes.

9.1.3 Any act or form of bullying or cyberbullying as defined in R.A. No. 10627 or the
Anti-Bullying Act of 2013.

9.1.4. Bringing in, possessing, or carrying any of the Prohibited Items, as defined in
this Manual, inside university premises, or during any off-campus University-
sanctioned activity;

9.1.5. Use of any of the Prohibited Items inside University premises, or during any off-
campus University-sanctioned activity, or in any other place while in UDM prescribed
uniform;

9.1.6. Any form of bribery or attempt to bribe any University personnel in exchange for
any prize, benefit, or consideration;

9.1.7. Unauthorized, illegal, or improper use of the University’s name, emblem/or seal
for whatever purpose;

9.1.8. Hooliganism, violent or rowdy behavior by young troublemakers, typically in a

gang, thug, tough, toughie. Initiating and/or participating in brawls inside the
University premises, or during any off-campus University-sanctioned activity, or in
any other place while in UDM prescribed uniform;

9.1.9. Engaging in any and all forms of gambling or betting activities inside the
University premises, during any off-campus University-sanctioned activity, or in any
other place while in UDM prescribed uniform;

9.1.10. Intentional destruction, vandalism, defacement, and/or damage to the

University property;

9.1.11. Robbery or theft committed against any member of the UDM community or its
visitors;

9.1.12 Gross acts of disrespect in word and in deed that tend to put the University, any
member of its community, or visitors, in ridicule or contempt; directed towards;
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 9.1.13. Threatening any member of the UDM community or its visitors with any act
amounting to a crime, offense, wrong, or with the infliction of any form of violence,
harm or injury upon a said person, his/her family, property, honor, and integrity;

9.1.14. Use of the University premises or property for unauthorized illegal or illicit
activities;

9.1.15. Any form of assault against any member of the UDM community or its visitors;

9.1.16. Conviction by final judgment of a crime involving moral turpitude, other than
through reckless imprudence;

9.1.17. Violation of the Republic Act No. 11053 or the Anti-Hazing Act of 2018;

• Violation of the Dangerous Drugs Law or Republic Act 9165;

• giving false testimony during a school investigation;
• misuse of class/student organization funds
• membership in and/or formation of an organization not officially
recognized by the University;
• forging, falsifying, or tampering with official school records or documents;
• Violation of the Anti-Sexual Harassment Law or Republic Act No. 7877;
• failure or refusal to inform parents and/or guardians of a pending
disciplinary case or of invitation to a deliberation when instructed to do so.
• causing undue delay in any disciplinary proceeding by not faithfully
complying with such proceeding; and
• Exhibiting conduct unbecoming of a student of the University grossly
portraying contempt to the Core Values and brand of culture and
discipline.

Sanction:

First Offense: Exclusion to Expulsion depending upon the gravity of the offense
committed.

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9.2 LESS GRAVE OFFENSES

• unauthorized entry to class or any school function;

• public display of intimate gestures or affection inside the campus or outside while
wearing school uniform or any school identification;
• bringing in the campus indecent pictures, videos, or other pornographic materials
or accessing pornographic websites while inside the campus;
• unauthorized posting and/or removal or tampering of announcements, notices,
or posters from bulletin boards and classrooms as well as unauthorized
distribution or display of printed materials; and
• allowing non-bona fide students or non-members to participate in the activities
of a \student organization without clearance from school authorities.

Sanctions:

First Offense: Suspension for 5-10 school days with 40 hours of community service.

Second Offense: One-semester suspension with 100 hours of community service and
conference with the parents.

Third Offense: Expulsion

9.3 LIGHT OFFENSES

• improper dress code;

• unauthorized use of electricity;
• use of vulgar or obscene language;
• use of gadgets during class, Holy Mass, or any school-related activity which causes
disruption of the activity;
• making excessive noise, talking loudly or screaming in the classroom, library, halls,
and corridors of the school premises;
• eating inside the classroom or non-designated eating areas; 7. Bringing in playing
cards of any kind in the campus; and
• littering can cause physical harm or injury to people; it can facilitate the spread of

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 disease, pollute the environment, high clean-up costs, increase the probability of
fire, breeding good insects.

Sanctions:

First Offense: Reprimand with 4 hours of community service

Second Offense: Reprimand with 12 hours of community service and conference with
parents/guardians.

Third Offense: Suspension for 5-10 school days with 40 hours of community service

Upon the authority of the University President, a student may be preventively suspended
by the pending hearing of his/her case the in Office of the Student Affairs where
his/her continued presence in the University premises poses a threat to lives or
property and to ensure maintenance of order provided that a hearing be
conducted within ten (10) days from preventive suspension. The student
preventively suspended shall be permitted to enter the University campus only
for the limited purpose of participating in the conduct of disciplinary
proceedings.

10. Grievances and Complaints

General Consideration

A harmonious relationship should exist between the teachers and their students. In case
a conflict arises in the academic community, the first action to take is open
communication among all parties involved.

However, if the issue cannot be amicably resolved, the aggrieved party may file a formal
complaint as a last resort. A complaint is considered formal if it is expressed in writing
and duly signed by the person/s concerned.

10.1. Student Complaint Against a Faculty Member

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 a. The students meet the faculty member during consultation hours and discuss their
concerns. In case students are hesitant to speak to the faculty member, they can
seek assistance from their class adviser.

b. If the desired outcome is not obtained, the students may see the Department Chair
concerned. The Department Chair conducts an immediate investigation of the
complaint and decides on the matter within three (3) school days,

c. If the students are not satisfied with the Department Chair’s decision, they can
elevate their complaint to the College Dean. The Dean thus convenes the BOD to
hear and decide on the case within five (5) school days.

d. A written decision shall be furnished to the student and the faculty member
concerned.
10.2. Class Complaint Against a Faculty Member
a. The class may ask for a dialogue with the faculty member concerned to clarify
matters. The Class President or the Class Adviser (if not the subject of the
complaint) may act as a facilitator.
b. If the desired outcome is not obtained, submit a formal written complaint duly
signed by at least 50% of the class to the College Dean. The Dean is given three
(3) school days to settle the matter.

c. If the students are not satisfied with the Dean’s decision, the Dean elevates the
complaint to the Grievance Committee to hear and decide on the case within three
(3) school days. A recommendation is submitted by the

Grievance Committed to the Dean who then renders the final decision within
three (3) school days.
10.3. Students’ Complaint Against a Department Chair/Administrator

a. The students may see the Chair/Administrator for a dialogue where a third party
mutually acceptable to both may act as a facilitator. The Chair/Administrator has
three (3) school days to settle the matter.

b. If the students feel that the necessary action has not been obtained after the

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 prescribed time has elapsed, submit a formal complaint to the College Dean. The
Dean has three (3) school days to investigate and settle the matter. In all the above
cases, students have the option to appeal the decision of the Dean and elevate the
matter to the University President.

Part V

STUDENT ORGANIZATIONS AND ACTIVITIES

A. BASIC PRINCIPLES

The University shall have an integrated co-curricular program. The program shall
encourage the proper expression of student concerns, talents, interests, aspirations,
and values related to their total human development, and shall provide opportunities
for applying what is learned in the classroom, especially on matters involving self-
organization and governance.

B. Student Organizations
Part of the co-curricular program of the University shall be the establishment of
student organizations by student groups in the University to undertake programs and
activities apart from, but related to, the regular classroom instructions to accord its
members the opportunity to broaden their horizons and enrich their student life.
C. Categories Allowed – The following categories of student organizations may be
allowed within the University; provided, that nothing herein contained shall not
preclude the University from pursuing extra-curricular activities:
1. University student organization
2. College student organization
3. Class student organization
4. Organizations that are chapters, extensions, or affiliates of reputable national
and/or international organizations or professional associations
5. Other student organizations as may be allowed by the University

Organizations that adhere to principles inimical to the interest of the University shall not
be allowed to be organized within the University. Consistent herewith, any organization
which requires hazing or other forms of violence is strictly prohibited.

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D. Adviser

No student organization shall be granted University recognition without

an adviser/s who voluntarily accepts that role in the organization. The adviser/s must
be regular faculty/non-academic personnel of the University, preferably one who is
knowledgeable on the types of activities of the organization.

The term of the adviser for any student organization shall be for one
school year and may be renewed. If the adviser withdraws before his term is
completed, the organization may choose a new adviser to serve the unexpired term of
the former.

A student organization may have one or more (maximum of three)

advisers provided, however, in case there are two advisers, one of them shall be the
senior adviser; in case there are three advisers, one of them shall be the chairman of
the Board of Advisers.

Criteria in Selecting a Student |Organization Adviser

All recognized student organizations are required to have an adviser or set of advisers
(maximum of two). Organizations earn the right to freely choose their adviser/s. It is
expected, however, that all recognized organizations ensure that the following criteria
are respected and met:
1. The adviser has an experiential background on the organization and can be
considered a resource person who is willing to share knowledge in the
development of the organization.
2. The adviser must be a part of the UDM community and is serving the University
on a full-time status.
a. University-wide Organizations and College-based Organizations must

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 have at least one regular faculty adviser (on permanent status of
employment).
b. If a College is unable to provide a regular faculty as an adviser to any of
its organizations, a part-time faculty, who at least had experience serving
the University for two consecutive semesters, can be a qualified adviser.
c. The adviser must be willing to serve the organization for a minimum of
one (1) year. If the contract of a part-time faculty adviser is terminated
by the University, his/her services with the organization follow suit.
He/She, however, must settle all pending obligations with the
organization prior to obtaining a clearance from the University.
d. The adviser must be available for consultations and meetings with the
organization.
e. The adviser is able to guide the organization, particularly in achieving the
goals and programs of the organization in a given year.

Responsibilities of the Adviser

The adviser/s of an organization have the following responsibilities:

1. Makes himself/herself available for consultation to all members and officers of the
organization;
2. Attends meetings of the organization;
3. Assists in the planning of activities of the organization to ascertain that the
activities are aligned with organizational objectives;
4. Joins the members of the organization in their activities especially if such
activities are held off-campus or when the organization goes out of campus to
represent the University;
5. Fosters unity and camaraderie among officers and members of the organization
and serves as arbiter of all internal conflicts.

Replacing an Ineffective Adviser

Occasionally, the adviser of a student organization does not meet the expectations

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of the organization or fails to fulfill the responsibilities of the adviser.

If a student organization feels that their adviser is ineffective, the organization

officers shall bring the matters to the dean of OSA to discuss the problems or issues
involving their adviser. The head shall take measures to resolve the issues between the
parties.

If a student organization and its adviser are still unable to resolve the issue/s after
bringing the matters to the dean of OSA, the organization can vote to remove the adviser,
provided it is stipulated in the student organization’s constitution.

E. ACCREDITATION

There shall be a University Accreditation Committee for Student Organizations

responsible for formulating and implementing guidelines for accreditation, subject to
approval by the Board of Regents. The Committee shall consist of:
1. The Associate Dean for Student Organization and Student Activities
2. Representative from the Council of Deans to be chosen by its members
3. Representative from the Office of the President
4. Director of the Guidance, Counseling and Psychological Services
5. President of the Supreme Student Government

A student organization applying for accreditation shall submit to the Committee the
following documents for processing:

a. formal letter of application signed by the organization president addressed to the

Dean of Student Affairs thru SSG
b. nature and purposes of the Organization
c. three (3) copies of the Constitution and by-laws of the organization ratified and
signed by its officers and members
d. names of at least thirty (30) members (exceptions may be made for academic
and honor societies)
e. list of officers and members
f. calendar of activities or program plan for the school year
g. name/s of Faculty Adviser/s with their corresponding Letter/s of Acceptance
addressed to the Dean of Student Affairs

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F. Renewal or Cancellation of Accreditation – Renewal of accreditation shall
be based on the portfolio and accomplishment report of the student organizations
at the end of the school year. An accredited student organization that is not
implementing its program of activities as approved may be subject to the
cancellation of its accreditation after due process.
1. The SSG and the Office of Student Affairs shall deliberate on the application and
shall determine whether the constitution and by-laws and the plan of activities
are in accordance with the University policies and/or other rules promulgated by
the OPRES, OVPAA, OVPAF, and OSA.
2. All accredited organizations shall be officially registered with the Office of
Student Affairs. Accredited organizations shall apply for re-
accreditation/revalidation two weeks after the SSG/LSC/DSC has synchronized
election. Each shall submit the following documents to the Supreme Student
Government for review after which the same shall be forwarded to the Office of
Student Affairs with necessary recommendations/comments:
a. annual report of accomplishments and activities including seminars and training
programs attended or conducted;
b. three (3) copies of their constitution and by-laws with emphasis on amended
provisions with signatures of the members, if the constitution has undergone
amendments;
c. written request signed by the organization president for
reaccreditation/revalidation addressed to the Dean of Student Affairs thru SSG; d.
Calendar of activities or program plan for the next academic year;
e. list of a new set of officers with photocopies of their registration card and an
initial list of members; and
f. name/s of Faculty Adviser/s with their corresponding Letter/s of Acceptance
addressed to the Dean of Student Affairs.
3. The Supreme Student Government shall issue a Certificate of Recognition duly
signed by the SSG President, Associate Dean for Student Organizations and Activities,
Dean of Student Affairs, Vice President for Academic Affairs, and the University
President to the organization upon full compliance of all the requirements for
recognition. The Certificate of Recognition shall be effective for one (1) academic year
only.

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G. Student Projects, Programs, and Activities – The implementation of programs,
projects, and activities of student organizations shall be a shared responsibility among
student organizations, their respective adviser, and Deans, to achieve specific
constructive objectives, subject to the overall coordination by the Office of Student
Affairs.

H. Rights and Duties of Student Organizations

1. Conducts activities in accordance with university policies, student Manual, laws,
issuances, Implementing Rules, and Regulations (IRR), and organization’s
Constitution and By-Laws and its issuances, annual plan, and/or in any case that
will promote student development and student welfare, and student’s rights.
2. Recruits members who will participate, administer and/or organize student
organization and activities.
3. Conducts periodic meetings with members of the student organization.
4. Participates in university activities such as but not limited to University Week,
College Week, and other similar activities initiated by the University or its College.
5. Supports the Student Services Office in its endeavors and programs that will
develop students holistically and promote student welfare such as but not limited
to orientations, information drives, symposia, and other activities that will benefit
students.
6. Participates in any lawful and University sanctioned activities outside the campus
that will develop students holistically, and will bring pride to the university such
as but not limited to sports competitions, student conventions, symposia, and
among others.
7. Collects membership fee and manage the use of the organization’s funds in
accordance with its Constitution and By-Laws, organizations issuances, and
University policies.
8. Submits reports and documents required by the University Administration, the
Office of Student Activities, and the Accreditation Committee.
9. Exercises other rights and duties provided by Philippine Constitution, Laws, IRR
government issuance, University Policies, and Student Manual.

I. Hazing conducted by student organizations.

Hazing includes any act that results in physical or psychological suffering, harm, or
injury inflicted on a recruit, neophyte, applicant, or member as part of an initiation rite
or practice made as a prerequisite for admission or a requirement for continuing
membership in an organization, and shall include such acts as defined by law and in
the relevant provision of this Code. (R.A. 11053, Anti-Hazing Act of 2018)

J. MEETINGS AND ACTIVITIES

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1. Meetings:

1.1. No secret meetings shall be allowed. Except for urgent meetings, permission must
be requested from the Office of Student Affairs at least one (1) day before the scheduled
meeting.

1.2. Requests for meetings shall state the agenda of the meeting and shall bear the
recommendation of the adviser/s. The University, through the recommendation of the
Office of Student Affairs, reserves the right to cancel any permit previously granted to
any organization to hold a meeting.

2. Activities:

2.1 Permission to hold activities must be requested in writing to the OSA fourteen (14)
days before the event takes place and before notices of the affair are posted or
published.

2.2 The University, upon the recommendation of the OSA, reserves the right to cancel
any authority to hold an affair previously granted to any student organization.

2.3 Not all extracurricular activities shall conflict with the regular school activities in
the calendar. Academic, curricular, and official University activities shall take
precedence over extracurricular activities.

2.4 No student activities shall be held one (1) week before midterm and final
examinations and throughout the final examination week or thereafter during the
entire vacation period. In meritorious cases, student activities may be allowed by the
University President.

2.5 Expensive and extravagant affairs shall not be allowed. Participation in all activities
shall be voluntary, and activities must be characterized by austerity and moderation.

2.6 Every affair that is social in nature must be counterbalanced in advance by an

activity that is technical, cultural, and educational in nature.

2.7 When an activity is postponed, a new permit shall be applied for specifying the new

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 date and the reason for the postponement of the activity.

2.8 Whenever a permit to hold an activity is canceled by the OSA because of some
objectionable features of the activity, the OSA has the right to demand to his
satisfaction proof that the objectionable features have been removed or modified. After
the removal, the OSA shall demand that a new permit be applied

for specifying the new data for the activity and new conditions to be imposed.

2.9 On activities conducted on days without classes, waivers or consent forms duly
signed by the participants and parents/or guardians must be accomplished.

2.10 Student organizations should submit to the OSA accomplishment/activity report

and/or financial statement within fifteen (15) days after the activity.

3. Any meetings/activities which partake of the nature of subversion or insurgency, or

which are deemed to be unlawful under existing laws or rules and regulations of the
University are strictly prohibited. The members, as well as the officers of any organization
if warranted by the circumstances of each case, shall be referred to the proper government
authorities for appropriate actions.

4. The Office of Student Affairs and the Supreme Student Government shall coordinate
the operations and activities of all College Student Councils and student organizations.

K. DUES, COLLECTIONS, AND FINANCES

1. Any duly accredited student organization can collect membership fees/dues on a

voluntary basis and initiate monetary concern activities as well as have access to
university facilities.

2. Membership fees should not be more than twenty pesos (P20.00) per semester.

3. An official receipt approved and pre-numbered by OSA shall be issued to the students
who pay their fees. The total amount of collected fees/dues must be reflected in the
Organization’s financial statement to be submitted to the OSA and Student Commission
on Audit (SCOA) under SSG for proper auditing.
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4. All funds shall be deposited in a reputable bank. The Organization’s president and
treasurer can be the co-signatory of any withdrawal slip. The other co-signatory shall be
the College Dean or any appointee of the University President.

L. STUDENT ELECTIONS AND COMMISSION ON ELECTIONS

1. The UDM Student Council Commission on Election (UDM SC COMELEC) as an

independent body shall take charge of the SSG/LSC/DSC electoral process.

2. The Deans of Colleges shall appoint two (2) members of the UDM SC COMELEC to
represent their College. They shall elect from among themselves the Chairperson,
Executive Secretary, and Committee Heads.

3. An Omnibus Election Code duly approved by the COMELEC EN BANC shall guide the
UDM SC COMELEC.

4. All election matters shall be dealt with strictly in accordance with the rules, regulations,
and procedures prescribed and promulgated by the duly constituted UDM SC COMELEC.
No election protest, complaint, or appeal relative to all election matters shall be filed
before the University, its administration, and/or any of its departments or office.

5. The Office of Student Affairs shall have the overall supervision over the UDM SC
COMELEC upon the approval of the University President.

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 Part VI

SPECIAL LAWS INCORPORATED INTO THE UDM STUDENT

MANUAL AND UNIVERSITY POLICIES

A. REPUBLIC ACT A 9262

“ANTI-VIOLENCE AGAINST WOMEN AND THEIR CHILDREN ACT
OF2004”, OR THE ANTI-VAWC LAW

The University values the dignity of women and children and guarantees full
respect for human rights. The University also recognizes the need to protect the family
and its members, particularly women and children, from violence and threats to their
personal safety and security. The University shall exert efforts to address all kinds of
violence (physical, sexual, psychological, and economic abuse) committed against women
and children in keeping with the fundamental freedoms guaranteed under the
Constitution and the Provisions of the Universal Declaration of Human Rights, the
Convention on the Elimination of all Forms of Discrimination Against Women,
Convention on the Rights of the Child and other international human rights instruments
of which the Philippines is a party.

In view of the foregoing, the Supreme Student Government (SSG) in UDM, in

coordination with the Office of the Student Affairs, Office of the Guidance Counselor, and
the University Legal Counsel, shall conduct education and information campaign and
seminars or symposia on the nature, causes, incidence, and consequences of the above-
mentioned violence, particularly towards educating the students, faculty, and personnel
of the University on its social impacts, prevention, reporting, and appropriate action.

In addition, the Office of the Guidance Counselor, Human Resources/Personnel

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Division, and the Office of the President of the University shall identify focal persons in
addressing Anti-VAWC concerns. Said focal persons must undergo education and
training to acquaint them with (a) the nature, extent, and causes of violence against
women and their children; (b) the legal rights of, and remedies available to, victims of
violence against women and their children; (c) the services and facilities available to
victims or survivors; (d) the legal duties imposed on police officers to make arrest and to
offer protection and assistance; and (e) techniques for handling incidents of violence
against women and their children that minimize the likelihood of injury to the officer and
promote the safety of the victim or survivor.

B. REPUBLIC ACT 7877

AN ACT DECLARING SEXUAL HARASSMENT UNLAWFUL IN THE

EMPLOYMENT, EDUCATION OR TRAINING ENVIRONMENT, AND FOR
OTHER PURPOSES

Be it enacted by the Senate and the House of Representative of the Philippines in Congress
assembled:

Section 1. Title - This Act shall be known as the “Anti-Sexual Harassment Act of 1995”

Section 2. Declaration of Policy – The state shall value the dignity of every individual,
enhance the development of its human resources, guarantee full respect of human rights
and uphold the dignity of workers, employees, applicants for employment, students or
those undergoing training, instruction or education. Towards this end all forms of sexual
harassment in the employment, education or training environment are hereby declared
unlawful.

Section 3. Work, Education or Training Harassment Defined – Work education or

training related to sexual harassment is committed by an employer, employee, manager,
supervisor, agent of the employer, teacher, instructor, professor, coach, or any other
person, who, having authority influence or moral ascendancy over another in a work or
training or education environment, demands, requests or otherwise requires any sexual
favor from the other, regardless of whether the demand, request,, require for submission
is a accepted by the object of said Act.

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(a) In a work-related environment or employment, sexual harassment is committed
when:

(1) the sexual favor is made as a condition in the hiring or in the employment re-
employment or continued employment of said individual favorable
compensation, terms, conditions, promotions, or privileges; or the refusal to
grant the sexual favor result in the limiting, segregating or classifying the
employee which in any way would discriminate, deprive or diminish employment
opportunities or otherwise adversely affect said employee;

(2) the above acts impair the employee’s rights or privilege under existing labor laws;
or
(3) the above acts result in an intimidating, hostile, or offensive environment for the
employee.
(b) In an education or training environment, sexual harassment is committed:
(1) against one who is under the care, custody or supervision of the offender:
(2) against one whose education, training, apprenticeship or tutorship is entrusted to
the offender;
(3) when the sexual favor is made a condition to the giving of a passing grade, or the
granting of honors and scholarship or the payment of a stipend, allowance or
other benefits, privileges, or considerations; or
(4) when the sexual advances result in intimidating, hostile or offensive environment
for the student, trainee or apprentice.

Any person who directs or induces another to commit any act of sexual harassment
as herein defined, or who cooperates in the commission thereof by another without
which it would not have been committed shall also be held liable under this Act.

C. REPUBLIC ACT 7610

“SPECIAL PROTECTION OF CHILDREN AGAINST ABUSE, EXPLOITATION

AND DISCRIMINATION ACT”

The University vows to provide special protection to children from all forms of

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abuse, neglect, cruelty, exploitation and discrimination, and other conditions, prejudicial
to their development; provide sanctions for their commission and carry out a program for
prevention and deterrence of crisis intervention in situations of child abuse, exploitation
and discrimination. Every effort shall be exerted to promote the welfare of children and
enhance their opportunities for a useful and happy life.

The Supreme Student Government (SSG) of UDM, in consultation with the Office
of Student Affairs, Office of the Guidance Counselor, and the University Legal Counsel,
shall seek the assistance of the Department of Justice (DOJ) and the Department of Social
Welfare and

Development (DSWD) as regards the DOJ and DSWD’s joint comprehensive

program to protect children against child prostitution and other sexual abuse; child
trafficking, obscene publications and indecent shows; other acts of abuse; and
circumstances that endanger child survival and normal development. Said
comprehensive program by the DOJ and DSWD shall be disseminated by the University,
through the SSG, OSA, and Guidance Counselor, to all the stakeholders in the University.

D. REPUBLIC ACT 7277,

“MAGNA CARTA FOR DISABLED PERSONS”

Disabled persons are part of Philippine society; thus, the University shall give full
support to the improvement of the total well-being of disabled persons and their
integration into the mainstream of society. Toward this end, the University shall adopt
policies ensuring the rehabilitation, self-development, and self-reliance of disabled
persons within the University. It shall develop their skills and potential to enable them to
compete favorably for available opportunities. The University shall not discriminate
against persons with disabilities in terms of admission and granting of academic awards
and honors.

The University, in coordination with the Supreme Student Government (SSG),

shall take into account the special needs of disabled persons with respect to the use of
school facilities, class schedules, physical education requirements and other pertinent
considerations. The University likewise endeavors to the establishment of auxiliary

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services that will facilitate the learning process for disabled persons. The University shall
also proactively seek scholarship grants, student loan programs, subsidies, and other
incentives for qualified disabled students.

E. REPUBLIC ACT 9418

“VOLUNTEER ACT OF 2007”

The University shall integrate volunteerism as part of the curriculum to raise the
consciousness of the youth and develop a culture of volunteerism among the citizenry.
Volunteerism shall be highlighted in the NSTP classes and the University’s Community
Extension Programs and Activities. The University, in consultation and coordination with
its faculty and the Supreme Student Government (SSG), shall provide technical assistance
and sharing of technology within the academic circle, target communities and other
clientele, and the upgrading of the quality of education and curriculum methodologies
while providing career enhancement and exposure to the volunteers.

F. REPUBLIC ACT 9512

“NATIONAL ENVIRONMENTAL AWARENESS AND EDUCATION ACT OF
2008”

The University shall promote national awareness of the role of natural resources
in economic growth and the importance of environmental conservation and ecological
balance toward sustained national development. The University shall integrate
environmental education into its curriculum.

Environmental education shall encompass environmental concepts and

principles, environmental laws, the state of the international and local environment, local
environmental best practices, the threats of environmental degradation and its impact on
human well-being, the responsibility of the citizenry to the environment and the value of
conservation, protection and rehabilitation of natural resources and the environment in
the context of sustainable development. It shall cover both theoretical and practical
modules. Said modules comprise of activities, projects, and programs including, but not
limited to, tree planting; waste minimization, segregation, recycling and composting;
freshwater and marine conservation; forest management and conservation; relevant

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livelihood opportunities; and economic benefits and other such programs and
undertakings to aid the implementation of the different environmental protection law.
These shall be integrated into the NSTP classes in the University, as well as in its
Community Extension Projects and Activities.

The University shall join the entire country in celebrating the “Environmental
Awareness Month” in the month of November of every year. The University shall link up
with DepEd, CHED, TESDA, DENR, DOST, and other relevant agencies as regards public
education and awareness programs on environmental protection and conservation
through collaborative interagency and multi-sectoral effort.

The University, together with the Supreme Student Government (SSG), shall coordinate
with the DENR in relation to current environmental updates, including identifying
priority environmental education issues for national action and providing strategic advice
on the environmental education activities. The University, together with the Supreme
Student Government (SSG), shall likewise coordinate with the DOST in programs that
will ensure that students receive science-based quality information on environmental
issues to encourage the development of environment-friendly solutions, devices,
equipment, and facilities.

The University shall also participate in capacity-building programs nationwide

such as training, seminars, workshops on environmental education, development and
production of environmental education materials, and teacher-education courses and
related livelihood programs.

G. REPUBLIC ACT 8049

AN ACT REGULATING HAZING AND OTHER FORMS OF INITIATION RITES
IN FRATERNITIES, SORORITIES, AND OTHER ORGANIZATIONS AND
PROVIDING PENALTIES THEREOF

Be it enacted by the Senate and House of Representative of the Philippines in Congress

assembled.

SEC. 1. Hazing as used in this act is an initiation rite or practice as a pre-requisite for

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admission into membership in a fraternity, sorority or organization by placing the recruit,
neophyte or applicant in some embarrassing or humiliating situations such as forcing him
to menial, silly, foolish and similar tasks or activities otherwise subjecting him to physical
or psychological suffering or injury.

The term organization shall include any club of the Armed Forces of the Philippines,
Philippine National Police, Philippine Military Academy, or officer and cadet corps of the
Citizen’s Military Training, or Citizen’s Army Training. The physical, mental and
psychological testing and training procedures and practices to determine and enhance the
physical, mental and psychological fitness of prospective regular members of the Armed
Forces of the Philippines and the Philippine National Police as approved by the Secretary
of the National Defense and the National Police Commission duly recommended by the
Chief of Staff, Armed Forces of the Philippines and the Director General of the Philippine
National Police shall not be considered as hazing for purposes of this act.
SEC 2. No hazing or initiation rites in any form or manner by a fraternity, sorority, or
organization shall be allowed without prior written notice to the school authorities or
head of organization seven (7) days before the conduct of such initiation. The written
notice shall indicate the period of the initiation activities which shall not exceed three (3)
days, shall include the names of those to be subjected to such activities, and shall further
contain an undertaking that no physical violence be employed by anybody during such
initiation rites.
SEC 3. The head of the school or organization or their representatives must assign at least
two (2) representatives of the school organization, as the case may be, to be present during
the initiation. It is duty of such representative to see it to that no physical harm or any
kind shall be inflicted upon a recruit, neophyte or applicant. SEC 4. If the person subjected
to hazing or other forms of initiation rites suffers any physical injury or dies as a result
thereof, the officers and members of the fraternity, sorority or organization who actually
participated in the infliction of physical harm shall be liable as principals. The person or
persons who participated in the hazing shall suffer:
1. the penalty of reclusion perpetual if death, rape, sodomy or mutilation results
therefrom;
2. the penalty of reclusion temporal in its maximum period if in consequence of the
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 hazing the victim shall become insane, imbecile, impotent or blind;
3. the penalty of reclusion temporal in its medium period if in consequence of the
hazing of the victim shall have lost the use of speech or the power to hear or to
smell, or shall have lost an eye, o hand, a foot, an arm or a leg or shall have lost the
use of any such member or shall have become incapacitated for the activity or work
in which he was habitually engaged:
4. the penalty of reclusion temporal in its minimum period if in consequence of the
hazing the victim shall become deformed or shall have lost the use thereof, or shall
have been ill or incapacitated for the performance of the activity or work in which
he was habitually engaged for a period of more than ninety (90) days;
5. the penalty prison mayor in its minimum period if in consequence of the hazing
the victim shall been ill or incapacitated for the performance on the activity or work
in which he was habitually engaged for more than thirty (30) days;
6. the penalty of prison mayor in its medium period if in consequence of the hazing
of the victim shall been ill or incapacitated for the performance of the activity or
work in which he was habitually engaged for ten (10) days or more, or that the
injury sustained shall require medical attendance for the same period;
7. the penalty of prison mayor its minimum period if in consequence of the hazing
the victim shall have been ill or incapacitated for the performance of the activity or
work in which he was habitually engaged from one (1) to nine (9) days, or that the
injury sustained shall require medical attendance for the same period; and
8. the penalty of prison correctional in its maximum period if in consequence of the
hazing the victim sustained physical injuries which do not prevent him from
engaging in his habitual activity or work nor require medical attendance. The
responsible officials of the school or of the police, military or citizen’s army training
organization may impose the appropriate sanctions on the person or persons
charged under this provision even before their conviction. The maximum penalty
herein provided shall be imposed in any of the following instances:
a. when the recruitment is accompanied by force, violence, threat, intimidation
or deceit on the person of the recruit who refuses to join;
b. when the recruit, neophyte or applicant initially consents to join but upon
learning that hazing will be committed on his person, is prevented from
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 quitting;
c. when the recruit, neophyte or applicant having undergone hazing is prevented
from reporting the unlawful act to his parents or guardians, to the proper
school authorities, through force, violence, threat or intimidation;
d. when the hazing is committed outside the school or institution; or;
e. when the victim is below twelve (12) years of age at the time of hazing.
The owner of the place where hazing is conducted shall be liable as a compliance, when
he has actual knowledge of the hazing conducted therein but failed to take any action to
prevent the same from occurring. If the hazing is held in the home of one of the officers
or members of the fraternity, group, or organization, the parents shall be held liable as
principals when they have actual knowledge of the hazing conducted therein but failed to
take any action to prevent the same from occurring.

The school authorities including faculty members who consent the hazing or who have
actual knowledge thereof, but failed to take any action to prevent the same from occurring
shall be punished as accomplices for the acts of hazing committed by the perpetrators.

The officers, the former officers, or alumni of the organization, group, fraternity or
sorority who actually planned the hazing although not present when the acts constituting
the hazing were committed shall be liable as principals. Officer or members of an
organization, group, fraternity or sorority who knowingly cooperated in carrying out the
hazing by introducing the victim to be present thereat shall be liable as principals. A
fraternity or sorority’s adviser who is present when the acts constituting the hazing were
committed and failed to take any action to prevent the same from occurring shall be liable
as principals.

The presence of any person during the hazing is prima facie evidence of participation
therein as a principal unless he prevented the commission of the act punishable herein.

Any person charged under this provision shall be entitled to the mitigating circumstances
that there was no intention to commit so grave a wrong.

This section shall apply to the president manager, director or other responsible officer of
a corporation engaged in hazing as a requirement for employment in the manner provided
herein.
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CHED Order, No. 4, 1995
PREVENTIVE MEASURES AGAINST VIOLENCE AND SANCTIONS ON
FRATERNITIES AND OTHER STUDENT ORGANIZATIONS

1. The fundamental law of the land requires the state through its instrumentalities,
in particular the educational agencies, to promote the physical, intellectual and
social well-being of the youth, the students. They are encouraged to go to schools
of all levels to utilize their God-given talents for self-development and, collectively,
for nation-building. They are encouraged further to join all kinds of organizations
that foster camaraderie and instill brotherhood.
2. Historically, fraternities were founded to promote camaraderie among groups of
people, including students in colleges and universities. Fraternities and other
student-organizations must serve to forge not only brotherhood as the ultimate
bonding of all men and women inside and outside the confines of universities, but
must exits to preserve the value of human life. Their talents and energies must be
channeled and utilized for collective development.
3. Recent events involving fraternities tend to erode the moral values inculcated by
parents and the educational institution. Students’ dedication to study, respect for
authority, and observance of the rules and regulations of educational institutions
are ignored. Existing laws and other administrative issuances seem not enough to
deter some students to inflict physical and mental injuries on others and, in so
many instances, cause the loss of life of students.
4. In order to have an atmosphere of brotherhood among fraternities and other
student organizations, all educational institutions or higher learning are
encouraged to promote programs and projects that will produce responsible
students and will instill the value of human life for a productive future. The
following preventive measures are therefore suggested:
1.1. monthly meetings of heads of fraternities in a Council of Equals;
1.2. regular gatherings of fraternity members through sports, cultural events, and
joint community projects where there is cross-membership;
1.3. reporting a potential conflict to the head of the fraternity as a standard
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 procedure. The head in turn will patch it up with his counterpart;
1.4. internal policing by the fraternities themselves;
1.5. long-term re-orientation of the role of fraternity to move away from macho
conflicts into a society of brotherhood that stresses studies, productivity, creativity,
and a sense of community and nationhood;
1.6. more interaction between the School Administration and the fraternities;
1.7. informing parents about the participation of their children in fraternities;
1.8. use of the fraternity alumni members to counsel resident members;
1.9. oblige fraternities to observe ethical code in their organizational vision and
objectives which should include a commitment to solve problems in a peaceful and
friendly way.

5. In order to deter violence among fraternities the following sanctions shall be strictly
carried out:

5.1 Automatic expulsion of any fraternity member for:

a. starting or taking the offensive action that clearly provokes violence; b.

carrying knives, sticks, pipes, guns, and other deadly weapons in schools; and
c. extortion.

5.2 60 days suspension of all officers of a fraternity found guilty of acting that will
provoke violence; and

5.3 Suspension of guilty fraternity for one year for the first offense and permanent
ban for the next offense.

6. Higher Education institutions must fully assume authority and responsibility in dealing
with fraternities and other student aggregations. They are enjoined to closely monitor and
supervise the enumerated preventive measures and sanctions herein above stated.

7. Immediate dissemination of this order is desired

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REPUBLIC ACT NO. 7079
AN ACT PROVIDING FOR THE DEVELOPMENT AND PROMOTION OF
CAMPUS JOURNALISM AND FOR OTHER PURPOSES

Be it enacted by the Senate and House of Representatives of the Philippines in Congress

assembled:

Section 1. Title. – This Act shall be known and referred to as the “Campus Journalism Act
of 1991.”

Section 2. Declaration of Policy. – It is the declared policy of the State to uphold and
protect the freedom of the press even at the campus level and to promote the development
and growth of campus journalism as a means of strengthening ethical values, encouraging
critical and creative thinking, and developing moral character and personal discipline of
the Filipino youth. In furtherance of this policy, the State shall undertake various
programs and projects aimed at improving the journalistic skills of the students
concerned and promoting responsible and free journalism.

Section 3. Definition of Terms. –

(a) School. – An institution for learning in the elementary, secondary or tertiary level
comprised of the studentry, administration, faculty and non-faculty personnel;
(b) Student Publication. – The issue of any printed material that is independently
published by, and which meets the needs and interests of, the studentry;
(c) Student Journalist. – Any bona fide student enrolled for the current semester or term,
who was passed or met the qualification and standards of the editorial board. He must
likewise maintain a satisfactory academic standing.
(d) Editorial Board. – In the tertiary level, the editorial board shall be composed of
student journalists who have qualified in placement examinations. In the case of
elementary and high school levels, the editorial board shall be composed of a duly
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 appointed faculty adviser, the editor who qualified and a representative of the
Parents-Teachers’ Association, who will determine the editorial policies to be
implemented by the editor and staff members of the student publication concerned.
At the tertiary level, the editorial board may include a publication adviser at the option of
its members.
(e) Editorial Policies. – A set of guidelines by which a student publication is operated and
managed, taking into account pertinent laws as well as the school administration’s
policies. Said guidelines shall determine the frequency of the publication, the manner
of selecting articles and features and other similar matters.
Section 4. Student Publication. – A student publication is published by the student body
through an editorial board and publication staff composed of students selected but
fair and competitive examinations. Once the publication is established, its editorial
board shall freely determine its editorial policies and manage the publication’s funds.
Section 5. Funding of Student Publication. – Funding for the student publication may
include the savings of the respective school’s appropriations, student subscriptions,
donations, and other sources of funds. In no instance shall the Department of
Education, Culture and Sports or the school administration concerned withhold he
release of funds sourced from the savings of the appropriations of the respective
schools and other sources intended for the student publication. Subscription fees
collected by the school administration shall be released automatically to the student
publication concerned.
Section 6. Publication Adviser. – The publication adviser shall be selected by the school
administration from a list of recommendees submitted by the publication staff. The
function of the adviser shall be limited to one of technical guidance.
Section 7. Security of Tenure. – A member of the publication staff must maintain his or
her status as student in order to retain membership in the publication staff. A student
shall not be expelled or suspended solely on the basis of articles he or she has written,
or on the basis of the performance of his or her duties in the student publication.
Section 8. Press Conferences and Training Seminar. – The Department of Education,
Culture and Sports shall sponsor periodic competitions, press conferences and
training seminars in which student-editors/writers and teacher-adviser of student
publications in the elementary, secondary and tertiary levels shall participate. Such
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 competitions, conferences and seminars shall be held at the institutional, divisional,
and regional levels, culminating with the holding of the annual national elementary,
secondary or tertiary School Press Conferences in places of historical and/or cultural
interest in the country.
Section 9. Rules and Regulations. – The Department of Education, Culture and Sports, in
coordination with the officers of the national elementary, secondary or tertiary
organizations or official advisers of student publications, together with student
journalists at the tertiary level and existing organizations of student journalists, shall
promulgate the rules and regulations necessary for the effective implementation of
this Act.
Section 10. Tax Exemption. – Pursuant to paragraph 4, Section 4, Article XIV of the
Constitution, all grants, endowments, donations, or contributions used actually,
directly and exclusively for the promotion of campus journalism as provided for in
this Act shall be exempt from donor’s or gift tax.
Section 11. Appropriations. – For the initial year of implementation, the sum of Five
million pesos (P5,000,000.00) is hereby authorized to be charged against the savings
from the current appropriations of the Department of Education, Culture and Sports.
Thereafter, such amount as may be necessary shall be included in the General
Appropriations Act.
Section 12. Effectivity. – This Act shall take effect after fifteen (15) days following the
completion of its publication in the Official Gazette or in at least two (2) newspapers
of general circulation.

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|K. REPUBLIC ACT NO. 8049

HAZING THE ANTI-HAZING LAW

Section 1. Hazing, as used in this Act, is an initiation rite or practice as a prerequisite for
admission into membership in a fraternity, sorority or organization by placing the recruit,
neophyte or applicant in some embarrassing or humiliating situations such as forcing him
to do menial, silly, foolish and other similar tasks or activities or otherwise subjecting him
to physical or psychological suffering or injury.

The term "organization" shall include any club or the Armed Forces of the Philippines,
Philippine National Police, Philippine Military Academy, or officer and cadet corps of the
Citizen's Military Training and Citizen's Army Training. The physical, mental and
psychological testing and training procedure and practices to determine and enhance the
physical, mental and psychological fitness of prospective regular members of the Armed
Forces

of the Philippines and the Philippine National Police approved by the Secretary of
National Defense and the National Police Commission duly recommended by the Chief of
Staff, Armed Forces of the Philippines and the Director General of the Philippine National
Police shall not be considered as hazing for the purposes of this Act.

Section 2. No hazing or initiation rites in any form or manner by a fraternity, sorority or

organization shall be allowed without prior written notice to the school authorities or
head of organization seven (7) days before the conduct of such initiation. The written
notice shall indicate the period of the initiation activities which shall not exceed three (3)
days, shall include the names of those to be subjected to such activities, and shall further
contain an undertaking that no physical violence be employed by anybody during such
initiation rites.

Section 3. The head of the school or organization or their representatives must assign at
least two (2) representatives of the school or organization, as the case may be, to be
present during the initiation. It is the duty of such representatives to see to it that no

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physical harm of any kind shall be inflicted upon a recruit, neophyte or applicant.

Section 4. If the person subjected to hazing or other forms of initiation rites suffers any
physical injury or dies as a result thereof, the officers and members of the fraternity,
sorority or organization who actually participated in the infliction of physical harm shall
be liable as principals. The person or persons who participated in the hazing shall suffer:

• the penalty of reclusion Perpetua (life imprisonment) if death, rape, sodomy

or mutilation results there from.
• the penalty of reclusion is temporal in its maximum period (17 years, 4
months and 1 day to 20years) if in consequence of the hazing the victim shall
become insane, imbecile, impotent or blind.
• the penalty of reclusion temporal in its medium period (14 years, 8 months
and one day to 17years and 4 months) if in consequence of the hazing the
victim shall have lost the use of speech or the power to hear or to smell, or
shall have lost an eye, a hand, a foot, an arm or a leg or shall have lost the
use of any such member shall have become incapacitated for the activity or
work in which he was habitually engaged.
• the penalty of reclusion temporal in its minimum period (12 years and one
day to 14 years and8 months) if in consequence of the hazing the victim shall
become deformed or shall have lost any other part of his body, or shall have
lost the use thereof, or shall have been ill or incapacitated for the
performance on the activity or work in which he was habitually engaged for
a period of more than ninety (90) days.
• the penalty of prison mayor in its maximum period (10 years and one day to
12 years) if in consequence of the hazing, the victim shall have been ill or
incapacitated for the performance of the activity or work in which he was
habitually engaged for a period of more than thirty (30) days.
• the penalty of prison mayor in its medium period (8 years and one day to 10
years) if in consequence of the hazing, the victim shall have been ill or
incapacitated for the performance of the activity or work in which he was
habitually engaged for a period of ten (10) days or more, or that the injury

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 sustained shall require medical assistance for the same period.
• the penalty of prison mayor in its minimum period (6 years and one day to
8 years) if in consequence of the hazing, the victim shall have been ill or
incapacitated for the performance of the activity or work in which he was
habitually engaged from one (1) to nine (9) days, or that the injury sustained
shall require medical assistance for the same period.
• the penalty of prison correctional in its maximum period (4 years, 2 months,
and one day to 6 years) if in consequence of the hazing, the victim sustained
physical injuries which do not prevent him from engaging in his habitual
activity or work nor require medical attendance.

The responsible officials of the school or of the police, military or citizen's

army training organization may impose the appropriate administrative
sanctions on the person or the persons charged under this provision even
before their conviction. The maximum penalty herein provided shall be
imposed in any of the following instances:

• when the recruitment is accompanied by force, violence, threat,

intimidation or deceit on the person of the recruit who refuses to join;
• (b) when the recruit, neophyte or applicant initially consents to join but
upon learning that hazing will be committed on his person, is prevented
from quitting; (c) when the recruit, neophyte or applicant having undergone
hazing is prevented from reporting the unlawful act to his parents or
guardians to the proper school authorities, or to the police authorities,
through force, violence, threat or intimidation;
• when the hazing is committed outside of the school or institution; or
• when the victim is below twelve (12) years of age at the time of the hazing.

The owner of the place where hazing is conducted shall be liable as an accomplice when
he has actual knowledge of the hazing conducted therein but failed to take any action to
prevent the same from occurring. If the hazing is held in the home of one of the officers
or members of the fraternity, group, or organization, the parents shall be held liable as

102 | P a g e
principals when they have actual knowledge of the hazing conducted therein but failed to
take any action to prevent the same from occurring.

The school authorities including faculty members who consent to the hazing or who have
actual knowledge thereof, but failed to take any action to prevent the same from occurring
shall be punished as accomplices for the acts of hazing committed by the perpetrators.

The officers, former officers, or alumni of the organization, group, fraternity or sorority
who actually planned the hazing although not present when the acts constituting the
hazing were committed shall be liable as principals. A fraternity or sorority's adviser who
is present when the acts constituting the hazing were committed and failed to take action
to prevent the same from occurring shall be liable as principal.

The presence of any person during the hazing is prima facie evidence of participation
therein as principal unless he prevented the commission of the acts punishable herein.

Any person charged under this provision shall not be entitled to the mitigating
circumstance that there was no intention to commit a grave a mistake.

This section shall apply to the president, manager, director, or other responsible officer
of a corporation engaged in hazing as a requirement for employment in the manner
provided herein.

Section 5. If any provision or part of this Act is declared invalid or unconstitutional, the
other parts or provisions thereof shall remain valid and effective.

Section 6. All laws, orders, rules, or regulations, which are inconsistent with or contrary
to the provisions of this Act, are hereby amended or repealed accordingly.

Section 7. This Act shall take effect fifteen (15) calendar days after its publication in at
least two (2) national newspapers of general circulation.

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L. REPUBLIC ACT NO. 9165

ILLEGAL DRUGS The Comprehensive Drugs Act of 2002

ARTICLE III: DANGEROUS DRUGS TEST AND RECORD REQUIREMENTS

Section 36. Authorized Drug Testing. – Authorized drug testing shall be done by any
government forensic laboratories or by any of the drug testing laboratories accredited and
monitored by the DOH to safeguard the quality of test results. The DOH shall take steps
in setting the price of the drug test with DOH-accredited drug testing centers to further
reduce the cost of such drug tests. The drug testing shall employ, among others, two (2)
testing methods, the screening test which will determine the positive result as well as the
type of the drug used and the confirmatory test which will confirm a positive screening
test. Drug test certificates issued by accredited drug testing centers shall be valid for a
one-year period from the date of issue, which may be used for other purposes. The
following shall subject to undergo drug testing: xxx

(1) Students of secondary and tertiary schools. – Students of secondary and tertiary
schools shall, pursuant to the related rules and regulations as contained in the school's
student handbook and with notice to the parents, undergo a random drug testing:
Provided, that all drug testing expenses whether public or private schools under this
Section will be borne by the government; xxx

ARTICLE IV: PARTICIPATION OF FAMILY, STUDENTS TEACHERS AND

SCHOOL AUTHORITIES IN THE ENFORCEMENT OF THIS ACT

Section 41. Involvement of the Family. – The family being the basic unit of the Filipino
society shall be primarily responsible for the education and awareness of the members of
the family on the ill effects of dangerous drugs and close monitoring of family members
who may be susceptible to drug abuse.

Section 42. Student Councils and Campus Organizations. – All elementary, secondary,

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and tertiary schools' student councils and campus organizations shall include in their
activities a program for the prevention of and deterrence of the use of dangerous drugs,
and referral for treatment and rehabilitation of students for drug dependence.

Section 43. School Curricula. – Instruction on drug abuse prevention and control shall
be integrated in the elementary, secondary, and tertiary curricula of all public and private
schools, whether general, technical, vocational, or agro-industrial as well as in non-
formal, informal, and indigenous learning systems. Such instructions shall include:

• Adverse effects of the abuse and misuse of dangerous drugs on the

person, the family, the school, and the community;
• Preventive measures against drug abuse;
• Health, socio-cultural, psychological, legal, and economic dimensions
and implications of the drug problem;
• Steps to take when intervention on behalf of a drug dependent is needed,
as well as the services available for the treatment and rehabilitation of
drug dependents; and
• Misconceptions about the use of dangerous drugs such as, but not limited
to, the importance and safety of dangerous drugs for medical and
therapeutic use as well as the differentiation between medical patients
and drug dependents in order to avoid confusion and accidental
stigmatization in the consciousness of the students.

Section 44. Heads, Supervisors, and Teachers of Schools. – For the purpose of enforcing
the provisions of Article II of this Act, all school heads, supervisors, and teachers shall be
deemed

persons in authority and, as such, are hereby empowered to apprehend, arrest or cause
the apprehension or arrest of any person who shall violate any of the said provisions,
pursuant to Section 5, Rule 113 of the Rules of Court. They shall be deemed persons in
authority if they are in the school or within its immediate vicinity, or even beyond such
immediate vicinity if they attend at any school or class function in their official capacity

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as school heads, supervisors, and teachers.

Any teacher or school employee, who discovers or finds that any person in the school or
within its immediate vicinity is liable for violating any of said provisions, shall have the
duty to report the same to the school head or immediate superior who shall, in turn, report
the matter to the proper authorities.

Failure to do so in either case, within a reasonable period from the time of discovery of
the violation, shall, after due hearing, constitute sufficient cause for disciplinary action by
the school authorities.

M. REPUBLIC ACT NO. 10627

THE ANTI-BULLYING ACT OF 2013

Section 2. Acts of Bullying. – For purposes of this Act, “bullying” shall refer to any severe
or repeated use by one or more students of a written, verbal or electronic expression, or a
physical act or gesture, or any combination thereof, directed at another student that has
the effect of actually causing or placing the latter in reasonable fear of physical or
emotional harm or damage to his property; creating a hostile environment at school for
the other student; infringing on the

rights of the other student at school; or materially and substantially disrupting the
education process or the orderly operation of a school; such as, but not limited to, the
following:

• any unwanted physical contact between the bully and the victim like punching,
pushing, shoving, kicking, slapping, tickling, headlocks, inflicting school
pranks, teasing, fighting, and the use of available objects as weapons;
• any act that causes damage to a victim’s psyche and/or emotional well-being;
• any slanderous statement or accusation that causes the victim undue
emotional distress like directing foul language or profanity at the target, name-
calling, tormenting, and commenting negatively on the victim’s looks, clothes
and body; and
• cyber-bullying or any bullying done by technology or any electronic means. xxx

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N. REPUBLIC ACT 10173

DATA PRIVACY ACT 2012

Section. 2. Declaration of Policy. – It is the policy of the State to protect the fundamental
human right of privacy, of communication while ensuring the free flow of information to
promote innovation and growth. The State recognizes the vital role of information and
communications technology in nation-building and its inherent obligation to ensure that
personal information in information and communications systems in the government and
in the private sector are secured and protected. xxx

SEC. 12. Criteria for Lawful Processing of Personal Information. – The processing of
personal information shall be permitted only if not otherwise prohibited by law, and when
at least one of the following conditions exists:

• The data subject has given his or her consent;

• the processing of personal information is necessary and is related to the
fulfillment of a contract with the data subject or in order to take steps at the
request of the data subject prior to entering into a contract;
• the processing is necessary for compliance with a legal obligation to which
the personal information controller is subject;
• the processing is necessary to protect vitally important interests of the data
subject, including life and health;
• the processing is necessary in order to respond to national emergency, to
comply with the requirements of public order and safety, or to fulfill functions
of public authority which necessarily includes the processing of personal data
for the fulfillment of its mandate; or
• the processing is necessary for the purposes of the legitimate interests
pursued by the personal information controller or by a third party or parties

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 to whom the data is disclosed, except where such interests are overridden by
fundamental rights and freedoms of the data subject which require protection
under the Philippine Constitution.

REPUBLIC ACT NO. 10175

THE CYBERCRIME PREVENTION ACT

Section 2. Declaration of Policy. — The State recognizes the vital role of information and
communications industries such as content production, telecommunications,
broadcasting electronic commerce, and data processing, in the nation’s overall social and
economic development. The State also recognizes the importance of providing an
environment conducive to the development, acceleration, and rational application and
exploitation of Information and Communications Technology (ICT) to attain free, easy,
and intelligible access to exchange and/or delivery of information; and the need to protect
and safeguard the integrity of computer, computer and communications systems,
networks, and databases, and the confidentiality, integrity, and availability of information
and data stored therein, from all forms of misuse, abuse, and illegal access by making
punishable under the law such conduct or conducts. In this light, the State shall adopt
sufficient powers to effectively prevent and combat such offenses by facilitating their
detection, investigation, and prosecution at both the domestic and international levels,
and by providing arrangements for fast and reliable international cooperation.

Section 4. Cybercrime Offenses. — The following acts constitute the offense of

cybercrime punishable under this Act:

(a) Offenses against the confidentiality, integrity and availability of computer data and
systems:

(1) Illegal Access. – The access to the whole or any part of a computer system without
right.

(2) Illegal Interception. – The interception made by technical means without right of

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 any non-public transmission of computer data to, from, or within a computer system
including electromagnetic emissions from a computer system carrying such computer
data.

(3) Data Interference. — The intentional or reckless alteration, damaging, deletion or

deterioration of computer data, electronic document, or electronic data message,
without right, including the introduction or transmission of viruses.

(4) System Interference. — The intentional alteration or reckless hindering or

interference with the functioning of a computer or computer network by inputting,
transmitting, damaging, deleting, deteriorating, altering or suppressing computer
data or program, electronic document, or electronic data message, without right or
authority, including the introduction or transmission of viruses.

(1) Misuse of Devices.

(i) The use, production, sale, procurement, importation, distribution, or otherwise

making available, without right, of:

(aa) A device, including a computer program, designed or adapted primarily for the
purpose of committing any of the offenses under this Act; or

(ab) A computer password, access code, or similar data by which the whole or any
part of a computer system is capable of being accessed with intent that it be used for
the purpose of committing any of the offenses under this Act.

(ii) The possession of an item referred to in paragraphs 5 (i)(aa) or

(bb) above with intent to use said devices for the purpose of committing any of the
offenses under this section.

(2) Cyber-Squatting. – The acquisition of a domain name over the internet in bad faith to
profit, mislead, destroy reputation, and deprive others from registering the same, if such
a domain name is:

(ii)Similar, identical, or confusingly similar to an existing trademark registered with

the appropriate government agency at the time of the domain name registration;

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 (iii)Identical or in any way similar with the name of a person other than the registrant,
in case of a personal name; and

(iv)Acquired without right or with intellectual property interests in it.

(b) Computer-Related Offenses:

(1) Computer-related Forgery. —

(i) The input, alteration, or deletion of any computer data without right resulting in
inauthentic data with the intent that it be considered or acted upon for legal purposes
as if it were authentic, regardless whether or not the data is directly readable and
intelligible; or

(ii) The act of knowingly using computer data which is the product of computer
related forgery as defined herein, for the purpose of perpetuating a fraudulent or
dishonest design.

(2) Computer-related Fraud. — The unauthorized input, alteration, or deletion of

computer data or program or interference in the functioning of a computer system,
causing damage thereby with fraudulent intent: Provided that if no damage has yet been
caused, the penalty imposable shall be one (1) degree lower.

(3) Computer-related Identity Theft. – The intentional acquisition, use, misuse, transfer,
possession, alteration or deletion of identifying information belonging to another,
whether natural or juridical, without right: Provided, that if no damage has yet been
caused, the penalty imposable shall be one (1) degree lower.

(c) Content-related Offenses:

(1) Cybersex. - The willful engagement, maintenance, control, or operation, directly or

indirectly, of any lascivious exhibition of sexual organs or sexual activity, with the aid of
a computer system, for favor or consideration.

(2) Child Pornography. — The unlawful or prohibited acts defined and punishable by
Republic Act No. 9775 or the Anti-Child Pornography Act of 2009, committed through a

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computer system: Provided, that the penalty to be impose shall be (1) one degree higher
than that provided for in Republic Act No. 9775.

(3) Unsolicited Commercial Communications. — The transmission of commercial

electronic communication with the use of computer system which seek to advertise, sell,
or offer for sale products and services are prohibited unless:

(i) There is prior affirmative consent from the recipient; or

(ii) The primary intent of the communication is for service and/or administrative
announcements from the sender to its existing users, subscribers or customers; or

(iii)The following conditions are present:

(aa)The commercial electronic communication contains a simple, valid, and a reliable

way for the recipient to reject. Receipt of further commercial electronic messages
(opt-out) from the same source;

(ab)The commercial electronic communication does not purposely disguise the

source of the electronic message; and

(ac)The commercial electronic communication does not purposely include

misleading information in any part of the message in order to induce the recipients
to read the message.

(4) Libel. — The unlawful or prohibited acts of libel as defined in Article 355 of the Revised
Penal Code, as amended, committed through a computer system or any other similar
means, which may be devised in the future.

Section 5. Other Offenses. — The following acts shall also constitute an offense: Aiding
or Abetting in the Commission of Cybercrime. – Any person who willfully

(a) Abettor aids in the commission of any of the offenses enumerated in this Act shall
be held liable.

(b) Attempt in the Commission of Cybercrime. — Any person who willfully attempts to
commit any of the offenses enumerated in this Act shall be held liable.

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Section 6. All crimes defined and penalized by the Revised Penal Code, as amended, and
special laws, if committed by, through and with the use of information and
communications technologies shall be covered by the relevant provisions of this Act:
Provided, That the penalty to be imposed shall be one (1) degree higher than that provided
for by the Revised Penal Code, as amended, and special laws, as the case may be.

Section 7. Liability under Other Laws. — A prosecution under this Act shall be without
prejudice to any liability for violation of any provision of the Revised Penal Code, as
amended or special laws.

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 UDM ADMINISTRATION

NAME POSITION DESIGNATION

Dr. Ma. Felma Carlos-Tria University President

Dr. Ronald A. Herrera Vice President for Academic Affairs

Mr. Manfredo A. Marcellano Vice President for Administration

Mr. Jeffrey F. Litan Vice President for Comptrollership

Atty. Christian R. De la Cruz – Marcos University Legal Council

ACADEMIC DIVISION

Dr. Noami D. Solano Dean, College of Arts and Sciences

Dr. Ellen R. Cernias Dean, College of Business,

Administration

Dr. Yolanda S. Lira Dean, College of Criminal Justice

Dr. Amalfi B. Tabin Jr. Dean, College of Education

Prof. Picasso Dela Cruz Dean, College of Engineering and

Technology

Prof. Auresita M. Delos Reyes Dean, College of Health Sciences

Atty. Rico Paolo R. Quicho Dean, College of Law

Dr. Leila R. Gano Dean, IGPS

Ms. Loida O. Primavera University Registrar

Ms. Flordeliza M. Rubio University Librarian

Dr. Marvin S. Isidro University Physician

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Dr. Virginia I. Berganio Dean, Office of the Student Affairs

Mr. Rejan L. Tadeo Director, Quality Assurance,

Accreditation and Data Protection

Dr. Aurora T. Caday Director, University Research

Innovation and Social Engagement

Ms. Arlene C. Pureza Director, Guidance, Admission, and

Placement Office

Prof. Alistair B. Selorio Director General, NSTP, Community

Extension

ADMINISTRATIVE DIVISION

Mr. Emmanuel Gatdula Director, Information, Communication,

and Technology Division

Ms. Lorena S. Victorio Acting Head, Human Resource

Management and Development Division

Dr. Rhodora Bernal Head, Gender and development

Acting Chief, General Services Division

Chief, Procurement Office

Mr. Engelbert Yalong Chief, Security and Safety Office

Mr. Rogelio Garado Chief, Ground and Maintenance Office

Engr. Jayson Valeroso Chief, Facilities and Maintenance Office

Ms. Nancy Tejada Chief, Facilities and Supplies Division

Ms. Generosa Moreno Chief, Accounting Division Ms. Maria
Rosario Gutierrez Chief, Treasury Division

Mr. Cipriano Agnes, Jr. Chief, Planning and Budget Office

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UDM STUDENT’S PLEDGE
I understand that as a bona fide student of UDM, I am responsible in reading and
understanding all the information contained in the UDM Revised Student Manual.
I hereby pledge to abide by and comply with all the rules and regulations laid down by
competent authority in the University and the College or School I am part of.
I agree that my admission, attendance and consequent graduation are subject to the rules
and policies of the University.

Student’s Signature Over Printed Name

Student’s Printed Full Name

Course/Level

Student Number

Date Signed (Month/Day/Year)

Note: Please submit this sheet to the Office of Student Affairs, Universidad de Manila

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