WRD19E2 - Practical Component Instructions

Complete the practical component by following these instructions. You will use your completed Word
document to answer the 40 questions of the online exam. You will not submit or upload your completed
Word document in myAOLCC.

Please return these instructions and your completed Word document to your Learning Coach once you
have completed the online exam.

Please note that these are general and not step-by-step instructions. For this practical component, you
will use Microsoft Word 2019 to perform the following functions:
• Use Outline view
• Search and replace formatting
• Use sections to change the page setup of parts of your document
• Perform a mail merge
• Create and apply a table style, repeat headings in a table, and add a formula to the table
• Insert and format WordArt
• Fill a shape with a picture and use it to create a Quick Part
• Add a text box
• Create an index and a table of contents
• Add a footer

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Instructions
1. Open the file, Hot Holidays.docx, which is available on the Practical Component page. Save the file
as My Hot Holidays.docx to your personal folder in a new folder titled My Word Exam Folder, which
you will need to create. Complete the following steps using any technique you wish.
Note: It is important that you periodically save your document to prevent losing work that you’ve
completed.

2. In Outline view, move the entire Introduction section to above the Destinations section. Close
Outline view.

3. Click at the top of the document and then make the following replacements in your document:

Important – make a note of the number of replacements for each find and replace action.

• Replace all Times New Roman formatting in your document with Calibri.
Hint: Clear the formatting in both the Find what and Replace with boxes before performing the
next replace action.
• Replace all Green. Accent 6, Darker 50% font color with
Gold, Accent 4, Darker 25% font color, Bold.

4. Add a Next Page section break before the heading, Mailing List, on the last page of the document,
and change only the Mailing List page to Landscape orientation.
Create custom margins for only the Mailing List page, with the following specifications:
Top 1”
Bottom 1”
Left 1.3”
Right 1.3”

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5. Select the red text on the first page following the contact details, from the sentence beginning, The
purpose of this letter…, to the end of the information on that page.
Cut the selected text and paste it to a new, blank document.
Copy the first two records in the Mailing List table at the bottom of your document, and paste them
at the bottom of the new document. Note: Don’t worry about how the table displays; you will delete
this information in a later step.
Begin a mail merge to create letters:
• Use the new document as the starting document.
• Use the First Name, Last Name, Address, City, and Code from the pasted table as the
information that you will type in for your list of recipients. Save the list to your Exam folder in
your personal folder as My Recipients.
• Add an Address Block field at the top of the document, and then add a Greeting Line field using
only the first name in the greeting.
• Select the table at the bottom of the document, and delete it.
• Complete the merge and save the letters to a new document.
• At the end of the My Hot Holidays document, below the mailing list, insert a Next Page section
break, and then copy and paste the merged letters to the end of the document.
Hint: Select the entire document before copying and pasting so that the breaks are included.
• If necessary, change the orientation of the pages containing the letters to Portrait.
• Save the My Hot Holidays document but do not close it.
• Close the merged letters document and the merge template document without saving and
return to the My Hot Holidays document.

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6. At the top of the first page, insert the text, Hot Holidays, as WordArt using the Gradient Fill: Gold,
Accent color 4; Outline: Gold, Accent color 4 option located in the middle of the WordArt gallery.
Apply the following modifications to the WordArt:
• Change the font size to 72 pt.
• Apply the Text Effect – Transform - Triangle:Up (Hint: This effect is the third option in the Warp
section of the Transform text effects.)
• Change the text fill to Gold, Accent 4, Darker 25%
• Change the Layout to In Line with Text

7. On the first page containing the WordArt, draw a Rectangle: Rounded Corners shape (the second
option in the Rectangles category) below the contact information.
• Draw the shape so that it is the same width as the WordArt and about the height of the contact
information section above
• Set the Layout to In Line with Text
• Fill the shape with the first image in the Beach category of the Online Pictures
• Remove any distortion of the filled image
• Change the shape outline to Gold, Accent 4, Darker 25% with a 6pt weight.

8. Create a new building block called Hot Holiday from the shape containing the image.
Save the building block to the General category of the Quick Parts gallery in the
Building Blocks.dotx template.

9. At the end of the document, below the merged letters, insert a Next Page section break. Then,
insert the new building block from Quick Parts gallery at the end of the document.
• If necessary, set the Layout to In Line with Text
• Change the vertical layout of the page to Center
• Delete the new building block from the Building Blocks Organizer. (Hint: In the Building Blocks
Organizer dialog box, scroll down to Quick Parts in the Gallery column, or press the H key until
the Hot Holiday building block is highlighted, and then delete it.).

10. Add a figure caption below each of the four photos in the Destinations section of the document.
Add a colon after the figure information, and then use the heading above each image as the caption
name.

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11. Insert a Whisp Quote text box at the bottom of the first page.
(Note: Do not worry if the inserted text box does not display correctly on the first page initially. You
will adjust the layout in the following steps).
• Set the Layout of the inserted building block to In Line with Text
• Cut the contact information on the first page and paste it in the text box. Ensure that you
remove all placeholder information
• Resize the text box to accommodate the contact information
• If necessary, move the text box to the bottom of the page below the shape with the image.
(Hint: You can cut and paste the text box or drag it below the shape with the image.)
• Add blank lines to the first page to space out the WordArt, text box, and shape, but ensure that
all three remain on the first page.

12. Insert a blank page following the first page, and then add an Automatic Table 2 table of contents to
that blank page.
(Note: The table of contents should follow the first page but precede the heading, Introduction.)
• Change the font of the heading, Table of Contents, to Calibri, change the font color to
Gold, Accent 4, Darker 25%, and make the heading Bold.

13. Insert page numbering as follows:

• Add Plain Number 2 numbering at the bottom of the page. Page numbers should not display on
the first page, and should begin at 1 on the table of contents page.
• Make sure that page numbering is displayed on each subsequent page of the document, and
continues in order from page 1. (Hint: The pages that you have added may not display
consecutive numbers. Right click each incorrect page number, select the Format Page Numbers
command from the shortcut menu, and then choose the Continue from previous section option.)

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14. Select the table in the Holiday Package Offers section, and create a new table style called Hot
Holidays for this document only.
The Hot Holidays table style should have the following formatting attributes applied:
• It should be based on the Grid Table 4 - Accent 4 style
Hint: You will need to scroll up to find this style.
• The fill of the header row should be Gold, Accent 4, Darker 25%
• The font size of the header row should be 14 pt.
• The paragraph spacing of the Whole table should be 6 pt. Before and 6 pt. After, and the Don’t
add space between paragraphs of the same style option located in the Spacing section of the
Paragraph dialog box should NOT be selected.
(Hint: Click the Format button in the Create New Style from Formatting dialog box to access
Paragraph dialog box.)

15. Apply the Hot Holidays table style to the table in the Holiday Package Offers section, the table in the
Insurance section, and the table in the Mailing List section.

16. Repeat the header row at the top of each page of the Mailing List table.

17. Add a blank row at the bottom of the Mailing List table. Make it a Total Row and add the following
information:
• In the first cell in the new Total Row (the First Name column), add the text, Ave. Deposit.
• In the last cell in the new Total Row (the Deposit column), add a formula that calculates the
average of the deposits.
Hint: Do not use ABOVE in the formula because the table has a header. Instead, use relative
references with the range, F2:F23.

Important – make a note of this value.

• Change the value of the cell directly above the formula, from 100.00 to 1000.00, and then
update the formula.

18. Add a link from the heading, Destinations, on page 2 of the document, to the Holiday Package
Offers section.

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19. Mark the following entries in your document – make sure to Mark All:

Location Entry (or Subentry)

Page 3 France

Paris (subentry of France)

Page 4 Spain

Page 5 Italy

Greece
Note: the page numbers shown in the table are from the footer.

20. Add a Next Page section break at the end of the document and type the heading, Index.
• Format the heading with the Heading 1 style, change the font to Calibri, change the font color
to Gold, Accent 4, Darker 25%, and make the heading Bold.
• Below the heading, create an index with a single column, right-aligned numbers, and a dotted
leader.

21. Update the table of contents to include the index.

22. Update the index.

23. Save your file.

Let your Learning Coach know once you have completed your practical component. Keep the document
open on your desktop so that you will have the information available as you complete the online exam.
Your Learning Coach will provide a code for you to access the online exam.