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Advanced Excel 2021 - 365

Advanced Excel 2021_365

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raymatshanda
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3K views39 pages

Advanced Excel 2021 - 365

Advanced Excel 2021_365

Uploaded by

raymatshanda
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Advanced Excel Course

objectives
1. Introduction to Data Analysis in Excel
- Define data analysis and its importance.
- Overview of Excel as a tool for data analysis.

2. Getting Started with Excel


- Basic navigation and interface of Excel.
- How to import data into Excel (CSV files, copying data, etc.).

3. Data Cleaning
- Removing duplicates.
- Handling missing data.
- Formatting data for consistency.

4. Using Formulas and Functions


- Basic functions: SUM, AVERAGE, COUNT.
- Logical functions: IF, AND, OR.
- Lookup functions: VLOOKUP, HLOOKUP.

5. Data Visualization
- Creating charts and graphs: Bar, Line, Pie charts.
- Customizing charts (titles, labels, colours).

6. Pivot Tables
- Creating pivot tables.
- Summarizing data with pivot tables.
- Filtering and sorting pivot table data.

7. Advanced Data Analysis Techniques


- Using conditional formatting.
- Data validation techniques.
Data Cleaning Essentials
1. Autofit Rows
and Columns
Autofit Rows:
- Step-by-Step:
1. Select the rows you want to autofit.
2. Go to the "Home" tab.
3. Click on "Format" in the Cells group.
4. Choose "AutoFit Row Height."
- Example:
- If text in a cell is not fully visible, select the row and apply autofit
to make it readable.

Autofit Columns:
- Step-by-Step:
1. Select the columns you want to autofit.
2. Go to the "Home" tab.
3. Click on "Format" in the Cells group.
4. Choose "AutoFit Column Width."

- Example:
- If numbers or text exceed the cell width, select the column and
apply autofit to adjust the width accordingly.

### Shortcut Keys for Autofit Rows and Columns in Excel


2. Find & Replace
Find:
- Step-by-Step:
1. Press `Ctrl + F` to open the Find dialog.
2. Enter the text or value you want to find.
3. Click "Find All" or "Find Next."

Replace:
- Step-by-Step:
1. Press `Ctrl + H` to open the Replace dialog.
2. Enter the text to find and the replacement text.
3. Click "Replace All" or "Replace."

- Example:
- Replace all instances of "Manager" with "Supervisor" in a column.
3. LOWER & UPPER
LOWER Function:
- Formula:
`=LOWER(text)`
- Example:
- `=LOWER(A2)` converts "HELLO" in cell A2 to "hello."

UPPER Function:
- Formula:
`=UPPER(text)`
- Example:
- `=UPPER(A2)` converts "hello" in cell A2 to "HELLO."
4. TRIM & PROPER
TRIM Function:
- Formula:
`=TRIM(text)`
- Example:
- `=TRIM(A2)` removes extra spaces from " Hello World " to "Hello
World."

PROPER Function:
- Formula:
`=PROPER(text)`
- Example:
- `=PROPER(A2)` converts "hello world" to "Hello World."
5. Text to Columns
Step-by-Step:
1. Select the column with the text to split.
2. Go to "Data" tab.
3. Click "Text to Columns."
4. Choose "Delimited" or "Fixed Width" and follow the wizard.

- Example:
- Split a full name column into separate first and last name
columns using a space delimiter.
6. Removing Duplicates
Step-by-Step:
1. Select the data range.
2. Go to "Data" tab.
3. Click "Remove Duplicates."
4. Select columns to check for duplicates and confirm.

- Example:
- Remove duplicate entries in a customer email list.
7. Filling Empty Cells
Step-by-Step:
1. Select the range with empty cells.
2. Press `Ctrl + G` and choose "Special."
3. Select "Blanks" and click OK.
4. Type the value and press `Ctrl + Enter`.

- Example:
- Fill all empty cells in a column with "N/A."
8. IFERROR
Formula:
`=IFERROR(value, value_if_error)`
- Example:
- `=IFERROR(A2/B2, "Error")` returns "Error" if the division results in
an error.
9. Formatting
Step-by-Step:
1. Select the range to format.
2. Go to the "Home" tab.
3. Use options in the "Number," "Alignment," "Font," and "Styles"
groups.

- Example:
- Format numbers as currency or dates, change font style and size,
and apply cell borders.
10. Gridlines
Step-by-Step:
1. Go to the "View" tab.
2. Check or uncheck "Gridlines" in the Show group.
XLOOKUP
XMATCH
Dynamic Excel Arrays
CHOOSECOLS
Adding SORT
Adding TAKE
TEXTSPLIT
TEXTJOIN
REGEXTEST
REGEXEXTRACT
GROUPBY
Advanced Charts
Excel Dashboard

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