3.

2 Formatting A Document
A. Multiple Choice Questions
1. (a) 2. (b) 3. (c) 4. (b) 5. (b)
6. (a) 7. (b) 8. (a) 9. (c) 10. (a)
11. (a) 12. (c) 13. (b) 14. (a)
B. Fill in the Blanks
1. Formatting 2. Margin 3. twice 4. Toggle
5. 12-point 6. mathematical, chemical
7. Tab 8. 0.5 9. Drop Cap 10. Column
11. Margins 12. three 13. Line 14. Page number
15. Shapes 16. Header 17. capitalize each word option
C. State Whether the Statements Given Below are True or False
1. T 2. F 3. T 4. F 5. T 6. F
7. F 8. F 9. T 10. T 11. T 12. T
13. F 14. T
D. Define the Following
1. Text formatting is used to make document more presentable. This feature
is used to enhance or emphasize text by applying various font effects and
colours, and by underlining.
2. Clone Formatting is used to copy the formatting that we apply to text in one
portion of our document to another portion of our document. This will
save our time and give the text in our document a consistent appearance.
3. The amount or the degree by which a paragraph is shifted/moved
from the margin of a document is known as indentation. Indentation may
be needed when we want tohighlight a paragraph or set it apart from the
rest of the document.
4. Drop Cap feature allows to display the first character of the paragraph in a
large capital letter that enhances the appearance of the paragraph.
5. The blank spaces left between the text and the edge of the pageon all sides
are called margins. We can change the margin(s) for a selected page or
for the entire document. By default, the margins contain 0.79 inch on
left, right, top and bottom area inthe document.
6. Orientation refers to the manner in which a document is to be printed.
Portrait and landscape are two types of orientation.
Portrait: The page length in portrait is more than its width. It is the
 default orientation.
Landscape: The page width in landscape is more than its length.
E. Differentiate Between the Following:
1. Bulleted List: A bulleted list is marked with bullets, dots or a symbols.
This list is used when order of the list does not matter.
Numbered List: A numbered list marks with number and alphabets.
This list is used when the list is in an order or sequence.
2. Sentence Case: The first character in the sentence will be in uppercase
and rest will be in lowercase.
Uppercase: All characters will be in uppercase (capital letters).
3. Center Horizontally: This is used to align the text at center
horizontally. Ctrl + E can also be used for the same purpose.
Justified: This is used to align the text at both the left and right margins. Ctrl +
J can also be used for the same purpose.
4. Superscript: It moves the text above the regular line of text. It is often
used in mathematical equations.
Subscript: It moves the text below the regular line of text. It is often
used in chemical equations. )

5. Normal Layout View: It displays the text with margins, headers, and
footers. It shows how your file will look after printing.
Web Layout View: It displays a web page preview of your document.
6. Line Break: Line breaks end the current line and continue the text from
another line. Shift + Enter keys is used to write text from the next line.
Page Break: The ending of one page and the beginning of the other is
called page break. Ctrl+Enter keys is used to insert a page break.
F. Short Answer Questions
1. The general arrangement of text is known as Formatting.
Arranging a document in a manner that it appears attractive and well-
organized is called formatting the document.
2. Formatting features are used to enhance or emphasize text by applying
various font effects and colors, and by underlining.
3. Page step includes some features like paper format, width, height, paper
orientation, text direction, margins, etc. These feature help to format the
document.
4. Select the text and click on the clear direct formating option under the
format menu or press Ctrl+A and then press Ctrl+M to remove manual
formatting.
5. Using bullet and number list, we can write any text containing list in
our document.
 6. Click on bullet or number icon once in the ribbon to remove bullets and
numbering in the document.
7. Change case option is used to change the selected text case likeuppercase,
lowercase, sentence case, etc., without retyping the text.
8. Increase the text size to make reading the text easier or decrease the size
to fit more text on a page.
9. Paragraph formatting controls the appearance of the text in a paragraph.
It helps in making the text more appealing by changing the tab setting,
indentation, line spacing, paragraph spacing, etc.

IT
10. Rulers help us to identify the position of the insertion point in the
document.
11. Precise tab helps us to create our own tabs stops by manual input
measurement value for the document.
12. Columns feature is used to display the text in two or more columns.
Creating columns is useful in documents, such as newsletters and
brochures.
13. We use Full Screen view to display our document in full screen. This
view hides all the toolbars and menu bars of the document window.
14. Column Break feature is used to break the text from anywhere in the first
column. The second column will begin after the point where you inserted
column break.
15. Adding page numbers to documents helps us to keep the pages in order
after printing and also helps in creation of table of content.
16. Inserting pictures makes the document more legible, presentable
and easy to understand. It help the reader understand with a visual guide.
17. The steps are-
a. Click on the Highlight Color button.
b. Click on any desired color.
c. Select the area of the text you want to highlight. When you
finish highlighting the text, press the Esc key.
G. Long Answer Questions
1. There are four types of margins settings available in page tab:
Left: enters the amount of space to leave between the left edge of the
page and the document text.
Right: enters the amount of space to leave between the right edge of
the page and the document text.
Top: enters the amount of space to leave between theupper edge of
the page and the document text.
 Bottom: enters the amount of space to leave between the lower
edge of the page and the document text.
2. Bullet and numbering feature is used to add bullet and numbers in
front of a line in the text.
A bullet can be added when the order of the points does
not matter. A numbered list can also be used whenever we want to
display the lists in some sequence or an order.
In Writer, the bullets are marked in the form of black dot
(.), shapes or symbols, and the numbers are marked in the form of
1,2,3,..., and A,B,C...
3. There are many case options offered by Writer but somepopular use
cases are:
Sentence case: The first character in the sentence will be in uppercase and
rest will be in lowercase.
Toggle Case: It reverses the case of each letter within the selection.
4. Alignment is the way in which text is placed between the margins of a
page. By default, Writer assigns the Align Left command.
Writer provides four types of alignments:
Align Left: In this alignment left edge of the text becomes smooth and
the right edge gets ragged.
Align Right: In this alignment right edge of the text becomes smooth and
the left edge gets ragged.
Center Horizontally: This alignment centers each line of theparagraph
between the margins.
Justified: This alignment inserts small spaces between words and letters
as needed, so that both right and left text edges are smooth and even.
5. Tab is short for tabulation and is used to control the position ofthe text in
the document. To line up information in our document, we use tabs.
The four different types of tabs used in a document are:
Left Tab (Normal): It aligns the following text on the left of the tab
stop. The text flows to the right.
Right Tab: It aligns the following text on the right of tab stop. The
text flows to the left.
Center Tab: It aligns the text in the center of the tab stop.
Decimal Tab: The decimal tab is used to align numbers and text with a
period.
6. Writer offers three different views that you can use to display
your document. These views are Normal Layout (default view),
 Web Layout and Full Screen view.
Normal View: This view displays the text with margins, headers, and
footers. It shows how your file will look after printing.
Web Layout View: This view displays a web page preview of
your document.
Full Screen View: This view hides all the toolbars and menu
bars, and displays your document in full screen.
lowercase: All characters will be in lowercase (small letters).
Uppercase: All characters will be in uppercase (capital letters).
Capitalize Each Word: First character of each word is capital, and
the rest are small.
H. Application Based Questions
1. Change case (Uppercase) option
2. By Clone Formatting feature
3. By Column feature
4. Using Insert image