Editorial Manager

Tracking System
• Author Login- For Authors to submit their manuscript
and track its progress through the system

• Reviewer Login- For Reviewers to view and/or download

manuscripts assigned to them or submit their comments to
the editor and the authors

• Editor Login – For Managing Editor/AMEs to monitor stepwise

process of articles
• Publisher Login- For Publisher
The main navigation toolbar is displayed at the top of the
Welcome page:

 HOME – Shows the Welcome page while logged in.

Use ‘Main Menu’ link to return to the Editor main
menu.

 LOGIN – The ‘Editorial Manager Log-In screen’ will be shown.

 REGISTER – Chooses un-registered users through the

registration process.

 UPDATE MY INFORMATION – Permit the user to change

his/her
record, including user name and password.
 JOURNAL OVERVIEW – May be configured to
show the Journal(s) website

 MAIN MENU –Will return users to the Editor Main Menu

 CONTACT US – Permits a user to send an E-mail to the
primary
contact for the publication, or may be configured to link to
a
contact information page on the Publication’s website
 SUBMIT A MANUSCRIPT – Navigates to the Editorial
Manager Log-In
 INSTRUCTIONS FOR AUTHORS – Links to a
webpage on the journal’s website that will contain
submission instructions for authors
Use Editor login after entering username and password of
Editorial Manager system
Newly submitted manuscripts

Revised manuscripts

Will get a list of all manuscripts that have been

NewtoSubmissions
assigned sent back
Editor (Manuscripts to author
under review
either
process) due to plagiarism/missing files
 Contains all manuscripts, that have been given
a decision ‘revise’ and are sent back to the
author. (Manuscripts under revision)

Contain manuscripts with editor’s decision

Contain manuscripts with final

decision that are notified to author
(Accept/ Reject/Withdrawn)

Registering new members

(authors, editors, reviewers)

Sending reminder letters to authors,

reviewers)
 To Search People by selecting a Criterion
(Last Name, City, Institution, E-Mail address,
Personal Classifications, etc.)

To Search Submissions by selecting a

Criterion (Manuscript Number, Author
Name, Article title, Section/Category
(journal name), etc.)
Search Submissions
Steps in Editorial Manager System

New Submissions Requiring Assignments

View All Assigned Submissions

Inviting
Review
ers Incompl
ete
Review

2
Reviews
Complet
ed
 Notify Editor

Submissions with Editor Decision

After Editor’s Decision, Author will be notified to revise

Submissions out for revision

After author submits revised version, articles will arrive in

Revised Submissions requiring Assignment

Assign the Editor

Revised articles will be assigned to the same editor and the article will
be moved to “View all Assigned Submissions”. In case of re-review,
previous reviewers will be assigned.
 Notify Editor

All Submissions with Editor's Decision

Notify Author (Editor’s Final Decision)

Submissions with Final Disposition

Accept Reject Withdrawn

 By clicking Register New User link, the Editor is presented
with an initial ‘Pre-registration’ check, where the new user’s the
First Name, Last Name, E-mail address, and Country can be
inserted.
Always send letter
 Based on Research scope of the article

Fill the required details

 View Submission
then Approve
Submission

After Approval, the article will appear in “New Submissions Requiring Assignments”
  Managing Editor can modify existing people records using
the search people menu.

 All registered EM users are automatically assigned to the

 Open the user’s (Editor) record by clicking on the name which is

hyperlinked.

 Under “Editorial Role” Section, select Editor in the drop down

Registered users can be blocked from EM by clicking on “Inactivate this

User”
 Select Editor role
To block / inactivate using the drop down
the registered user
• When the ‘Assign Editor’ link is clicked in the Action links of New
Submissions, a new window pops up showing the ‘Assign Editor’ menu
(see below):

• Those who are registered as editors to receive a ‘New Assignments’ will

be displayed in the selection list. The Assign Editor page is enhanced to
show both the Manuscript’s Classifications and the number of matches
with the Editor’s Personal Classifications.
 Once an Editor has been selected, a new page is displayed
entitled ‘Assign Editor – Confirm Selection and Customize
Letters’.
 Managing Editor can go for customization later “Confirm
selections and Send letters”.
 You can find following options in Action Links

 View Submission: This link opens the content that the author has
submitted. The user may download which version of the
submission they would like to view.

 Details: For knowing the entire details of individuals acting on

submission and article status

 History: Shows the History of a manuscript. It displays the date the

manuscript entered into each status event.

 Classification: A summary of the classifications that have been selected by

the
the author will be displayed

 Unassign Editor: To unassign editor; the manuscript may be

immediately switched to a new Editor

File Inventory: Renders access to the individual

source files of the submission.
 Edit Submission: To make changes / any kind of
amendments to the submission

 Invite Reviewers: Inviting Reviewers for a manuscript

 Notify Editor: To notify the Editor in the article assignment chain

 Notify Author: For notifying the author regarding the article status

 View Review and Comments: For viewing the review

comments by a specific reviewer

 Set Final Disposition: To have a final decision from our side.

Setting the Final Disposition (accept/reject/withdraw)
completes the review process. It also induces transmittal of
accepted manuscripts to production.
The Invite Reviewers link displayed once the paper has been
assigned to an Editor. This link can be displayed throughout the
peer-review process until a decision has been made on the paper and
the author has been informed.
Inviting Reviewers

When an editor clicks on the ‘Invite Reviewers’ link, a new window pops up
containing the ‘Reviewer Search’ menu. The managing editor can use
below options for already registered reviewers.

 Search for Reviewers

 Search by Classification Matches
 Search by Personal Classifications
 Suggest Reviewers
Based on research
scope
A list of Reviewers associated with the selected
Classifications are returned
The editor can search for Reviewers based on the
Personal Classifications related to each Reviewer.
If an Editor cannot find a potential Reviewer in the database the
Managing Editor
can Proxy Register that person using the Register and Select New
Reviewer link.

The Managing Editor can register a person, even if he has finite

contact information; send a custom letter or no letter to the registrant;
assign a Reviewer role, and immediately invite the registrant to review
the submission.
Information Display Format
Number of reviews completed Complete [green]
Number of reviews with a partial Partial Review Saved [teal]
review
saved
Number of reviewers agreed on who Agreed [orange]
have not
started their review yet
Number of reviewers invited who have Invited – No Response [red]
not
responded
Number of reviewers late Late [bold red]
View Reviews and Comments
 Clicking “View Reviews and Comments” shows a screen
containing information pertaining to the Reviewers and
Editors for all versions of the manuscript.
Managing Editor can submit decisions by clicking on the Action
link called ‘Notify Editor.’ Then in the drop down choose ‘Editor
Notice All reviews complete’. This allows an Editor to be able to
make a decision at any stage of the peer review.
 If there are outstanding Reviews or Reviewer Invitations then
the
the following page will be displayed

Terminate Outstanding Assignments and Proceed

When a Managing Editor wants to make a Decision on a submission, the Managing E
The Editor can Terminate the outstanding assignments, by clicking on Yes.
In the new window select “Terminate Outstanding Assignments without sendin
Decision

Drop down box with Decision Term is

associated with a specific Decision
Letter.
The Decision Letter can be sent to the Author by either an assigned Editor or b
 Once the article is notified to the author, it will appear in
‘Submissions out for Revision’
The revised manuscript moves to The ‘Revised
Submissions Requiring Assignments’ that have been
approved by the Author but still required to assign to an
Editor.

Assign Editor
 Revised Article

Submission under initial

review
Before the author being notified

After the author being notified

Setting the Final Disposition (accept/reject/withdraw)
completes the article process. It also induces transmittal of
accepted manuscripts to production.

Set
Final
Dispositi
Administrative Functions

System Administrator Functions

This field takes the user to the main System Administrator Menu. This
allows the Journal Office to configure/ modify settings within the
system. It is possible for an Editor to have ‘Restricted Access’ to some
of these attributes.

Register New User

By clicking this link, the Editor is presented with an initial ‘Pre-
registration’ check, where the new user’s the First Name, Last Name
and E-mail address can be inserted.
Reports
Editorial Manager contains pre-defined reports that are available for
immediate use. Editors (with permission) can create custom reports or
export data from individual tables using the General Data Export
functionality.

Send Batch E-mail

This link allows the user to send out an email to a group of members by
role.
Click on the button marked ‘Preview and Send’. A copy of this letter will
be
available to view within the History of the paper.

Send Reminder Letters

There is a number of different types of reminder letters in Editorial
Manager. Reminders can be sent to authors, reviewers, and editors.

Automatic Reviewer Reminders

Publications may also allow users to create and save Automated
Reminder letters. Userswith the existing ‘Produce
Reports’ and ‘Create Automated Reviewer Reminders’
permission will see the Automated Reviewer Reminder Report link on
the Reports Menu.
 Users with the ‘Send Reviewer Reminders’ and the new ‘Create
Automated Reviewer Reminders’ permission will see the Automated
Reviewer Reminder Report link on the Send Reminder Letters page
(from the Editorial Main Menu).

Manual Reminder

Manual Reminder

Automated
Reminder
From Automated Reviewer Reminder Report link reminder definitions
can be set up so that E-mails are sent to Reviewers with invitations/
Reviewers who agreed to review but are late/ Reviewers who agreed
to review and their due date is approaching. Editors may also select
the selection criteria by a particular Reviewer Role, Handling Editor,
Article Type or Section/Category. When creating an Automated
Reminder definition, an editor must give it a Reminder Name and
choose the Reminder Letter that will be sent.
 Once an Automated Reminder letter has been created and saved at
the bottom of the page. To stop an Automated Reminder from running,
simply click the Remove link.
 A batch process runs all saved Automated Reminder letters once in
each 24 hour period. If the publication wants to send multiple
reminders, multiple Automated Reminder letters can be saved. Each
saved reminder can have its own letter associated with it.
This feature provides a way to invite Authors to submit
papers. Managing Editor can invite an author(s) to
submit a manuscript on a particular topic.

Points to be taken care before inviting

 Selection of a special issue for the journal

 Initiating a proposal in the EM system with proper due
dates
 Inviting authors for Special Issue
 The letter that is being sent should be checked before
inviting
Proxy Editor Log-in
Click on Assign to myself and Log-out Editor
Proxy
The first step in the Initiate Proposals submission
process to enter the target schedule information (if
required) on the Initiate Proposals page

• Article Type
• Title
• Target Publication Date: Once the Managing Editor
has entered a Target Publication Date, the default
Author Submission Due Date can be calculated
• Target Publication Volume (optional)
• Target Publication Issue (optional)
• Author Response Due: This is the number of days the
Author has to respond to the invitation.
• Author Submission Due: This is entered as a number,
which is used to calculate an actual date from the
Target Publication Date.
136
 1. Based on Personal
Classification

Authors can be invited 2. Registering an

in 3 ways 3. Uploading
Author a
potential
and Inviting 140
contributors list
 3
.
1.

2.
 Register complete data by using the option: Register New
User in System Administrator Functions
1.

2.
Proposals with Invited Submissions In
Progress
Go to ‘Proposals with Invited Submissions In
Progress’ and in Action link select ‘Invite Authors’ to
view Accepted Authors details
Author who
submitted the
article

Author who
agreed to