UNDERGRADUATE

REGISTRATION &
INFORMATION GUIDE

ACADEMIC YEAR

2023 – 2024
On the cover:
Catching Zzzs
by Mr. Jonathan Morris
Captured here is a Stripefoot Anole (Anolis lineatopus) sleeping on the
leaf of a ZZ Plant.

Winner of the FST Science in the Tropics STEAM Photo Competition 2023
 STAY CONNECTED

• Visit the Faculty’s Website: https://www.mona.uwi.edu/fst/

• Instagram: https://www.instagram.com/uwimona_fst/?r=nametag

• YouTube: https://www.youtube.com/channel/UCpiZ1nV-wDWWlaxky6Mvo0g

• Facebook: https://www.facebook.com/The-Faculty-of-Science-and-Technology-
The-UWI-Mona-102396987801624
DISCLAIMER:
Due to the introduction of blended mode for course deliveries, registration information for
labs, lectures and tutorials in this booklet may differ from those listed on the Registry
Information Systems (IRS) Website. If you encounter difficulties during registration, please
contact the Faculty or Departmental Offices for assistance using the contact information
listed on pages 37-39.
 CONTENTS

REGISTRATION GUIDELINES......................................................................................... 1
BIOCHEMISTRY ........................................................................................................................... 3
CHEMISTRY ................................................................................................................................. 4
COMPUTING ................................................................................................................................ 5
GEOGRAPHY AND GEOLOGY.................................................................................................... 7
LIFE SCIENCES ........................................................................................................................... 8
MATHEMATICS .......................................................................................................................... 10
PHYSICS ..................................................................................................................................... 11
COURSE SELECTION GUIDELINES ............................................................................. 14
LOGGING ON TO THE STUDENT AUTOMATED SYSTEM (SAS) ........................................... 14
ADDING COURSES TO YOUR REGISTRATION RECORD ..................................................... 14
IDENTIFYING LECTURES, TUTORIALS AND LABORATORY ................................................. 16
SELECT A CLOSED COURSE ............................................................................................... 17
HOW TO DROP COURSES ....................................................................................................... 18
REGISTRATION ADD ERRORS ................................................................................................ 19
CREDIT REQUIREMENTS ......................................................................................................... 21
GRADE POINT AVERAGE (GPA) SYSTEM .............................................................................. 22
FREQUENTLY ASKED QUESTIONS............................................................................. 23
ADMISSIONS AND ORIENTATION............................................................................................ 23
REGISTRATION ......................................................................................................................... 24
COURSE SELECTION................................................................................................................ 26
ONLINE TEACHING AND LEARNING ....................................................................................... 27
EXAMINATIONS ......................................................................................................................... 28
EDUCATIONAL RESOURCES ................................................................................................... 30
FINANCIAL INFORMATION ....................................................................................................... 31
SCHOLARSHIPS/AWARDS ....................................................................................................... 34
OTHER QUESTIONS.................................................................................................................. 34
PERSONS TO KNOW ..................................................................................................... 37
DEAN’S OFFICE ......................................................................................................................... 37
DEPARTMENTS/SECTIONS ...................................................................................................... 38
ACADEMIC DIARY 2023/2024 ...................................................................................... 41
POINTS TO REMEMBER ............................................................................................... 42
 REGISTRATION GUIDELINES
WHEN DO CLASSES BEGIN?
For Semester 1, 2023-2024 academic year, teaching begins on Monday,
September 4, 2023.

WHAT IS A LOWER LEVEL MATRICULATION?

Lower-Level Matriculation (Preliminary Offer) is given to applicants who do NOT
have the two units of CAPE Science subjects or the requisite ‘A’ Level passes.
This offer is normally made to applicants with CSEC (CXC) passes only or one ‘A’
Level or one unit of CAPE science subject. This degree takes four years.

WHAT IS NORMAL LEVEL MATRICULATION?

Normal Level Matriculation is given to applicants who have two units of CAPE/ ‘A’
Level Science passes. This degree takes three years.

WHAT ARE PRELIMINARY COURSES?

Preliminary Courses are equivalent to the Caribbean Advanced Proficiency
Examinations (CAPE) and ‘A’ Level programmes. However, the credits that are
awarded from these examinations will not be counted as part of your general
degree requirements. These credits can be used to advance to Level I.

HOW DO I REGISTER?
Before you register for classes, you must be admitted to The University of the West
Indies, Mona Campus. Students can only register for their courses using the UWI
Mona Student Administration System (SAS). It is advisable that you speak with
your Department’s Undergraduate Coordinator and seek academic advice.

HOW MANY CREDITS CAN I REGISTER FOR EACH SEMESTER?

Full-time Student Registration: A full-time student can register for a minimum
of 33 credits and a maximum of 39 credits per year. That is, 18 credits per
semester (a combination of 2, 3 and/or 6 credits courses) AND one Foundation
Course per year.

Part-time Student Registration: A part-time student can register for a minimum

of 18 credits and a maximum of 27 credits per year. That is, 12 credits per
semester (a combination of 2, 3 and/or 6 credits courses) AND one Foundation
Course per year.

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 Note: FST students MUST complete 3 Foundation Courses;
EXCLUDING the foundation course, Science, Medicine and
Technology in Society (FOUN1201). It is highly recommended that
Foundation Courses should be pursued in Semester 2 of each
academic year (except Critical Reading & Writing in the Disciplines
(FOUN1019) which is year-long).

HOW DO I ACCESS MY COURSE MATERIALS?

Course materials are available on Our Virtual Learning Environment (OurVLE).
This site may be accessed via the UWI’s website www.mona.uwi.edu (under the
Quick Links menu). To use OurVLE, you must have a valid UWI ID and MyMona
address. Please activate your MyMona email as soon as possible as course
information will be sent by email and posted on OurVLE.

WHAT ARE THE PRELIMINARY AND INTRODUCTORY LEVEL COURSES?

SEMESTER 1 SEMESTER 2
DEPARTMENTS
COURSE CODES COURSE CODES
Biochemistry BIOC1020, BIOC1021, MICR1010, MICR 1011 (L1)
CHEM0901 (P), CHEM0902 (P),
CHEM1810 (L1) CHEM1910 (L1)
Chemistry
CHEM1811 (L1) CHEM1911 (L1)
CHEM1820 (L1) CHEM1920 (L1)
COMP1126, COMP1127, COMP1210 & COMP1220,
Computing
COMP 1161 (L1)
Geography & GEOG1131, GEOG1231 (L1) GEOG1132, GEOG1232 (L1)
Geology GEOL1101, GEOL1102 (L1) GEOL1103, GEOL1104 (L1)
BIOL0011 (P) BIOL0012 (P)
Life Sciences
BIOL1017 & BIOL1018 (L1) BIOL1262 & BIOL1263 (L1)
Mathematics MATH0100 (P) MATH0110 (P)
MATH1141 & MATH1142 (L1) MATH1151 & MATH1152 (L1)

Physics PHYS0411 & PHYS0412 (P) PHYS0421 & PHYS0422 (P)

PHYS1411 & PHYS1412 (L1) PHYS1421 & PHYS1422 (L1)
P = Preliminary Course L1 = Level I /Introductory Course

2
 HOW DO I SELECT MY COURSES?

BIOCHEMISTRY

MICR1010 & MICR1011

(Semester 1 or 2)
If you have passed CAPE
Units 1 & 2 or
‘A’ Level Chemistry and
CSEC Biology
(or the equivalent) BIOC1020 & BIOC1021
(Semester 1 or 2)

NOTE:
All students pursuing a major in Biochemistry, Biotechnology,
Microbiology or Molecular Biology must register for all the above
courses as well as Level 1 Chemistry.

3
 CHEMISTRY

CHEM0901
(Semester 1)
If you have passed CSEC
only Chemistry or a single
Unit of CAPE Chemistry
(or the equivalent)
CHEM0902
(Semester 2)

CHEM1810,
CHEM1811, CHEM1820
(Semester 1)
If you have passed CAPE
Units 1 & 2 or ‘A’ Level
Chemistry
(or the equivalent)
CHEM1910,
CHEM1911, CHEM1920
(Semester 2)

NOTE:
Students pursuing a major in Chemistry must register for at least 6
credits of Level 1 Mathematics. The recommended Mathematics
courses are MATH1185 and either MATH1141 or STAT1001. However,
MATH1142, MATH1151, MATH1152 are also acceptable. For a major
in Special Chemistry, CAPE Physics (or its equivalent) is also required.

4
 COMPUTING

If you have passed

COMP1126,
Units 1 & 2 of any one
COMP1127,
CAPE or ‘A’ Level science
COMP1161
subject
(Semester 1 or 2)
(or the equivalent)

NOTE:
Students pursuing a major in Computing should register for
COMP1126 and COMP1127 in Semester 1 and COMP1161 in
Semester 2.

If you have passed CSEC COMP1210

Mathematics (Semester 1 or 2)
(or the equivalent)

NO
COMP1220
Pre-requisite is required (Semester 1 or 2)

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ADDITIONAL NOTES

1. When registering please make the following selections:

COMP1126 and • a Lecture stream (3 hrs),

COMP1127 • a lab (2 hrs) and
• two tutorials - a primary and a secondary (2 hrs)
(also referred to as 'Tutorial/Discussion' and
'Secondary Tutorials' respectively)
COMP1161 • a lecture (2hrs),
• a lab (2hrs) and
• one (1hr) tutorial
COMP1210 • a lecture (3hrs) and
• one (1hr) tutorial
COMP1220 • a lecture (3hrs) and
• one (1hr) tutorial
You are expected to attend all these sessions during each week.

2. COMP1126 is offered during the first six weeks of the semester, the
seventh week is exam week.
COMP1127 is offered during the last six weeks of the semester.

3. Primary tutorials usually occur between Monday and midday

Wednesday. Secondary tutorials usually occur between midday
Wednesday and Friday.

4. If you are doing both courses in the same semester you should register
for the same lectures, tutorials and lab time for both courses (i.e.,
COMP1126 and COMP1127). Example:
• If you register for COMP1126 Lecture (M11) Monday 12-2pm, you
must also register for COMP1127 Lecture (M11) Monday 12-2pm.
• If you register for COMP1126 Lab (B) Tuesday 11-1pm, you must
also register for COMP1127 Lab (B) Tuesday 11-1pm.
• If you register for COMP1126 Primary Tutorial Monday 3-4pm, you
must also register for COMP1127 Primary Tutorial Monday 3-4pm.
• If you register for COMP1126 Secondary Tutorial Friday 9-10am,
you must also register for COMP1127 Secondary Tutorial Friday 9-
10am.
6
 GEOGRAPHY AND GEOLOGY

GEOGRAPHY

GEOG1131 & GEOG1132

(Semester 1)
If you have passed
CSEC Geography and
Units 1 & 2 of any two
CAPE or ‘A’ Level science
subject GEOG1231 & GEOG1232
(or the equivalent) (Semester 1)

GEOLOGY

GEOL1101 & GEOL1102

(Semester 1)
If you have passed
Units 1 & 2 of any two
CAPE or ‘A’ Level science
subject
(or the equivalent) GEOL1103 & GEOL1104
(Semester 2)

7
 LIFE SCIENCES

BIOL0011
(Semester 1)
If you have passed
CSEC Biology only or a
single Unit of CAPE
Biology
(or the equivalent) BIOL0012
(Semester 2)

BIOL1017 & BIOL1018

(Semester 1)

If you have passed

CAPE Units 1 & 2 or ‘A’
Level Biology
(or the equivalent) BIOL1262 & BIOL1263
(Semester 2)

8
ADDITIONAL NOTES

1. All incoming Preliminary and Level I Biology students are required to register for
the following course components:
• One lecture stream (M1x); one laboratory stream (B0x); and one tutorial
stream (Txx) for each course (where “x” denotes a numeral).

2. Where there is more than one stream for a course-component, one should select
the stream that best fits his/her schedule. However, students are strongly
advised to choose the same streams across their Preliminary/Level I BIOL
courses for consistency. Doing so also helps to prevent possible timetable
clashes as one progresses through the academic year.
• For example: a student doing BIOL1017 (Sem I, 1st six weeks) may find
the following streams compatible with their timetable:
o Lecture (M11) – Tue 9-10 am; Thu 8-9 am; & Fri 9-10 am.
o Lab (B04) – Fri 10 am – 1 pm & 2-5 pm.
o Tutorial (T13) – Thu 10-11 am.
• The student is, therefore, advised to select the same streams for BIOL1018
(Sem I, 2nd six weeks), BIOL1262 (Sem II, 1st six weeks) and BIOL1263
(Sem II, 2nd six weeks).

3. Lab Manuals
• Available on OurVLE.

9
 MATHEMATICS

MATH0100
(Semester 1)

If you have passed CSEC

Mathematics or a single
Unit of CAPE Mathematics
(or the equivalent) MATH0110
(Semester 2)

MATH1141 & MATH1142

(Semester 1)

If you have passed CAPE

Units 1 & 2 Mathematics
or ‘A’ Level Mathematics
(or the equivalent) MATH1151 & MATH1152
(Semester 2)

NOTE:
Students that have passed either CAPE or ‘A’ Level Mathematics along
with CSEC Physics can register for Level 1 Physics.

10
 PHYSICS

PHYS0411 & PHYS0412

(Semester 1)

If you have passed CSEC

Physics or a single Unit of
CAPE Physics
(or the equivalent) PHYS0421 & PHYS0422
(Semester 2)

PHYS1411 & PHYS1412

(Semester 1)

If you have passed CAPE

Units 1 & 2 Physics or ‘A’
Level Physics
(or the equivalent) PHYS1421 & PHYS1422
(Semester 2)

NOTE:
Students who have passed either CAPE or ‘A’ Level Mathematics along
with CSEC Physics can register for Level 1 Physics. Also, some major
and minors in the Department of Physics will also require ELET1400 and
ELET1405 (offered in Semester 2). Students pursuing a major or minor
in the Department will also be required to do MATH1141 and MATH1185.

11
ADDITIONAL NOTES

1. Schedule and Text

• PHYS0411 & PHYS0412 are 6-week courses. PHYS0411 is held in the
first 6 weeks and PHYS0412 in the latter 6 weeks. The text for both courses
is Physics by Cutnell and Johnson.
• PHYS1411 & PHYS1412 are 6-week courses. PHYS1412 is held in the
first 6 weeks and PHYS1411 in the latter 6 weeks. The text for both courses
is Fundamentals of Physics (extended edition) by Halliday, Resnick &
Walker OR Physics for Scientists and Engineers by Paul A. Tipler &
Gene Mosca.
• There are also PHYS1411 and PHYS1412 workbooks available online.
Please bring the PHYS1412 Workbook, or the first few pages, to the first
class.

2. Lab Manual
Available on OurVLE.

3. Lab Book
A lab notebook is required to write your reports (one per semester). This book is
available at the University Bookshop.

4. Special notes on labs

• Each PHYS04xx lab is 3 hours in duration, while PHYS14xx labs are 4
hours in duration. You are required to do one lab per week resulting in 6
labs for each course. For each course, students are required to register for
one lab session. If, for example, the Monday lab session is chosen for
PHYS0411, students are encouraged to register for the Monday lab for
PHYS0412 as well. This will mean your timetable remains unchanged when
you start PHYS0412 in the seventh week. Ensure that your lab does not
clash with your other classes.
• Manuals and lab books need to be purchased before labs start. Students
are warned not to copy from lab books of past students. Copying will lead
to expulsion from the course. Attendance at lab is compulsory. Students
who arrive late may not be granted access to the lab. If you are late because
of a valid reason or missed a lab, speak with your lab supervisor in charge
and the demonstrator, and arrange for a makeup session.

5. Tutorials
One hour per week. Please see the Work Schedule for day and time. Students
are required to register for one of these sessions for each course. Venues are
as posted on SAS.
12
6. OurVLE
All the information on this sheet, course tests and final exam papers from
previous years, course notes, and lab information may be obtained from the
OurVLE site.

7. Notices
• Notices, including lab schedules, lab partner lists, lab exam exemption lists,
course test and lab grades and general information will be posted on
respective notice board and on OurVLE.
• The PHYS04xx notice board is located on the ground floor of the 2-storey
building, outside of the PHYS04 main lab.
• The PHYS14xx notice board is located at the Physics undercroft, just
outside of the 3-storey building.

13
 COURSE SELECTION GUIDELINES

STEP A
LOGGING ON TO THE STUDENT AUTOMATED SYSTEM (SAS)
1. Go to the SAS Website
2. Click on Enter Secure Area
3. Type your ID number in the space provided, e.g., 620000001
4. Enter your Password. The default is your Date of Birth in the format
YYYY/MM/DD
e.g., January 15, 1991: 19910115
5. Click on Login
6. The ‘MAIN MENU’ will be displayed:
• Personal Information
• Student Services

STEP B
ADDING COURSES TO YOUR REGISTRATION RECORD
1. Click on the Student Services link
2. Click on Registration
3. Click on the Add/Drop Classes link
4. Select the appropriate term from the drop menu and click Submit.
5. Click on Class Search to select courses and their CRN* (Course
Registration Number) or in the Add Classes Worksheet area, enter the
CRN for each course NOT the course code. [*CRN-a unique code assigned
by the system to each stream/section of a course.]
6. Click on Submit Changes
7. Review System Output
14
 • **Registered**- Course criteria satisfied, and the course selection is
complete (Courses added to record).
• **Registration Add Error**- Course criteria NOT satisfied. Courses will
NOT be added to your record. A message will appear listing all the
courses where the course criteria were not satisfied. Before these
courses can be added to your record, the student must receive
permission from the Faculty by requesting a course override. Student can
choose another course or request an Override.
Note: Students are encouraged to select courses for both semesters 1 and
2 at the start of the academic year.

Examples:
• BIOL1262 & BIOL1263 have lecture, tutorial and laboratory components.
Students registering for these courses must therefore register for all three
components or streams.

Lecture BIOL1262 & BIOL1263 (Lectures)

Tutorial BIOL1262 & BIOL1263 (Tutorials)
Laboratory BIOL1262 & BIOL1263 (Lab)

• MATH1141 & MATH1142 have only lecture and tutorial components.

Students registering for these courses must register for two
components or streams:

Lecture MATH1141 & MATH1142 (Lectures)

Tutorial MATH1141 & MATH1142 (Tutorials)

15
 IDENTIFYING LECTURES, TUTORIALS AND LABORATORY

Course Title This is the name of the course, e.g., Cell Biology

This is a special code assigned to each course,

e.g., Cell Biology is BIOL1017
Each component of a course will have the same course
code.

Lecture sections: Title ‘Course Code’

Cell Biology, BIOL1017

Section: M11, M12 etc.
Tutorial sections: Tutorial ‘Course Code’
Tutorial BIOL1017
Course Code
Section: T01, T02 etc.

Laboratory sections: Laboratory ‘Course Code’

Lab BIOL1017

Section: B01, B02 etc.

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 SELECT A CLOSED COURSE

1. Select the Term for which you are completing registration

2. Click on Add/Drop Classes link

Click on Class Search to find the course and the CRN for the
3. Lecture, Lab and Tutorial sessions and make note of the numbers
for the sections that you intend to attend.

4. Go back to Add/Drop Classes link

5. Type these CRN into the boxes titled Add Classes to Worksheet

6. Select Submit Changes

You will get a Registration Add Error and the boxes will be
7.
empty
8. Click Request Override

From the drop-down box Select the course (only lecture

9. component will appear) and give reason (if necessary) for the
request

10. Click Submit and leave the course for approval.

NOTE:
To ensure that your Override Request was correctly done, click on Registration
Status and Financial Clearance. The lecture component only should appear in
red.

17
 HOW TO DROP COURSES

This is the removal of courses from your registration before the registration
deadline.

1. Go to the Registration Menu

2. Click on the Student Services link

3. Click on Registration

4. Click on the Add/Drop Classes link

Select the appropriate term (choose from the drop-down menu) and
5.
click Submit

Select ++Web drop++ in the action column next to the course to be

6.
dropped.

7. Click on Submit Changes.

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 REGISTRATION ADD ERRORS

If a course’s criteria are NOT satisfied, a message will appear when you attempt
to add the course to your record. Course criteria include the Departmental and
Faculty criteria identified below:

CRITERION DESCRIPTION
Pre-requisite UWI course(s) that the student must have
already passed.
Test Score Non-UWI course(s) that the student must
have already passed, e.g., CSEC, A’ Level,
CAPE, etc.
Co-requisite UWI course(s) that the student must be
registered for in the same semester.
Faculty Credit Limit Limit on the maximum number of credits a
student can register for in a semester
without Faculty approval.
Quotas Limit on the number of students allowed to
register in the stream/section of a course.

Student Restrictions Stream/Section of the course restricted to a

specified group of students, e.g., History
Majors, Faculty of Social Sciences students,
Final Year students, etc. There could be
one of seven (7) possible error messages.
Repeat course already Students cannot register for courses they
passed have already passed in their current
programme
Linked Sections Students are required to register for all
applicable ‘schedule types’ associated with
a course. Schedule types include the
following:
Lectures, tutorials, labs, seminars, clinical,
field work, internships, workshops.

19
Departmental Override is required for the following errors:
• Preq and Test Score-Error
• Corq {Course Code} (Crn} Req
• Level Restriction
• College Restriction
• Degree Restriction
• Programme Restriction
• Major Restriction
• Class Restriction

Capacity Override is required for the following errors:

CLOSED SECTION (C)

Faculty Credit Override is required for the following errors:

MAXIMUM HOURS EXCEEDED

NOTE
Students cannot obtain an override for the following Registration errors:
CAMPUS RESTRICTION, RPT HRS EXCEED, LINK ERROR

Additional Information

For further assistance regarding registration visit the Office of the Campus
Registrar website:
https://www.mona.uwi.edu/registry/

Please visit Mona Information Technology Services (MITS) for the following:
• Resetting of your UWI password
• If you are having challenges accessing any of the UWI online systems

20
 CREDIT REQUIREMENTS
The table below indicates the minimum credits distribution for the awarding of a
degree from the Faculty of Science and Technology.

LEVEL MINIMUM CREDIT REQUIREMENT

1 24
(18 must be from FST courses)

2 and 3 60
(All courses relating to the declared major(s)
(Advanced)
and or minor(s) must be completed)

9 (assuming all courses are 3-credit)

Students registered in FST should not
FOUNDATION*
register for FOUN1201- (Science, Medicine
COURSES
and Technology in Society)

TOTAL 93

* Students may substitute one (1) Foundation course (except for English
Language/Writing courses) with a foreign language at the level of their competence.
They may choose from any modern language, Caribbean sign language or Caribbean
vernacular language course. Exemptions may also be granted from time to time by
the Board for Undergraduate Studies.

GPA SCORE CLASS OF DEGREE

3.6 and above First Class

3.00 – 3.59 Upper Second

2.50 – 2.99 Lower Second

2.00 – 2.49 Pass

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 GRADE POINT AVERAGE (GPA) SYSTEM

GRADE GRADE PERCENTAGE RANGE GRADE DEFINITION

POINT
A+ 4.3 90-100 Exceptional

A 4 80-89 Outstanding

A- 3.7 75-79 Excellent

B+ 3.3 70-74 Very Good

B 3 65-69 Good

B- 2.7 60-64 Satisfactory

C+ 2.3 55-59 Fair

C 2 50-54 Acceptable

F1 1.7 40-49 Unsatisfactory

F2 1.3 30-39 Weak

F3 0 0-39 Poor

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 FREQUENTLY ASKED QUESTIONS
ADMISSIONS AND ORIENTATION
1. Q: How can the Faculty of Science and Technology, Dean’s Office help
me?
A: The mission of the Faculty of Science and Technology is to offer to
students, the University Community and visitors the highest standard of
service. We aim to provide accurate and complete information on the
Faculty’s policies and procedures. We also offer academic advice and
counseling and represent the students at various University bodies.

2. Q. What does it mean to matriculate?

A: When you have satisfied the entry requirements for the University and
have actually enrolled in a programme.

3. Q: Can I defer my acceptance?

A: A student has the option of deferring his/her offer of acceptance until the
next academic year. However, this should be done online before the
beginning of the academic year. On the other hand, if a student decides to
defer after registration, this should be done by October 31. Subsequent to
this, the request should be made through the Dean.

4. Q: Why should I attend General Orientation?

A: Reasons for attending General Orientation:
• You receive assistance in your transition to the new University space;
• You become familiar with your new environment as you are taken on
Campus tours;
• You are given tips about managing finances, living in hall, finding off
campus accommodation, keeping safe and time management;
• You learn of opportunities to get involved. The UWI experience is more
than academics - you are encouraged to become actively engaged in out-
of-classroom activities. There are several co-curricular activities, clubs
and societies and student development programmes available for you to
get involved;
• You are introduced to the registration process and registration
requirements;

23
 • Through faculty orientation, you are offered academic advising. It is
critical that you take advantage of academic counselling so that you can
make informed choices that are in line with your career goals;
• You learn about the availability of scholarships and bursaries;
• You are introduced to employment opportunities on campus;
• You can register for the First Year Experience (FYE) programme. It is the
premier co-curricular activity EXCLUSIVELY for FIRST-YEAR students;
• You make final arrangements for accommodation and registration;
• You meet old friends, restoring old friendships; and
• You also start the journey of forming new lifelong friendships.

Retrieved from UWI Mona Orientation

REGISTRATION

5. Q. When does the academic year begins?

A: Normally, the academic year begins in the last week of August and ends
the second week in May.

6. Q: Why do I need a Photo-ID for all activities?

A: A photo-ID is a means of protecting your records and preventing unlawful
access to your academic information.

7. Q: What are Preliminary Courses?

A: Preliminary Courses are equivalent to the Caribbean Advanced Proficiency
Examinations (CAPE) and ‘A’ Levels. However, the credits that are
accumulated from these examinations will not be counted as part of your
general degree requirements. These credits can be used to advance students
to Level I.

8. Q: What are Foundation Courses?

A: Foundation Courses are offered by the University to make the students’
education more rounded. All students within the Faculty are required to
complete three (3) Foundation Courses. A student will NOT be qualified for
the awarding of a degree if any of these courses are outstanding. It is also
recommended that students register for only one foundation course per
academic year.
24
9. Q: Can I change my enrollment status from full-time to part-time and vice
versa?
A: Yes. A request for a change of status can be done via the Student
Administration System (SAS). Final approval will then be given by the Dean
or his Nominee.

10. Q: Can I register for courses in other Faculties?

A: Yes. However, approval will only be granted by the Faculty in which the
course is offered.

11. Q: Can I read for a major or minor in another Faculty?

A: Yes. In addition to the Faculty’s major, a student can read for a major or
one or two minors from other Faculties. Out-of-Faculty majors and minors
are governed by the regulations of the Faculty which offers the programme.

12. Q: Is there a deadline for making adjustments to my registration

(adding and/or dropping courses)?
A: Yes. After the official registration period has closed, you usually have an
additional two (2) weeks to add or drop courses online. This is known as the
Add/Drop Period. This information is readily available on the Student
Administrative Area via the Student Administration System (SAS).

13. Q: What do I do if I am having timetable clashes?

A: Students are expected to select their courses carefully and where there
are time conflicts, speak to a Department/Course representative to ascertain
what alternate arrangements can be made.

14. Q: Where can I get information about the outline for courses offered
within the Faculty?
A: You can get information about course offered by visiting the Faculty’s
website as well as the Faculty’s Handbook.

15. Q: How do I ‘Voluntarily Withdraw’ from the University?

A: By making an online request through SAS via the Automated Student
Request Module (ARSM).

16. Q: If I withdraw (voluntarily or mandatory) from the University, will I be

allowed to return?
A: Yes. You can return after one academic year. However, you must reapply
to the University.
25
17. Q: How do I make a Leave of Absence (LOA) request for the semester
or academic year?
A: By making an online request through SAS via the ARSM. Students are
encouraged to make their application within the stipulated time frame to avoid
a late penalty. In completing the online application, all supporting documents
must be uploaded where applicable. In cases where supporting documents
are medical reports, it must be submitted to and certified by the University
Health Centre. LOA will not be granted for more than two consecutive
semesters in the first request. Students may apply for an extension of leave;
however, leave will not be granted for more than four semesters. All LOA
requests must be made on a per semester basis. Students granted a LOA
cannot use the benefits and rights given by the University throughout the
duration of their leave. Please note that new students cannot request a LOA
for semester 1; however, he/she can request a ‘Deferral of Offer.’

18. Q. What are the differences between undergraduate and graduate

courses?
A: Undergraduate courses are required for the completion of a Bachelor’s
or Associate’s Degree, while graduate courses use an undergraduate degree
as a pre-requisite requirement.

19. Q. What are the Class of Degrees that are awarded by the University to
students in the Faculty of Science and Technology?
A: The Class of Degrees:
a. First Class Honours (GPA 3.60 & Above)
b. Upper Second Class Honours (GPA 3.00 – 3.59)
c. Lower Second Class Honours (GPA 2.50 – 2.99)
d. Pass (GPA 2.00 – 2.49)

COURSE SELECTION

20. Q: What are the registration components and the rules that govern it?
A: Registration components and rules are as follows:
a. Online Selection of & Approval of Courses
b. Financial Clearance
c. Registrar’s Approval
i. Registration
ii. Late Registration

26
 d. A late registration fine will be charged to students who fail to
complete the registration process (which includes payment of fees)
prior to the deadline.

21. Q: How do I know which courses to register for?

A: Students should visit the Departments or Dean’s Office for academic
counselling.

22. Q: How do I register for my courses?

A: All students are required to select courses online. Students may complete
the course selection process from any computer of their choice. Students can
access the SAS website from The UWI Mona home page by clicking on the
SAS link located on the lower left-hand panel of the Web page under the
caption ‘Online Systems’. See Registration Guidelines for further information.

23. Q: Where can I get information about the English Language

Proficiency Test?
A: Please contact the English Language Proficiency Test Unit, Department
of Language, Linguistics and Philosophy in the Faculty of Humanities and
Education.

ONLINE TEACHING AND LEARNING

24. Q: Are there tips for online learning?

A: Yes, for each class:
1. Ensure your environment has good connectivity.
2. Ensure you are muted during the class.
3. Don't be afraid to ask questions in lecture: either by chat, or by audio after
raising your hand and being acknowledged.
4. If a presentation is anticipated ensure you are prepared to turn on your
video.

25. Q: What are the computer requirements for online learning?

A: Minimum Requirements:
Laptop/desktop: 8 GB of RAM, 128 GB of hard drive and Intel i5 (or
equivalent) Processor
Screen Size: 12” (laptop); 15” (desktop)

27
 Software: each course will have their own software requirements, however,
The UWI Mona will provide Microsoft Office for students.
Connectivity: A stable internet connection (minimum speed 2Mbps down and
1Mbps up)

EXAMINATIONS

26. Q: When do I have examinations?

A: Examinations are governed by the Examinations Section. During the
semester, students are given in-course tests and practical examinations,
which are scheduled by each department. In some cases, there are mid-
semester examinations (usually six weeks after the semester has started) that
are scheduled by the Examinations Section. Final examinations are organized
by the Examinations Section and are scheduled in December for semester 1
and between April and May for semester 2.

27. Q: How do I know the schedule for my mid-semester and final

examinations?
A: The mid-semester examination schedule is posted on the Official Notice
Board for the Examinations Section. The final examination schedule is also
posted on the Official Notice Board for the Examinations Section at least one
month prior to the start of examinations. Each student is provided with a
personalized examination timetable that is accessible via SAS. This timetable
is also sent to the primary email address of each student.

28. Q: What happens if I missed an examination?

A: Candidates who are absent from an examination are asked to check with
the Examinations Section. For further information visit the Examinations
Section.

29. Q: What are the different types of Examinations in the Faculty of

Science and Technology?
A: All examinations shall be conducted by any one or more of the following:
a. Written Examinations
b. Oral Examinations
c. Practical Examinations
d. Coursework

28
30. Q: Does the Faculty offer a summer programme for students who wish
to complete the programme early?
A: Yes. The Faculty offers a number of courses in the summer during June
and July. This information is accessible through the Faculty’s notice boards
and website.

31. Q: How do I participate in the University’s Student Exchange

Programme?
A: If you:
a. are registered as a full-time undergraduate student who has spent at
least one academic year at the UWI;
b. are not in the last semester of your final year of study;
c. have proficiency in the host country’s language (if necessary);
d. have attained at least a Grade ‘B’ average, GPA 3.0 or the
equivalent; and
e. have not been the subject of any disciplinary action and have no
such action pending against him/her. For further information visit The
Office of Campus Registrar International Students Office.

32. Q: What is the purpose of the Grade Point Average (GPA)?

A: The GPA is the mechanism used for determining the Class of Degrees. It
allows students and graduates to link easily with programmes in other
institutions around the world. For further information visit Grading Point
Average Regulations.

33. Q: Can I calculate my GPA on my own?

A: Yes. To reassure themselves about the conversion process and become
familiar with applying the formulae, students are encouraged to use the GPA
Calculator to calculate their degree and cumulative GPAs. The GPA calculator
is available in the SAS portal.

34. Q: When is a student on Academic Warning or Required to Withdraw?

A: Student with a GPA in semester 1 or 2 that is less than 2.00 will receive a
warning notification. If a student is warned for any two successive semesters
for an academic year, he/she will be required to withdraw from the University
at the end of that academic year. However, a Waiver of Requirement to
Withdraw can be granted, usually once, and at the discretion of the Dean.
However, if not granted, the student will be required to sit out for at least one

29
 year, after which he/she would be required to re-apply in order to be re-
admitted to the University.

35. Q. What must I do if I have missed an examination, laboratory exercise

or other graded assignments due to medical reasons?
A: If you have missed an examination, laboratory exercise or other graded
assignments due to medical reasons, you should submit a medical report from
your attending physician to the UWI Health Centre as soon as possible where
you will be further advised.

EDUCATIONAL RESOURCES

36. Q. Will I need textbooks?

A: Yes. Textbooks are needed to maximize your performance. These can be
purchased or rented at the University Bookshop or borrowed from the Science
& Engineering Branch Library.

37. Q. Where can I access textbooks for studying?

A: These can be purchased or rented at the University Bookshop or
borrowed from the Science and Engineering Branch Library. Also, you can
visit the Departmental Office for rental of textbooks if available or purchase
a soft copy version.

38. Q. Where can I purchase Laboratory essentials?

A: Laboratory coats and other essentials can be purchased either at the
Department of Chemistry Office or Department of Life Sciences Office.

39. Q. What if I urgently need to borrow a device for school?

A: You can ask your lecturer to send an email to the Science and Engineering
Branch Library requesting the device on your behalf or request the device
through the Associate Dean for Student Experience. Students can be loaned
devices for up to a semester.

40. Q. Are there printing facilities?

A: There are a number of facilities for printing which includes the Main
Library, the Branch Library and Repro Graphic.

30
 FINANCIAL INFORMATION

41. Q. Are students required to pay fees to attend the UWI?

A: All students are expected to contribute to the cost of their education at The
UWI. However, the Government of the contributing countries subsidizes the
education of their students. Students are not considered as registered
students until financial obligations have been met.

42. Q: How and where should I pay the fees?

A: Payments can be made through The UWI Bursary Cashier, Paymaster, Bill
Express, UWI Online System, EDUCOM Credit Union, Jamaica National and
National Commercial Bank (Island wide). Payments made at any of the
payment outlets (Paymaster, Bill Express, Jamaica National and National
Commercial Bank) are posted to the students’ accounts the evening of the
same day payment is made.

43. Q: Can I register for courses before payment?

A: Yes. However, payment of fees must be made within the stipulated time
frame given by the University.

44. Q: How do I get Financial Clearance?

A: Financial Clearance is granted under the following conditions:
a. All financial obligations to the University must be cleared for at least
the first semester.
b. If the student is using the Students Loan Bureau (SLB), the
miscellaneous fees and other fees must be paid by the student. In
addition, information from SLB that the loan process has been
completed must be conveyed to the University.
c. Students who are nationals of Trinidad and Tobago must pay their
miscellaneous fees and submit a completed GATE form.

45. Q: What are the fee payment options that are available to students?
A: In terms of fee payment, the following options are available:
a. Students may pay for the academic year in one payment for tuition,
miscellaneous and residence. This must be done by the given
deadline for the first semester of the relevant period.
b. Students may pay per semester for tuition, miscellaneous and
residence and this must be done by the stipulated deadline for each
semester.
31
46. Q: If I am paying my tuition fees via Student Loan Bureau (SLB) or other
Loan Schemes, when do I get financial clearance?
A: Students using the SLB will be given Financial Clearance and Registrar’s
Approval for one semester once the loan has been approved and the approval
communicated to the University by the Student Loan Bureau. Students whose
loan applications are pending, still being processed or awaiting the results of
an appeal will not be able to complete their registration.

47. Q: Can I pay for my miscellaneous fees and get my ID?

A: Yes. However, students are encouraged to have their receipt in their
possession.

48. Q: What happens if I do not pay my fees by the given deadline?

A: All payments are expected to be made by the deadline stipulated. If you
realize that you will not meet the stipulated deadline, seek financial
counselling at Student Administrative Services Section (SASS). Also, kindly
note that once fees are outstanding for the current semester a late fine of 1%
will be applied for each month that the balance remains outstanding.
Additionally, once the balance is not cleared at the end of the semester,
students will not be able to access sections of the UWI system, in particular,
the ability to register for semester 2.

49. Q. Please note the following:

A: If you have registered but cannot pay for the courses and are still within
the period that you can “web drop” courses, then “web drop” all courses. If the
time for dropping courses has passed and you are still registered for them,
but are unable to pay, request a “leave of absence” for that semester using
the ASRM as soon as possible. The longer you wait the greater the possibility
of a late penalty (academic board fine) being applied to your account. Even if
you do not attend classes, you will be expected to pay for them. Failure to pay
will also prevent you from registering for further courses.

50. Q: Does the University offer a payment plan?

A: Yes. Payment plans are available on a per semester basis where students
are granted a three-month period to clear all balances. The criteria are as follows:
a. Payment plans are not provided for miscellaneous fees (which are
non-refundable and must be paid in full) but are available for hall
fees.
b. 25% of the tuition fee must be paid at the time of application.
c. There should be no prior monies owed to the University.
32
51. Q: Where do I go if I am faced with financial difficulties?
A. Please consult the Office of Student Financing, Guild of Students Office or
Student Administrative Services Section (SASS).

52. Q: What are the policies governing the refund of fees to students?
A: MISCELLANEOUS FEES ARE NON-REFUNDABLE, however a refund
of fees may be considered in the following cases:
a. Overpayment of fees.
b. Where a donor has paid monies to UWI and authorized a refund to
student.
c. Where requests for the following have been approved:
d. Leave of Absence (once requested within the stipulated time frame).
e. Withdrawal (once requested within the stipulated time frame).
f. Deferral of Entry.
g. Reduction in the credit load (applicable to part-time students).
h. A student is not deemed to have been granted Deferral of Entry or
Leave of Absence until written approval has been given by Academic
Board Sub-Committee on Student Matters. However, for the purpose
of refunds, the amount/percentage will be dependent on the date of
application.

53. Q. Can I be refunded the tuition fee for the semester that I cancelled my
enrolment?
A. If the application for withdrawal or LOA from the University is made by the
students from the start date of the semester until the end of course
registrations period they will be eligible for a refund. In order for the fees to be
refunded, the students should have no financial obligation to the University.
Students will be granted a refund of tuition fee for the relevant semester based
on the time frame in which application for LOA or withdraw is made via
ASRM.

Time Period Refund of Semester’s fee

Within the first 4 weeks of the start
100%
of the Semester
After 4 weeks 65%
After 5 weeks 50%
After 6 weeks 40%
After 7 weeks 25%
After 8 weeks 0%
33
 SCHOLARSHIPS/AWARDS

54. Q: Are there any scholarships for new students?

A: The Scholarships and Bursaries that are offered by the Office of Student
Financing are primarily designed for applicants entering second and third
years. However, there are scholarships that are given by external agencies,
but are facilitated by the Office of Student Financing. The deadline for
application is usually May 31.

55. Q: How do I qualify for the Dean’s Honour Roll or Academic

Commendation?
A: A Student who receives a Grade Point Average of 3.60 and above for both
semesters of an academic year with a letter grade not lower than a B+ will be
eligible for the Dean’s Honour Roll. However, if a student only satisfies the
criterion for one semester, he or she will receive an Academic Commendation
(conditions apply). The failure of any course will automatically disqualify
students from receiving any of the awards.

56. Q: If I am unable to maintain the required GPA for my Scholarship, will

it be revoked?
A: A scholarship may be revoked if the student’s performance is below the
required GPA (cumulative) for the academic year.

57. Q: Are there awards that are offered by the Faculty?

A: Each department within the Faculty offers Departmental Awards to
students that are usually course- and or major-specific.

58. Q: Does the Faculty of Science and Technology recognize students for
academic excellence?
A: Yes. The Faculty hosts an Annual Awards Ceremony to honour students
who have obtained academic excellence.

OTHER QUESTIONS

59. Q: How can I get a part-time job on Campus?

A: As a full-time student you can seek part-time employment through the
Office of Placement and Career Services.

34
60. Q: If I am emotionally disturbed where can I turn?
A: Counseling services are provided by the University Health Centre.

61. Q: What should a student do if he/she becomes homesick?

A: First-year students face numerous challenges. We advise that that they have
nutritionally balanced meals, engage in regular exercise, get enough sleep, invest
in a healthy relationship with their roommates, join a club or society, and establish
a good working relationship with their advisor or another Faculty member.
However, if you are constantly homesick, please consult the Counseling Unit at
the University Health Centre.

64. Q: When do we get holidays?

A: Students are generally given the normal public holidays. In addition, they
receive academic break between the third week of December and the third
week of January. Summer break ranges from the third week of May to the
third week of August.

65. Q: Are there clubs and societies in the Faculty and how can I be a part
of it?
A: Yes. Each department has club(s) or societies in which you can be
involved. These include:

Department of Chemistry
• Chemical Society

Department of Computing
• Higher Achievers Commanding Knowledge Enabling Research
Sharing (Hackers Club)

Department of Geography & Geology

• UWI Geographical Society
• UWI Geological Society
• UWI Mona Student Chapter American Association of Petroleum
Geologist

Department of Life Sciences

• Biology Students Association

Department of Mathematics
• Actuarial Science Club
35
 Department of Physics
• Alternative Energy Research Society
• Astronomy Club
• Medical Physics Club
• The Electronics Club

60. Q: How many major campuses are there for the University of the West
Indies?
A: The University of the West Indies has five (5) major campuses, all of which
are located in the Caribbean:
a. Mona Campus, Jamaica
b. Cave Hill Campus, Barbados
c. Five Islands Campus, Antigua and Barbuda
d. Global Campus
e. St. Augustine Campus, Trinidad and Tobago

61. Q: Is The UWI a Religious University?

A: No. The UWI is a secular institution of higher education embracing no
religion or creed and open to men and women of all faiths and traditions, or
no religious beliefs, purely on the basis of merit.

The UWI operates within a framework of values that espouses academic

excellence, individual rights and security, responsibility to community and
public service, and ethical and transparent operations of government and
business.

62. Q: What does the University's motto "Oriens Ex Occidente Lux" means?
A: “Light Rising from the West.”

36
 PERSONS TO KNOW
DEAN’S OFFICE

Professor Michael Taylor

Dean
Tel: (876) 977-1785
Email: [email protected]

Professor Tannecia Stephenson

Deputy Dean
Tel: (876) 977-1785
Email: [email protected]

Dr. Curtis Busby-Earle

Associate Dean, Graduate Studies and Research
Tel: (876) 702-4455
Email: [email protected]

Dr. Nadale Downer-Riley

Associate Dean, Undergraduate Studies
Tel: (876) 977-1785
Email: [email protected]

Dr. Tanya Kerr

Associate Dean, Student Experience
Tel: (876) 977-1785
Email: [email protected]

Dr. Andre Coy

Associate Dean, External Engagement
Tel: (876) 927-2129
Email: [email protected]

Mrs. Rosalene Simmonds

Administrative Officer
Tel: (876) 977-1785
Email: [email protected]

37
 DEPARTMENTS/SECTIONS

Biochemistry Section, Tel: (876) 935-8052/7

• Head of Section: Dr. Lisa Lindo
Email: [email protected]

Chemistry Department, Tel: (876) 977-1834

• Head of Department: Dr. Donna Minott Kates
Email: [email protected]

• Undergraduate Coordinator: Dr. Michael Coley

Email: [email protected]

• Student Experience Liaison: Dr. Joyann Marks

Email: [email protected]

Computing Department, Tel: (876) 702-4455

• Head of Department: Dr. Daniel Fokum
Email: [email protected]

• Undergraduate Coordinator: Dr. Paul Gaynor

Email: [email protected]

• Undergraduate Coordinator: Dr. Phillipa Bennett

Email: [email protected]

• Student Experience Liaison: Dr. Sean Miller

Email: [email protected]

Geography and Geology Department, Tel: (876) 927-2129

• Head of Department: Dr. Sherene James-Williamson
Email: [email protected]

• Undergraduate Coordinator: Dr. Thera Edwards (Geography)

Email: [email protected]

38
 • Undergraduate Coordinator: Dr. Thomas Stemann (Geology)
Email: [email protected]

• Student Experience Liaison: Dr. Shaneica Lester

Email: [email protected]

Life Sciences Department, Tel: (876) 927-2753

• Head of Department: Professor Mona Webber
Email: [email protected]

• Undergraduate Coordinator: Dr. Denneko Luke

Email: [email protected]

• Undergraduate Coordinator: Dr. Frederick Boyd

Email: [email protected]

• Student Experience Liaison: Ms. Claudia Lewis

Email: [email protected]

Mathematics Department, Tel: (876) 935-8621/2

• Head of Department: Dr. Mahesha Narayana
Email: [email protected]

• Undergraduate Coordinator: Dr. Samuel McDaniel

Email: [email protected]

• Student Experience Liaison: Ms. Roxanne Francis

Email: [email protected]

Physics Department, Tel: (876) 935-8274

• Head of Department: Dr. Venkateswara Penugonda
Email: [email protected]

• Undergraduate Coordinator: Dr. Jayaka Campbell

Email: [email protected]

39
• Undergraduate Coordinator: Dr. Louis Ray Harris
Email: [email protected]

• Student Experience Liaison: Ms. Candice Charlton

Email: [email protected]

40
 ACADEMIC DIARY 2023/2024

Semester I Dates 2023/2024

• Semester I begins August 27, 2023
• Teaching begins September 4, 2023
• Teaching ends November 24, 2023
• Review Week November 27 – December 1, 2023
• Examinations December 04 – December 22, 2023
• Semester I ends December 22, 2023

Semester II Dates 2023/2024

• Semester II begins January 21, 2024
• Teaching begins January 22, 2024
• Teaching ends April 12, 2024
• Review Week April 15 – April 19, 2024
• Examinations April 22 – May 10, 2024
• Semester II ends May 10, 2024

41
 POINTS TO REMEMBER

• Students are encouraged to attend all lecture sessions.

• Avoid ‘academic fatigue’ by exercising proper time management and

working consistently.

• Always aim for an A+, why settle for less? Each year students are
awarded for academic excellence by being on the Dean’s Honour Roll or
receiving Academic Commendation.

• This is your Faculty, therefore set the right tone by displaying the
appropriate behavior, especially in dress and speech.

• Be punctual for all lecture, tutorial and laboratory sessions as this exhibits
respect for self, lecturers and your colleagues.

• Avoid using cell-phones during lecture, tutorial and laboratory sessions.

• Eating or drinking is not allowed in the lecture theatres and laboratories.

• Ensure that you are aware of all the courses that are required for the
completion of your selected Major(s) and/ or Minor(s).

• Ensure that you submit all assignments on time, as each Department

reserves the right to refuse late assignments.

• Ensure that you are familiar with the regulations for your Undergraduate
degree.

• Seek immediate guidance from your Academic Advisors, Lecturers or the

Associate Dean, Undergraduate Studies about matters concerning your
degree.

• Check your online student portal (SAS) at least once per week for
possible notes from lectures and to ensure that your registration is up to
date.

42
• Always check the notice boards for information from the Campus
Registrar, Dean/Associate Dean or Departments.

• Utilize the University’s Facilities such as the Health Centre and the Gym.

• Though campus security is present, be aware of your surroundings and

keep your personal items in your care.

• Confirm your registration status at least two weeks before your final
examination.

• While learning, have fun, but do so in a responsible manner as the

University caters to the development of the whole person.

• Park your vehicle in the designated area(s). Failure to do so will attract a

financial penalty.

• Take responsibility for your school work. You can share information with
your colleagues, but don’t be naïve about it.

• Avoid plagiarism at all times.

• Equip yourself with information regarding scholarships and student

exchange programmes and submit your applications.

43
NOTES

44
45