Information Management and Technology 1

Department of Information and Corporate Management

2023 MRS C NAIDOO

Using programs and Apps
 Businesses and home users us productivity Apps to
manage documents, spreadsheets, presentations etc.
 Graphic software, you can edit and enhance images
and videos.
 Personal interest used for getting directions or
collecting recipes.
 Communication deals with online discussions,
chatrooms.
 Security delays with firewalls, antivirus software.
 Table 4-1 on page 4-3.
Types of Apps
 Local Apps – that are installed on your computer’s
hard drive. Microsoft Office is a suit of Applications.
 Portable Apps – run from a removable storage device
such as an external hard drive or flash drive or cloud.
When using connect to the computer and run the
Apps. Portable apps useful if limited storage space.

 Students to look at the other App like Mobile, Web etc.

Common features of Apps
 Apps have many common features whether they
run on a computer or mobile device:
 It shows on your computer screen or smartphone’s
home screen as an icon or tile;
 This can be run by double-clicking on the icon or tile;
 Can open in a window on your desktop or smartphone;
 Menus that gives you options to access different
features of the program or app.
 Have buttons to click or tap to issue commands or
perform actions.
Ethics and Issues
 Like music, art etc., programs and apps are protected
by copyright law.
 The programs and apps are intellectual property of the
software developer.
 Copyright laws protect the exclusive legal right of the
software developer to reproduce, [publish, or sell the
program or app.
 Unless the creator has designated the product as
public domain, it is subject to all rules and regulations
regarding copyright.
Distributing Programs and Apps
Software Distributed in many forms, namely:
 Retail program or Software – Mass produced, copyrighted
software that meets the needs of a wide variety of users not just a
single user or company.
 Custom program or Software – Performs functions specific to
a business or industry.
 Shareware – copyrighted software that is distributed at no cost
for a trial period.
 Freeware – copyrighted software provided at no cost by an
individual or company that retains all rights to the software.
 -

 Open Source program or Software – software provided for

use, modification and redistribution.
 Public-Domain program or Software – donated for public use
and no copyright restrictions. (Page 4-7 to 4-8)
What is a License Agreement?
 LICENSE AGREEMENT – sometimes called an end-user
license agreement (EULA), is the right to use a program or
app.
 The agreement specifies the number of devices on which
you can install the product, any expiry date and or other
restrictions.
 Refer to table 4-4 on page 4-11 on the different types of
agreements.
-Single user or End user licence agreement.
-Multiple-user licence agreement.
- Site licence.
Categories of Programs and Apps
 With programs and Apps, you can work on a variety of
projects like creating letters, memos, reports, other
documents, developing presentations, altering images,
enhancing and recording video clips etc.
 Refer to Table 4-1: Popular categories of program
and apps. On page 4-3
Productivity Applications
 Can assist you in becoming more effective and efficient
while doing everyday activities, at work, home etc.
 Includes word processing, presentation, spreadsheet,
etc. (page 4-12)
 Word Processing Software- most widely used software.
Sometimes called a word processor. Users create
documents mostly with text and graphics.
 This word processing software is used daily by millions
of users to develop documents like letters, memos, etc
Productivity Applications
 the advantage of using this software is that users can
easier change what was written. Eg. Insert, delete,
rearrange text, words, paragraphs, etc. They have many
other features, like, changing the size, shape colour of
characters, etc.
 Developing a document- users create, edit, format, save
and print documents.
 Spreadsheet Software- also another widely used
software.
 Allows users to arrange and organise data in rows and
columns and perform calculations on the data.
 Collectively the rows and columns are called a worksheet
Productivity Applications
 People for years used to organise data and perform
calculations by hand on paper. But on an electronic
worksheet, you organise data in the same manner; and
the computer performs the calculations more quickly
and accurately.
 Database Software- A database is a collection of data
organised in a manner that allows access, retrieval, and
use of that data.
 You might record and store data on a paper and store
in a cabinet in a manual database. With and electronic
computerised database the computer stores the data in
electronic format on a storage medium like a hard
disk.
Productivity Applications
 A database software– allows users to create, access and
manage a database.
 By using this software, you can add, change, delete
data; sort and retrieve in the database, create forms
and reports using data from the database.
 A database consists of a collection of tables, organised
in rows and columns with most PC database programs.
 Each row is called a record and each column is called a
field.
 Presentation Software- allows users to create visual
aids for presentations to communicate ideas, messages
and other information to a group.
Productivity Applications
 It can be viewed as slides, sometimes called a
slideshow that is displayed on a large monitor or
projection screen.
 There is a lot of predefined presentation formats.
 A variety of layouts for each slide like, title slide, a two-
column slide, a slide with a clipart, chart, table etc.
 There can be special effects done to each slide, like for
eg. Text can ‘fade in’ from one slide as the other slide
disappears.
 Thumbnail versions can be viewed to help organise the
presentation.
Productivity Applications
 Note Taking Software- in this software users are able to
enter typed text, handwritten comments, drawings,
sketches anywhere on a page as part of a notebook.
 It can also covert handwritten notes/comments to
typed text or store as handwritten form.
 Audio notes may be included.
 This can be convenient to use during meetings,
lectures, conferences.
 Calendar and Contact Management-helps organise
your calendar, keep track of contacts, and share
information with other users.
Productivity Applications
 Project Management Software- this software helps
users manage projects variables, allowing them to
complete a project on time and within budget.
 Users able to schedule, plan, track, and analyse the
events, resources, and costs of a project.
 Accounting Software- Financial transactions can be
recorded and reported by a company using this
software.
 Business users can perform accounting activities
related to general ledger, accounts, purchasing, etc.
 Can offer more complex features like job costing and
estimating, time tracking, foreign currency reporting,
etc.
Productivity Applications
 Computer-Aided Technology- Involves using
computers to help design, analyze, and manufacture
products. In fields such as manufacturing, interior
design, and architecture, the use of this technology is
to bring products or designs to life.
Graphics and Media Applications
 Digital graphics and Media includes still images, animated
images, and audio. Refer to figure 4-20.
 Digital media apps fall into 2 categories:
-Those that Capture, edit and create digital media;
-Those that play digital media.
TYPES OF DIGITAL MEDIA
 4 Major Types of Digital Media Includes:
graphics, animation, videos and audio.
 Websites, entertainment products, and business marketing
efforts mostly use a combination of digital media to attract,
inform, entertain and persuade viewers and listeners
Graphics and Media Applications
 A graphic is an image or picture, but a digital graphic is
an image you can see, store and manipulate on a
computer, smartphone etc.
 Digital graphic can be so simple like line drawing or as
complex as a highly detailed photo.
 Digital media app can create, edit and modify digital
graphics.
Graphics and Media Applications
 Photo Editing and Photo Management-
 Photo editing a type of digital editing software, that
allows users to edit and customize digital photos.
 Photo Management- able to view, organise, sort,
catalog, print, and share digital photos.

Students to search info on the following:

 Digital Audio
 Digital animation
 Digital Media creation and Editing Apps
Personal Interest Applications
 Includes: Lifestyle, Medical, entertainment,
convenience, or education , Financial.
 Medial Applications – research symptoms, establish a
fitness or health program, tract exercise activity, count
calories etc.
 Education Applications – learn or fine tune a skill, follow a
tutorial, assist children with reading and other elementary
skills, or support academics, etc.
 Lifestyle Applications - Access the latest news or sports
scores, check the weather forecast, compose music, find
recipes, meet, or chat with friends online near you, or locate
nearby restaurants, petrol stations, or points of interest.
 Financial Applications – prepare your taxes, manage your bank
account, pay bills, make investments, exchange money with others,
etc
Communications Applications
 One of the main reasons people use computers is to
communicate and share information.
 Refer to Table 4-1 on page 4-3.
 Includes Blogs, Browsing, Chat, Online discussion,
email, etc
Security Tools
 One or more security tools can be used to protect your
computer or mobile devices.
 Security tools include personal firewalls, antivirus
programs, malware removers, and internet filters.
 Personal Firewall – it detects and protects a personal
computer and its data from unauthorised intrusions.
 It will monitor all transactions to and from a computer
or mobile device and may inform the user of
attempted intrusions.
 Computers are vulnerable to hackers when connected
to the internet.
Security Tools
 Antivirus Apps – users should install an antivirus
program and update it; this will protect a computer
from virus attacks.
 It protects a computer against viruses by identifying
and removing any computer viruses.
 Internet Filters – are programs that remove or block
certain items from being displayed
 What is Spam?