Final RFPShalimar

SE Railway/CAO(Con)/VB Depot/Shalimar/1
Request for Proposal
for
Construction and Commissioning of

maintenance facilities for Vande Bharat
Coaching complex at Shalimar, Howrah
(West Bengal) including all Civil, Electrical,
Mechanical, Telecom works for South
Eastern Railway on EPC mode.
South Eastern Railway
Kolkata
ENGINEERING DEPARTMENT
Tender No. 4500-GRC-CE-C-HQ-43-2024
Signature Not
Verified
Digitally signed by
AKSHAYA KUMAR
SAHOO
Date: 2024.06.14
17:09:24 IST
Reason: IREPS-CRIS
Location: New Delhi 1
TABLE OF CONTENTS
Section Contents Page No.
Notice inviting Bid 4
Disclaimer 5
Glossary 6
1 Introduction 7
1.1 Background 7
1.2 Brief description of Bidding Process 8
1.3 Schedule of Bidding Process 10
2 Instructions to Bidders 11
A General 11
2.1 General terms of Bidding 11
2.2 Eligibility and qualification requirement of Bidder 14
2.3 Proprietary Data 21
2.4 Cost of Bidding 21
2.5 Site visit and verification of information 21
2.6 Verification and Disqualification 22
B Documents 23
2.7 Contents of the RFP 23
2.8 Clarifications 24
2.9 Amendment of RFP 24
C Preparation and Submission of Bids 24
2.10 Format and Signing of Bid 24
2.11 Documents comprising Technical & financial Bid 25
2.12 Bid Due Date 26
2.13 Late Bids 26
2.14 Procedure of e-tendering 26
2
2.15 Online opening of Bids 27
2.16 Rejection of Bids 27
2.17 Validity of Bids 28
2.18 Confidentiality 28
2.19 Correspondence with the Bidder 28
D Bid Security 28
2.20 Bid Security 28

2.21 Performance Security 30
3 Evaluation of Technical and Opening & Evaluation of financial Bids 31
3.1 Evaluation of Technical Bids 31
3.2 Opening and Evaluation of financial Bids 32
3.3 Selection of Bidder 32
3.4 Contacts during Bid Evaluation 33
3.5 Correspondence with the Bidder 33
4 Fraud and Corrupt Practices 34
5 Pre-Bid Conference 36
6 Miscellaneous 37
Appendices
IA Letter comprising the Technical Bid
IB Letter comprising the Financial Bid
II Format for Power of Attorney for signing of Bid
III Format for Power of Attorney for Lead Member of Consortium/
Joint Venture
IV Format for Joint Bidding Agreement for Consortium/Joint Venture
V List of Bid Specific Clause
VI List of Project Specific Clauses
VII Format for Bid Security
Annexure of Appendix 1A
I Details of Bidder 43
II Technical Capacity of the Bidder 46
III Financial Capacity of the Bidder 48
IV Details of Eligible Project 50
V Statement of legal 55
VI Guidelines of the Department of Disinvestment 56
3
South Eastern Railway, Kolkata
Notice Inviting Bid
Tender No. 4500-GRC-CE-C-HQ-43-2024
RFP for Construction and Commissioning of maintenance facilities for Vande Bharat Coaching
complex at Shalimar, Howrah (West Bengal) including all Civil, Electrical, Mechanical, Telecom
works for South Eastern Railway on EPC mode.
1. The President of India represented by the Ministry of Railways, Chief Engineer (Con)/HQ/GRC
(the “Authority”), having its principal office at Kolkata is engaged in the development of
railways and related infrastructure, and as part of this endeavour, the Authority has decided to
undertake “Construction and Commissioning of maintenance facilities for Vande Bharat Coaching
complex at Shalimar, Howrah (West Bengal) including all Civil, Electrical, Mechanical, Telecom
works for South Eastern Railway” (the “Project”) through Engineering, Procurement and
Construction (the “EPC”) Contract, and has decided to carry out the Bidding process for selection
of a Bidder to whom the Project may be awarded. A brief description of the project may be seen in
the Information Memorandum of the Project at the Authority’s website (www.ireps.gov.in). Brief
particulars of the Project are as follows:
Name of the Project Estimated Project Cost (in ₹ crore)
“Construction and Commissioning of maintenance

facilities for Vande Bharat Coaching complex at
Shalimar, Howrah (West Bengal) including all 212.78
Civil, Electrical, Mechanical, Telecom works for
South Eastern Railway on EPC mode”
2. The complete Bid document can be viewed / downloaded from official portal of the Railway
website https:// ireps.gov.in from 14.06.2024 to 23.08.2024 (upto 12:00 Hrs. IST). Bidder must
submit its Financial Bid and Technical Bid at https:// ireps.gov.in on or before upto 23.08.2024 at
12:00 hours IST. Bids received online shall be opened on 28.08.2024 at 12:00 hours IST in the
office of Chief Administrative Officer (Con), S. E. Railway, Garden Reach, Kolkata .
Bid through any other mode shall not be entertained. However, Power of Attorney and Joint
Bidding Agreement etc. shall be submitted physically by the Bidder on or before 28.08.2024 at
12:00 hours IST in the office of Chief Administrative Officer (Con), S. E. Railway, Garden Reach,
Kolkata. Please note that the Authority reserves the right to accept or reject all or any of the Bids
without assigning any reason whatsoever.
Chief Engineer (Con)/HQ

S. E. Railway
Kolkata
Mob. No: 9002080254
E-mail:
[email protected]
[email protected]
4
DISCLAIMER
The information contained in this Request for Proposal document (the “RFP”) or subsequently provided to
Bidder(s), whether verbally or in documentary or any other form by or on behalf of the Authority or any of
its employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such
other terms and conditions subject to which such information is provided.
This RFP is not an Agreement and is neither an offer nor invitation by the Authority to the prospective
Bidders or any other person. The purpose of this RFP is to provide interested parties with information that
may be useful to them in making their financial offers (Bids) pursuant to this RFP. This RFP includes
statements, which reflect various assumptions and assessments arrived at by the Authority in relation to the
Project. Such assumptions, assessments and statements do not purport to contain all the information that
each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for the
Authority, its employees or advisors to consider the investment objectives, financial situation and particular
needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information
contained in the Bidding Documents, especially the [Feasibility Report], may not be complete, accurate,
adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should
check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments,
statements and information contained in this RFP and obtain independent advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may
depend upon interpretation of law. The information given is not intended to be an exhaustive account of
statutory requirements and should not be regarded as a complete or authoritative statement of law. The
Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law
expressed herein.
The Authority, its employees and advisors make no representation or warranty and shall have no liability to
any person, including any Bidder under any law, statute, rules or regulations or tort, principles of restitution
or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be
incurred or suffered on account of anything contained in this RFP or otherwise, including the
accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption,
statement or information contained therein or deemed to form part of this RFP or arising in any way for
participation in this RFP.
The Authority also accepts no liability of any nature whether resulting from negligence or otherwise
howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP. The
Authority may in its absolute discretion, but without being under any obligation to do so, update, amend or
supplement the information, assessment or assumptions contained in this RFP.
The issue of this RFP does not imply that the Authority is bound to select the Bidder or Contractor, as the
case may be, for the Project and the Authority reserves the right to reject all or any of the Bids without
assigning any reason whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid
including but not limited to preparation, copying, postage, delivery fees, expenses associated with any
demonstrations or presentations which may be required by the Authority or any other costs incurred in
connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the
Authority shall not be liable in any manner whatsoever for the same or for any other costs or other
expenses incurred by a Bidder in preparation/ submission of the Bid, regardless of the conduct or outcome
of the Bidding Process.
5
GLOSSARY
Agreement As defined in Clause 1.1.4

Authority As defined in Clause 1.1.1
Bank Guarantee As defined in Clause 2.20.1
Bid(s) As defined in draft EPC agreement
Bidders As defined in Clause 1.2.1
Bidding Documents As defined in Clause 1.1.5
Bid Due Date As defined in Clause 1.1.5
Bidding Process As defined in Clause 1.2.1
Bid Security As defined in Clause 1.2.4
Bid Price or Bid As defined in Clause 1.2.6
Contractor As defined in Clause 1.1.2
Construction Period As defined in Clause 1.2.6
Conflict of Interest As defined in Clause 2.2.1(c)
Defect Liability Period As defined in Clause 1.2.6
Eligible Experience As defined in Clause 2.2.2.4 (i)
Eligible Projects As defined in Clause 2.2.2.4 (i)
EPC As defined in Clause 1.1.1
EPC Contract As defined in Clause 1.1.2
Estimated Project Cost As defined in Clause 1.1.3
Feasibility Report As defined in Clause 1.2.3
Financial Capacity As defined in Clause 2.2.2.2 (i)
Government Government of *********
Consortium/Joint Venture As defined in Clause 2.2.1(a)
Jt. Bidding Agreement As defined in Clause 2.1.11(g)
Lead Member As defined in Clause 2.1.11 (d)
Lowest Bidder As defined in Clause 1.2.6
LOA As defined in Clause 3.3.4
Net Worth As defined in Clause 2.2.2.8 (ii)
Performance Security As defined in Clause 2.21.1
Additional Performance Security As defined in Clause 2.21.1
Project As defined in Clause 1.1.1
Re. or Rs. or INR Indian Rupee
RFP or Request for Proposals As defined in the Disclaimer
Selected Bidder As defined in Clause 3.3.1
Technical Capacity As defined in Clause 2.2.2.1 (i)
Tie Bids As defined in Clause 3.3.2
Threshold Technical Capacity As defined in Clause 2.2.2.1 (i)
The words and expressions beginning with capital letters and defined in this document shall,
unless repugnant to the context, have the meaning ascribed thereto herein.
6
SOUTH EASTERN RAILWAY, KOLKATA
SECTION 1
INTRODUCTION
1.1 Background
1.1.1 The President of India represented by the Ministry of Railways, Chief Engineer
(Con)/HQ/GRC (the “Authority”), having its principal office at Kolkata is engaged in the
development of railways and related infrastructure, and as part of this endeavour, the
Authority has decided to undertake “Construction and Commissioning of maintenance
facilities for Vande Bharat Coaching complex at Shalimar, Howrah (West Bengal)
including all Civil, Electrical, Mechanical, Telecom works for South Eastern Railway” (the
“Project”) through an Engineering, Procurement and Construction (the “EPC”) Contract,
and has decided to carry out an open, competitive. Bidding Process for selection of a
Bidder to whom the Project may be awarded. A brief description of the Project may be seen
in the Information Memorandum of the Project at the Railway website https:// ireps.gov.in.
Brief particulars of the Project are as follows:
Name of the Project Estimated No. of Years for

Project Cost completion of work
(In Rs. cr.)
“Construction and Commissioning of

maintenance facilities for Vande Bharat
Coaching complex at Shalimar, Howrah (West
Bengal) including all Civil, Electrical, 212.78 18 Months
Mechanical, Telecom works for South Eastern
Railway on EPC mode”
1.1.2 The Selected Bidder (the “Contractor”) shall be responsible for Engineering,
Procurement and Construction of the Project under and in accordance with the
provisions of an Engineering, Procurement and Construction agreement (the “EPC
Agreement”) to be entered into between the Selected Bidder and the Authority in the
form provided by the Authority as part of the Bidding Documents pursuant hereto. The
scope of work will broadly include survey, investigations, design, Construction and
Commissioning of maintenance facilities for Vande Bharat Coaching complex at
Shalimar, Howrah (West Bengal) including all Civil, Electrical, Mechanical, Telecom
works for South Eastern Railway.
1.1.3 The estimated cost of the Project (the “Estimated Project Cost”) has been specified
in the clause 1.1.1 above. The assessment of actual costs, however, will have to be
made by the Bidders.
1.1.4 The draft EPC Agreement sets forth the detailed terms and conditions for award of the
Project to the Contractor, including the scope of the Contractor’s services and
obligations.
7
1.1.5 The Authority shall receive Bids pursuant to this RFP in accordance with the terms set
forth in this RFP and other documents to be provided by the Authority pursuant to this RFP, as
modified, altered, amended and clarified from time to time by the Authority
(collectively the "Bidding Documents"), and all Bids shall be prepared and submitted
in accordance with such terms on or before the Bid Due Date specified in Clause 1.3
for submission of Bids (the “Bid Due Date”).
1.2 Brief description of Bidding Process
1.2.1 The Authority has adopted a single stage two packet system (referred to as the
"Bidding Process") for selection of the Bidder for award of the Project. The 1 st part
(the “Technical Bid”) of the process involves qualification (the “Qualification”) of
the interested parties/Consortium/Joint Venture who submits a Bid in accordance with
the provisions of this RFP (the “Bidder”, which expression shall, unless repugnant to
the context, include the members of the Consortium/Joint Venture). The 2 nd part of the
process involves opening of Financial proposals (the “Financial Bid”) of the bidders
qualified in Technical Bid. The Technical and Financial Bid shall collectively be
referred as Bid (the “Bid”). The Bidder would be required to furnish all information
specified in this RFP. At the Qualification stage, the Technical Bids of Bidders would
be evaluated and only those Bidders that are qualified by the Authority shall be eligible
for the 2nd part of the Bidding Process comprising opening and evaluation of their
Financial Bids. GOI has issued guidelines (see Annexure VI of Appendix-1A of RFP)
for qualification of Bidders seeking to acquire stakes in any public sector enterprise
through the process of disinvestment. These guidelines shall apply mutatis mutandis to
this Bidding Process. The Authority shall be entitled to disqualify any Bidder in
accordance with the aforesaid guidelines at any stage of the Bidding Process. Bidders
must satisfy themselves that they are qualified to Bid, and should give an undertaking
to this effect in the form at Appendix-IA.
1.2.2 The Bid shall be valid for a period of 180 days from the date specified in Clause 1.3
for submission of Bids (the “Bid Due Date”).
1.2.3 The Bidding Documents including the draft EPC Agreement for the Project is enclosed
for the Bidders. The Feasibility prepared by the Authority/ consultants of the Authority
(the "Feasibility Report") is also enclosed. The Feasibility Report of the Project is
being provided only as a preliminary reference document by way of assistance to the
Bidders who are expected to carry out their own surveys, investigations and other
detailed examination of the Project before submitting their Bids. Nothing contained in
the Feasibility Report shall be binding on the Authority nor confer any right on the
Bidders, and the Authority shall have no liability whatsoever in relation to or arising
out of any or all contents of the Feasibility Report. The aforesaid documents and any
addenda issued subsequent to this RFP Document, will be deemed to form part of the
Bidding Documents.
8
1.2.4 A Bidder is required to submit, along.with its Bid, a Bid Security of Rs. 1,06,38,800/-
(Rs. One Crore Six Lakh Thirty Eight Thousand Eight Hundred only) (the "Bid
Security"), refundable not later than 200 (Two hundred) days from the Bid Due Date,
except in the case of the Selected Bidder whose Bid Security shall be retained till it has
Provided a Performance Security and Additional Performance Security (if any) as per
the provision of this RFP and LOA. The Bidder will have to provide Bid Security
through e-payment Gateway of Authority or submitted as Bank Guarantee Bond from
a scheduled commercial bank of India] The Bank Guarantee bond shall be as per
Appendix-VII and shall be valid for a period of 90 days beyond the bid validity period.
The Bid shall be summarily rejected if it is not accompanied by the prescribed amount
of Bid Security. The Bid document shall be available free of cost through e-portal
(ireps.gov.in).
1.2.5 Bidders are advised to examine the Project in greater detail, and to carry out, at their
cost, such studies as may be required for submitting their respective Bids for award of
the contract including implementation of the Project.
1.2.6 Bids will be evaluated for the Project on the basis of the lowest cost required by a
Bidder for implementing the Project (the "Bid Price"). The total time allowed for
completion of construction under the Agreement (the “Construction Period”) and the
period during which the Contractor shall be liable for rectification of any defect or
deficiency in the Project after completion of the Construction Period (the “Defect
Liability Period”) shall be pre-determined, and are specified in the draft EPC
Agreement forming part of the Bidding Documents.
In this RFP, the term “Lowest Bidder” shall mean the Bidder who qualifies the
Technical Bid criteria (Qualification Stage) and is quoting the lowest Bid Price, subject
to the provisions of Clause 1.2.7, the Project will be awarded to the Lowest Bidder.
1.2.7 Generally, the Lowest Bidder shall be the selected Bidder. In case such Lowest Bidder
withdraws or is not selected for whatsoever reason except the reason mentioned in
Clause 2.1.12/ e, the Authority shall annul the Bidding Process and invite fresh Bids.
1.2.8 Other details of the process to be followed under this Bidding Process and the terms
thereof are spelt out in this RFP.
1.2.9 Any queries or request for additional information concerning this RFP shall be
submitted in writing by speed post/courier/special messenger or by e-mail, through
IREPS.Gov.in, so as to reach the officer designated in Clause 2.11.4 by the specified
date. The envelopes/ communication shall clearly bear the following identification/
title:
"Queries / Request for Additional Information: RFP for Construction and

Commissioning of maintenance facilities for Vande Bharat Coaching complex at
Shalimar, Howrah (West Bengal) including all Civil, Electrical, Mechanical, Telecom
works for South Eastern Railway on EPC mode".
9
1.3 Schedule of Bidding Process

The Authority shall endeavour to adhere to the following schedule:
Sl. No. Event Description Date
1. Invitation of RFP (NIT) 14.06.2024
2. 1st Pre-Bid meeting at venue 2.11.4 (i) 08.07.2024 at 12:00 Hrs

Venue: Meeting Room of
CAO/Con/GRC/SER Office, 11,
Garden Reach Road, Kolkata-
700043
3. Last date for receiving queries 01.07.2024
4. Authority response to queries latest by 16.07.2024
5. Last date of Request for Bid Document 23.08.2024 upto 12:00 Hrs
6. Bid Due Date 23.08.2024 upto 12:00 Hrs
7. Physical Submission of all documents listed in 28.08.2024 upto 12:00 Hrs

clause no 2.11.2
8. Opening of Technical Bids at venue 2.11.4 (i) 28.08.2024 after 12:00 Hrs
9. Declaration of eligible / qualified Bidders Will be intimated during bidding

process
10. Opening of Financial Bid Will be intimated during bidding

process
11. Acknowledgement of LOA on IREPS Portal Within 7 days of LOA issue
12. Validity of Bid 180 days from Bid Due Date
13 Submission of Performance Security and Within 30 days of issue of LOA.

Additional Performance Security , if any
14 Signing of Agreement Within 60 days of receipt of LOA.
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SECTION-2
INSTRUCTIONS TO BIDDERS
A. GENERAL
2.1. General terms of Bidding

2.1.1 No Bidder shall submit more than one Bid for the Project.
2.1.2 A Bidder bidding individually or as a member of a Consortium/Joint Venture shall
not be entitled to submit another Bid either individually or as a member of any
Consortium/Joint Venture, as the case may be.
2.1.3 Notwithstanding anything to the contrary contained in this RFP, the detailed terms
specified in the draft EPC Agreement shall have overriding effect; provided,
however, that any conditions or obligations imposed on the Bidder hereunder shall
continue to have effect in addition to its obligations under the Agreement. Further,
the statements and explanations contained in this RFP are intended to provide a
better understanding to the Bidders about the subject matter of this RFP and should
not be construed or interpreted as limiting in any way or manner the scope of
services and obligations of the Contractor set forth in the Agreement or the
Authority’s rights to amend, alter, change, supplement or clarify the scope of work,
the work to be awarded pursuant to this RFP or the terms thereof or herein contained.
Consequently, any omissions, conflicts or contradictions in the Bidding Documents
including this RFP are to be noted, interpreted and applied appropriately to give
effect to this intent, and no claims on that account shall be entertained by the
Authority
2.1.4 The Bid shall be furnished in the format exactly as per Appendix-IA & IB i.e.
Technical Bid as per Appendix IA and Financial Bid as per Appendix IB and it shall
be signed by the Bidder’s authorised signatory. The Bid Price shall be quoted online
at the e-procurement platform of the Authority at https://www.ireps.gov.in (the
“IREPS Website). In the event of any difference between figures and words, the
amount indicated in words shall be taken into account.
2.1.5 The Bidder should submit a Power of Attorney as per the format at Appendix-II,
authorising the signatory of the Bid to commit the Bidder.
2.1.6 In case the Bidder is a Consortium/Joint Venture, the Members thereof should
furnish a Power of Attorney in favour of the Lead Member in the format at
Appendix-III and Joint Bidding Agreement in the format at Appendix-IV
2.1.7 Any condition or qualification or any other stipulation contained in the Bid shall
render the Bid liable to rejection as a non-responsive Bid.
2.1.8 The Bid and all communications in relation to or concerning the Bidding
Documents and the Bid shall be in English language.
2.1.9 This RFP is not transferable.
11
2.1.10 Any award of Project pursuant to this RFP shall be subject to the terms of Bidding
Documents. The Bidding Documents including this RFP and all attached documents,
provided by the Authority are and shall remain or becomes the property of Authority
and are transmitted to the Bidders solely for the purpose of preparation and
submission of the Bid in accordance herewith. Bidders are to treat all information as
strictly confidential and shall not use it for any purpose other than for preparation
and submission of their Bid. The provision of this clause 2.1.10 shall also apply
mutatis mutandis to Bids and all other documents submitted by the Bidders, and the
Authority will not return to the Bidders any Bid, documents or any information
provided along therewith.
2.1.11 In case the Bidder is a Consortium/Joint Venture, it shall comply with the following
additional requirements:
(a) number of members in a Consortium/Joint Venture shall not exceed 4 (Four);
(b) subject to the provisions of clause (a) above, the Bid should contain the
information required for each member of the Consortium/Joint Venture;
(c) members of the Consortium/Joint Venture shall nominate one member as the
Lead Member (the “Lead Member”). Lead Member shall have minimum 51%
share holding in Consortium/Joint Venture. Technical Capacity as per Clause
2.2.2.1(ii) is to be satisfied by any member of Consortium/Joint Venture having
minimum 26% share holding in Consortium/Joint Venture. The nomination of
Lead Member shall be supported by a Power of Attorney, as per the format at
Appendix-III, signed by all the other members of the Consortium/Joint Venture.
Consortium/Joint Venture as whole shall cumulatively/collectively fulfil the
100% Technical Capacity as per Clause 2.2.2.1(i) and 100% Financial Capacity
as per Clause 2.2.2.2.
(d) the Bid should include a brief description of the roles and responsibilities of
individual members, particularly with reference to financial, technical and
defect liability obligations;
(e) the Lead Member shall carry out works directly under its own supervision and
through its own personal for at least 30% of the total value of the project in
accordance with provision of draft EPC Agreement.
(f) members of the Consortium/Joint Venture shall have entered into a binding
Joint Bidding Agreement, substantially in the form specified at Appendix IV
(the “Jt. Bidding Agreement”), for the purpose of making the Bid. The Jt.
Bidding Agreement, to be submitted along with the Bid, shall, inter alia:
(i) convey the commitment(s) of the Lead Member in accordance with this
RFP, in case the contract to undertake the Project is awarded to the
Consortium/Joint Venture; and clearly outline the proposed roles &
responsibilities, if any, of each member.
(ii) include a statement to the effect that all members of the Consortium/Joint
Venture shall be liable jointly and severally for all obligations of the
Contractor in relation to the Project until the Defect Liability Period is
achieved in accordance with the draft EPC agreement;
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(g) Approval for change of constitution of Consortium/Joint Venture shall be at

sole discretion of the Authority. The constitution of the Consortium/Joint
Venture shall not be allowed to be modified after submission of the Bid by the
Consortium/Joint Venture, except when modification becomes inevitable due to
Succession laws etc., provided further that there is no change in
qualification of minimum eligibility criteria by Consortium/JV. However,
the Lead member shall continue to be the Lead Member of the
Consortium/Joint Venture. Failure to observe this requirement would render the
offer invalid. Similarly, after the contract is awarded, the constitution of
Consortium/Joint Venture shall not be allowed to be altered during the currency
of contract except when modification becomes inevitable due to Succession
laws etc., provided further that it does not change the minimum eligibility
criteria. Failure to observe this stipulation shall be deemed to be breach of
contract with all consequential penal action as per contract condition.
2.1.12 While Bidding is open to persons from any country, the following provisions shall
apply
(a) Where, on the due date of the Bid, not less than 25% (twenty five percent) of the
aggregate issued, subscribed and paid up equity share capital/capital
contribution/partnership contribution in the Lowest Bidder or its member is held by
persons resident outside India or where a Bidder or its member is controlled by
persons resident outside India, then the eligibility and award of the project to such
Lowest Bidder shall be subject to approval of the competent authority from national
security and public interest perspective as per the instructions of the Government of
India applicable at such time. The decision of the authority in this behalf shall be
final and conclusive and binding on the Bidder.
(b) Further, where the LOA of a project has been issued to an agency, not covered under
the category mentioned above, and it subsequently wishes to transfer its share capital
in favour of another entity who is a resident outside India or where a Bidder or its
member is controlled by persons resident outside India and thereby the equity capital
of the transferee entity exceeds 25% or above, any such transfer of equity capital
shall be with the prior approval of the competent authority from national security and
public interest perspective as per the instructions of the Government of India
applicable at such point in time.
(c) The holding or acquisition of equity control, as above shall include direct or indirect
holding, acquisition, including by transfer of the direct or indirect legal or beneficial
ownership or control, by persons acting for themselves or in concert and in
determining such holding or acquisition, the Authority shall be guided by the
principles, precedents and definitions contained in the Securities and Exchange
Board of India (Substantial Acquisition of Shares and Takeovers) Regulations, 2011
or any substitute thereof, as in force on the date of such acquisition.
(d) The Bidder shall promptly inform the authority of any change in the shareholding, as
above, and failure to do so shall render the Bidder liable for disqualification from the
Bidding Process.
(e) In case the Lowest Bidder under (a) above is denied the security clearance, for
whatsoever reasons, then the Bidders emerging as second Lowest, third lowest
eligible Bidders (in that order) may be given a counter-offer (one by one
sequentially) to match the Bid of Lowest Bidder. In the event of acceptance of the
counter-offer by another eligible Bidder, the project may be awarded to such Bidder.
In case no Bidder matches the Bid of the Lowest Bidder, the Bid Process shall be
annulled and fresh Bids invited.
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2.1.13 Notwithstanding anything to the contrary contained herein, in the event that the
Bid Due Date falls within three months of the closing of the latest Financial
completed Year of a Bidder, it shall ignore such Financial Year for the
purposes of its Bid and furnish all its information and certification with
reference to the 5 (five) years or 1 (one) year, as the case may be, preceding its
latest Financial Year. For the avoidance of doubt, Financial Year shall, for the
purposes of a Bid hereunder, mean the Accounting Year followed by the Bidder
in the course of its normal business.
Any certificate issued by Statutory Auditor/ CA must include [Unique
Document identification Number (UDIN).
2.1.14 a) Any entity which has been barred by the Central Government or any entity
controlled by it, from participating in any project, and the bar subsists as on the
date of Bid, would not be eligible to submit an Bid, either individually or as
member of a Consortium/Joint Venture.
(b) A Bidder including any member or Associate should, in the last 3 (three) years,
have neither failed to perform on any contract, as evidenced by imposition of a
penalty or damages by a judicial authority or a judicial pronouncement against
the Bidder, member or Associate, as the case may be, nor has been expelled
from any project or contract by any public entity nor have had any contract
terminated by any public entity for breach by such Bidder, member or
Associate.
(c) if Bidder’s any constituent is entity incorporated in a country, where an entity
incorporated in India does not have similar rights of bidding for contracts.
The Authority reserves the right to reject an otherwise eligible Bidder on the
basis of the information provided under this clause 2.1.14. The decision of the
Authority in this case shall be final.
2.2. Eligibility and qualification requirements of Bidder
2.2.1 For determining the eligibility of Bidder the following shall apply:
(a) The Bidder may be a single entity or a group of entities (the “Consortium” or the
“Joint Venture”), coming together to implement the Project. The term Bidder used
herein would apply to both a single entity and a Consortium/Joint Venture.
(b) Bidder may be a natural person, private entity, or any combination of them with a
formal intent to enter into a Consortium/Joint Venture agreement or under an
existing agreement to form a Consortium/Joint Venture. A Consortium/Joint Venture
shall be eligible for consideration subject to the conditions set out in Clause 2.1.11
above.
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(c) A Bidder shall not have a conflict of interest (“Conflict of Interest”) that affects the
Bidding Process. Any Bidder found to have a Conflict of Interest shall be disqualified
and liable for forfeiture of the Bid Security or Performance Security as the case may
be. A Bidder shall be deemed to have a Conflict of Interest affecting the Bidding
Process, if:
(i) The Bidder, its Consortium/Joint Venture member (or any constituent thereof)
and any other Bidder, its member or any member of its Consortium/Joint
Venture thereof (or any constituent thereof) have common controlling
shareholders or other ownership interest; provided that this disqualification
shall not apply in cases where the direct or indirect shareholding of a Bidder,
or its Consortium/Joint Venture member thereof (or any shareholder thereof
having a shareholding of more than 5% (five percent) of the paid up and
subscribed share capital of such Bidder, or its Consortium/Joint Venture
member, as the case may be), in the other Bidder, its Consortium/Joint
Venture member is less than 5% (five percent) of the subscribed and paid up
equity share capital thereof; provided further that this disqualification shall
not apply to any ownership by a bank, insurance company, pension fund or a
public financial institution referred to in section 4A of the Companies Act
2013. For the purposes of this Clause 2.2.1(c), indirect shareholding held
through one or more intermediate persons shall be computed as follows:
(aa) where any intermediary is controlled by a person through management control
or otherwise, the entire shareholding held by such controlled intermediary in
any other person (the “Subject Person”) shall be taken into account for
computing the shareholding of such controlling person in the Subject Person;
and
(bb) subject always to sub-clause (aa) above, where a person does not exercise
control over an intermediary, which has shareholding in the Subject Person,
the computation of indirect shareholding of such person in the Subject Person
shall be undertaken on a proportionate basis; provided, however, that no such
shareholding shall be reckoned under this sub-clause (bb) if the shareholding
of such person in the intermediary is less than 26% of the subscribed and paid
up equity shareholding of such intermediary; or
(ii) a constituent of such Bidder is also a constituent of another Bidder; or
(iii) such Bidder, or any of its Consortium/Joint Venture member thereof receives
or has received any direct or indirect subsidy, grant, concessional loan or
subordinated debt from any other Bidder, or any of its Consortium/Joint
Venture member thereof or has provided any such subsidy, grant, concessional
loan or subordinated debt to any other Bidder, its member or any of its
Consortium/Joint Venture member thereof; or
(iv) such Bidder has the same legal representative for purposes of this RFP as any
other Bidder; or
(v) such Bidder, or any of its Consortium/Joint Venture member thereof has a
relationship with another Bidder, or any of its Consortium/Joint Venture
member thereof, directly or through common third party/parties, that puts either
or both of them in a position to have access to each others’ information about,
or to influence the Bid of either or each other; or
(vi) such Bidder, or any of its Consortium/Joint Venture members thereof has
participated as a consultant to the Authority in the preparation of any
documents, design or technical specifications of the Project.
Note: (The Clause 2.2.1 (c) (i) is to be certified by a chartered Accountant and the
clause 2.2.1C(iii, iv, v & vi) to be certified by the bidder)
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2.2.2 Qualification requirements of Bidders: To be eligible for Qualification an

individual Bidder or a Consortium/Joint Venture as whole as per clause 2.1.11(c),
shall fulfil the following conditions of eligibility:
2.2.2.1 Technical Capacity- For demonstrating Technical Capacity and experience (the
“Technical Capacity”), the Bidder shall, during the last 5 (five) previous financial
Years and the current financial year upto the Base month (not to be read with para
2.1.13).
(i) have received payments for construction of Eligible Project(s), or has

undertaken construction works by itself in a PPP project, such that the sum
total thereof, as further adjusted in accordance with clause 2.2.2.4 (i) & (ii), is
more than 2.5 (two and half) times the Estimated Project Cost (the
“Threshold Technical Capacity”).
Provided that at least one fourth of the Threshold Technical Capacity shall be from
the Eligible Projects in Category 1 and/ or Category 3 specified in Clause 2.2.2.4
(i) & (ii)
(ii) undertaken at least one Eligible Project of Railway Sector as mentioned in
clause 2.2.2.4/iii of value of not less than 50% (Fifty percent) of the Estimated
Project Cost and have received payments for not less than 75 (seventy-five) per
cent value of present Contract Value (excluding the payment made for
adjustment of Price variation PVC), if any) of such project.
Illustration for ‘received payments for not less than 75 (Seventy-Five) percent’;
For contract wherein there is provision for part payment on 'procurement of

goods and equipment on basis of indemnity bond/Bank Guarantee. In all such
contracts received payments for not less than 75 (seventy-five) percent value
of present Contract Value payment’ means less than 75% payment received
under ‘procurement of goods and equipment’ as well as not less than 75%
payment received under ‘execution/ installation/commissioning’.
For Railway Workshop/Depot works: (Involving construction and
commissioning of Industrial shed with Pre Engineered Building (PEB) with
EOT cranes and Electrical work involving supply and erection and
commissioning of 6KV or above voltage level substations and Mechanical
engineering works involving supply, installation, and commissioning of CNC
or PLC Machines and commissioning of Plants) .
1. As Scope involves the electrification work as per item No. 3 of Annexure –I of
Schedule -B value as mentioned in Annexure-G, the selected bidders can
himself execute above Electrification work, only in case he has experience as
mentioned in clause 2.2.2.1/ii above to value of estimated electrification work
as mentioned in Schedule-G of draft Concession Agreement after taking
approval from Authority. Otherwise selected bidder shall execute
electrification work involved in project by engaging sub-contractor as per
clause 3.2 of draft Concession Agreement having experience of Railway
Sector works. The Railway Sector would be deemed to include overhead
equipment system of Railway electrification for a railway system, metro
system, suburban transit system, high speed railways, substation and
transmission lines,
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2. As Scope involves the work of supply, installation and commissioning of

M&Ps as per item No. 2 of Annexure –I of Schedule -B value as mentioned in
Annexure-G, the selected bidders can himself execute above work of supply,
installation and commissioning of M&Ps, only in case he has experience as
mentioned in clause 2.2.2.1/ii above to value of estimated M&P scope of work
as mentioned in Schedule-G of draft Concession Agreement after taking
approval from Authority. Otherwise selected bidder shall execute work of
supply, installation and commissioning of M&Ps involved in the project by
engaging sub-contractor as per clause 3.2 of draft Concession Agreement
having experience of Railway Sector works. The Railway Sector would be
deemed to include Supply installation and commissioning of Machineries and
Plants of Railway depots/workshops/production-units for a railway system,
metro system, suburban transit system, high speed railways.
2.2.2.2 Financial Capacity: The Bidder shall have a minimum Net Worth1 (the “Financial
Capacity”) of Rs. 10,63,88,085.88/- (Rs. Ten Crore Sixty Three Lakh Eighty Eight
Thousand & Eighty Five and Paise Eighty Eight only) at the close of the preceding
Financial Year.
2.2.2.3 Technical Capacity as per Clause 2.2.2.1(ii) is to be satisfied by any member of

Consortium/Joint Venture having minimum 26% share holding in Consortium/Joint
Venture.
2.2.2.4 Categories and factors for evaluation of Technical Capacity:
Subject to the provisions of Clause 2.2.2, the following categories of experience would
qualify as Technical Capacity and eligible experience (the "Eligible Experience") in
relation to eligible projects as stipulated in Clauses 2.2.2.5 (i) and 2.2.2.5 (ii) (the
"Eligible Projects"):
Category 1: Project experience on Eligible Projects in Railways sector that qualify

under Clause 2.2.2.5 (i)
Category 2: Project experience on Eligible Projects in core sector that qualify under
Clause 2.2.2.5 (i)
Category 3: Construction experience on Eligible Projects in Railways sector that
qualify under Clause 2.2.2.5 (ii)
Category 4: Construction experience on Eligible Projects in core sector that qualify
under Clause 2.2.2.5 (ii)
1
Net worth has been adopted as the criterion for assessing financial capacity since it is a comprehensive
indication of the financial strength of the Applicant.
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(i) In case the Bidder has experience across different categories, the experience for
each category would be computed as per weight of following factors to arrive at its
aggregated Eligible Experience:
Category Project / Construction experience on Eligible Projects Factors
1 Project in Railway sector that qualify under Clause 2.2.2.5 1

(i)
2 Project in core sector that qualify under Clause 2.2.2.5 (i) 0.75
3 Construction in Railway sector that qualify under Clause 1

2.2.2.5 (ii)
4 Construction in core sector that qualify under Clause 0.75

2.2.2.5 (ii)
(ii) The Technical capacity in respect of an Eligible Project situated in a developed

country which is a member of OECD shall be further multiplied by a factor of 0.5
(zero point five) and the product thereof shall be the Technical capacity for such
Eligible Project
(iii) For the purpose of this RFP:
A. For Railway Workshop/Depot works:

i)Railways sector would be deemed to include composite projects of railways
workshop/depot (including Civil, Mechanical, Electrical works) for a railway
system of Indian railways, metro rails, suburban rail transport system, high
speed rail system..
ii) Core sector would be deemed to include other railway projects, ports,
thermal/steel/cement plants, composite works in power sector/ industrial
parks.
Note :-
(i) In case of projects executed by Bidder under category 1, 2, 3 and 4 as a
member of Consortium/Joint Venture, the project cost should be restricted to
the share of the applicant in the Consortium/Joint Venture for determining
eligibility as per provision under clause 2.2.2.1 (i). For determination of %
share in the project bidder have to submit Joint Venture/Consortium
agreement for each Project for which he is claiming credential.
(ii) Maintenance works are not considered as eligible project for evaluation.
(iii) In case both the estimated cost of project and revised cost of project are
provided, the revised cost of project shall be considered for evaluation.
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2.2.2.5 Eligible Experience on Eligible Projects in respect of each category:

(i) For a project to qualify as an Eligible Project under Categories 1 and 2:
(a) It should have been undertaken as a PPP project for providing its output or
services to a public sector entity or for providing non-discriminatory access to
users in pursuance of its charter, concession or contract, as the case may be. For
the avoidance of doubt, a project which constitutes a natural monopoly such as
an airport or port should normally be included in this category even if it is not
based on a long-term agreement with a public entity;
(b) the entity claiming experience should have held, in the company owning the
Eligible Project, a minimum of 26% (twenty six per cent) equity during the
entire year for which Eligible Experience is being claimed; and
(c) the capital cost of the project should be more than 10% (ten per cent) of the
Estimated Project Cost.
(d)The value of self construction during five Financial Years immediately
preceding the application due date, in projects which are considered as eligible
projects in terms of Clause (a) to (c) above will be considered for the purpose
of experience.
(ii). For a project to qualify as an Eligible Project under Categories 3 and 4 :-
A. For Railway Workshop/Depot works: The Bidder should have received
cumulative payments from its client(s) for construction works executed,
fully or partially, during the last 5 (five) previous Financial Years and
current financial years upto the Base month (not to be read with para-2.1.13)
and only the amounts (gross) actually received, during such Years shall
qualify for purposes of computing the Technical Capacity. However, total
receipts of less than Rs. 21,27,76,171.76/- (Rupees Twenty One Crore
Twenty Seven Lakh Seventy Six Thousand One Hundred Seventy One &
Paise Seventy Six Only) shall not be reckoned as receipts for Eligible
Projects. For the avoidance of doubt, construction works shall not include
supply of goods or equipment except when such goods or equipment form
part of a turn-key construction contract/ EPC contract for the project.
Further, the cost of land shall not be included hereunder.
2.2.2.6 Submission in support of Technical Capacity
(i) The Bidder should furnish the details of Eligible Experience for the last 5 (five)
previous Financial Years and the current financial year upto the base month
(not to be read with para-2.1.13).
(ii) The Bidder must provide the necessary information relating to Technical
Capacity as per format at Annex-II of Appendix-IA.
(iii) The Bidder should furnish the required Project-specific information and
evidence in support of its claim of Technical Capacity, as per format at Annex -
IV of Appendix-IA.
2.2.2.7 Submission in support of Financial Capacity

(i) The Technical Bid shall be accompanied by the Audited Annual Reports
which includes Balance sheets and P&L accounts of the Bidder (of each
member in case of a Consortium/Joint Venture and also of associates if any,
whose financial capacity is being claimed) for the last 5 (five) completed
Financial Years, preceding the year in which the Bid is submitted. Any
certificate issued by the Statutory Auditor/CA must include UDIN.
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(ii) In case the annual accounts for the latest financial year are not audited
and therefore the Bidder cannot make it available, the Bidder shall give an
undertaking to this effect and the statutory auditor shall certify the same. In
such a case, the Bidder shall provide the Audited Annual Reports for 5 (five)
years preceding the year for which the Audited Annual Report is not being
provided.
(iii) The Bidder must establish the minimum Net Worth specified in Clause
2.2.2.2, and provide details as per format at Annex-III of Appendix-IA.
2.2.2.8 The Bidder shall enclose with its Technical Bid, to be submitted as per the format
at Appendix-IA, complete with its Annexes, the following:
(i) Certificate(s) from its statutory auditors2$ or the concerned client(s) stating the
payments received or in case of a PPP project, the construction carried out by
itself, during the past 5 years, in respect of the Eligible Projects. In case a
particular job/ contract has been jointly executed by the Bidder (as part of a
Consortium/Joint Venture), it should further support its claim for the payments
received or construction carried out by itself in PPP Projects as applicable the
share in work done for that particular job/ contract by producing a certificate
from its statutory auditor or the client; and
(ii) Certificate(s) from its statutory auditors specifying the net worth of the Bidder
(including associates, if any), as at the close of the preceding Financial Year ,
and also specifying that the methodology adopted for calculating such net
worth conforms to the provisions of this Clause 2.2.2.8 (ii). For the purposes of
this RFP, net worth (the “Net Worth”) shall mean the capital/aggregate value
of the paid-up share capital and all reserves created out of the profits and
securities premium account, after deducting the aggregate value of the
accumulated losses, deferred expenditure and miscellaneous expenditure not
written off, as per the audited balance sheet, but does not include reserves
created out of revaluation of assets, write-back of depreciation and
amalgamation.
2.2.2.9 In computing the Technical Capacity and Net Worth of the Bidder/ Member of
Consortium/Joint Venture under Clauses 2.2.2.1, 2.2.2.2, 2.2.2.3 and 2.2.2.4, the
Technical Capacity and Net Worth of their respective Associates would also be
eligible hereunder. For purposes of this RFP, Associate means, in relation to the
Bidder/ Member of Consortium/Joint Venture, a person who controls, is controlled
by, or is under the common control with such Bidder/member (the “Associate”).
As used in this definition, the expression “control” means, with respect to a person
which is a company or corporation, the ownership, directly or indirectly, of more
than 50% (fifty per cent) of the voting shares of such person, and with respect to a
person which is not a company or corporation, the power to direct the management
and policies of such person by operation of law.
2$
In case duly certified audited annual financial statements containing explicitly the requisite details are
provided, a separate certification by statutory auditors would not be necessary in respect of Clause 2.2.2.8 (i). In
jurisdictions that do not have statutory auditors, the firm of auditors which audits the annual accounts of the
Bidder provide the certificates required under this RFP.
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2.3 Proprietary data

All documents and other information supplied by the Authority or submitted by a
Bidder to the Authority shall remain or become the property of the Authority and are
transmitted to the Bidders solely for the purpose of preparation and the
submission of a Bid in accordance herewith. Bidders are to treat all information as
strictly confidential and shall not use it for any purpose other than for preparation and
submission of their Bid. The provisions of this Clause 2.3 shall also apply mutatis
mutandis to Bids and all other documents submitted by the Bidders, and the Authority
will not return to the Bidders any Bid, document or any information provided along
therewith.
2.4 Cost of Bidding
The Bidders shall be responsible for all of the costs associated with the
preparation of their Bids and their participation in the Bidding Process. The Authority
will not be responsible or in any way liable for such costs, regardless of the conduct or
outcome of the Bidding Process.
2.5 Site visit and verification of information
2.5.1 Bidders are encouraged to submit their respective Bids after visiting the Project
site and ascertaining for themselves the site conditions, traffic, location,
surroundings, climate, availability of power, water & other utilities for construction,
access to site, handling and storage of materials, weather data, applicable laws and
regulations, and any other matter considered relevant by them. Bidders are advised to
visit the site and familiarise themselves with the Project within the stipulated time of
submission of the Bid. No extension of time is likely to be considered for submission
of Bids.
2.5.2 It shall be deemed that by submitting a Bid, the Bidder has:
(a) made a complete and careful examination of the Bidding Documents, Schedules
annexed to draft EPC agreement;
(b) received all relevant information requested from the Authority;
(c) accepted the risk of inadequacy, error or mistake in the information provided
in the Bidding Documents or furnished by or on behalf of the Authority relating to
any of the matters referred to in Clause 2.5.1 above. No claim shall be admissible
at any stage on this account.
(d) satisfied itself about all matters, things and information including matters
referred to in Clause 2.5.1 hereinabove necessary and required for submitting
an informed Bid, execution of the Project in accordance with the Bidding
Documents and performance of all of its obligations thereunder;
(e) acknowledged and agreed that inadequacy, lack of completeness or
incorrectness of information provided in the Bidding Documents or
ignorance of any of the matters referred to in Clause 2.5.1 hereinabove shall not
be a basis for any claim for compensation, damages, extension of time for
performance of its obligations, loss of profits etc. from the Authority, or a
ground for termination of the Agreement by the Contractor;
(f) acknowledged that it does not have a Conflict of Interest; and
(g) agreed to be bound by the undertakings provided by it under and in terms hereof.
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2.5.3 The Authority shall not be liable for any omission, mistake or error in respect of any of
the above or on account of any matter or thing arising out of or concerning or relating
to RFP, including any error or mistake therein or in any information or data given by
the Authority.
2.6 Verification and Disqualification
2.6.1 The Authority reserves the right to verify all statements, information and
documents submitted by the Bidder in response to the RFP and the Bidder shall, when
so required by the Authority, make available all such information, evidence and
documents as may be necessary for such verification. Any such verification, or lack
of such verification, by the Authority shall not relieve the Bidder of its obligations or
liabilities hereunder nor will it affect any rights of the Authority thereunder.
2.6.2 The Authority reserves the right to reject any Bid and appropriate the Bid Security if:
(a) at any time, a material misrepresentation is made or uncovered, or
(b) the Bidder does not provide, within the time specified by the Authority, the
supplemental information sought by the Authority for evaluation of the Bid.
Such misrepresentation/ improper response shall lead to the disqualification of the
Bidder. If the Bidder is a Consortium/Joint Venture, then the entire Consortium/Joint
Venture and each member of the Consortium/Joint Venture may be disqualified/
rejected. If such disqualification/rejection occurs after the Bids have been opened and
the lowest Bidder gets disqualified / rejected, then the Authority reserves the right to
annul the Bidding Process and invites fresh Bids.
2.6.3 In case it is found during the evaluation or at any time before signing of the
EPC Agreement or after its execution and during the period of defect liability
subsistence thereof, that one or more of the eligibility and /or qualification
requirements have not been met by the Bidder, or the Bidder has made material
misrepresentation or has given any materially incorrect or false information, the Bidder
shall be disqualified forthwith if not yet appointed as the contractor either by issue
of the LOA or entering into of the Agreement, and if the Selected Bidder has
already been issued the LOA or has entered into the Agreement, as the case may be,
the same shall, notwithstanding anything to the contrary contained therein or in this
RFP, be liable to be terminated, by a communication in writing by the Authority to the
Selected Bidder or the Contractor, as the case may be, without the Authority being
liable in any manner whatsoever to the Selected Bidder or the Contractor. In such an
event, the Authority shall be entitled to forfeit and appropriate the Bid Security or
Performance Security, as the case may be, as Damages, without prejudice to any
other right or remedy that may be available to the Authority under the Bidding
Documents and / or the draft EPC Agreement, or otherwise.
22
2.6.4. A Bidder shall be liable for disqualification and forfeiture of Bid Security, if any legal,
financial or technical adviser of the Authority in relation to the Project is engaged by
the Bidder, its member or any Associate thereof, as the case may be, in any manner for
matters related to or incidental to such Project during the Bidding Process or
subsequent to the (i) issue of the LOA or (ii) execution of the EPC Agreement. In the
event any such adviser is engaged by the selected Bidder or Contractor, as the case
may be, after issue of the LOA or execution of the Agreement for matters related or
incidental to the project, then notwithstanding anything to the contrary contained
herein or in the LOA or the Agreement and without Prejudice to any other right or
remedy or the Authority, including the forfeiture and appropriation of the Bid Security
or Performance Security, as the case may be, which the Authority may have there
under or otherwise, the LOA or the Agreement, as the case may be, shall be liable to be
terminated without the Authority being liable in any manner whatsoever to the
Selected Bidder or Contractor for the same. For the avoidance or doubt, this
disqualification shall not apply where such adviser was engaged by the Bidder, its
member or Associate in the past but its assignment expired or was terminated 6 (six)
months prior to the date of issue of this RFP. Nor will this disqualification apply where
such adviser is engaged after a period of 3 (three) years from the date of commercial
operation of the Project.
B. DOCUMENTS
2.7 Contents of the RFP
2.7.1 This RFP comprises the Disclaimer set forth hereinabove, the contents as listed
below, and will additionally include any Addenda issued in accordance with
Clause 2.9.
Part –I
Invitation for BIDs
Section 1. Introduction
Section 2. Instructions to Bidders
Section 3. Evaluation of Bids
Section 4. Fraud and Corrupt Practices
Section 5. Pre-Bid Conference
Section 6. Miscellaneous
Appendices
IA. Letter comprising the Technical Bid including Annexure I to VII
IB. Letter comprising the Financial Bid
II . Power of Attorney for signing of Bid
III. Power of Attorney for Lead Member of Consortium/Joint Venture
IV. Joint Bidding Agreement for Joint Venture/Consortium
VII. Bid Security
Part –II
Draft EPC Agreement Document with schedules
Part – III
Feasibility Report
2.7.2 The draft EPC Agreement and the Feasibility Report provided by the
Authority as part of the Bid Documents shall be deemed to be part of this RFP.
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2.8 Clarifications
2.8.1 Bidders requiring any clarification on the RFP may notify the Authority in writing
by e-mail in accordance with Clause 1.2.9. They should send in their
queries on or before the date mentioned in the Schedule of Bidding Process
specified in Clause 1.3. The Authority shall endeavour to respond to the queries
within the period specified therein, but no later than 15 (fifteen) days prior to the
Bid Due Date. The responses will be sent by fax or e-mail. The Authority will
forward all the queries and its responses thereto, to all Bidders without identifying
the source of queries.
2.8.2 The Authority shall endeavour to respond to the questions raised or clarifications
sought by the Bidders. However, the Authority reserves the right not to respond to
any question or provide any clarification, in its sole discretion, and nothing in this
Clause shall be taken or read as compelling or requiring the Authority to respond
to any question or to provide any clarification.
2.8.3 The Authority may also on its own motion, if deemed necessary, issue
interpretations & clarifications to all Bidders. All clarifications &
interpretations issued by the Authority shall be deemed to be part of the Bidding
Documents. Verbal clarifications and information given by Authority or its
employees or representatives shall not in any way or manner be binding on the
Authority.
2.9 Amendment of RFP
2.9.1 At any time prior to the Bid Due Date, the Authority may, for any reason, whether at
its own initiative or in response to clarifications requested by a Bidder, modify the RFP
by the issuance of Addenda.
2.9.2 Any addendum issued hereunder will be hosted on the [Railway e-Tendering Portal
(https: ireps.gov.in).
2.9.3 In order to afford the Bidders a reasonable time for taking an addendum into account,
or for any other reason, the Authority may, in its sole discretion, extend the Bid Due
Date3.
C. PREPARATION AND SUBMISSION OF BIDS

2.10 Format and Signing of Bid
2.10.1 The Bidder shall provide all the information sought under this RFP. The Authority will
evaluate only those Bids that are received online in the required formats and complete
in all respects and Original Copy of Power of Attorney and Joint Bidding Agreement
etc. are received in hard copies within time mentioned in clause 1.3 of this RFP.
2.10.2 The Bid shall be typed and signed by the authorised signatory of the Bidder. All the
alterations, omissions, additions or any other amendments made to the Bid shall be
initialled by the person(s) signing the Bid.
3
While extending the Bid Due Date on account of an addendum, the Authority shall have due regard for the time
required by Bidders to address the amendments specified therein. In the case of significant amendments, at least
15 (fifteen) days shall be provided between the date of amendment and the Bid Due Date .
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2.11 Documents comprising Technical and Financial Bid

2.11.1 The Bidder shall first upload all the project details including Technical Capacity,
Financial Capacity, Net Worth details, turnover details, and all other details required in
this RFP for technical qualification. The Bidder shall ensure that all the details are
updated as on the due date of submission of this Bid.
The Bidder shall then apply for the RFP on the website https:// ireps.gov.in by
submitting the documents mentioned below along with the supporting documents
which shall comprise of the Technical Bid on the e-portal:
Technical Bid
(a) Appendix-IA (Letter comprising the Technical Bid) including Annexure I-VII
and supporting certificates / documents.
(b) Power of Attorney for signing the Bid as per the format at Appendix-II;
(c) if applicable, Power of Attorney for Lead Member of Consortium/Joint Venture
as per the format at Appendix-III;
(d) if applicable, Joint Bidding Agreement for Consortium/Joint Venture as per the
format at Appendix-IV;
(e) An undertaking from the person having Power of Attorney referred to in Sub.
Clause-(b) above that they agree and abide by the Bid Documents uploaded by
Authority and amendments uploaded, if any; and
(f) copy of Memorandum and Articles of Association, if the Bidder is a body
corporate, and if a partnership then a copy of its partnership deed.
(g) Copies of duly audited complete annual accounts of the Bidder or of each
member (in case of Joint Venture/Consortium) for preceding 5 years.
(h) Appendix-IB shall be submitted online through e-procurement portal on or
before ...... hrs IST on........
2.11.2 The Bidder shall submit the following documents physically within time as mentioned
in clause 1.3 :
(a) Original Power of Attorney for signing the Bid as per format at Appendix-II;
(b) if applicable, Original Power of Attorney for Lead Member of Consortium/Joint
Venture as per the format at Appendix-III;
(c) if applicable, Original Joint Bidding Agreement for Consortium/Joint Venture
as per the format at Appendix-IV;
(d) Bid Security, if submitted as Bank Guarantee, in the format at Appendix-VII
from a Bank;
2.11.3 The documents listed at clause 2.11.2 shall be placed in an envelope, which shall be
sealed. The envelope shall clearly bear the identification “Bid for the ***** Project”
and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due
Date should be indicated on the right hand top corner of the envelope.
25
2.11.4 The envelope shall be addressed to the following officer [officers] and shall be
submitted at the respective address:
(i)
ATTN. OF: Harsimran Singh
DESIGNATION: Chief Engineer/Con/HQ
ADDRESS: Chief Administrative Officer (Con), S.
E. Railway, Garden Reach, Kolkata
MOBILE NO: 9002080254
E-MAIL ADDRESS: [email protected]
&
[email protected]
2.11.5 If the envelope is not sealed and marked as instructed above, the Authority
assumes no responsibility for the misplacement or premature opening of the
contents of the Bid submitted and consequent losses, if any, suffered by the
Bidder.
2.11.6 Bids submitted by fax, telex, telegram or e-mail shall not be entertained and shall
be summarily rejected.
2.12 Bid Due Date
Bid comprising of the documents listed at clause 2.11.1 of the RFP shall be
submitted online through e-procurement website https:// ireps.gov.in on or before
12:00 Hrs IST on 23.08.2024. Documents listed at clause 2.11.2 of the RFP shall be
physically submitted on or before 12:00 Hours IST on 28.08.2024 at the address
provided in Clause 2.11.4 in the manner and form as detailed in this RFP. A receipt
thereof should be obtained from the person specified at Clause 2.11.4.
2.13 Late Bids
E-procurement portal website https:// ireps.gov.in shall not allow submission of any
Bid after the prescribed date and time at clause 2.12. Physical receipt of documents
listed at clause 2.11.2 of the RFP after the prescribed date as mentioned in clause
1.3 and time at clause 2.12 shall not be considered and the Bid shall be summarily
rejected.
2.14 Procedure for e-tendering
2.14.1 Accessing/ Purchasing of Bid Documents
2.14.1.1 It is mandatory for all the Bidders to have class-III Digital Signature Certificate
(DSC)(in the name of Authorized Signatory / Firm or Organization / Owner of the
Firm or Organization) from any of the licensed Certifying Agency (Bidders can see
the list of licensed CAs from the link www.cca.gov.in) to participate in e-tendering.
DSC should be in the name of the authorized signatory as authorized in Appendix II
of this RFP or person executing/delegating such Appendix III in favour of
Authorized Signatory. It should be in corporate capacity (that is in Bidder capacity /
in case of Consortium/JV in the Lead Member capacity, as applicable). The Bidder
shall submit document in support of the class III DSC. In other cases, the Bid shall
be considered Non-responsive.
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2.14.1.2 To participate in the Bidding, it is mandatory for the Bidders to get registered their
firm / Consortium/Joint Venture with e-procurement portal https:// ireps.gov.in to
have user ID & password which has to be obtained free of cost. Following may
kindly be noted:
(a) registration with e-procurement portal should be valid at least up to the date of
submission of Bid.
(b) Bids can be submitted only during the validity of registration.
It is also mandatory for the Bidders to get their firms registered with e-tendering
portal. The Bidders shall update their project and other details on the portal on a
regular basis and apply to the tenders via the portal.
2.14.1.3 If the firm / Consortium/Joint Venture is already registered with e-tendering
service provider, and validity of registration is not expired, then the firm /
Consortium/Joint Venture is not required a fresh registration.
2.14.1.4 The complete Bid Document can be viewed / downloaded by the Bidder from e-
procurement portal https:// ireps.gov.in from 14.06.2024 to 23.08.2024 (upto
12:00 Hrs. IST).
2.14.2 Preparation & Submission of Bids:
2.14.2.1 The Bidder may submit his Bid online following the instructions appearing on the
screen. The detailed guidelines for e-procurement are also available on e-
procurement portal.
2.14.2.2 [The documents listed at clause 2.11.1 shall be prepared and scanned in different
files/sub files (in PDF such that file size is not more than 3.75MB) and uploaded
during the on-line submission of Bid]
2.14.2.3 Bid must be submitted online only through e-procurement portal https://
ireps.gov.in using the digital signature of authorized representative of the Bidder
on or before 23.08.2024 (upto 12:00 Hours IST).
2.14.3 Modifications/ Substitution/ withdrawal of Bids
2.14.3.1 The Bidder may modify, substitute or withdraw its e- Bid after submission prior to
the Bid Due Date. No Bid can be modified, substituted or withdrawn by the
Bidder on or after the Bid Due Date & Time.
2.14.3.2 For modification of e-Bid, Bidder has to detach its old Bid from e-procurement
portal and upload / resubmit digitally signed modified Bid. For withdrawal of Bid,
Bidder has to click on withdrawal icon at e-procurement portal and can withdraw
its e-Bid. Before withdrawal of a Bid, it may specifically be noted that after
withdrawal of a Bid for any reason, Bidder cannot re-submit e-Bid again.
2.15 Online Opening of Bids.
2.15.1 Opening of Bids will be done through online process.
2.16 Rejection of Bids
2.16.1 Not withstanding anything contained in this RFP, the Authority reserves the right
to reject any Bid and to annul the Bidding Process and reject all Bids at any time
without any liability or any obligation for such acceptance, rejection or
annulment, and without assigning any reasons thereof. In the event that the
Authority rejects or annuls all the Bids, it may, in its discretion, invite all eligible
Bidders to submit fresh Bids hereunder.
2.16.2 The Authority reserves the right not to proceed with the Bidding Process at any time,
without notice or liability, and to reject any Bid without assigning any reasons.
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2.17 Validity of Bids

The Bids shall be valid for a period of not less than 180 (one hundred and Eighty) days
from the Bid Due Date. The validity of Bids may be extended by mutual consent of the
respective Bidders and the Authority.
2.18 Confidentiality
Information relating to the examination, clarification, evaluation and recommendation
for the Bidders shall not be disclosed to any person who is not officially concerned
with the process or is not a retained professional advisor advising the Authority in
relation to, or matters arising out of, or concerning the Bidding Process. The Authority
will treat all information, submitted as part of the Bid, in confidence and will require
all those who have access to such material to treat the same in confidence. The
Authority may not divulge any such information unless it is directed to do so by any
statutory entity that has the power under law to require its disclosure or is to enforce or
assert any right or privilege of the statutory entity and/ or the Authority or as may
be required by law or in connection with any legal process.
2.19 Correspondence with the Bidder
Save and except as provided in this RFP, the Authority shall not entertain any
correspondence with any Bidder in relation to acceptance or rejection of any Bid.
D. BID SECURITY
2.20 Bid Security
2.20.1 The Bidder shall furnish as part of its Bid, a Bid Security referred to in Clause 1.2.4
herein above through [e-payment Gateway of Authority or submitted as Bank
Guarantee Bond from a scheduled commercial bank of India]. A scanned copy of the
e-payment receipt/Bank Guarantee shall be uploaded on e-procurement portal while
applying to the tender
2.20.2 Any Bid not accompanied by the Bid Security shall be summarily rejected by the
Authority as non-responsive.
2.20.3 The Selected Bidder’s Bid Security will be returned, without any interest, upon the
Bidder signing the Contract Agreement and furnishing the Performance Security in
accordance with the provisions thereof. The Authority may, at the Selected Bidder’s
option, adjust the amount of Bid Security in the amount of Performance Security to be
provided by him in accordance with the provisions of the Agreement.
2.20.4 The Authority shall be entitled to forfeit and appropriate the Bid Security as
Damages inter alia in any of the events specified in Clause 2.20.5 herein below.
The Bidder, by submitting its Bid pursuant to this RFP, shall be deemed to have
acknowledged and confirmed that the Authority will suffer loss and damage on
account of withdrawal of its Bid or for any other default by the Bidder during the
period of Bid validity as specified in this RFP. No relaxation of any kind on Bid
Security shall be given to any Bidder.
2.20.5 The Bid Security shall be forfeited and appropriated by the Authority as damages
payable to the Authority for, inter-alia, time cost and effort of the Authority without
prejudice to any other right or remedy that may be available to the Authority under the
Bidding documents and / or under the Agreement, or otherwise, under the following
conditions:
(a) If a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice as specified in Section 4 of this RFP;
28
(b)) If a Bidder withdraws its Bid during the period of Bid validity as specified in this
RFP and as extended by mutual consent of the respective Bidder(s) and the
Authority;
(c) In the case of Selected Bidder, if it fails within the specified/extended time limit
by Authority -
(i) to sign and return the duplicate copy of LOA;
(ii) to furnish the Performance Security /Additional Performance
Security (if any) as per Article 7 of draft EPC Agreement; or
(iii) to sign the EPC Agreement within 60 Days of LAO issue;
2.20.6 In case, submission of Bid Security in the form of bank Guarantee, following shall
be ensured:
i. I. A scanned copy of-the Bank Guarantee shall be uploaded on e-Procurement
Portal (lREPS) while applying to the tender.
ii. II. The original Bank Guarantee should be delivered in person to the official
nominated as indicated in the tender document within 5 working days of
deadline of submission of bids.
iii. III. Non submission of scanned copy of Bank Guarantee with the bid on e-
tendering Portal (IREPS) and/or non submission of original Bank Guarantee
within the specified period shall lead to summary rejection of bid.
iv. IV. The Bid Security shall remain valid for a period of 90 days beyond the
validity period for the Tender.
v. V. The details of the BG, physically submitted should match with the details
available in the scanned copy and the data entered during bid submission time,
failing which the bid will be rejected.
vi. VI. The Bank Guarantee shall be placed in an envelope, which shall be sealed.
The envelope shall clearly hear the identification " Bid for the ***** Project"
and shall clearly indicate the name and address of the Bidder. ln addition, thc
Bid Due Date should be indicated on the right hand top corner of the envelope.
vii. VII. The envelope shall be addressed to the officer and address as mentioned in
the tender document.
viii. VIII. If the envelope is not sealed and marked as instructed above, the Railway
assumes no responsibility for the misplacement or premature opening of the
contents of the Bid submitted and consequent losses, if any, suffered by the
Bidder
29
2.21 Performance Security

2.21.1 Within 30 (thirty) days of issue of LOA, the selected Bidder shall furnish to the
Authority an irrevocable and unconditional guarantee from a Bank in the form set
forth in draft EPC agreement (the “Performance Security”) for an amount equal to
5% (five percent) of its Bid Price. In case of accepted Bid value is less than 90% of
Estimated Project Cost, the Selected Bidder, along with the Performance Security,
shall also furnish to the Authority an irrevocable and unconditional guarantee from
a Bank in the same form given in draft EPC agreement towards an Additional
Performance Security (the “Additional Performance Security”) for an amount
calculated as under:
(i) If the Bid Price value offered by the Selected Bidder is less than 90% but upto 80%
of the estimated Project Cost, then the Additional Performance Security shall be
calculated @ 20% of the difference between 90% of Estimated Project Cost and the
Bid Price offered by the selected Bidder.
(ii) If the Bid Price value offered by the Selected Bidder is less than 80% of the
Estimated Project Cost, then the Additional Performance Security shall be
calculated @ 30% of the difference between 90% of Estimated Project Cost and the
Bid Price offered by the selected Bidder.
(iii) This Additional Performance Security shall be treated as part of the Performance
Security.
2.21.2 For detailed provisions of Performance Security and Additional Performance
Security refer Article 7 of draft EPC agreement.
2.22 Preference to Make in India
Preference to Make in India: The provisions of revised 'Public Procurement
(Preference to Make in India) Order 2017' issued by Department of Industrial
Policy and Promotion under Ministry of Commerce and Industry vide letter no. P-
45021/2/2017-PP (BE-II) dated 16.09.2020, as amended from time to time up to
Bid Due Date, shall be applicable to the bidding process and award of the contract
shall be done accordingly.
30
SECTION-3
EVALUATION OF TECHNICAL BIDS AND OPENING & EVALUATION OF

FINANCIAL BIDS
3.1 Evaluation of Technical Bids
3.1.1 The Authority shall open the Bids received online at 12:00 Hours IST on 28.08.2024,
at the place specified in Clause 2.11.4 (i); and in the presence of the Bidders who
choose to attend. The Authority shall prepare minutes of the Bid opening, including
information disclosed to those present at the time of Bid opening.
3.1.2 Technical Bids of those Bidders, who have not submitted their Bid online, shall not be
considered for opening and evaluation.
3.1.3 If any information furnished by the Bidder is found to be incomplete, or contained in
formats other than those specified herein, the Authority may, in its sole discretion,
exclude the relevant information for consideration of eligibility and Qualification of
the Bidder.
3.1.4 To facilitate evaluation of Technical Bids, the Authority may, at its sole discretion,
seek clarifications in writing from any Bidder regarding its Technical Bid. Such
clarification(s) shall be provided within the time specified by the Authority for this
purpose. Any request for clarification(s) and all clarification(s) in response thereto
shall be in writing. The Bids will be examined and evaluated in accordance with the
provisions set out in this Section 3. The Authority will subsequently flag issues, if any
with the data updated by the Bidders.
3.1.5 If a Bidder does not provide clarifications sought under Clause 3.1.4 above within the
prescribed time, its Bid may be liable to be rejected. In case the Bid is not rejected, the
Authority may proceed to evaluate the Bid by construing the particulars requiring
clarification to the best of its understanding, and the Bidder shall be barred from
subsequently questioning such interpretation of the Authority.
3.1.6 Tests of responsiveness
3.1.6.1 As a first step towards evaluation of Technical Bids, the Authority shall determine
whether each Technical Bid is responsive to the requirements of this RFP. A Technical
Bid shall be considered responsive only if:
(a) The Bid is received online as per the format at Appendix-IA including Annexure I,
II, III, IV, V,VI,VII and Appendix-IB;
(b) All Documents listed at clause 2.11.2 are received physically within time as
mentioned in clause 1.3;
(c) Technical Bid is accompanied by the Bid Security as specified in Clause 1.2.4 and
2.20;
(d) The Power of Attorney is uploaded on e-procurement portal as specified in
Clauses 2.1.5;
(e) Technical Bid is accompanied by Power of Attorney for Lead Member of
Consortium/Joint Venture and the Joint Bidding Agreement as specified in Clause
2.1.6, if so required;
(f) Technical Bid contains all the information (complete in all respects);
(g) Technical Bid does not contain any condition or qualification; and
3.1.6.2 The Authority reserves the right to reject any Technical Bid which is non-responsive
and no request for alteration, modification, substitution or withdrawal shall be
entertained by the Authority in respect of such Bid.
31
3.1.7 In the event that a Bidder claims credit for an Eligible Project, and such claim is
determined by the Authority as incorrect or erroneous, the Authority may reject /
correct such claim for the purpose of qualification requirements.
3.1.8 The Authority will evaluate the Technical Bids for their compliance to the eligibility
and qualification requirements pursuant to clause 2.2.1 & 2.2.2 of this RFP.
3.1.9 After evaluation of Technical Bids, the Authority will publish a list of technically
responsive Bidders whose Financial Bids shall be opened. The Authority shall notify
other Bidders that they have not been technically responsive. The Authority will not
entertain any query or clarification from Bidders who fail to qualify.
3.2 Opening and Evaluation of Financial Bids
The Authority shall inform the venue and time of online opening of the Financial Bids
to the technically responsive Bidders through e-procurement portal and e-mail. The
Authority shall open the online Financial Bids of the technically responsive Bidders
only on scheduled date and time in the presence of the authorised
representatives of the Bidders who may choose to attend.
3.3 Selection of Bidder
3.3.1 Subject to the provisions of Clause 2.16.1, the Bidder whose Bid is adjudged as
responsive in terms of Clause 3.1.6 and who quotes lowest price shall be declared as
the selected Bidder (the “Selected Bidder”).
3.3.2 In the event that two or more Bidders quote the same Bid Price (the "Tie Bids"), the
Authority shall identify the Selected Bidder by draw of lots, which shall be conducted,
with prior notice, in the presence of the Tie Bidders who choose to attend.
3.3.3 In the event that the Lowest Bidder is not selected for any reason except the reason
mentioned in Clause 2.1.12 (e), the Authority shall annul the Bidding Process and
invite fresh Bids.
3.3.4 After selection, a Letter of Acceptance(the “LOA”) shall be issued in duplicate, by the
Authority to the Selected Bidder and the Selected Bidder shall, within 7 (seven) days
of the receipt of the LOA, sign and return the duplicate copy of the LOA in
acknowledgement thereof. In the event the duplicate copy of the LOA duly signed by
the Selected Bidder and Original copy of Joint Venture/Consortium Agreement is/or
not received by the stipulated date, the Authority may, unless it consents to extension
of time for submission thereof, appropriate the Bid Security of such Bidder as
Damages on account of failure of the Selected Bidder to acknowledge the LOA.
3.3.5 After acknowledgement of the LOA as aforesaid by the Selected Bidder, it shall cause
the Bidder to submit Performance Security and Additional Performance Security (if
any) within the period prescribed/extended by Authority and then execute the
Agreement within the period prescribed in Clause 1.3. The Selected Bidder shall not be
entitled to seek any deviation, modification or amendment in the Agreement.
3.3.6 The Bid security of other than selected Bidders shall be returned within 7 working
days of issue of LOA. The Authority shall be responsible to return the Bid Security, as
above, and the Bidders shall not be required to ask for the same.
3.3.7 In case, Selected Bidder is Consortium, then Selected Bidder have to deposit the
Original copy of Consortium Agreement duly registered as per prevailing Law within
45 days of the receipt of the LOA to Authority.
32
3.3.8 In case, Selected Bidder is a Joint Venture, then on issue of LOA, the Joint Venture
Agreement between members of the Joint Venture to whom work has been awarded,
with the same shareholding pattern as was declared in the Joint bidding agreement
document submitted along with RFP, shall be got registered before the Registrar/Sub-
Registrar under “The Indian Company Act-2013 (in case of Company) or before the
Registrar/Sub- Registrar under the “ The Indian Partnership Act-1932 (in case of
Partnership firm) or under LLP Act-2008 ( in case of LLP) and deposit the Original
copy of Joint Venture Agreement within 45 days of the receipt of the LOA to
Authority.
3.4 Contacts during Bid Evaluation
Bids shall be deemed to be under consideration immediately after they are opened and
until such time the Authority makes official intimation of award/ rejection to the
Bidders. While the Bids are under consideration, Bidders and/ or their representatives
or other interested parties are advised to refrain, save and except as required under the
Bidding Documents, from contacting by any means, the Authority and/ or their
employees/ representatives on matters related to the Bids under consideration.
3.5 Correspondence with Bidder
Save and except as provided in this RFP, the Authority shall not entertain any
correspondence with any Bidder in relation to the acceptance or rejection of any Bid.
3.6 Any information contained in the Bid shall not in any way be construed as binding on
the Authority, its agents, successors or assigns, but shall be binding against the Bidder
if the Project is subsequently awarded to it on the basis of such information.
33
SECTION-4
FRAUD AND CORRUPT PRACTICES
4.1 The Bidders and their respective officers, employees, agents and advisers shall
observe the highest standard of ethics during the Bidding Process and subsequent to
the issue of the LOA and during the subsistence of the Agreement. Notwithstanding
anything to the contrary contained herein, or in the LOA or the Agreement, the
Authority may reject a Bid, withdraw the LOA, or terminate the Agreement, as the
case may be, without being liable in any manner whatsoever to the Bidder, if it
determines that the Bidder, directly or indirectly or through an agent, engaged in
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice in the Bidding Process. In such an event, the Authority shall be
entitled to forfeit and appropriate the Bid Security or Performance Security, as the case
may be, as Damages, without prejudice to any other right or remedy that may be
available to the Authority under the Bidding Documents and/ or the Agreement, or
otherwise.
4.2 Without prejudice to the rights of the Authority under Clause 4.1 hereinabove and the
rights and remedies which the Authority may have under the LOA or the Agreement,
or otherwise if a Bidder or Contractor, as the case may be, is found by the Authority to
have directly or indirectly or through an agent, engaged or indulged in any corrupt
practice, fraudulent practice, coercive practice, undesirable practice or restrictive
practice during the Bidding Process, or after the issue of the LOA or the execution of
the Agreement, such Bidder shall not be eligible to participate in any tender or RFP
issued by the Authority during a period of 2 (two) years from the date such Bidder, or
Contractor, as the case may be, is found by the Authority to have directly or indirectly
or through an agent, engaged or indulged in any corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practices, as the case may be.
4.3 For the purposes of this Section 4, the following terms shall have the meaning
hereinafter respectively assigned to them:
(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly
or indirectly, of anything of value to influence the actions of any person
connected with the Bidding Process (for avoidance of doubt, offering of
employment to, or employing, or engaging in any manner whatsoever, directly or
indirectly, any official of the Authority who is or has been associated in any
manner, directly or indirectly, with the Bidding Process or the LOA or has dealt
with matters concerning the EPC Contract or arising there from, before or after
the execution thereof, at any time prior to the expiry of one year from the date
such official resigns or retires from or otherwise ceases to be in the service of the
Authority, shall be deemed to constitute influencing the actions of a person
connected with the Bidding Process); or (ii) save and except as permitted under
Clause 2.6.4, engaging in any manner whatsoever, whether during the Bidding
Process or after the issue of the LOA or after the execution of the EPC Contract,
as the case may be, any person in respect of any matter relating to the Project or
the LOA or the EPC Contract, who at any time has been or is a legal, financial or
technical adviser of the Authority in relation to any matter concerning the
Project;
(b) “fraudulent practice” means a misrepresentation or omission of facts or
suppression of facts or disclosure of incomplete facts, in order to influence the
Bidding Process;
(c) “coercive practice” means impairing or harming, or threatening to impair or
harm, directly or indirectly, any person or property to influence any person’s
participation or action in the Bidding Process;
34
(d) “undesirable practice” means (i) establishing contact with any person connected
with or employed or engaged by the Authority with the objective of
canvassing, lobbying or in any manner influencing or attempting to influence
the Bidding Process; or (ii) having a Conflict of Interest; and
(e) “restrictive practice” means forming a cartel or arriving at any understanding
or arrangement among Bidders with the objective of restricting or
manipulating a full and fair competition in the Bidding Process.
35
SECTION-5
PRE-BID CONFERENCE
5.1 Pre-Bid conference of the Bidders shall be convened at the designated date, time
and place. A maximum of two representatives of prospective Bidders shall be
allowed to participate on production of authority letter from the Bidder.
5.2 During the course of Pre-Bid conference(s), the Bidders will be free to seek
clarifications and make suggestions for consideration of the Authority. The
Authority shall endeavour to provide clarifications and such further information as
it may, in its sole discretion, consider appropriate for facilitating a fair, transparent
and competitive Bidding Process.
36
SECTION-6
MISCELLANEOUS
6.1 The Bidding Process shall be governed by, and construed in accordance with, the
laws of India and the Courts at [New Delhi] shall have exclusive jurisdiction over
all disputes arising under, pursuant to and/ or in connection with the Bidding
Process.
6.2 The Authority, in its sole discretion and without incurring any obligation or
liability, reserves the right, at any time, to;
(a) suspend and/ or cancel the Bidding Process and/ or amend and/ or
supplement the Bidding Process or modify the dates or other terms and
conditions relating thereto;
(b) consult with any Bidder in order to receive clarification or further
information;
(c) retain any information and/ or evidence submitted to the Authority by, on
behalf of, and/ or in relation to any Bidder; and/ or
(d) independently verify, disqualify, reject and/ or accept any and all
submissions or other information and/ or evidence submitted by or on
behalf of any Bidder.
6.3 It shall be deemed that by submitting the Bid, the Bidder agrees and releases the
Authority, its employees, agents and advisers, irrevocably, unconditionally, fully
and finally from any and all liability for claims, losses, damages, costs, expenses or
liabilities in any way related to or arising from the exercise of any rights and/ or
performance of any obligations hereunder, pursuant hereto and/ or in connection
with the Bidding Process and waives, to the fullest extent permitted by applicable
laws, any and all rights and/ or claims it may have in this respect, whether actual or
contingent, whether present or in future.
37
APPENDIX –IA
LETTER COMPRISING THE TECHNICAL BID

(Refer Clause 2.1.4, 2.11 and 3.1.6)
Chief Engineer (Con)-HQ
Sub: Bid for “Construction and Commissioning of maintenance facilities for Vande Bharat
Coaching complex at Shalimar, Howrah (West Bengal) including all Civil, Electrical,
Mechanical, Telecom works for South Eastern Railway on EPC mode”
Dear Sir,
With reference to your RFP document dated *** ** $, I/we, having examined the Bidding
Documents and understood their contents, hereby submit my/our Bid for the aforesaid
Project. The Bid is unconditional and unqualified.
2. I/ We acknowledge that the Authority will be relying on the information provided
in the Bid and the documents accompanying the Bid for selection of the
Contractor for the aforesaid Project, and we certify that all information provided in
the Bid and it’s the Annexure I to VI along with the supporting documents are true
and correct; nothing has been omitted which renders such information misleading; and
all documents accompanying the Bid are true copies of their respective originals.
3. This statement is made for the express purpose of our selection as EPC Contractor for
the development, construction of the aforesaid Project and rectification of defects in
Project during the Defect Liability Period.
4. I/ We shall make available to the Authority any additional information it may find
necessary or require to supplement or authenticate the Bid.
5. I/ We acknowledge the right of the Authority to reject our Bid without assigning
any reason or otherwise and hereby waive, to the fullest extent permitted by
applicable law, our right to challenge the same on any account whatsoever.
6. I/ We certify that in the last three years, we/ any of the {Consortium/Joint Venture}
partners have neither failed to perform for the works of Railways, as evidenced by
imposition of a penalty by an arbitral or judicial authority or a judicial pronouncement
or arbitration award against us, nor been expelled or terminated by Ministry of
Railway or its implementing agencies for breach on our part.
7. I/ We declare that:
(a) I/ We have examined and have no reservations to the Bidding Documents,

including any Addendum issued by the Authority; and
(b) I/We do not have any conflict of interest in accordance with Clauses 2.2.1 (c) and
2.6.4 of the RFP document; and
(c) I/We have not directly or indirectly or through an agent engaged or indulged in
any corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice, as defined in Clause 4.3 of the RFP document, in respect of
any tender or request for proposal issued by or any Agreement entered into with
the Authority or any other public sector enterprise or any government, Central or
State; and
38
(d) I/ We hereby certify that we have taken steps to ensure that in conformity
with the provisions of Section 4 of the RFP, no person acting for us or on
our behalf has engaged or will engage in any corrupt practice, fraudulent
practice, coercive practice, undesirable practice or restrictive practice; and
(e) the undertakings given by us along with the Bid in response to the
RFP for the Project were true and correct as on the date of making the Bid and are
also true and correct as on the Bid Due Date and I/we shall continue to abide by
them.
8. I/ We understand that you may cancel the Bidding Process at any time and that
you are neither bound to accept any Bid that you may receive nor to invite the
Bidders to Bid for the Project, without incurring any liability to the Bidders, in
accordance with Clause 2.16.2 of the RFP document.
9. I/We believe that we/our {Consortium/Joint Venture} satisfy(s) the Technical
Capacity, Net Worth criteria and meet(s) the requirements as specified in the RFP
document.
10. I/ We declare that we/ any member of the {Consortium/Joint Venture} or
our/{Consortium/Joint Venture member}, are not a member of any other
Consortium/Joint Venture submitting a Bid for the Project.
11. I/ We certify that in regard to matters other than security and integrity of the country,
we/ any member of the {Consortium/Joint Venture} or any of our/their {
Consortium/Joint Venture } member have not been convicted by a Court of Law or
indicted or adverse orders passed by a regulatory authority which could cast a doubt
on our ability to undertake the Project or which relates to a grave offence that outrages
the moral sense of the community.
12. I/ We further certify that in regard to matters relating to security and integrity of the
country, we/ any member of the { Consortium/Joint Venture } or any of our/their {
Consortium/Joint Venture } member have not been charge-sheeted by any agency of
the Government or convicted by a Court of Law.
13. I/ We further certify that no investigation by a regulatory authority is pending either
against us/any member of {Consortium/Joint Venture} or against our CEO or any of
our directors/ managers/ employees.
14. I/ We further certify that we are not disqualified in terms of the additional criteria
specified by the Department of Disinvestment in their OM No. 6/4/2001-DD-II dated
13.7.01, a copy of which forms part of the RFP at Annexure VI of Appendix-IA
thereof.
15. I/ We undertake that in case due to any change in facts or circumstances during the
Bidding Process, we are attracted by the provisions of disqualification in terms of the
guidelines referred to above, we shall intimate the Authority of the same immediately.
16. I/We further acknowledge and agree that in the event such change in control occurs
after signing of the Agreement upto its validity. It would, notwithstanding anything to
the contrary contained in the Agreement, be deemed a breach thereof, and the
Agreement shall be liable to be terminated without the Authority being liable to us in
any manner whatsoever.
17. I/ We hereby irrevocably waive any right or remedy which we may have at any stage
at law or howsoever otherwise arising to challenge or question any decision taken by
the Authority in connection with the selection of the Bidder, or in connection with the
Bidding Process itself, in respect of the above mentioned Project and the terms and
implementation thereof.
39
18. In the event of my/ our being declared as the Selected Bidder, I/we agree to enter into
an Agreement in accordance with the draft EPC Agreement that has been provided to
me/us prior to the Bid Due Date. We agree not to seek any changes in the aforesaid
draft EPC agreement and agree to abide by the same.
19. I/ We have studied all the Bidding Documents carefully and also surveyed the
[project]. We understand that except to the extent as expressly set forth in the
Agreement, we shall have no claim, right or title arising out of any documents or
information provided to us by the Authority or in respect of any matter arising out of
or relating to the Bidding Process including the award of Agreement.
20. I/ We offer a Bid Security of Rs.**** (Rupees **** only) to the Authority in
accordance with the RFP Document.
21. The Bid Security in the term of e-payment receipt/scan copy of Bank Guarantee is
attached.
22. The documents accompanying the Technical Bid, as specified in Clause 2.11.1 of the
RFP, have been submitted in separate files.
23. I/ We agree and understand that the Bid is subject to the provisions of the Bidding
Documents. In no case, I/we shall have any claim or right of whatsoever nature if the
Project / Contract is not awarded to me/us or our Bid is not opened or rejected.
24. The Bid Price has been quoted by me/us after taking into consideration
all the terms and conditions stated in the RFP, draft EPC Agreement, our own
estimates of costs and after a careful assessment of the site and all the conditions that
may affect the project cost and implementation of the project.
25. I/ We agree and undertake to abide by all the terms and conditions of the RFP
document.
26. I/We, the {Consortium/Joint Venture } agree and undertake to be jointly and severally
liable for. all the obligations of the EPC Contractor under the Contract
Agreement}.
27. I/ We shall keep this offer valid for 180 (one hundred and eighty) days from the Bid
Due Date specified in the RFP.
28 I/ We hereby submit our Bid for undertaking the aforesaid Project in accordance with
the Bidding Documents and the draft EPC Agreement.
30. I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or
any other Ministry/ Department of Govt. of India from participation in tender on the
date of submission of bids, either in individual capacity or as a HUF/ member of the
partnership firm/LLP/JV/Society/Trust.
31. I/we understand that if the contents of the Appendix -IA submitted by us are found to
be forged/False or incorrect at any time during process for evaluation of tenders, it
shall lead to forfeiture of the Bid Security and may also lead to any other action
provided in the contract including banning of business for a period of upto two years.
Further, I/we (insert name of the tenderers)** and all my/our constituents understand
that my/our offer shall be summarily rejected.
32. I/we also understand that if the contents of the Appendix -IA submitted by us are
found to be false/forged at any time after the award of the contract, it will lead to
termination of the contract, along with forfeiture of Bid Security/Security Deposit and
Performance guarantee and may also lead to any other action provided in the contract
including banning of business for a period of upto two year.
40
In witness thereof, I/we submit this Bid under and in accordance with the terms of the RFP
document.
Yours faithfully,
Date: (Signature, name and designation

Place: of the Authorised signatory)
Name & seal of Bidder/Lead Member
Note: Paragraphs in curly parenthesis may be omitted by the Bidder, if not applicable to
it, and ‘Deleted’ may be indicated there
41
APPENDIX – IB
Letter comprising the Financial Bid

(Refer Clauses 2.1.4, 2.11 and 3.1.6)
Dated:
Sub: Bid for “Construction and Commissioning of maintenance facilities for Vande Bharat
Coaching complex at Shalimar, Howrah (West Bengal) including all Civil, Electrical,
Mechanical, Telecom works for South Eastern Railway on EPC mode”.
Dear Sir,
With reference to your RFP document dated *** **, I/we, having examined the
Bidding Documents and understood their contents, hereby submit my/our Financial Bid for
the aforesaid Project. The Bid is unconditional and unqualified.
2. I/ We acknowledge that the Authority will be relying on the information provided
in the Bid and the documents accompanying the Bid for selection of the
Contractor for the aforesaid Project, and we certify that all information provided in
the Bid are true and correct; nothing has been omitted which renders such information
misleading; and all documents accompanying the Bid are true copies of their
respective originals.
3. The Bid Price has been quoted by me/us after taking into consideration
all the terms and conditions stated in the RFP, draft EPC Agreement, our own
estimates of costs and after a careful assessment of the site and all the conditions that
may affect the project cost and implementation of the project.
4. I/ We acknowledge the right of the Authority to reject our Bid without assigning
any reason or otherwise and hereby waive, to the fullest extent permitted by
applicable law, our right to challenge the same on any account whatsoever.
5. In the event of my/ our being declared as the Selected Bidder, I/we agree to enter into
an Agreement in accordance with the draft that has been provided to me/us prior to the
Bid Due Date. We agree not to seek any changes in the aforesaid draft and agree to
abide by the same.
6. I/ We shall keep this offer valid for 180 (one hundred and Eighty) days from the Bid
Due Date specified in the RFP.
7. I/ We have quoted Bid Price on e-portal for undertaking the aforesaid Project in
accordance with the Bidding Documents and the draft EPC Agreement.
Yours faithfully,
Date: (Signature, name and designation of the

Place: Authorised Signatory)
Name & seal of Bidder/Lead Member:..........
Class III DSC ID of Authorised Signatory:.............
42
Appendix IA
Annex-I
ANNEX-I
Details of Bidder
1. (a) Name:
(b) Country of incorporation:
(c) Address of the corporate headquarters and its branch office(s), if any, in
India:
(d) Date of incorporation and/ or commencement of business:
2. Brief description of the Bidder including details of its main lines of
Business and proposed role and responsibilities in this Project:
3. Details of individual(s) who will serve as the point of contact/ communication for
the Authority:
(a) Name:
(b) Designation:
(c) Company:
(d) Address:
(e) Telephone Number:
(f) E-Mail Address:
(g) Fax Number:
4. Particulars of the Authorised Signatory of the Bidder:
(a) Name:
(b) Designation:
(c) Address:
(d) Phone Number:
(e) Fax Number:
(f) Class III Digital Signature Certificate ID number
5. In case of a {Consortium/Joint Venture}:
(a) The information above (1-4) should be provided for all the Members of the
{Consortium/Joint Venture}
(b) A copy of the Jt. Bidding Agreement, as envisaged in Clause 2.1.11(f) should
be attached to the Application.
43
(c) Information regarding the role of each Member should be provided as per table
below:
Sl. Name of Member Role* Share holding of members in

{Refer Clause Consortium/Joint Venture
2.1.11(d)}4$ {Refer Clauses 2.1.11(a), (f) }
1.
2.
3.
* The role of each member, as may be determined by the Bidder, should be

indicated.
………contd
4$
All provisions contained in curly parenthesis shall be suitably modified by the Applicant to reflect the
particulars relating to such Applicant.
44
Appendix IA
Annex-I
(d) The following information shall also be provided w.r.t para 2.1.14 for each member
of the {Consortium/Joint Venture}:
Name of Bidder/ member of Consortium/Joint Venture:
Sl.
Criteria Yes/No
No.
1. Has the Bidder/ constituent of the {Consortium/Joint Venture} been

barred by the Ministry of Railway or its implementing agencies for
the works of Railway, from participating in Bidding.
2 If the answer to 1 is yes, does the bar subsist as on Bid due date.
6(a) I/ We certify that in the last three years, we/ any of the {Consortium/Joint Venture}
partners have neither failed to perform for the works of Railways as evidenced by
imposition of a penalty by an arbitral or judicial authority or a judicial
pronouncement or arbitral award against us, nor been expelled or terminated by
Ministry of Railway or its implementing agencies for breach on our part.
(b) I/ We certify that we/ any of the {Consortium/Joint Venture } partners do not fall in
any of the categories of being a Non-Performing entity given at Clause 2.1.14 of
Instructions to Bidders in the projects of Ministry of Railways or its implementing
agencies and furnished the complete details.
7(a) I/ We further certify that no investigation by a regulatory authority is pending either
against us/any member of {Consortium/Joint Venture} or our sister concern or
against our CEO or any of our directors/managers/employees.
(b) I/ We further certify that no investigation by any investigating agency in India or
outside is pending either against us/ any member of {Consortium/Joint Venture} or
our sister concern or against our CEO or any of our directors/managers/employees.
I/ We certify that the list is complete and covers all the projects of Railways or its
implementing agencies and that we/ any of the {Consortium/Joint Venture} partners do not
fall in any of the above categories of being a Non-Performing entity.
(Signature, name and designation of the authorised signatory)
For and on behalf of……………………………………..
45
Appendix IA
Annex-II
ANNEX-II
Technical Capacity of the Bidder@

(Refer to Clauses 2.2.2.1, 2.2.2.4 and 2.2.2.6 of the RFP)
Bidder type # Projec Cate- % Experience** Technical

t gory$ Share (Equivalent Rs. crore)$$ capacity£
Code*
Payments received Value of self-
for construction of construction in
Eligible Projects in Eligible Projects in
Categories 3 & 4 duly Categories 1 and 2
multiplied by factor duly multiplied by
mentioned in clause factor mentioned in
2.2.2.4(i) clause 2.2.2.4(i)
(1) (2) (3) (4) (5) (6) (7)=4*(5or 6)*0.5

(for OECD)/1 (non
OECD)
Single entity a
Bidder
or
b
Members of
the
Consortium/ c
Joint
Venture
d
Aggregate Technical capacity =
@
Provide details of only those projects that have been undertaken by the Bidder, or
its member in case of Consortium/Joint Venture, under its own name and/ or by an
Associate specified in Clause 2.2.2.9 and/ or by a project company eligible under
Clause 2.2.2.5(i)/(b). In case of Categories 1 and 2, include only those projects
which have an estimated capital cost exceeding the amount specified in Clause
2.2.2.5(i)/(c) and for Categories 3 and 4, include only those projects where the
payments received exceed the amount specified in Clause 2.2.2.5(ii). In case the Bid
Due Date falls within 3 (three) months of the close of the latest Financial Year,
refer to Clause 2.1.13.
#
In case credit is claimed for an Associate, necessary evidence to establish the
relationship of the Bidder with such Associate, in terms of Clause 2.2.2.9, shall be
provided.
* Refer Annex-IV of this Appendix-IA. Add more rows if necessary.
46
$
Refer Clause 2.2.2.4.
** Construction shall not include supply of goods or equipment except when such
goods or equipment form part of a turn-key construction contract/ EPC contract for
the project. In no case shall the cost of land be included while computing the
Experience Score of an Eligible Project.
$$
The conversion rate of USD into Rupees shall be the daily representative exchange
rates published by the Reserve Bank of India for the relevant date. Where relevant
date should be as on the date 60 (Sixty) days prior to the Bid Due Date. In case of
any other currency, the same shall first be converted to US Dollars as on the date 60
(sixty) days prior to the Bid Due Date, and the amount so derived in US Dollars
shall be converted into Rupees at the aforesaid rate. The conversion rate of such
currencies shall be the daily representative exchange rates published by the
International Monetary Fund for the relevant date.
£
In the case of an Eligible Project situated in an OECD country, the Technical
Experience so arrived at shall be further multiplied by 0.5, in accordance with the
provisions of Clause 2.2.2.4(ii), and the product thereof shall be the Technical
Capacity for such Eligible Projects.
NOTE: i) In case of a {Consortium/Joint Venture}, information in Annex-II of Appendix-

IA shall be provided separately for all members so as to establish Threshold
Technical Capacity. (Refer Clause 2.1.11 (c).
ii) Paragraphs in curly parenthesis may be omitted by the Bidder, if not applicable to
47
Appendix IA
Annex-III
ANNEX-III
Financial Capacity of the Bidder
(Refer to Clauses 2.2.2.2, 2.2.2.8(i), 2.2.2.7(iii) of the RFP)
(In Rs. crore$)
Bidder type $$ Net Cash Accruals Net
Worth5£
Year Year Year Year Year Year 1

1 2 3 4 5
Single entity Bidder or Member of the

Consortium/Joint Venture
TOTAL
NOTE: In case of a {Consortium/Joint Venture}, information in Annex-III of Appendix-

IA shall be provided separately for all Members so as to establish the Financial
Capacity. (Refer Clause 2.1.11 (c).
Name & address of Bidder’s Bankers:

$
For conversion of other currencies into rupees, see note below Annex-II of Appendix-IA.
$$
In case credit is claimed for an Associate, necessary evidence to establish the relationship
of the Bidder with such Associate, in terms of Clause 2.2.2.9, shall be provided.
£
The Bidder should provide details of its own Financial Capacity or of an Associate
specified in Clause 2.2.2.9.
Instructions:
1. The Bidder shall attach copies of the balance sheets, financial statements and
Annual
Reports for 5 (five) years preceding the Bid Due Date. The financial statements
shall:
(a) Reflect the financial situation of the Bidder and its Associates where the
Bidder is relying on its Associate’s financials;
(b) be audited by a statutory auditor;
(c) be complete, including all notes to the financial statements; and
(d) Correspond to accounting periods already completed and audited (no
statements for partial periods shall be requested or accepted).
2. Net Cash Accruals shall mean Profit after Tax + Depreciation.
48
3. Net Worth (the “Net worth”) shall means the aggregate value of the paid-up share
capital and all reserves created out of the profits and securities premium account,
after deducting the aggregate value of the accumulated losses, deferred
expenditure and miscellaneous expenditure not written off, as per the audited
balance sheet, but does not include reserves created out of revaluation of assets,
write-back of depreciation and amalgamation.
4. Year 1 will be the latest completed Financial Year, preceding the Bidding. Year 2
shall be the year immediately preceding Year 1 and so on. In case the Bid Due
Date falls within 3 (three) months of the close of the latest Financial Year, refer to
Clause 2.1.13.
5. In the case of a {Consortium/Joint Venture}, a copy of the Jt. Bidding Agreement
shall be submitted in accordance with Clause 2.1.11 (f) of the RFP document.
6. The Bidder shall also provide the name and address of the Bankers to the Bidder.
7. The Bidder shall provide an Auditor’s Certificate specifying the net worth of the
Bidder and also specifying the methodology adopted for calculating such net
worth in accordance with Clause 2.2.2.8 (ii) of the RFP document.
49
Appendix IA
Annex-IV
ANNEX-IV
Details of Eligible Projects
(Refer to Clauses 2.2.2.1, 2.2.2.4 and 2.2.2.6 of the RFP)
Project Code:
Entity: Bidder/ Member (including associates if any) of Consortium/Joint Venture
Item Refer Particulars of the Project

Instruction
(1) (2) (3)
Title & nature of the project
Category 5
Year-wise (a) payments received for 6

construction, or (b) expenditure on
construction works undertaken by itself in a
PPP project
Entity for which the project was constructed 7
Location
Project cost 8
Date of commencement of project/ contract
Date of completion/ commissioning 9
Equity shareholding 10
(with period during which equity was held)
Whether credit is being taken for the 16

Eligible Experience of an Associate (Yes/
No)
Note: In case of a {Consortium/Joint Venture}, information in Annex-IV of Appendix-IA

shall be provided separately for all Members so as to establish the Threshold
Technical Capacity. (Refer Clause 2.1.11 (c).
Instructions:
1. Bidders are expected to provide information in respect of each Eligible Projects in

this Annex. The projects cited must comply with the eligibility criteria specified in
Clause 2.2.2.5 of the RFP, as the case may be. Information provided in this section is
intended to serve as a backup for information provided in the Bid. Bidders should
also refer to the Instructions below.
50
2. The Project Codes would be a, b, c, d etc.
3. A separate sheet should be filled for each Eligible Project.
4. In case the Eligible Project relates to an Associate, write “Associate”.
5. Refer to Clause 2.2.2.4(i) of the RFP for category number.
6. The total payments received and/ or expenditure incurred on construction works
undertaken by itself in a PPP project are to be stated for each Eligible Project in
Annex-II of this Appendix-IA. The figures to be provided here should indicate the
break-up for last 5 (five) previous Financial Years and the current financial year
upto the Base month (not to be read with para-2.1.13). For Categories 1 and 2,
expenditure on construction of the project by the Applicant itself should be provided,
but only in respect of projects having an estimated capital cost exceeding the amount
specified in Clause 2.2.2.5(i)/(c). In case of Categories 3 and 4, payments received
only in respect of construction should be provided, but only if the amount received
exceeds the minimum specified in Clause 2.2.2.5(ii). Receipts for construction works
should only include capital expenditure, and should not include expenditure on
repairs and maintenance.
6. In case of projects in Categories 1 and 2, particulars such as name, address and
contact details of owner/ Authority/ Agency (i.e. concession grantor, counter party to
concession, etc.) may be provided. In case of projects in Categories 3 and 4, similar
particulars of the client need to be provided.
7. Provided the estimated capital cost of Eligible Project. Refer to Clauses 2.2.2.5.
8. For Categories 1 and 2, the date of commissioning of the project, upon completion,
should be indicated. In case of Categories 3 and 4, date of completion of
construction should be indicated. In the case of projects under construction, the
likely date of completion or commissioning, as the case may be, shall be indicated.
9. For Categories 1 and 2, the equity shareholding of the Bidder, in the company
owning the Eligible Project, held continuously during the period for which Eligible
Experience is claimed, needs to be given (Refer Clause 2.2.2.5(i))
11. Deleted.
12. Certificate from the Bidder’s statutory auditor6$ or its respective clients must be
furnished as per formats below for each Eligible Project. In jurisdictions that do not
have statutory auditors, the auditors who audit the annual accounts of the Bidder/
Associate may provide the requisite certification.
6$
In case duly certified audited annual financial statements containing the requisite details are provided,
a separate certification by statutory auditors would not be necessary.
51
13. If the Bidder is claiming experience under Categories 1 & 2 it should provide a
certificate from its statutory auditor in the format below:
Certificate from the Statutory Auditor regarding PPP projects7Φ
Based on its books of accounts and other published information authenticated by it, this is to certify that
…………………….. (name of the Bidder/ Associate) is/ was an equity shareholder in ……………….. (title of
the project company) and holds/ held Rs. ……… cr. (Rupees ………………………….. crore) of equity
(which constitutes ……..%8€ of the total paid up and subscribed equity capital) of the project company from
…………... (date) to …………….. (date)9¥. The project was/ is likely to be commissioned on …………….
(date of commissioning of the project).
We further certify that the total estimated capital cost of the project is Rs. ……… cr. (Rupees
…………………crore), of which Rs. ……… cr. (Rupees …………… crore) of capital expenditure was
incurred on construction work undertaken by the aforesaid Bidder/ Associate itself, during the last 5 (five)
previous Financial Years and the current financial year upto the Base month (not to be read
with para-2.1.13) i.e [date], as per year-wise details noted below:
………………………
………………………
Name of the audit firm:
Seal of the audit firm: (Signature, name and
designation of the authorised signatory)
Date:
7
√ Provide Certificate as per this format only. Attach Explanatory Notes to the Certificate, if
necessary. Statutory auditor means the entity that audits and certifies the annual accounts of the
company.
8€
Refer instruction no. 10 in this Annex-IV.
9¥
In case the project is owned by the Bidder company, this language may be suitably modified
to read: “It is certified that …………….. (name of Bidder) constructed and/ or owned the …………..
(name of project) from ……………….. (date) to ………………… (date).”
52
14. If the Bidder is claiming experience under Category 3 & 410♣, it should provide a certificate from its
statutory auditors or the client in the format below:
Certificate from the Statutory Auditor/ Client regarding construction works11Φ
Based on its books of accounts and other published information authenticated by it, {this is to certify that
…………………….. (name of the Bidder/ Associate) was engaged by ……………….. (title of the project
company) to execute ……………… (name of project) for …………………. (nature of project)}. The
construction of the project commenced on ………….. (date) and the project was/ is likely to be commissioned
on …………… (date, if any). It is certified that ……………. (name of the Bidder/ Associate) received Rs.
……….. cr. (Rupees …………………………… crore) by way of payment for the aforesaid construction
works.
We further certify that the total estimated capital cost of the project is Rs. …… cr. (Rupees
…………………crore), of which the Bidder/ Associate received Rs. ……… cr. (Rupees
……………………… crore), in terms of Clauses 2.2.2.1/i and 2.2.2.5/ii of the RFP, during the last 5 (five)
previous Financial Years and the current financial year upto the Base month (not to be read
with para-2.1.13) i.e [date], as per year-wise details noted below:
………………………
………………………
{It is further certified that the receipts indicated above are restricted to the share of the Bidders who
undertook these works as a partner or a member of Consortium/Joint Venture.}12♠

Seal of the audit firm: (Signature, name and designation of the authorised signatory).
Date:
10♣
Refer Clauses 2.2.2.4 and 2.2.2.5(ii) of the RFP.
11√
Provide Certificate as per this format only. Attach Explanatory Notes to the Certificate, if
necessary. Statutory auditor means the entity that audits and certifies the annual accounts of the
company.
12♠
This certification should only be provided in case of jobs/ contracts, which are executed as
part of a partnership/ Consortium. The payments indicated in the certificate should be restricted to the
share of Bidder in such partnership/ Consortium/Joint Venture. This portion may be omitted if the
contract did not involve a partnership/ Consortium/Joint Venture”. In case where work is not executed
by partnership/ Consortium/Joint Venture, this paragraph may be deleted.
53
15. In the event that credit is being taken for the Eligible Experience of an Associate, as defined in Clause
2.2.2.9, the Bidder should also provide a certificate in the format below:
Certificate from Statutory Auditor/ Company Secretary regarding Associate13$
Based on the authenticated record of the Company, this is to certify that more than 50% (fifty per cent)
of the subscribed and paid up voting equity of ……………… (name of the Associate) is held, directly
or indirectly14£, by ……………….. (name of Bidder). By virtue of the aforesaid share-holding, the
latter exercises control over the former, who is an Associate in terms of Clause 2.2.2.9 of the RFP.
A brief description of the said equity held, directly or indirectly, is given below:
{Describe the share-holding of the Bidder in the Associate}

Seal of the audit firm: (Signature, name and designation of the authorised signatory).
Date:
16. It may be noted that in the absence of any detail in the above certificates, the information would be
considered inadequate and could lead to exclusion of the relevant project in computation of Technical
and Financial capacity15Θ.
13$
In the event that the Bidder/Consortium/Joint Venture members exercises control over an Associate
by operation of law, this certificate may be suitably modified and copies of the relevant law may be
enclosed and referred to.
14£
In the case of indirect share-holding, the intervening companies in the chain of ownership should also
be Associates i.e., the share-holding in each such company should be more than 50% in order to
establish that the chain of “control” is not broken.
15∪
Refer Clause 2.2.2.4(i) of the RFP.
54
Appendix -IA
Annex-V
ANNEX-V
Statement of Legal Capacity
(On the letter head of the Bidder/Lead Member of {Consortium/Joint Venture})
Ref. Date:
To,
Dear Sir,
We hereby confirm that we/ our members in the {Consortium/Joint Venture} (constitution of
which has been described in the Bid) satisfy the terms and conditions laid out in the RFP
document.
We have agreed that …………………… (insert member’s name) will act as the Lead
Member of our {Consortium/Joint Venture}.*
We have agreed that ………………….. (insert individual’s name) will act as our
representative/ will act as the representative of the {Consortium/Joint Venture} on its
behalf* and has been duly authorized to submit the RFP. Further, the authorised signatory is
vested with requisite powers to furnish such letter and authenticate the same.
Thanking you,
Yours faithfully,
(Signature, name and designation of the authorised signatory)
For and on behalf of……………………………..
*Please strike out whichever is not applicable.
55
APPENDIX-IA
Annexure VI
Guidelines of the Department of Disinvestment
(Refer Clause1.2.1)
No. 6/4/2001-DD-II
Government of India
Department of Disinvestment
Block 14, CGO Complex
New Delhi.
Dated 13th July, 2001.
OFFICE MEMORANDUM
Sub: Guidelines for qualification of Bidders seeking to acquire stakes in Public Sector
Enterprises through the process of disinvestment
Government has examined the issue of framing comprehensive and transparent guidelines
defining the criteria for Bidders interested in PSE-disinvestment so that the parties selected
through competitive Bidding could inspire public confidence. Earlier, criteria like net worth,
experience etc. used to be prescribed. Based on experience and in consultation with
concerned departments, Government has decided to prescribe the following additional
criteria for the qualification/ disqualification of the parties seeking to acquire stakes in
public sector enterprises through disinvestment:
(a) In regard to matters other than the security and integrity of the country, any
conviction by a Court of Law or indictment/ adverse order by a regulatory
authority that casts a doubt on the ability of the Bidder to manage the public
sector unit when it is disinvested, or which relates to a grave offence would
constitute disqualification. Grave offence is defined to be of such a nature
that it outrages the moral sense of the community. The decision in regard to
the nature of the offence would be taken on case to case basis after
considering the facts of the case and relevant legal principles, by the
Government of India.
(b) In regard to matters relating to the security and integrity of the country, any
charge-sheet by an agency of the Government/ conviction by a Court of Law
for an offence committed by the Bidding party or by any sister concern of the
Bidding party would result in disqualification. The decision in regard to the
relationship between the sisters concerns would be taken based on the
relevant facts and after examining whether the two concerns are substantially
controlled by the same person/ persons.
(c) In both (a) and (b), disqualification shall continue for a period that
Government deems appropriate.
(d) Any entity, which is disqualified from participating in the disinvestment
process, would not be allowed to remain associated with it or get associated
merely because it has preferred an appeal against the order based on which it
has been disqualified. The mere pendency of appeal will have no effect on
the disqualification.
56
Appendix-IA
Annexure-VI
Page-2
(e) The disqualification criteria would come into effect immediately and would
apply to all Bidders for various disinvestment transactions, which have not
been completed as yet.
(f) Before disqualifying a concern, a Show Cause Notice why it should not be
disqualified would be issued to it and it would be given an opportunity to
explain its position.
(g) Henceforth, these criteria will be prescribed in the advertisements seeking
Expression of Interest (EOI) from the interested parties. The interested
parties would be required to provide the information on the above criteria,
along with their Expressions of Interest (EOI). The Bidders shall be required
to provide with their EOI an undertaking to the effect that no investigation by
a regulatory authority is pending against them. In case any investigation is
pending against the concern or its sister concern or against its CEO or any of
its Directors/ Managers/ employees, full details of such investigation
including the name of the investigating agency, the charge/ offence for which
the investigation has been launched, name and designation of persons against
whom the investigation has been launched and other relevant information
should be disclosed, to the satisfaction of the Government. For other criteria
also, a similar undertaking shall be obtained along with EOI.
sd/-
(A.K. Tewari)
Under Secretary to the Government of India
57
APPENDIX-II
Format for Power of Attorney for signing of Bid

(Refer Clause 2.1.5)
Know all men by these presents, We…………………………………………….. (name of
the firm and address of the registered office) do hereby irrevocably constitute, nominate,
appoint and authorize Mr./ Ms (name), …………………… son/daughter/wife of
……………………………… and presently residing at …………………., who is presently
employed with us/ the Lead Member of our { Consortium/Joint Venture } and holding the
position of ……………………………. , as our true and lawful attorney (hereinafter referred
to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as
are necessary or required in connection with or incidental to submission of our Bid for the
Project proposed or being developed by the [Railways] (the “Authority”) including but not
limited to signing and submission of all Bids and other documents and writings, participate
in Pre-Bid and other conferences and providing information/ responses to the Authority,
representing us in all matters before the Authority, signing and execution of all contracts
including the EPC agreement and undertakings consequent to acceptance of our Bid, and
generally dealing with the Authority in all matters in connection with or relating to or
arising out of our Bid for the said Project and/ or upon award thereof to us and/or until the
entering into of the EPC Contract with the Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds
and things done or caused to be done by our said Attorney pursuant to and in exercise of the
powers conferred by this Power of Attorney and that all acts, deeds and things done by our
said Attorney in exercise of the powers hereby conferred shall and shall always be deemed
to have been done by us.
IN WITNESS WHEREOF WE, ………………., THE ABOVE NAMED PRINCIPAL

HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF
…………. 2…..
For …………………………..
(Signature, name, designation and address)
of person authorized by Board Resolution
(in case of Firm/ Company)/ partner in case of
Witnesses: Partnership firm
1.
2.
Accepted
……………………………
(Signature)
(Name, Title and Address of the Attorney) (Notarized)
Person identified by me/ personally appeared before me/
Attested/ Authenticated*
(*Notary to specify as applicable)
(Signature Name and Address of the Notary)
Seal of the Notary

Registration No. of the Notary
Date:………………
58
Notes:
▪ The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required, the same should be under common seal affixed in
accordance with the required procedure.
▪ Wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a board or shareholders’ resolution/ power of attorney in
favour of the person executing this Power of Attorney for the delegation of power hereunder
on behalf of the Bidder.
▪ For a Power of Attorney executed and issued overseas, the document will also have to be
legalized by the Indian Embassy and notarized in the jurisdiction where the Power of
Attorney is being issued. However, the Power of Attorney provided by Bidders from
countries that have signed the Hague Legislation Convention 1961 are not required to be
legalized by the Indian Embassy if it carries a conforming Appostille certificate.
59
APPENDIX-III
Format for Power of Attorney for Lead Member of {Consortium/Joint Venture}
Whereas the [Railways] (the “Authority”) has invited Bids for the ***** Project (the
“Project”).
Whereas, …………………….., …………………….., and ……………………..

(collectively the “{Consortium/Joint Venture }”) being Members of the {
Consortium/Joint Venture } are interested in Bidding for the Project in accordance with
the terms and conditions of the Request for Proposal (RFP) and other Bid documents
including agreement in respect of the Project, and
Whereas, it is necessary for the Members of the {Consortium/Joint Venture} to designate

one of them as the Lead Member with all necessary power and authority to do for and on
behalf of the {Consortium/Joint Venture}, all acts, deeds and things as may be necessary
in connection with the {Consortium’s/Joint Venture} Bid for the Project and its execution.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS
We, …… having our registered office at ……., M/s. ….. having our registered office at …,
M/s. … having our registered office at ….., and ….. having our registered office at ………,
(hereinafter collectively referred to as the “Principals”) do hereby irrevocably designate,
nominate, constitute, appoint and authorize M/s ……. having its registered office at
………., being one of the Members of the {Consortium/Joint Venture}, as the Lead Member
and true and lawful attorney of the Consortium/Joint Venture (hereinafter referred to as the
“Attorney”). We hereby irrevocably authorize the Attorney (with power to sub-delegate) to
conduct all business for and on behalf of the { Consortium/Joint Venture } and any one of us
during the Bidding process and, in the event the {Consortium/Joint Venture} is awarded the
contract, during the execution of the Project and in this regard, to do on our behalf and on
behalf of the { Consortium/Joint Venture }, all or any of such acts, deeds or things as are
necessary or required or incidental to the pre-qualification of the { Consortium/Joint
Venture } and submission of its Bid for the Project, including but not limited to signing and
submission of all applications, Bids and other documents, signing bank Guarantee for Bid
security and writings, participate in pre Bid and other conferences, respond to queries,
submit information/ documents, sign and execute contracts and undertakings consequent to
acceptance of the Bid of the { Consortium/Joint Venture } and generally to represent the {
Consortium/Joint Venture } in all its dealings with the Authority, and/ or any other
Government Agency or any person, in all matters in connection with or relating to or arising
out of the {Consortium/Joint Venture } Bid for the in all respect Project and/ or upon award
thereof till the EPC Contract is entered into with the Authority & Compelled.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and
things done or caused to be done by our said Attorney pursuant to and in exercise of the
powers conferred by this Power of Attorney and that all acts, deeds and things done by our
said Attorney in exercise of the powers hereby conferred shall and shall always be deemed
to have been done by us/ {Consortium/Joint Venture}.
60
IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED
THIS POWER OF ATTORNEY ON THIS …………………. DAY OF ………. 2..…
For …………………….. For …………………….. For ……………………..

(Signature) (Signature) (Signature)
………………….. ………………….. …………………..
(Name & Title) (Name & Title) (Name & Title)
(Executants)
(To be executed by all the Members of the {Consortium/Joint Venture})
Witnesses:
1.
2.
Notes:
▪ The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required, the same should be under common seal affixed in
▪ Also, wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a board or shareholders’ resolution/ power of attorney in
favour of the person executing this Power of Attorney for the delegation of power hereunder
on behalf of the Bidder.
▪ For a Power of Attorney executed and issued overseas, the document will also have to be
Attorney is being issued. However, the Power of Attorney provided by Bidders from
countries that have signed Legislation Convention 1961 are not required to be legalized by
the Indian Embassy if it carries a conforming Appostille certificate.
61
APPENDIX IV
Format for Joint Bidding Agreement for {Consortium/Joint Venture}
(To be executed on Stamp paper of appropriate value)
THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of
………… 20…
AMONGST
1. {………… Limited, and having its registered office at ………… } (hereinafter

referred to as the “First Part” which expression shall, unless repugnant to the context
include its successors and permitted assigns)
AND
2. {………… Limited, having its registered office at ………… }and (hereinafter referred
to as the “Second Part” which expression shall, unless repugnant to the context include
its successors and permitted assigns)
AND
3. {………… Limited, and having its registered office at …………} (hereinafter referred
to as the “Third Part” which expression shall, unless repugnant to the context include
4. {………… Limited, and having its registered office at …………} (hereinafter referred
to as the “Fourth Part” which expression shall, unless repugnant to the context include
The above mentioned parties of the FIRST, {SECOND, THIRD and FOURTH} PART are
collectively referred to as the “Parties” and each is individually referred to as a “Party”
WHEREAS,
(A) The President of India represented by the Ministry of Railways, ***********

(hereinafter referred to as the “Authority” which expression shall, unless repugnant
to the context or meaning thereof, include its administrators, successors and assigns)
(the “Authority”), having its principal office at ********, [New Delhi,110001,
India”] is engaged in the development of railways and related infrastructure, and as
part of this endeavour, has invited Bids (the Bids”) by its Request for Proposal No.
………… dated …………(the “RFP”) for award of contract for
[construction/electrification] of the railway line [(Name of the section) of the name
of the project ***] (the “Project”) through an Engineering, Procurement and
Construction (the “EPC”) Contract.
62
(B) The Parties are interested in jointly Bidding for the Project as members of a {
Consortium/Joint Venture } and in accordance with the terms and conditions of the
RFP document and other Bid documents in respect of the Project, and
(C) It is a necessary condition under the RFP document that the members of the
{Consortium/Joint Venture} shall enter into a Joint Bidding Agreement and furnish a
copy thereof with the Application.
NOW IT IS HEREBY AGREED as follows:

1. Definitions and Interpretations
In this Agreement, the capitalized terms shall, unless the context otherwise requires,
have the meaning ascribed thereto under the RFP.
2. {Consortium/Joint Venture}
2.1 The Parties do hereby irrevocably constitute a Consortium/Joint Venture (the
“{Consortium/Joint Venture}”) for the purposes of jointly participating in the
Bidding Process for the Project.
2.2 The Parties hereby undertake to participate in the Bidding Process only through this
{Consortium/Joint Venture} and not individually and/ or through any other
{Consortium/Joint Venture} constituted for this Project, either directly or indirectly.
3. Covenants
The Parties hereby undertake that in the event the {Consortium/Joint Venture} is
declared the Selected Bidder and awarded the Project, it shall enter into an EPC
Contract with the Authority for performing all its obligations as the Contractor in
terms of the EPC Contract for the Project.
4. Role of the Parties
The Parties hereby undertake to perform the roles and responsibilities as described
below:
(a) Party of the First Part shall be the Lead member of the {Consortium/Joint Venture}
and shall have the power of attorney from all Parties for conducting all business for
and on behalf of the {Consortium/Joint Venture} during the Bidding Process and for
performing all its obligations as the Contractor in terms of the EPC Contract for the
Project;
(b) Party of the Second Part shall be {the member of the Consortium/Joint Venture};
and
(c) Party of the Third Part shall be {the member of the Consortium/Joint Venture.}
(d) Party of the 4th Part shall be {the member of the Consortium/Joint Venture.}
5. Joint and Several Liability

The Parties do hereby undertake to be jointly and severally responsible for all
obligations and liabilities relating to the Project and in accordance with the terms of
the RFP and the EPC Contract, till such time as the completion of the Project is
achieved under and in accordance with the EPC Contract.
63
6. Share of work in the Project
The Parties agree that the proportion of construction in the EPC Contract to be
allocated among the members shall be as follows:
First Party:
{Second Party:}
{Third Party:}
{Fourth Party:}
Further, the Lead Member shall itself undertake and perform at least 30 (thirty) per
cent of the total length of the project highway if the Contract is allocated to the
{Consortium/Joint Venture}
7. Representation of the Parties
Each Party represents to the other Parties as of the date of this Agreement that:
(a) Such Party is duly organized, validly existing and in good standing under the
laws of its incorporation and has all requisite power and authority to enter
into this Agreement;
(b) The execution, delivery and performance by such Party of this Agreement
has been authorized by all necessary and appropriate corporate or
governmental action and a copy of the extract of the charter documents and
board resolution/ power of attorney in favour of the person executing this
Agreement for the delegation of power and authority to execute this
Agreement on behalf of the {Consortium/Joint Venture} Member is annexed
to this Agreement, and will not, to the best of its knowledge:
(i) require any consent or approval not already obtained;
(ii) violate any Applicable Law presently in effect and having
applicability to it;
(iii) violate the memorandum and articles of association, by-laws or other
applicable organizational documents thereof;
(iv) violate any clearance, permit, concession, grant, license or other
governmental authorization, approval, judgment, order or decree or
any mortgage agreement, indenture or any other instrument to which
such Party is a party or by which such Party or any of its properties or
assets are bound or that is otherwise applicable to such Party; or
(v) create or impose any liens, mortgages, pledges, claims, security

interests, charges or Encumbrances or obligations to create a lien,
charge, pledge, security interest, encumbrances or mortgage in or on
the property of such Party, except for encumbrances that would not,
individually or in the aggregate, have a material adverse effect on the
financial condition or prospects or business of such Party so as to
prevent such Party from fulfilling its obligations under this
Agreement;
(c) this Agreement is the legal and binding obligation of such Party, enforceable
in accordance with its terms against it; and
64
(d) there is no litigation pending or, to the best of such Party's knowledge,
threatened to which it or any of its Affiliates is a party that presently affects
or which would have a material adverse effect on the financial condition or
prospects or business of such Party in the fulfillment of its obligations under
this Agreement.
8. Termination
This Agreement shall be effective from the date hereof and shall continue in full
force and effect until Project completion (the “Defects Liability Period”) is achieved
under and in accordance with the EPC Contract, in case the Project is awarded to the
{Consortium/Joint Venture} However, in case the {Consortium/Joint Venture} is
either not pre-qualified for the Project or does not get selected for award of the
Project, the Agreement will stand terminated in case the Applicant is not pre-
qualified or upon return of the Bid Security by the Authority to the Bidder, as the
case may be.
9. Miscellaneous
9.1 This Joint Bidding Agreement shall be governed by laws of {India}.
9.2 The Parties acknowledge and accept that this Agreement shall not be amended by the
Parties without the prior written consent of the Authority.
IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND
DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE
WRITTEN.SIGNED, SEALED AND DELIVERED
For and on behalf of
LEAD MEMBER by: SECOND PART THIRD PART
(Signature) (Signature) (Signature)
(Name) (Name) (Name)
(Designation) (Designation) (Designation)
(Address) (Address) (Address)
In the presence of:
1………………. 2.............................
65
Notes:
1. The mode of the execution of the Joint Bidding Agreement should be in accordance with the
procedure, if any, laid down by the Applicable Law and the charter documents of the
executants(s) and when it is so required, the same should be under common seal affixed in
2. Each Joint Bidding Agreement should attach a copy of the extract of the charter documents
and documents such as resolution / power of attorney in favour of the person executing this
Agreement for the delegation of power and authority to execute this Agreement on behalf of
the {Consortium/Joint Venture} Member.
3.
For a Joint Bidding Agreement executed and issued overseas, the document shall be
Attorney has been executed.
66
APPENDIX-V
LIST OF BID-SPECIFIC CLAUSES16$

A. Clauses and appendices with non-numerical footnotes
1. Clause 2.2.2.4/iii: Qualification requirement

2. Clause 2.2.28: Qualification requirement
3. Appendix IA: Letter Comprising the Bid for –Qualification.
4. Appendix IA, Annex-I
5. Appendix IA, Annex-II
6. Appendix IA, Annex-III
7. Appendix IA, Annex-IV & V
8. Appendix II, & III
9. Appendix IV & V
10. Appendix VI
B. Clauses and appendices with curly brackets
1. Appendix IA: Letter Comprising the Bid for Qualification: Para’s 6, 9, 10, 11, 12, 13, 26
2 Appendix IA, AnnexI
3. Appendix IA Annex-II, III, IV and V
C. Clauses and appendices with blank spaces
1. NIT
2. Clause 2.2.2.4/iii, 2.11.1, 2.12. 2.14.1.2, 2.14.2.3
2. Appendix IA, Annex-I, IV, V.
3. Appendix II, III, IV
16$
This Appendix-V contains a list of clauses and appendices that would need to be suitably modified for
reflecting applicant-specific provisions. This Appendix-V may, therefore, be included in the RFP
document to be issued to prospective Bidders. The blank spaces in Appendices may be filled up by
the Bidders and the footnotes may be deleted when it submits its Bid.
67
APPENDIX-VI
LIST OF PROJECT-SPECIFIC CLAUSES17

A. Clauses and appendices with serially numbered footnotes
1. NIT (Footnote No. 1, 2, 3)

2. Clause 1.2.4 : Brief description of Bidding Process (Footnote No. 4)
3. Clause 2.2.2.2 Eligibility of Bidders(Financial Capacity) (Footnote No. 5 &6)
4. Clause 2.2.2.5/ii: Eligibility of Bidders (Footnote No. 7 & 8)
5. Clause 2.9.3 : Amendment of RFP (Footnote No. 9)
7. Appendix VII: List of project-specific clauses (Footnote No. 10)
B. Clauses and appendices with square parenthesis
1. NIT
2. Clause 1.1.1 : Background
3. Clause 1.1.2: Background
4. Clause 1.2.4 : Brief description of Bidding Process
5. Clause 1.3: Schedule of Bidding Process
6. Clause 2.1.4 : General terms of Bidding Process
7. Clause 2.2.2 1/ii: Eligibility of Bidders (Technical Capacity)
8. Clause 2.2.2.2: Eligibility of Bidders (Financial Capacity)
9. Clause 2.2.2.2.4/iii, 2.2.2.5/ii : Evaluation of Technical Capacity
10. Appendix I: Letter Comprising the Bid for Qualification (Name, Designation, Address,)
C . Clauses and appendices with asterisk
1. NIT
2. Clause 1.1.1 and 1.2.4: Brief description of Bidding Process
3. Clause 1.2.4 and 1.2.9: Brief description of Bidding Process
4. Clause 1.3 : Schedule of Bidding Process
5. Clause 2.2.2.5: Eligibility of Bidders
7. Clause 2.11.1. 2.11.3 and, 2.11.4: Documents Comprising Technical & Financial Bid
8. Clause 2.13.3: Sealing and Marking of Bid9. Clause 3.1.1: Evaluation
10. Appendix IA: Letter Comprising the Bid for Qualification (address, subject heading)
11. Appendix IB, Letter Comprising the Bid for Financial bid
12. Appendix IB, Annex-V: Statement of Legal Capacity (Name, Designation)
17
This Appendix-VI contains a list of clauses and appendices that would need to be suitably modified,
prior to issue of the RFP document, for reflecting project-specific provisions. This Appendix-VI
should be omitted before issuing the RFP document to prospective Bidders.
68
Appendix-VII
Para 1.2.4 of RFP
(Bid Security)
Bank Guarantee Bond from any scheduled commercial bank of India
(On non-.judicial stamp paper, which should be in the name of the Executing Bank)
Name of the Bank:------------
President of India,
Acting Through CE/Con/HQ,
S. E. Railway
Beneficiary: PFA, S. E. Railway
Date:..............................
Bank Guarantee Bond No.: Date:.............................
in consideration of the President of india acting through CE/Con/HQ (Designation & address of
Contract signing Authority) S. E. Railway,...................... .... (hereinafter called "The railway'') having
invited the bid for……………….through Notice inviting tender (NlT) No. 4500-GRC-CE-C-HQ-43-
2024, We have been informed that……….. [insert name of the Bidder]........... (hereinafter called "the
Bidder") intends to submit its bid (hereinafter called "the Bid") .
WHEREAS, the Bidder is required to furnish Bid Security for the sum of [Insert required value of Bid
Security], in form of Bank Guarantee, according to conditions of Bids
AND
WHEREAS, ............[Insert Name of the Bank], with its Branch ...............[Insert Address] having its
Headquarters office at........ [Insert Address], hereinafter called the Bank, acting through ..............[Insert
Name and Designation of the authorised persons of the Bank], have, at the request of the Bidder, agreed to
give guarantee for Bid security as hereinafter contained, in favour of the Railway:
1. KNOW ALL MEN that by these present that I/We the undersigned [Insert name(s) of authorized
representatives of the Bank], being fully authorized to sign and incur obligations for and on behalf of
the Bank, confirm that the Bank, hereby, unconditionally and irrevocably guarantee to pay to the
Employer full amount in the sum of [Insert Value of Bid Security required] as above stated.
2. The Bank undertakes to immediately pay on presentation of demand by the Railway any amount up to
and including aforementioned full amount without any demur, reservation or recourse. Any such demand
made by the Railway on the Bank shall be final, conclusive and binding, absolute and unequivocal on the
Bank notwithstanding any disputes raised/ pending before any Court, Tribunal, Arbitration or any
Authority or any threatened litigation by the Bidder or Bank.
3. The Bank shall pay the amount as demanded immediately on presentation of the demand by Railway
without any reference to the Bidder and without the Railway being required to show grounds or give
reasons for its demand of the amount so demanded.
4. The guarantee hereinbefore shall not be affected by any change in the constitution of the Bank or in the
constitution of the Bidder.
5. The Bank agrees that no change, addition, modifications to the terms of the Bid document or to any
documents, which have been or may be made between the Railway and the Bidder, will in any way
absolve the Bank from the liability under this guarantee; and the Bank, hereby, waives any requirement
for notice of any such change, addition or modification made by Railway at any time.
6. This guarantee will remain valid and effective from…….……. [insert date of issue] till ……….. [insert
date, which should be minimum 90 days beyond the expiry of validity of bid]. Any demand in respect
of this Guarantee should reach the Bank within the validity period of Bid Security.
7. The Bank Guarantee is unconditional and irrevocable.
8. The expressions Bank and Railway herein before used shall include their respective successors and
assigns.
9. The Bank hereby undertakes not to revoke the guarantee during its currency, except with the previous
consent in writing of the Railway. This guarantee is subject to the Uniform Rules for Demand
Guarantees, ICC Publication No.758.
10. The Bank hereby confirms that it is on the SFMS (Structured Financial Messaging System) and shall
invariably send the advice of this Bank Guarantee to the following bank details -
69
IFSC CODE
IFSC TYPE
BANK NAME
BRANCH NAME
CITY NAME
ADDRESS
DISTRICT
STATE
BG ENABLED
11. The Guarantee shall be valid in addition to and without prejudice to any other security Guarantee(s) of
bidder in favour of the Railway. The Bank, under this Guarantee, shall be deemed as Principal Debtor of
the Railway.
Date ………… ………………………………………

Place…………. Bank’s Seal and authorized signature(s)
[Name in Block letters]………………....
[Designation]……………..…………
[P/Attorney] No.
Witness:
1 Signature
Name & Address & Seal
2 Signature Bank’s Seal

Name & address & Seal [P/Attorney] No.
Note: All italicized text is for guidance on how to prepare this bank guarantee and shall be deleted from
the final document.
70

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SE Railway/CAO(Con)/VB Depot/Shalimar/1

Request for Proposal

Construction and Commissioning of

South Eastern Railway

Tender No. 4500-GRC-CE-C-HQ-43-2024

Section Contents Page No.

Notice inviting Bid 4

1.2 Brief description of Bidding Process 8

1.3 Schedule of Bidding Process 10

2.1 General terms of Bidding 11

2.2 Eligibility and qualification requirement of Bidder 14

2.3 Proprietary Data 21

2.4 Cost of Bidding 21

2.5 Site visit and verification of information 21

2.6 Verification and Disqualification 22

2.7 Contents of the RFP 23

2.9 Amendment of RFP 24

C Preparation and Submission of Bids 24

2.10 Format and Signing of Bid 24

2.11 Documents comprising Technical & financial Bid 25

2.12 Bid Due Date 26

2.13 Late Bids 26

2.14 Procedure of e-tendering 26

2.15 Online opening of Bids 27

2.16 Rejection of Bids 27

2.17 Validity of Bids 28

2.19 Correspondence with the Bidder 28

2.20 Bid Security 28

3 Evaluation of Technical and Opening & Evaluation of financial Bids 31

3.1 Evaluation of Technical Bids 31

3.2 Opening and Evaluation of financial Bids 32

3.3 Selection of Bidder 32

3.4 Contacts during Bid Evaluation 33

3.5 Correspondence with the Bidder 33

4 Fraud and Corrupt Practices 34

South Eastern Railway, Kolkata

Notice Inviting Bid

Tender No. 4500-GRC-CE-C-HQ-43-2024

Name of the Project Estimated Project Cost (in ₹ crore)

“Construction and Commissioning of maintenance

Chief Engineer (Con)/HQ

Agreement As defined in Clause 1.1.4

SOUTH EASTERN RAILWAY, KOLKATA

Name of the Project Estimated No. of Years for

“Construction and Commissioning of

"Queries / Request for Additional Information: RFP for Construction and

1.3 Schedule of Bidding Process

1. Invitation of RFP (NIT) 14.06.2024

2. 1st Pre-Bid meeting at venue 2.11.4 (i) 08.07.2024 at 12:00 Hrs

3. Last date for receiving queries 01.07.2024

4. Authority response to queries latest by 16.07.2024

6. Bid Due Date 23.08.2024 upto 12:00 Hrs

7. Physical Submission of all documents listed in 28.08.2024 upto 12:00 Hrs

9. Declaration of eligible / qualified Bidders Will be intimated during bidding

10. Opening of Financial Bid Will be intimated during bidding

11. Acknowledgement of LOA on IREPS Portal Within 7 days of LOA issue

12. Validity of Bid 180 days from Bid Due Date

13 Submission of Performance Security and Within 30 days of issue of LOA.

14 Signing of Agreement Within 60 days of receipt of LOA.

(1) (2) (3) (4) (5) (6) (7)=4(5or 6)0.5