CHAPT DOCUMENT PERSON

CODE QUESTION / OBSERVATION YES NO NS NA REMARK

ER TO COLLECT RESPONSIBLE

NOTES FOR THE USER :

HE = HUMAN ELEMENT = COMPETENCY CHECK FOR OFFICER OR ENGINEER. QUESTIONS FOR THE PERSON ARE MARKED IN GREEN,
POSSIBLE OBSERVATIONS / SIRE INSPECTORS QUESTIONS FOR THE TOPIC ARE MARKED IN BLUE.

CHAPTER 2- ALL CERTIFICATES MUST BE ORIGINAL AND VALID AND HAVE ALL THE ANNUAL AND INTERMEDIATE SURVEYS BEEN CARRIED OUT WITHIN THE REQUIRED RANGE
DATES. FOR EASY CHECKING BY THE INSPECTOR, IT IS RECOMMENDED THAT THE MASTER ARRANGES THE CERTIFICATES IN AN ORDERLY MANNER AND PREFERABLY IN THE
SAME ORDER AS THE VIQ QUESTIONS.

2 2.1.1 Certificate of Registry in order. Certificate File Master OK 1/4/2020

CSR - Check Latest CSR available. The operator or the Master is

required to complete an amendment form (Form 2), the original of which
Admistrition is required ti issue a
is to be attached to the current CSR. The index of amendments (Form3)
revised n update CSR …..but not
2 2.1.2 must be updated (3 months from change) . Check Form 2 and Form 3 Master No.5?
later than 3 months from the date of
are available and Updated for the entire life of he vessel, including
the change
previous managers. The latest Form 2 and Form 3 was not available on
the vessel.

DOC - What's is operators name .

2 2.1.3 Master OK
Date of Annual Survey.

2 2.1.4 SMC - What is operators name Master OK

Safety Equipment Cert, Form E.

2 2.1.5 Master OK
Date of Annual Survey__________.

Safety Radio Certificate , Form R.

2 2.1.6 Master OK
Date of Annual Survey.

Safety Construction Certificate.

2 2.1.7 Master OK
Date of Annual Survey. __________

2 2.1.8 IOPP Certificate. Check form B for Oil / NLS tankers Master OK

2 2.1.9 Type of Vessel - From IOPP cert Master OK

Safe Manning Certificate . Compare with crew list.

2 2.1.10 Deck Officers __________ ; Deck Crew Crew List Master OK
----------; Engine Officers -------- ; Engine Crew -------------.

2 2.1.11 Certificate of Fitness. Is the cargo being carried mentioned in the COF. Master OK

2 2.1.12 NLS certificate. Is it applicable for this ship. Master

CLC Bunker Expiry. ____________. CLC Wreck removal expiry

_________. CLC crew repatriation
2 2.1.13 Master expire
insurance Expiry __________. Name of the owner same as Cert of
Registry.

MLC cert Expiry_______. DMLC part I available. DMLC part II endorsed

2 2.1.14 Master expire
by RO or Flag________

2 2.1.15 Ballast Water management cert Expiry_______19.4.2020 Master ok

Show evidence for Vessels P&I Club_________. Is the P&I Club from the
2 2.2 Master expire
List approved in VIQ 7.

Show masters Familarization with the SMS manul, by asking Questions

about masters responsibility, masters Overriding authority, Means of
Contacting DPA, EMergency Actions, Company Policy, Auditing
Procedure, Program for Drills, PMS schedule, Procedures for NC and
Corrective Action.
Show Masters Overriding Authority in SMS manual.
Show Safety and Environmental Policy.
Emergency Procedures Manual- Emergency procedures should at SMS Manuals,
2 2.3 Master ok master overriding authority ???
least include collision, grounding, flooding, heavy weather damage, Drill Records
structural failure, fire (on deck and in cargo tanks, the engine room, pump
room and accommodation), explosion, gas or toxic vapour release,
critical machinery failure, rescue from enclosed spaces, serious injury
and helicopter operations
Procedures for reporting NC and CA. Drill Programme from the
Company. Master was not familiar with the Comoany SMS and could not
show the details int he SMS.

Operators Representative Last 2 Visits Record _________

__________ . The Master will be responsible for providing a record of the
company representatives’ most recent visits by either a report left on
2 2.4 Master
board or from the gangway visitors’ logbook. A tolerance of +/- 1 month
each six (6) months is acceptable. No records to show the Visit of the
Company Representative.
 Last Internal Audit ___________ . Number of NC and OBS__________.
All observations
closed out in time__________. After 90 days review by the Shore Rep
______________ Both the audit report and the company close-out of
any non-conformity can be shown to the Inspector. Internal Audit
2 2.5 Master
Intervals between audits is 12 months. It is also recommended to the reports
check previous SIRE observations are also closed out. NC Close out
was not availiable onboard. NC close out Evidence of rectification of the
NC was not available. No extension taken by the vessel for a pending
NC, which had exceed the Date of Close out.

Masters Review of the SMS within 12 months. Office Comments

available. No office comments available for the Masters SMS review.
The Master must review the SMS in accordance with company Masters
procedures, can the Master can provide written evidence that (a) a Review and
2 2.6 Master ??? last MS da gui ve cty
review has taken place and (b) the company office
has acknowledged receipt of the review – this feedback must indicate Comments
positive/negative feedback – not
just a tick box exercise/email acknowledging receipt.

Class Survey
Any COC from Class survey status report . Any dispensation from Class,
2 2.7 Status Report. Master ??? update ???
and why is it still not closed out.

Condition Assessment Program (CAP) for vessel over 15 years only.

2 2.8 Which Class Society. Which Areas covered CAP file Master n/a
(Hull, Machinery, Cargo systems, etc.) Date of CAP survey.

Operator policy for inspection of COT ______ , Ballast Tank______, Void

Space_______ . Actual Date of Inspection of
COT_______, Ballast Tank______, Void Space _______.
Do the reports show structure condition, sediment build up, condition
of coating. Oil Inspection
2 2.9 Master
and chemical tankers – cargo spaces every 2.5 years +/- 6 months, Reports
ballast tanks every 12 months
Gas carriers – ballast tanks, void spaces, cofferdams, hold spaces –
every 12 months. Tank Inspection not carried out as per the company
guidelines.

Check ORB part 1. Check ORB Part 2. Check ORB. Are

all entries as per MEPC. 1/Circ 736. The receipt or certificate of receipt
should be maintained
in a dedicated file or stapled to the ORB page that records the transfer to
the reception facility. Any failure of the Oil Discharge Monitoring
Equipment (ODME) or Oily Water Separator (OWS) must be recorded in
the appropriate ORB. Is dispensation taken for the same. The Inspector
will look for entries that indicate that an incident may have taken place. If
2 2.10 ORB Master
it transpires
that there has been a pollution incident which has not been recorded in
the ORB, the company will,
more than likely, expect correspondence from the oil major carrying out
the inspection questioning the
absence of records. It is always beneficial, therefore, to be transparent
and proactive by reporting any
pollution incident in either of the ORBs.

Any transfer of ER oily water to Cargo or Slop Tank. Is class / Flag

Approval cited. Show all records and communication with Flag and
Office. Flag approval is not deemed to be required for such a process.
2 2.11 Master
Class is acting on behalf of Flag and has
issued the certification which will identify the means available and
approved to carry out this operation.

2 2.12 Check VOC plan. Only for Crude Oil tanker. Master

Competency Check: Deck Officers must be aware of the plan and its
2 2.12 HE Master
contents

Ballast Water and Sediments Management Plan, are records maintained

of all ballast water exchanges. A treatment system is required to be
2 2.13 Master
fitted to vessels that carry out an IOPP renewal survey on or after 8
September 2017.

Competency Check: Deck Officers must be aware of the plan and its
2 2.13 HE Master
contents

Energy Efficiency Design Index (EEDI), an IEE Certificate.

Review the SEEMP. SEEMP
2 2.14 Training. Upon successful verification of EEDI (for new ships) and Master
verification of the existence of a SEEMP on-board for all ships, an IEE
Certificate will be issued to the ship.

Competency Check: Deck Officers must be aware of the plan and its
2 2.14 Master
contents . Is training records available.

ESP (enhanced Survey Program) for any Oil tanker above 5 years age.
ESP file to be accompanied by a Condition Evaluation Report containing
2 2.15 FORM E Master OK
conclusions on the structural condition of the ship and its residual
scantlings

Can the vessel easily check or sample segregated ballast prior to

deballasting. Ensure the vessel has records (log book entries) confirming
ballast tanks adjacent to cargo tanks have
2 2.16 been sighted for oil prior to discharge.It is recommended these nuts/bolts Master
are frequently
maintained/greased to be able to demonstrate the ease with which they
can be removed