Department of Applied Computational Science & Engg.

Program: BTech CSAI/ CSAIML/

CSDS/ AIML/ AIDS
Course Code: KOE 068
Course Name: Software Project
Management
Lecture No: 2
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

Software Project Management Principles

• The principles of Software project management are the
fundamental rules that should be followed for the successful
management of projects.
• Formal project management structure
• Invested and engaged project sponsor
• Clear and objective goals and outcomes
• Documented roles and responsibilities
• Strong change management
• Risk management
• Mature value delivery capabilities
• Performance management baseline
• Communication plan

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

1. Formal structure
Projects need to have a formalized structure, including processes,
procedures, and tools. If you’ve ever tried to complete a project
without a formalized structure (“off the books”), you know how
hard it can be to control it and provide the attention it deserves. A
project should have a project charter, project plan, and a designated
project team to successfully prioritize and manage the project.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

2. Project sponsor

An effective project sponsor is critical to the success of a project.

Sponsors champion your project and act as a spokesperson to
other executives. Having an engaged sponsor makes it easier to
communicate progress, escalate issues to overcome roadblocks,
and guide stakeholders through decision-making processes.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

3. Goals and outcomes

Without precise requirements and approval criteria, it will be
difficult to measure a project’s success. You may think that your
final product does everything requested, only to have the customer
or user complain that you left out a critical component. The most
common factor behind failed projects is a lack of clear goals. Project
requirements and approval criteria should be determined and
documented at the beginning of the project. These must be reviewed
and approved by all key stakeholders, including the sponsor and
customer.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

4. Roles and responsibilities

• Two forms should be used to document and define the roles and responsibilities
of everyone involved with a project. For project team members, RACI or
RASCI is used to determine duties and expectations. RASCI stands for:
• R: Responsible
• A: Accountable
• S: Sign-off authority (not always used)
• C: Consulted
• I: Involved
• In a RACI chart, team members are listed along the top, with tasks along the
sides. Each member is assigned a letter (R, A, C, and I) according to their role
for each job. A stakeholder register documents stakeholders outside the primary
team, as well as important information such as the following:
• Communication preferences (type and frequency)
• Contact information
Program
• LevelName: BTechonCSAI/CSAIML/CSDS/AIML/AIDS
of influence Program Code:
the project
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

5. Management of project changes

• A project needs a well-defined scope to ensure the outcome
meets customer expectations. Without strong change
management, a project could suffer from scope creep and
gradually grow beyond the initial project guidelines. To give an
example, team members or stakeholders may want to add
additional features to a product. However, if you don’t carefully
control changes, you could end up with a great product that costs
twice what you expected and is delivered six months late.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

6. Risk management
• Since we cannot execute projects in a bubble, they all face some
risks. Risk can affect your resources, technology, or processes. It’s
important to manage risk to minimize or eliminate its impact on
your projects. This involves identifying, evaluating, and
monitoring risks and deciding upon action plans to implement if
they occur.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

7. Value delivery capabilities

• Your value delivery capabilities are the project tools, processes,
and procedures that help you deliver value to your customers.
This can include your project systems, like your scheduling
software. It may also include your processes, such as using an
Agile project methodology. If you have established and tested
approaches for delivering successful projects, you'll be better
equipped than if you’re starting from scratch. The more mature
your processes and procedures are, the more likely your project
will be a success.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

8. Performance management baseline

• Projects typically have three basic components: cost, schedule,
and scope. Each of these components should have a baseline or
plan against which performance can be measured. When these
baselines are integrated, it’s called a performance management
baseline — then, if you have a change in any one of these
components, its impact will be reflected in the others.
• Say you have a scope change. With your performance
management baseline, you can see how this will impact your
project schedule and cost, allowing you to better monitor the
overall effect of changes on a project. A performance
management baseline improves decision-making, as you can view
the whole picture and identify all impacts of potential decisions.

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
 Department of Applied Computational Science and Engg.
Course Code068 Course Name: Software Project Management

9. Communication
• If you’ve worked in project management for a while, you may
have heard the saying that project management is 90%
communication. A project’s success requires communication of
project activities, risks, issues, and status, both within the project
team and with other stakeholders. Communication is essential for
a variety of reasons, including:
• Keeping stakeholders engaged
• Coordinating tasks and schedules
• Decision-making and problem-solving
• Identifying and resolving conflicts
• Escalating risks and issues

Program Name: BTech CSAI/CSAIML/CSDS/AIML/AIDS

Program Code:
THANK YOU