1.

1 Digital Documentation
A. Multiple Choice Questions
1. (b) 2. (c) 3. (c) 4. (a) 5. (d)
6. (c) 7. (b) 8. (c) 9. (c) 10. (a)
B. Fill in the Blanks
1. Drawing Object Properties 2. Fill Color
3. File, Internet 4. Rotate
5. Corner handles 6. filter
7. color, weight 8. Crop
9. Wrapping 10. Send to back
C. State Whether the Statements Given Below are True or False
1. F 2. T 3. T 4. T 5. F
6. T 7. T 8. T 9. F 10. F
D. Short Answer Questions
1. The steps to ungroup the objects are given below:
i. Click on group. ii. Click on the Format menu
iii. Click on Group and then click on Ungroup.
2. Wrapping text around graphics means adjusting the text aroundthe objects
or images accordingly. Writer provides many options to wrap the text
around a drawing or an image such as None, Parallel, Optimal, Before,
After, Through, In Background.
3. The steps to delete an image from the document are given below:
i. Click on the image you want to delete. Handles appears around the
image.
ii. Press the Delete key on the keyboard.
4. Positioning an image means position it with respect to the text and other
images. It is controlled by Anchoring, Text Wrapping, Alignment and
Arrangement.
5. By clicking on the Anchor option, we can anchor an image to paragraph,
to character or as character in Writer.
6. A template is a readymade format that is used for creating documents. It
contains text, graphics and a set of styles. Modern business, media wiki,
etc., are the example of predefinetemplates.
7. Steps to load style form templates are:
 iii. Open a document in which you want to copy/load styles.
iv. Click on the Style icon on the Sidebar.
v. Click the styles actions button.
vi. Click on Load Styles from Template. The Load Styles
dialog box will appear.
vii. Click on the Categories where you want to copy the style.
viii. Select the corresponding template.
ix. Select the options for the types of styles to be copied and Click on
OK.
The Style will be copied from the template
E. Long Answer Questions
1. The steps to set a default template are:
i. Click on the File menu.
ii. Click on New.
iii. Click on Templates. The Template dialog box will appear.
iv. Click on the category containing templates.
v. Right-click on the template that you want to set as default.
vi. Click on Set As Default.
The next time when you open or create a new document, the document will
be created using the Resume template.
2. The steps to Import a template are:
i. Open the Templates dialog box by clicking on File>New>
Templates.
ii. Click on Manage.
iii. Click on the Import button. The Select Category box appears.
iv. Click on the category in which you want to import the 3
template.
v. Click on OK. The Open dialog box will appear.
vi. Navigate and select the template that you want to import.
vii. Click on Open.
The steps to Export a template are:
i. Open the Templates dialog box by clicking on File > New >
Templates.
ii. Click on the template you want to export.
iii. Click on Export button. The Select Path box will appear.
iv. Click on the Folder where you want to export the template.
v. Click on Select Folder.
 vi. Click on OK to confirm.
The template gets exported to the folder and a confirmation box appears.
3. Grouping objects means combining the objects into a singleobject so that
we can move, rotate and delete it easily together. We can only groups the
shapes like objects not images or pictures in writer.
There are some steps to group the objects given below:
i. Draw the objects.
ii. Click on the Select tool on the Drawing toolbar. Press
and hold the Shift key.
iii. Click on each object one by one to select.
vi. Click on Format> Group.
v. Select Group from submenu. All the
objects become a group.
F. Differentiate between the following
1. Alignment: It refers to the vertical or horizontal placement of an image in
relation to the chosen anchor point.
Anchoring: It refers to the reference point for the images. This point
could be the page or frame where the object is, a paragraph, or even a
character. An image always has an anchor point.
2. Page Wrap: When we move the image around the page, the text will be
rearranged to fill the space to the left and right of it.
Optimal Page Wrap: This option prevents the text from being placed to
the side of the image if the spacing between the imageand the margin is less
than 2 cm.
3. Flipping Image: This feature creates a mirror image of the picture either
horizontally or vertically.
Rotating Image: This feature changes the position of the pictureto
different angles.
4. Grouping Objects: It means combining the objects into a single object
so that we can move, rotate and delete it easily together.
Ungrouping Objects: It means to extract or separate the grouped object
into single objects so that we can moved, rotated, delete it easily.
G. Application Based Questions
1. In Background
2. Load style from another document
 1.2 Digital Documents
C. State Whether the Statements Given Below are True or False
1. T 2. T 3. T 4. F 5. F
6. F 7. T 8. F 9. T 10. F
D. Short Answer Questions
1. Table of Contents is an index which provides easy access to any location
in the document. Writer automatically creates one from the headings in
the document.
2. Hierarchy of headings are used to define heading for a document or a
section of a document in a hierarchical order. Headings can either be
numbered or not; typically, the first-level headings in a book are chapter
titles, which may be numbered, but lower-level headings are not numbered.
3. The steps to delete the table of contents from a document are:
i. Right-click anywhere in the TOC. A context menu will appear.
ii. Click on Delete index. Writer will delete the TOC.
4. Booklet prints two pages on each side of a sheet of paper arranged so that
when the printed pages are folded in half, the pages are in the correct order to
form a booklet. Whereas, a single document page prints one page on each
side of a sheet of paper.
5. Printing an envelope means to print delivery and return addresses on an
envelope. It is similar to printing any other document.
6. A brochure is an informative paper document usually for advertising,
which can be folded into a pamphlet or a leaflet.
7. A data source is a database containing the name and address records from
which a mailing list may be derived. We can create the database using
Spreadsheets, Text files or Database software.
E. Long Answer Questions
1. Customizing table a content means to apply different paragraph styles,
assign hyperlinks to entries, and change the background color of
indexes in the Insert Index dialog box. Table of contents can
be customized by applying the following:
i. Paragraph Style to an Index Level
ii. Columns to Table of Contents
iii. Background Color to Table of Contents
iv. Background Graphic to Table of Contents
2. Main Document is a static document which does not change from person
to person such as an announcement or greeting card, whereas data source
 contains the name and address of each recipient, to whom we send the main
document.
Suppose, we have sent a circular to 100 different students for an event in
the school. We can write one circular for all the students; only the student’s
name and address will be different in each circular. Here circular is the
main document and 100 students’ information is data source. Using mail
merge, we can combine or merge the main document with the data source.
This process is very simple and much faster than the manual alternative.
3. Steps to merge data source with the main document are:
i. Open main document.
ii. Click on the View menu then Data Sources.
iii. Find the data source.
iv. Expand the Addresses folder, then Tables folder and then select
any Sheet.
v. Expand the data source folder, then Tables folder and after 7

that select any Sheet.

vi. Click on the letter where you want to add a mail merge field.
vii. Click on the field heading and drag it to the appropriate point in the
document.
viii. Repeat steps (v to vii) to add all the field headings.
ix. Click on the Mail Merge icon.
x. Click on the Use the current document option.
xi. Click on Next.
xii. Click on the Letter option and Click on Finish. Steps
to Saving the Merged Document are:
i. Click on Save Merged Documents in the toolbar.
ii. Click on any radio button to specify how you want to save the merged
document such as ‘Save as a single large document’, ‘Save as
individual documents’ or ‘From’.
iii. Click on Save Documents. The Save As dialog box appears.
iv. Navigate to the folder to save the file.
v. Click in the text box of File name and type a name for the file.
vi. Click on Save.
4. Steps to create and print a Label from data source are:
i. Click on the File menu, then click on New.
ii. Click on Labels. The Labels dialog box will appear.
iii. Click on the Labels tab.
iv. Click on the down arrow of Database and find the datasource for the
Label.
 v. Click on the down arrow of Table then select any Sheet.
vi. Click on the down arrow of Database field then select the first
field heading.
vii. Click on the Insert button. Field heading will appear in Label text
area.
viii. Repeat steps 6 to 7 to add all the field headings to the
appropriate points in the Label text.
ix. Select the label Format option.
x. Click on New Document.
xi. Click on the Print button on the toolbar and then click on yes.
The Mail Merge dialog box appears.
xii. Click on OK. Print dialog box appears.
xiii. Click on OK. The label will be printed.
5. We can use the Entries tab from the Table of Contents, Index or
Bibliography box to define and format the text of entries in the TOC. The
text of each outline level can be styled independently from the other levels
by adding and deleting elements.
Steps to apply character styles are:
i. Right-click anywhere in the TOC. A context menu will appear.
ii. Click on Edit index. The Table of Contents, Index or
Bibliography box appears.
iii. Click on Entries tab.
iv. Click on a number in the Level column.
v. Click on the following button elements representing theelement to
apply a style in the Structure line:
• LS: represents the start of a hyperlink.
• E#: represents the chapter number.
• E: represents the chapter (or subchapter) text.
• T: represents a tab stop.
• #: represents the page number.
• LE: represents the end of a hyperlink.
vi. Click on the Character style drop-down list and select the
desired style to apply to the element.
vii. Click on OK to apply the character style to the element.
F. Application Based Questions
i. Insert Table of Content option
ii. She can use Brochure option of page layout tab to servethis
purpose.