Assignment 6: Creating the Babbage Bookkeeping Database

Problem: Babbage Bookkeeping is a local company that provides bookkeeping services to several small
businesses in the area. The database consists of two tables.
1. The Client table: contains information on the businesses that use Babbage’s services.
2. The Bookkeeper table: contains information on the bookkeeper assigned to the business.

Instructions: Perform the following tasks:

1. Create a new database to store all the objects related to the bookkeeping data.

2. Save this database. The database must be named with Your Last Name + First Name +
Assignment6. For example, if your name is John Smith, the file must be named:
SmithJohnAssignment6. 5% will be deducted for the wrong filename.

3. Create the Client table using the structure and data shown in the table below: Save the table as
“Client Table.”

Client Table
Field Name Data Type Field Size Primary Description
Key
Client Number Short Text 3 Yes Client Number (Primary
Key)
Client Name Short Text 20 Name of Client
Address Short Text 15 Street Address
City Short Text 15 City
Zip Code Short Text 5 Zip Code
Balance Currency Amount Currently
Owed for Services
Bookkeeper Number Short Text 2 Bookkeeper Number

4. Enter the data for the Client Table as shown in the table below:

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5. Create the Bookkeeper table using the structure and data shown in the table below: Save the table as
“Bookkeeper Table.”

Bookkeeper Table
Field Name Data Type Field Size Primary Description
Key
Bookkeeper Short Text 2 Yes Bookkeeper Number (Primary
Number Key)
Last Name Short Text 10 Last Name of Bookkeeper
First Name Short Text 8 First Name of Bookkeeper
Address Short Text 15 Street Address
City Short Text 15 City
Zip Code Short Text 5 Zip Code
Hourly Rate Currency Hourly Rate
YTD Earnings Currency Year-to-Date Earnings

6. Enter the data for the Bookkeeper Table as shown in the table below:

7. Create a relationship between two tables. Specify referential integrity between the Bookkeeper table
(the one table) and the Client table (the many table). Save the Relationships.

8. Create the following queries.

8.1. Create a query for the Client table. The query must display Client Number, Client Name, and
Balance fields for all clients located in Empeer with a balance greater than $300.00. Do not
display City field. Save the query as “Q21-Client-Empeer Query.”

8.2. Create a query to display the Client Number, Client Name, and Address fields for all clients
with an address on Maum. Save the query as “Q22-Client-Maum Query.”

8.3. Create a query that will allow the user to enter the city to search when the query is run. The
query results should display the Client Number, Client Name, and Bookkeeper Number. Test
the query by searching for those records where the client is located in Portage. Save the query
as “Q23-Client-City Query.”

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8.4. Create a query from the Client table to display the cities in ascending order. Each city should
appear only once (i.e., no repeating city). Save the query as “Q24-City-Sorting Query.”

8.5. Create a query to display the Client Number, Client Name, and Balance fields for all clients
where the bookkeeper number is 24 or 34 and the balance is greater than $300.00. Save the
query as “Q25-Client-Bookkeeper24-34 Query.”

8.6. Create a query to display the First Name, Last Name, and Hourly Rate fields from the
Bookkeeper table and the Client Number, Client Name, and Balance fields from the Client
table. Sort the records in ascending order by bookkeeper’s last name and client’s name. Save
the query as “Q26-Client-Bookkeeper Query.”

8.7. Create a query for the Bookkeeper table to display the Bookkeeper Number, First Name, Last
Name, and Hourly Rate in the design grid. Create a new field named as “Hour Worked” in this
query to calculate the number of hours each bookkeeper has worked (YTD Earnings/Hourly
Rate). Display the data in this “Hour Worked” field as a standard number with 0 decimal place
and also show this new created field in the Datasheet view . Save the query as “Q27-
Bookkeeper-Hour Worked Query.”

8.8. Create a query to display the following statistics:

a. the total balance for all clients - Save the query as “Q28a-Client Total Balance
Query.” Display Balance field.
b. the total balance for each bookkeeper. Save the query as “Q28b-Bookkeeper Total
Balance Query.” Display Bookkeeper Number and Balance fields.
c. the total balance for clients of bookkeeper 22 - Save the query as “Q28c-Client-
Bookkeeper22 Balance Query.” Display Bookkeeper Number and Balance fields.

8.9. Create the crosstab query as shown in the Figure below: The crosstab groups total of clients’
balances by city and bookkeeper number. Save the query as “Q29-City-Bookkeeper Crosstab
Query.”

Reminder: The file must be named as Your Last Name + First Name + Assignment6. For example,
if your name is John Smith, the file must be named: SmithJohnAssignment6. 5% will be deducted
for the wrong filename.