Elementary Elementary `

Senior High School

Elementary

Learning Strand 6
DIGITAL CITIZENSHIP
WORD PROCESSING
Accreditation and Equivalency (A&E) Program Module
 Book Record

School: District:

Division: Region: Date Received by School:

To the Learner
Use the table below by following the instructions:
1. Write your name clearly under the column Name of Borrower.
2. Use the following letters in recording the condition of the book before and after borrowing:

A. new C. used book in Fair Condition

B. used book in Good Condition D. used book in Poor Condition

Date
Name of Borrower Date Issued Condition Condition
Returned

Take Care of Your Book

Dos: Don’ts:
1. Cover your book using a plastic cover, 1. Do not fold the pages.
manila paper, old newspaper, or magazine. 2. Do not write on the cover or pages.
2. Be sure your hands are clean when you 3. Do not cut out any picture.
handle or turn the pages. 4. Never detach or tear any page.
3. When using a book for the first time, lay it 5. Do not leave it open or lying face down
on its back and open only a few pages at a when not in use.
time. 6. Do not use pencils, ballpens, or thick
4. Use a piece of paper or cardboard for objects as bookmarks.
bookmarks. 7. Do not force the book into a packed
5. Paste or tape immediately any torn pages. schoolbag.
Always take care of damaged book. 8. Do not use it to cover your head when it is
6. Handle the book with care when passing raining.
from one person to another. 9. Do not sit on it.
7. Always keep your book in a clean dry place.
8. When your book is lost, report it to your
teacher right away.
 Elementary

Learning Strand 6
DIGITAL CITIZENSHIP
WORD PROCESSING

Accreditation and Equivalency (A&E) Program Module

Learning Strand 6 – Elementary
Alternative Learning System
Word Processing
First Edition, 2023

Republic Act 8293, section 176 states that: No copyright shall subsist in
any work of the Government of the Philippines. However, prior approval of the
government agency or office wherein the work is created shall be necessary for
exploitation of such work for profit. Such agency or office may, among other things,
impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand

names, trademarks, etc.) included in this module are owned by their respective
copyright holders. Every effort has been exerted to locate and seek permission to use
these materials from their respective copyright owners. The publisher and authors
do not represent nor claim ownership over them.

Published by the Department of Education

Secretary: Sara Z. Duterte
Undersecretary: Gina O. Gonong, Phd

Development Team of the Module

Writer: Elvie C. Agalot

Editors: Ronel L. Jamarolin, Romel O. Eguia

Reviewers/LRE: Irish Ga-a, Ivy Coney, Kris N. Villocino,

Jay Michael A. Calipusan

Illustrator: Joel T. Baje

Layout Artist: Ruby V. Paguntalan

Management Team: Bureau of Alternative Education (BAE)

Bureau of Learning Resources (BLR)

Regional Office IX

Schools Division Office of Dapitan

Printed in the Philippines by ____________________

Office Address: ___________________________

Telefax: ___________________________
E-mail Address: ___________________________

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User’s Guide
For the ALS Learner:

This module was designed to provide you with fun and meaningful opportunities for
guided and independent learning at your own pace and time. You will be enabled to
process the contents of the learning resource while being an active learner.

This module has the following parts and corresponding icons:

What Is This Module This will give you an idea of the skills or
competencies you are expected to learn in the
About?
module.

Let’s See What You This part includes an activity that aims to
Already Know check what you already know about the lesson.
If you get all the answers correct (100%), you
may decide to skip
What Will You Learn This contains objective/s or the learning
from This Module? competencies in a lesson. This may include a
brief rationale on what you will learn.

Let’s Do This This part gives instruction to the learner to

perform the activity/ies as mentioned-above to
ensure learning the competencies or the
objectives.

Let’s Study and This section provides a brief discussion of the

Analyze lesson. This aims to help you discover and
understand new concepts and skills.

Let’s Try This This comprises activities for independent

practice to solidify your understanding and
skills of the topic. You may check the answers
to the exercises using the Answer Key at the
end of the module.

Let’s See What You This section provides an activity that will
Have Learned help you transfer your new knowledge or
skill in real-life situations or concerns.

Let’s Remember and This contains key concepts taken from all the
Review lessons covered in every module.

Explore More This is an activity in a form that increase the

strength of the response and tends to induce
repetitions of actions/learning.

What Have You This is a task which aims to evaluate your level
Learned? of mastery in achieving the given learning
competency.

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 This contains answers to all activities in the
Answer Key module.

This portion gives information about the

Glossary meanings of the specialized words used in the
module.

Reference This is a list of all sources used in developing

this module.

The following are some reminders in using this module:

1. Use the module with care. Do not put unnecessary mark/s on any part of
the module. Use a separate sheet of paper in answering the exercises.
2. Don’t forget to answer the Pre-assessment before moving on to the other
activities included in the module.
3. Read the instruction carefully before doing each task.
4. Observe honesty and integrity in doing the tasks and checking your answers.
5. Finish the task at hand before proceeding to the next.
6. Return this module to your ALS Teacher/Instructional Manager/Learning
7. Facilitator once you are through with it.

If you encounter any difficulty in answering the tasks in this module, do not
hesitate to consult your ALS Teacher/Instructional Manager/Learning Facilitator.
Always bear in mind that you are not alone.

We hope that through this material, you will experience meaningful learning and
gain deep understanding of the relevant competencies. You can do it!

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 Table of Contents

What Is This Module About? ....................................................................... 1

Let’s See What You Already Know................................................................ 1
What Will You Learn From This Module? ..................................................... 2
Let’s Do This ............................................................................................... 3
Let’s Study and Analyze .............................................................................. 3
Let’s Try This ............................................................................................ 12
Let’s See What You Have Learned .............................................................. 12
Let’s Remember and Review ...................................................................... 14
Explore More............................................................................................. 15
Creating and Saving Word Documents .............................................................. 15
What Have You Learned? .......................................................................... 16
Answer Key ............................................................................................... 19
Glossary ................................................................................................... 21
References ................................................................................................ 22

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 What Is This Module About?

Creating documents is commonly used in word processing applications.

This module is all about word processing, a productivity tool that allows users
to add formatting and styling to their text, making it easier to emphasize
important points, organize information, and enhance the overall readability
and visual appeal of the document. You will also learn how to create and save
documents as well as the use of standard and formatting toolbars.

One of the key advantages of the word processing application is its

ability to edit and revise documents effortlessly. Users can easily insert, delete
or rearrange text, making it convenient to make changes and improvements
to their work. It also offers a variety of formatting options like font styles,
sizes, colors and paragraph alignment. Another significant advantage of word
processing is its automatic spell checking and grammar correction features.
These tools help users maintain accuracy and professionalism in their written
work by identifying and correcting errors.

Let’s See What You Already Know

Encircle the letter of the correct answer.

1. The following commands are used to zoom in except?

a. Ctrl + Shift + Z
b. Using the zoom tool in the “view’ tab
c. Using the zoom slider at the bottom right corner.
d. Holding the Ctrl key and scrolling the mouse wheel.

2. I want to create a second copy of an opened document under a different

name. What should I do?
a. Press Ctrl+S
b. Use “save as”
c. Open the file.
d. Copy and paste the text in a new document.

3. What is the shortcut for saving the documents?

a. Ctrl + S c. Ctrl + U
b. Ctrl + V d. Ctrl + B

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For numbers 4 to 10, name the icons or buttons presented below and write it
in the table.

Icon/Button Name Function

Changes the font of the selected text.

Changes the font size of the selected text.
Increases the font size of the selected text
by 1 point.

Decreases the font size of the selected

text by 1 point.

Changes the selected text to bold.

Changes the selected text to italic.

Underlines the selected text.

What Will You Learn From This Module?

After studying this module, you shall be able to:

• make use of a word-processing application to produce different

documents used in everyday life (LS6DC-DA/WP-PSC-AE/JHS-1)

• demonstrate how to open/close a word-processing application (LS6DC-

DA/WP-PSC-AE- 2)

• create a new document based on the different available templates

(LS6DC-DA/WP-PSC-AE/JHS-3

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 Let’s Do This

One of the tasks of the ALS learners is to prepare a portfolio. Your

teacher or ALS facilitator might give you a task to prepare letters, flyers,
brochures and schedules in which you are going to encode using word
processing.

Which of the following templates below is the best to choose when

creating a letter?

Figure #1. Templates in Creating Documents

In creating letters, templates are available on the word processing

application same as the image above. There are many templates available that
you can use such as flyers, brochures and calendars.

Let’s Study and Analyze

The word processing is a software that enables users to write texts and
save it electronically. This is the most popular software of all computer
applications, especially for learners like you.

Are you ready to explore word processing? If you have your desktop
computer or laptop with you, much better but, if you don’t have one, you may
read this and have a schedule with your facilitator to use the computers in
the nearest school.

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Here are the steps in creating and saving word documents:

Step 1: On your search bar, look for Word Document or search for an
icon like the image below:

Double click the icon to open a new file or word

document.

The "File" button or menu in Word Processing provides a range of

options for managing your documents. Let's explore the "New" and
"Open" tabs in the "File" menu as shown below:

Figure #2. Menu in Word Processing

When you click on the "File" tab in the top left corner of the Word
window, the option "New” will be presented with several options for
creating a new document.

Here are some common choices:

a. Blank Document: This option creates a brand-new, blank

document in which you can enter text and format it.

b. Templates: For many document formats, including

resumes, letters, brochures, and more, Microsoft Word
provides a wide range of pre-designed templates. You can
select a template from a gallery when you select this option,
and a new document based on your selection will be
created.

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 c. Recent: A list of recently opened papers is shown in this
area. To open a document quickly, you can choose one from
this list.

d. Shared with Me: This option shows documents that have

been shared with you by others.

e. Other Locations: You can browse and open documents

stored in locations other than your local computer,
including network drives or external storage devices, by
selecting this option.

f. Open: To access and open existing Word documents, utilize

the "Open" tab in the "File" menu.

Figure #3. Open existing Word documents

Here's what you can do with this option:

• Recent: A list of recently accessed documents is displayed in the

"Recent" section of the "Open" tab.

• This PC (or My Computer): By selecting this option, you can search

through the folders on your local computer to find and open a certain
document.

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 • Add a Place: To directly access and open files saved in additional
storage sites, like OneDrive, SharePoint, or other cloud storage
services, pick this option.

• Browse: With this choice, you can look through the folders on your
computer by hand to find and launch a certain Word document.

• Recent Places: In order to make it simple for you to access and view
documents quickly, Word automatically lists any folders from which
you frequently access documents under the "Recent Places" feature.

By utilizing the "New" and "Open" tabs in the "File" menu, you can
efficiently create new documents from scratch, use pre-designed
templates, access recently opened files, and navigate your computer's
folders to open existing Word documents.

Back Close

Figure #4. Word processing Info page

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 Before studying the toolbars functions in Word Processing, take a look
at the position of toolbars.

Quick Access Toolbar

File Tab Formatting Toolbar Title Bar Ribbon Display Option

Status Bar Figure #5. Toolbar functions in Word Processing

Title Bar: The title bar, which is at the very top of the Word window,
shows the name of the document you are now editing. On the right side,
there are buttons for minimize, maximize/restore, and close.

Ribbon: The ribbon is a group of tabs that gives users access to several
Word commands and features. It is located immediately beneath the
title bar and is divided into a number of tabs, including Home, Insert,
Page Layout, References, and others. Each tab is further subdivided
into groups, each of which has associated tools and commands.

Quick Access Toolbar: This is located above the ribbon in the top left
corner of the Word window, the Quick Access Toolbar is a toolbar that
can be customized. It allows you to quickly access frequently used
commands.

File Tab: The File tab may be found next to the Quick Access Toolbar
in the top left corner of the Word window. When you click on it, the File
menu appears, giving you access to a number of file-related functions
like document creation, document opening, document saving,
document printing, and more.

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 Status Bar: The Word window's status bar is located at the bottom. It
offers details about the document's current state, including the page
number, word count, language preferences, and several viewing
options. It also has a Zoom slider for changing the size of the
document's display.

Text formatting choices include adjusting the font, font size, font color,
bold, italic, underline, alignment, and more. These formatting options
are applied using the formatting toolbar, which has a number of tools
and buttons. Just below the ribbon is where you'll find this toolbar.

In word processing, there are important icons or buttons to be

used. This will help you navigate the word processing efficiently.

Icon/
Name Function
Button
Font Style Changes the font of the selected text.
Font Size Changes the font size of the selected text.
Increase Font Increases the font size of the selected text
Size by 1 point.

Decrease Font Decreases the font size of the selected text

Size by 1 point.

Bold Change the selected text to bold.

Italic Changes the selected text to italic.

Underline Underlines the selected text.

Aligns the selected text to the left of the
Align Left
cell.
Aligns the selected text to the right of the
Align Right
cell.
Aligns the selected text in the center of the
Center
cell.

Justify Distribute text evenly between margins

Decrease
Set the paragraph in from the margin.
Indent

Increase Indent Set the paragraph out to the margin.

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 After encoding a file, these are the simple ways on how to save a
file or word document. By clicking on the menu, click “Save” and select
the location you want your document to save. If you have specific
publication or printing requirements, you can also tick on a “Save As”
feature to save your documents as a file type (e.g.PDF, HTML, etc.).
Saving your work is needed so you can retrieve the files in the future.

Figure #6. Save and Save As page

To save your document for the

first time, use Save As. This is what the
window of word processing looks like.

Choose your preferred location

on where you save your document
(example : Desktop, Documents or even
in the Flash Drive or removable disk.)

Figure # 7. Save and Save As of

Documents

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Let us practice the following:

1. Open a new blank document.

2. Type a simple paragraph to

describe yourself.

3. Save your document in a

folder and name it,“Myself”.

Figure #8. Saving Document in a Folder

4. To save changes to an existing

document, use save. In the
toolbar at the top of the
screen, select File. Next, select
Save. Any recent
modifications to your file will
be instantly saved.

Figure #9. Saving changes to an existing document

5. To rapidly save your changes,

click the disk symbol in the
toolbar. With this option, you
can quickly save your
modifications. On the right
side of your document
window, at the very top, is the
fast access toolbar.

6. You can rapidly save the

document by pressing Ctrl+s
or Command+s.
Figure #10. Shortcut for Saving Documents – Ctrl+S

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7. Change the format of your
file with “Save As”, you can
choose the different format,
such as pdf, .doc.

8. To make a copy of your

document, select "Save a
Copy". If you want to edit
your document while keeping
the original copy intact, this
is a fantastic choice. Select
Save a Copy from the File
menu to create a copy of your
Word document and rename
a new copy. When you're
finished, click Save. Figure #11. Saving Document in different format

Figure #12. Saving A Copy of Document

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 Let’s Try This

Now you can practice by opening and saving a document. Follow the
instructions from the box below.

Open word processing from your computer

Click blank document
Encode or prepare a simple paragraph to describe yourself.
If you are done Click on file.
Click SAVE AS
Save As in the Desktop
Name the file Myself.doc
Save as Type: Word Document

Let’s See What You Have Learned

Activity 1
Angelou was absent for three weeks from his ALS class. He wanted to
write a letter informing his ALS facilitator of the reason for his absences.
Angelou doesn't have a family computer instead their teacher issued them
with a flash drive. The flash drive issued to them is full of files containing ALS
modules. Angelou’s friend named Malou offered help. His friend Malou taught
him to save his documents on another drive using his flash drive. He thanked
his friend for helping him.

1. What application did Angelou use in encoding his letter of

explanation?

2. Who helped Angelou save his document?

3. How did Angelou save his letter of explanation?

4. How did Angelou feel after he successfully saved his document?

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Activity 2
Read and follow the following instructions given below.
1. Open MS Word
2. Choose the template you want
to create
3. Open the zoom dialogue box
and set your zoom level to
100%
4. Click on the ribbon display
option and select show tabs
and commands
5. Set the page view to draft

Activity 3
Identify and write the name of each icon in the box provided.

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 Let’s Remember and Review

There are many advantages of the word processing application that you
should remember:
Users can easily insert, delete or rearrange text, making it convenient
to make changes and improvements to their work.
Word processing has a variety of formatting options like font styles,
sizes, colors and paragraph alignment.
Word processing has automatic spell checking and grammar correction
features.
Below are simple ways to remember in creating and saving documents:
1. Open word processing from your computer
2. Click blank document
3. Encode the learning strands or subject of ALS
4. Click on file.
5. Click SAVE AS
6. Save as in the location (Desktop, documents,drive or flash drive)
7. Name the file
8. Save as Type: Word Document

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 Explore More

Creating and Saving Word Documents

As mentioned previously, you can save a Word document by selecting
"Save" from the file menu.

To create and save a document as a doc file:

1. Click the Word icon ("W") on the toolbar or desktop. If there is no

Word icon, select "START" and then "Programs" from the menu.

2. The screen will first display an open (and empty) Word document.

3. Enter document data.

4. Click "File" on the common toolbar at the top of the screen after a
document is finished.

5. The "File Name" will be whatever the first line (or partial line) of text
reads; unless specified, your document will be saved as a. doc file to
your "My Documents" file. You may click on the "Save" box, and your
document will be saved as is.

6. This step can be skipped if you want the file's title to be the one that
is listed in the "File name" box. Tap the delete key on the keyboard
while the file name is highlighted. The name of the file will vanish.
Enter the desired filename here. This name should ideally consist of
a few phrases that clearly identify the content.

7. If you have already created folders,double-click the folder you wish

to save this document in; the file name should now appear in the
"Save in" text box; click the "Save" button; and your document will
be saved automatically in that folder.

8. If you do not want the document to be saved in a file generated in

the "My Documents" folder, click the "Save in" box, which now says,
"My Documents." A drop-down menu will show you several
additional locations where you can save your document. You can
store your document in a variety of locations depending on its
condition.

When you modify a file again, you may simply click the "Save" icon (which
looks like a floppy disk and is located close to the left side of the default
toolbar). You can also click "Save" by bringing down the "File" option from the
option bar.

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 What Have You Learned?

A. Read the questions carefully. Choose the letter of your answer and write
the best answer in your sheet of paper.

1. Which of the following is a commonly used document processing

software?
a. Photoshop c. Power point
b. Excel d. Microsoft word

2. Which of the following actions allows you to save documents with a

new name?
a. Save As c. Save and Print
b. Save and Close d. Save and Exit

3. What does the term “Save As” mean when working with documents?
a. Discard changes and close the document
b. Create a new copy of the document with a different name or format
c. Print and document
d. Undo the last action

4. What is the keyboard shortcut for saving a document?

a. Ctrl + S (or Command + S on Mac)
b. Ctrl C
c. Ctrl + V
d. Ctrl + P

5. What does the “Undo” function allow you to do?

a. Redo the last action
b. Restore a previously deleted document
c. Retrieve a document that was not saved
d. Reverse the last action or series of actions

6. Which of the following locations is NOT a common place to save

documents?
a. Desktop
b. My Documents (or Documents) folder
c. Recycle Bin (or Trash)
d. Cloud storage (e.g., Google Drive, Dropbox)

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7. Which toolbar in Microsoft Word typically contains commands for
formatting text and paragraphs?
a. Standard toolbar c. Insert toolbar
b. Formatting toolbar d. Review toolbar

8. What does the “Close” button on the toolbar typically do?

a. Close the active document without saving changes
b. Minimize the application window
c. Print the document
d. Create a new document

9. Which keyboard shortcut can be used to switch between open

documents in most software applications?
a. Ctrl + S (or Command + S on Mac)
b. Ctrl + C
c. Ctrl + Tab (or command + Tab on Mac)
d. Ctrl + P

10. Which toolbar in a web browser usually contains options for navigating
backward and forward through web pages?
a. Address bar c. Navigation toolbar
b. Favorites toolbar d. Status bar

B. Choose at least 10 icons that you are familiar with.

Write the names and state its function.

Icon/Button Name Function

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C. Identify the name of each button or icon indicated by the arrow. Write
your answer in your notebook.

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 19
What have Let’s See What Let’s See What You Already
you Learned? You Already Know
Know Answer may vary
1. D 1. A
2. A 2. B Let’s See What You Have
3. B 3. A Learned
4. A 4. C Answer may vary
5. D 5. A
6. C
Let’s Solve This Problem
7. B Let’s Solve
Possible Answer
8. A This Problem
9. C Answer may Click on the zoom level
10. C vary located at the lower right corner.
Adjust the zoom level of 150%.
Let’s See What You Already Know Another option is to click on view
then click on zoom icon and the
1. Save pop-up menu will appear then
2. Web Layout replace the percentage to 150%
3. Print Layout then click, “OK”.
4. Read mode
5. Status bar
B. Activity 2
6. Ribbon display
7. Minimize 1. Menu bar
8. Maximize
2. Formatting tool bar
9. Close
10. Zoom 3. Title tool bar
4. Ruler
Let’s Learn
5. Minimize
• Draft
6. Maximize
• Web layout
• Print layout 7. Close
• Read mode 8. Task bar
• Ribbon display
9. zoom
• Minimize
10. scroll bar
• Switch window
• Zoom
Answer Key
 20
Icon/Button Name Function
Font Style Changes the font of the selected text.
Font Size Changes the font size of the selected text.
Increase Increases the font size of the selected text by
Font Size 1 point.
Decrease Decreases the font size of the selected text by
Font Size 1 point.
Bold Changes the selected text to bold.
Italic Changes the selected text to italic.
Underline Underlines the selected text.
Align Left Aligns the selected text to the left of the cell.
Align Right Aligns the selected text to the right of the cell.
Center Aligns the selected text in the center of the cell.
Justify Distribute text evenly between margins
Decrease
Set the paragraph in from the margin.
Indent
Increase
Set the paragraph out to the margin.
Indent
Border Changes the border shape of the selected cell.
Fill Color Fills the selected cell with the specified color.
Font Color Changes the color of the selected text.
Bullets Create a bulleted list
Numbering Create a numbered list
Line and
Paragraph Apply spacing options to your whole document
Spacing
Arrange the current selection in alphabetical
Sort
or numerical order
Glossary

Computer Technology – refers to the tools, techniques, and methods used

to design, develop and maintain computer systems and software.

File name – a name given to a file stored on a computer and other electronic
device. It is to identify the file and distinguish it from other files stored
in other locations.

Templates – a present format or a document or file use so that the format

does not have to be recreated when it is used.

Storage – the retention of retrievable data on a computer or other electronic

system, memory.

File type – a name given to a specific kind of file.

Microsoft word – is a word processor developed by Microsoft.

Microsoft Office Application -Use for creating documents.

Documents – a piece of written, printed or electronic matter that provides

information or evidence or that serves as an official record.

Word Processing Document – a software to make a document eligible to be

printed.

Alignment - a linear pattern for a word processor that determines right,

centers, or left.

Footer – a group of words that can be seen on the bottom part of each page
consistently.

Header – a group that can be seen on the upper part of the page consistently.

Predesign – to design beforehand.

Interface – a device or program enabling a user to communicate with a

computer.

Word Processor – is a software designed to make the computer a useful

electronic writing tool that can edit, save and print documents.

PDF – picture document format

File extension – is the ending of a file that helps identify the type of file in
operating systems, such as Microsoft Windows.

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References

8 easy ways to save a Microsoft word document. (2009, September 25).

wikiHow. Retrieved June 29, 2023, from
https://www.wikihow.com/Save-a-Microsoft-Word-Document.

How to save a Microsoft word document - Google search. (n.d.). Google.

https://rb.gy/3nlpc

Megaera Lorenz, PhD. (2022, November 3). How to save a Microsoft word
document - Google search. Google. https://www.wikihow.com/Save-
a-Microsoft-Word-Document

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For inquiries or feedback, please write or call:

Department of Education - Bureau of Alternative Education (DepEd-BAE)

5th Floor, Bonifacio Bldg., DepEd Complex

Meralco Avenue, Pasig City, Philippines 1600

Telephone No.: (02) 8636-3603

Email Address: [email protected] * [email protected]

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