Department of the Army Pamphlet 6233

Personnel Evaluation

Evaluation Reporting System

Headquarters Department of the Army Washington, DC 15 May 2006

UNCLASSIFIED

SUMMARY of CHANGE
DA PAM 6233 Evaluation Reporting System This new pamphlet, dated 15 May 2006-o Introduces the Armys electronic means of forms processing - Forms Content Management Program (FCMP) (para 5-3). Accommodates the Armys transformation of Personnel Services Delivery Redesign by placing most actions with BN S1 or Unit HR provider throughout the publication. Combines procedures for the Officer Evaluation, Noncommissioned Officer, and Academic Evaluation Reporting Systems, and all their related forms and processes throughout the publication.

Headquarters Department of the Army Washington, DC 15 May 2006

*Department of the Army Pamphlet 6233

Personnel Evaluation

Evaluation Reporting System

the Active Army, the Army National Guard, and the U.S. Army Reserve. This pamphlet applies during mobilization in conjunction and Personnel Policy Guidance published for each operation and issued by Headquarters, Department of the Army unless otherwise stated. Proponent and exception authority. The proponent for this regulation is the Deputy Chief of Staff, G1. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or its direct reporting unit or field operating agency, in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of the expected benefits and must include formal review by the activitys senior legal officer. All waiver requests will be endorsed by the commander or senior leader of the requesting activity and forwarded through their higher headquarters to the policy proponent. Refer to AR 2530 for specific guidance. Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to the Commander, United States Army Human Resources Command (AHRCMSE), 200 Stovall Street, Alexandria, VA 223320442. Distribution. This publication is available in electronic media only and is intended for command levels A, B, C, D, and E for the Active Army, the Army National Guard/Army National Guard of the United States, and the United States Army Reserve.

History. This publication is a new Department of the Army pamphlet. Summary. This pamphlet prescribes the procedures for completing Army Evaluation reports for Officers and Noncommissioned Officers. It includes both performance evaluations and academic evaluations. Applicability. This pamphlet applies to

Contents

(Listed by paragraph and page number)

Chapter 1 Introduction, page 1 Section I Information, page 1 Purpose 11, page 1 References 12, page 1 Explanation of abbreviations and terms 13, page 1 Functions 14, page 1 Manpower resources 15, page 2 Levels of work 16, page 2 Section II Principles and Standards, page 2 Principles of support 17, page 2 Standards of service 18, page 2

*This pamphlet supersedes DA Pam 623105, dated 1 October 1997, and DA Pam 623205, dated 29 January 1988.

DA PAM 6233 15 May 2006

UNCLASSIFIED

ContentsContinued Rating chain performance and potential evaluations 19, page 4 Changes to an evaluation report 110, page 5 Commanders/commandant inquiry 111, page 5 Access to reports 112, page 5 Chapter 2 Officer Evaluation Report Preparation, page 5 Purpose and process - DA Form 6791 (Officer Evaluation Report Support Form) 21, page 5 Purpose and process - DA Form 6791a (Developmental Support Form) 22, page 9 Purpose and process - DA Form 679 (Officer Evaluation Report) 23, page 12 Part I, administrative data 24, page 15 Part II, authentication 25, page 17 Part III, duty description 26, page 18 Part IV, performance evaluation - professionalism 27, page 19 Part V, performance and potential evaluation (rater) 28, page 20 Part VI, intermediate rater (if applicable) 29, page 21 Part VII, senior rater 210, page 22 HQDA electronically generated label 211, page 23 Referral process 212, page 23 Relief for cause officer evaluation report instructions 213, page 24 Mandatory review of officer relief reports 214, page 24 Submitting an addendum to a previous report 215, page 25 Chapter 3 Noncommissioned Officer Evaluation Report Preparation, page 30 Purpose and process - DA Form 216681 (NCOER Counseling and Support Form) 31, page 30 Purpose and use - DA Form 21668 (NCO Evaluation Report) 32, page 34 Evaluation forms 33, page 37 Part I, administrative data 34, page 37 Part II, authentication 35, page 38 Part III, duty description 36, page 39 Part IV, Army values/noncommissioned responsibilities 37, page 40 Part V, overall performance and potential 38, page 42 Relief for cause noncommissioned officer evaluation report instructions 39, page 43 Notifications 310, page 44 Chapter 4 Academic Evaluation Report Forms and Preparation, page 45 Section I DA Form 1059 Service School Academic Evaluation Report, page 45 Purpose and process 41, page 45 Administrative data (Items 110) 42, page 47 Performance summary (Item 11) 43, page 47 Demonstrated abilities (Item 12) 44, page 48 Academic potential (Item 13) 45, page 48 Rating official comments (Item 14) 46, page 48 Referred reports 47, page 49 Section II DA Form 10591 Civilian Institution Academic Evaluation Report, page 49 Purpose and process 48, page 49 Reporting the civilian academic evaluation report 49, page 51

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ContentsContinued Chapter 5 Evaluation Forms Preparation and Forwarding, page 52 Section I Preparing and Forwarding Officers Evaluation Reports and Noncommissioned Evaluation Reports, page 52 Officer evaluation report and noncommissioned evaluation report preparation and copying 51, page 52 Officer evaluation report and noncommissioned evaluation report forwarding requirements 52, page 52 Officer evaluation report and noncommissioned evaluation report submission to HQDA by Forms Content Management Program 53, page 53 Officer evaluation report and noncommissioned evaluation report submission to HQDA by digital transmission or via e-mail 54, page 53 Officer evaluation report and noncommissioned evaluation report and noncommissioned officer evaluation report submission to HQDA by mail 55, page 53 Section II Preparing and Forwarding Academic Evaluation Reports, page 54 Academic evaluation report preparing and copying 56, page 54 Academic evaluation forwarding 57, page 54 Section III Addendum Preparation and Forwarding (Officer Evaluation Report and Academic Evaluation Report), page 55 Preparing an addendum to a previous report 58, page 55 Steps for preparing an addendum 59, page 55 Chapter 6 Constructing an Evaluation Report Appeal, page 57 Deciding to appeal 61, page 57 Preparing an appeal 62, page 58 Appendixes A. B. C. D. References, page 66 Human Resource Command Addresses, page 70 Counseling, page 72 NCOER Discrepancy List-Active Army, page 75

Table List Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table 21: Administrative data officer evaluation report Instructions, page 16 22: Authentication officer evaluation report Instructions, page 17 23: Duty description officer evaluation report Instructions, page 18 24: Performance evaluation - professional officer evaluation report Instructions, page 19 25: Performance and potential evaluation (rater) - officer evaluation report Instructions, page 21 26: Intermediate rater - officer evaluation report Instructions, page 21 27: Senior rater - officer evaluation report Instructions, page 22 28: Codes and reasons for submitting reports, page 25 29: Codes and reasons for non-rated periods, page 26 210: USAR Command codes within OERS, page 27 31: Administrative data noncommissioned officer evaluation report instructions, page 37 32: Authentication noncommissioned officer evaluation report instructions, page 39 33: Duty description noncommissioned officer evaluation instructions, page 40 34: Army values/attributes/skills/actions - noncommissioned officer evaluation report Instructions, page 41 35: Part V - Overall performance noncommissioned officer evaluation report instructions, page 42 36: Codes and reasons for submission, page 44 37: Reason codes for non-rated time, page 44 41: Administrative data, page 47

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ContentsContinued Table Table Table Table Table 42: Civilian Academic Evaluation Report Processing, page 51 51: Addendum preparation, page 57 B1: HRC addresses, page 70 C1: Counseling session preparation, page 72 D1: Noncommissioned officer evaluation report discrepancy list - Active Army, page 75

Figure List Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure 21: 21: 22: 22: 23: 23: 24: 31: 31: 32: 32: 33: 41: 42: 51: 61: 62: 63: 64: 65: 66: Sample DA Form 6791, page 7 Sample DA Form 6791- continued, page 8 DA Form 6791a (Developmental Support Form), page 10 DA Form 6791a (Developmental Support Form) - continued, page 11 DA Form 679 (Officer Evaluation Report), page 13 DA Form 679 (Officer Evaluation Report) - continued, page 14 Sample format of Officer Evaluation Report (OER) Referral, page 15 Sample DA Form 216681 NCOER Support Form, page 32 Sample DA Form 216681 NCOER Support Form - continued, page 33 Sample 21668 NCOER, page 35 Sample 21668 NCOER - continued, page 36 Sample format of a reviewers non-concurrence enclosure, page 45 Sample DA Form 1059 AER, page 46 Sample DA Form 10591, page 50 Addendum Format, page 56 Format for minor corrections, page 60 Format for substantive appeals, page 61 Format for an administrative appeal, page 62 Format for a combined administrative and substantive appeal, page 63 Format for a requesting third party support, page 64 Format for a third party memorandum of support, page 65

Glossary

iv

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Chapter 1 Introduction
Section I Information 11. Purpose a. This pamphlet prescribes the procedures for completing evaluation reports that support the Evaluation Reporting System (ERS). These include: Officer Evaluation Reports (OERs) Noncommissioned Officer Evaluation Reports (NCOERs), Academic Evaluation Reports (AERs), and Civilian Institution Academic Evaluation Reports (AERs). This pamphlet provides procedures for completing required forms and submitting evaluations to HQDA. Unique policies pertaining to each report are contained in AR 6233. b. Requests for clarification or exceptions to procedures should be sent to Army Human Resources Command (AHRCMSE), 200 Stovall Street, Alexandria, VA 223320442. c. Current information on updated applications, policies and training are available on-line at: http:///www.hrc.army.mil/ 12. References Required and related publications and prescribed and referenced form are listed in appendix A. 13. Explanation of abbreviations and terms Abbreviations and special terms used in this pamphlet are explained in the glossary. 14. Functions a. Commanding General, Army Human Resources Command (CG, AHRC) (1) Acts as executive agent for the secretary of the Army and is responsible for the effective operation of OERs, NCOERs, and AERs. (2) Exercises final review authority on all evaluation reports received at Headquarters Department of The Army (HQDA). This includes: (a) Determines that a report is correct as submitted and needs no further action. (b) Corrects or returns to rating officials for their correction, reports that may be in error in accordance with provisions of AR 6233, or would result in an injustice to an individual or a disservice to the Army. (c) Clarifies procedures, grants exceptions to rendering and or submitting reports as the need arises. b. MACOM Commanders functions (1) Commanders will ensure that (a) This pamphlet, supporting regulations, automated equipment hardware, software, and internet access is available to support the OER, NCOER, and AER program. (b) Each rating official is fully qualified to meet counseling and evaluating responsibilities. (c) Reports are prepared and submitted to HQDA by the individuals named in the published rating chain. (d) Rating officials give timely counseling to subordinates on professionalism and job performance, encouraging self-improvement when needed. (e) Each rating official knows how the subordinates they evaluate have performed. (f) Each rated officer and noncommissioned officer is provided a copy, review, authenticate, and provide comments as addendum to HQDA as directed in regulation. (g) Each senior rater assures conducts subordinate counseling in accordance with standards established in this pamphlet and supported regulation, AR 6233. (h) Each senior rater submits subordinate ratings to HQDA in accordance with standards of completion and timeliness procedures prescribed in this pamphlet and policy prescribed in AR 6233. Every evaluation is complete, administratively accurate and represents the true opinions of the rating chain at the time an OER, NCOER, or AER is submitted to HQDA. (2) Commanders will also request from Commander, AHRC, clarification of procedures, exceptions to procedures, or new procedures, and bring to attention situations that: (a) Are not clearly and adequately covered in this pamphlet or supporting regulations. (b) Would result in an injustice to an individual or a disservice to the Army if a new procedure or policy is not made or an exception not granted. c. Senior raters of evaluated Soldiers, and/or the senior raters designated representative will (1) Ensure required counseling programs and support forms are maintained in their units. (2) Certify the administrative accuracy and preparation of each DA Form 679 (Officer Evaluation Report), DA Form 21668 (Noncommissioned officer evaluation report), and DA Form 1059 (Service School: Academic Evaluation

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Report) and DA Form 10591 (Civilian Institution Academic Evaluation Report) prepared under the senior raters supervision and the supervision of the reviewer. (3) Forward to HQDA all completed forms in a timely and accurate manner NLT 90 days past the THRU date of each report in accordance with procedures outlined in Chapter 5 of this pamphlet. 15. Manpower resources The evaluation function is the responsibility of the Brigade S1, Battalion S1, or unit personnel administration office, as well as the rating officials and rated Soldiers and HQDA. Manpower officials will use the workload factors (obtained in Manpower Staffing Standards Systems) to determine the manpower authorizations. 16. Levels of work a. The focus of this pamphlet is on the rating chains adherence to Evaluation Reporting System (ERS) requirements at any level. b. Senior raters, or the senior raters representative, regardless of component (Active, United States Army Reserve, or Army National Guard of the United States) are required to assure compliance with standards of preparing and forwarding evaluations prescribed by the pamphlet, AR 6233, will be available at http://www.apd.army.mil, and The Army, G1 Personnel Planning Guidance published for each operation will be available at http://www.odscper.army.mil/personnel plans/policies. Section II Principles and Standards 17. Principles of support The military personnel system a. Evaluates the performance and potential of officers WO1 thru MG in peacetime and wartime. b. Evaluates the performance and potential of noncommissioned officers (NCO) (that is, sergeant E5 thru Command Sergeant Major (CSM) E9) in peacetime and wartime. c. Evaluates the performance and evaluate compliance of Soldiers with Army, DOD, Civilian Academic, or Institutional education programs. d. Supports the Armys personnel professional development life-cycle function. 18. Standards of service a. Evaluation Reporting System (ERS). (1) The ERS identifies officers and noncommissioned officers who are best qualified for promotion and assignments to positions of higher responsibility. ERS also identifies Soldiers who should be kept on active duty, those who should be retained in grade, and those who should be eliminated. (2) Under the ERS a Soldier is evaluated on performance and potential. In this system, three kinds of evaluations are given: (a) Duty evaluations. Either the DA Form 679 or DA Form 21668 is used for these evaluations. (b) School evaluations. Either the DA Form 1059 and DA Form 10591 is used for these evaluations. (c) DA evaluations. Selection boards and personnel management systems are used for these evaluations. Duty and school evaluations are single time-and-place evaluations and are used to make DA evaluations. DA evaluations cover the entire career of an officer and noncommissioned officer. (3) DA evaluations focus on an individual Soldiers potential. They are judgments on their ability to perform at current and higher grades, and they are also made to judge whether an officer or NCO should be retained and given greater responsibility in their present grade. In making DA evaluations, three factors are considered (a) Army requirements for leaders: officers and noncommissioned officers frequently change. At times, the Army has a need for leaders with certain backgrounds, experience, and expertise. The size of the Army leader corps by law in terms of strength by grade. Army needs limit the number of selections and assignments that can be made. Thus, a leaders potential is partially determined by how they compare with their peers. (b) Duty performance. Performance of duty is an extremely important factor in determining a leaders potential. Duty performance is judged by how well a Soldier performs their assigned tasks and how well they meet Army professional values uniquely established for each respective corps. (c) Leader qualifications. This is the third factor in determining a Soldiers potential. It must be considered in order to meet Army needs for outstanding leaders of troop or technical units, supporting staff managers, and technical specialists. One consideration in determining qualifications is the different skills and backgrounds required by different specialties. Another consideration is a Soldiers individual progress through specialist fields to positions of greater responsibility. In addition, their length of service, civil schooling, military schooling, or other unique skills required by the Army are considered. b. Evaluation Reporting System (ERS)

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(1) The ERS largely determines the quality of the rated Soldier, the selection of future Army leaders, and the course of the individual officer and NCO careers. It also supports many current Army and Joint personnel management programs. (a) The OER, NCOER, AER, AER ensures that an individual leaders specialties are considered along with the specialty requirements of their duty position when they are elevated. (b) The emphasis on senior/subordinate communication supports the Armys people-oriented programs. It is intended to focus attention on constructive problem solving and the importance of sound working relationships. (2) Although the ERS is a multi-functional system, its basic structure (a) Allows the rater to give shape and direction to the rated officer or noncommissioned officers performance. (b) Provides a chain-of-command evaluation of a Soldiers performance and potential. (c) Allows the entire evaluation reporting process to be reviewed. (3) The primary function of ERS is to provide information to HQDA for use in making personnel management decisions. This information is supplied to HQDA by the rating chain in the Soldiers assigned or attached organization. (a) The information provided on the OER, NCOER, or AER combined with the Armys needs and individual leader qualifications, is used as a basis for personnel actions. Included are: promotion; elimination; retention in grade; retention on active duty; reduction in force; command selection; school selection; assignment; specialty designation; regular Army (RA) and Joint integration. (b) To ensure that sound personnel management decisions can be made and that a leaders potential can be fully developed, evaluation reports must be accurate and complete. Each report must be a comprehensive appraisal of a Soldiers abilities, weaknesses, and potential. Reports that are either incomplete or fail to provide a realistic and objective evaluation make it difficult to determine a Soldiers true potential (4) The secondary function of ERS is to encourage leader professional development and enhance mission accomplishment. (a) The ERS stresses the importance of sound senior/subordinate relationships. It also stresses the importance of setting standards and giving direction to the performance of subordinate leaders. Properly used, ERS can be a powerful leadership and management tool for the rating chain. (b) The key to the systems secondary function is effective communication. The ERS encourages effective, continual two-way communication between senior and subordinate leaders. On the one hand, such communication makes the rated Soldier aware of what their duties are and allows the individual leader to take part in the organizations planning and executing. On the other hand, such communication: lets the rater guide and develop their subordinates; keeps the rater constantly aware of what the organization is achieving, and enables the rater to plan for mission accomplishment. (c) Senior/subordinate communication also makes career development information, advice, and guidance more available to the rated officer or noncommissioned officer. This enables the rated officer to take advantage of their career. c. The evaluation reporting process: (1) The ERS process is designed to: (a) Set objectives for the rated Soldier that supports the organizations overall achievement of the mission. (b) Review the rated Soldiers objectives, special duties, assigned tasks, or special areas of emphasis and update them to meet current needs. (c) Promote performance-related counseling to develop subordinates and better accomplish the organizations mission. (d) Evaluate the rated leaders performance. (e) Assess the rated leaders potential. (f) Ensure a review of the entire process. (g) Officers have the rating chain use of DA Form 679; DA Form 6791 (Officer Evaluation Report Support Form); DA Form 6791a (Developmental Support Form) (DSF); and an electronically generated DA Form 6792 (Senior Rater Profile Report). (h) Noncommissioned officers organizational rating chain use DA Form 21668; and DA Form 216681. (2) The beginning of the rating period: (a) The evaluation process starts at the beginning of the rating period. The rater will ensure that the rated officer or rated NCO receives a copy of the raters DA Form 6791 or DA Form 216681 as applicable. This provides the rated officer or noncommissioned officer essential rating chain direction and focus to their support form development. Also, the rated officer or noncommissioned officer will have a face-to-face discussion of duties, responsibilities, and objectives. (b) For officers in the rank of captain and lieutenant, and warrant officers in the grade of chief warrant officer two and warrant officer one, a DA Form 6791 will be used along with a DA Form 6791a. (c) The first face-to-face counseling will be held within 30 days after the beginning of the rating period. Its purpose is to develop a duty description for the rated officer or noncommissioned officer and major performance objectives for

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them to accomplish during the rating period. It should also be used to guide the rated leaders performance during the early part of the rating period. (3) During the rating period: (a) Throughout the rating period, both the rater and rated (officer or noncommissioned officer) should continually assess whether the duty description and performance objectives are adequate. If not, they will be revised and the OER or NCOER Support Form should be updated by the rated individual. (b) During the counseling sessions about the rated individuals duties and objectives, the rater should coach the rated officer or noncommissioned officer on their personal and professional development. (4) The end of the rating period: (a) At the end of the rating period the rater prepares and verifies with the rated individual: 1. Officers administrative, height/weight, APFT data and duty description on DA Form 679 shell. 2. Noncommissioned officers, administrative, height/weight, APFT data and duty description a DA Form 21668 shell. (b) The rated individual provides the rater the following: 1. Officers a completed DA Form 6791. CPT/LT/CW2/WO1 a completed DA Form 6791a will be provided along with DA Form 6791 (OER Support Form). 2. Noncommissioned officers a completed DA Form 216681 will be provided. (c) The rater completes, in turn, their portion of the officer, or noncommissioned officer support forms as applicable. (d) On their portion the rater and intermediate rater (if any) complete, in turn, their evaluation of the performance and potential of the rated officer on their portion of the evaluation on DA Form 679, DA Form 21668, DA Form 1059, or DA Form 10591. (e) The rater signs, and forwards the evaluation, along with applicable support forms to the senior rater. (f) The senior rater provides an independent evaluation of the rated Soldier on their portion of the evaluation form. The senior rater uses the information provided on the DA Form 6791 or DA From 216681, as well as any information they receive through direct or indirect contact with the rated individual (officer or noncommissioned officer as applicable). (g) The senior rater completes the evaluation of the rated individual, reviews, and signs the DA Form 679, DA Form 21668, DA Form 1059, or DA Form 10591, as applicable. (h) When a supplementary review is required, the senior rater forwards the completed evaluation and support forms to the official authorized to conduct the supplementary review. All NCOERs have a reviewer that must complete their portion of the DA Form 21668. If there is a supplementary reviewer required for the DA Form 679 (see AR 6233, chap 2, para 28), the applicable Support Form will accompany the completed evaluation and forwarded to the reviewing official. When the supplementary reviewer completes their review, they will sign and return the completed evaluation and support forms to the senor rater. (i) When possible, the senior rater counsels the rated Soldier on the evaluation and review and obtains the rated Soldiers signature on the evaluation form. The rater and senior rater will sign the evaluation report prior to the rated Soldier. (j) When the evaluation is completed it will be forwarded to HQDA directly by the senior rater or the senor raters designated representative using procedures established by the unit or organization. (k) OER only. If the evaluation is referred, the Senior Rater will formally notify and obtain the rated officers comments, if any. The rated individuals comments or a memorandum for record demonstrating the rating chains actions to notify and obtain the rated individuals comments will be forwarded to HQDA along with the evaluation report. 19. Rating chain performance and potential evaluations a. Performance evaluations are assessments on how well the rated Soldier meets their duty requirements and adheres to the professional standards established by the Army and DOD. Rating chains evaluate performance by considering the results achieved, how well they are achieved, and how well the rated Soldier complied with professional standards. (1) Results achieved consists of the degree to which the rated Soldier fulfills the duties and objectives assigned to them or implied by the duty position. Due regard is given to: (a) The efforts made by the ratee during the evaluation period. (b) The results that can reasonably be expected given the mission, time and resources available. (2) How results are achieved consists of quantifiable measures and objective assessments of: (a) The means used by the leader/ratee to reach objectives (b) The leader/ratees use of available resources (for example, personnel, equipment, money, and time). (3) How well the ratee/leader complied with Army and DOD professional values is assessed by comparing their demonstrated attributes/skills/actions with the standards that apply to all Army leaders. b. Potential evaluations are performance based assessments of the rate/leaders ability compared to that of their US Army contemporaries, which the senior rater rates or will rate, to perform in current and future positions of greater

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responsibility in higher grades. Assessment of potential applies to all Army professionals, regardless of their opportunity to be selected for higher positions or grades, and ignores such factors as impending release from active duty or retirement. This assessment is continually changing and is reserved by HQDA. 110. Changes to an evaluation report Except to comply with this pamphlet and established in policy (see AR 6233), no person may require changes be made to an evaluation report. While the evaluation processes at HQDA it belongs to the senior rater. Until completed and accepted by HQDA evaluations will only be changed by HQDA if reasonable, substantiated information or investigations, and in accordance with established HQDA regulations and procedures. Senior raters will notify rated Soldier of any changes made to a report, and review changes with the rated Soldier as applicable. 111. Commanders/commandant inquiry When it is brought to the attention of a commander/commandant that a report rendered by one of their subordinates or by a member of one of their subordinate commanders may be illegal, unjust, or otherwise in violation of this pamphlet or regulation (see AR 6233), they will look into the matter. The commander/commandant will confine their inquiry to matters relating to the clarity of the evaluation report, the facts contained in the report, the compliance of this evaluation with policy and procedures established by HQDA, and the conduct of the rated Soldier. The commander/ commandant does not have the authority to direct that an evaluation be changed; they may not use command influence to alter the honest evaluation of a leader/rate by a rating official. However, they may provide results of commanders inquiry to the rating chain. The policy and actions required by the commander to process an inquiry are described in AR 6233, chapter 6. 112. Access to reports Access to reports at HQDA is limited to individuals responsible for maintaining the file or authorized to use it for human resource management purposes. Access to reports at the local level is limited to those persons having command, administrative, or rating official responsibility for the report.

Chapter 2 Officer Evaluation Report Preparation

21. Purpose and process - DA Form 6791 (Officer Evaluation Report Support Form) a. Purpose. Promote a top down emphasis on leadership communication, integrating rated officer participation in objective setting, performance counseling, and evaluation. At the beginning of the rating period, enhance planning and relate performance to mission through joint rater and rated officer discussion of the duty description and major performance objectives. During the rating period, encourage performance counseling and the best use of individual talent by continuous communication to update and revise the performance objectives. At the end of the rating period, enable rated officer input to the OER. All rating officials will use DA Form 6791. When an officer is serving under dual supervision, a DA Form 6791 is required for each chain of supervision. DA Form 6791 is not used to evaluate an officer and is not forwarded to HQDA with the completed OER. b. Process. (1) Beginning of rating period: (a) Shortly after the rated officer assumes duties, the rater provides him/her with copies of the raters and senior raters most recent support forms. The rated officer then drafts their DA Form 6791: DUTY DESCRIPTION (Part IVa) and MAJOR PERFORMANCE OBJECTIVES (Part IVb). (b) Within the first 30 days the rater conducts the initial face-to-face counseling with the rated officer, and approves the DUTY DESCRIPTION/MAJOR PERFORMANCE OBJECTIVES. (Note: Raters of CPTs, LTs, CW2s, and WO1s will also finalize the initial developmental tasks on the DA Form 6791a.) (c) When the initial face-to-face discussion is completed, the rated officer dates and initials in part III of the support form. The rater also initials (Part III) and forwards the support form to the senior rater. The senior rater reviews and initials in part III, and returns it to the rater. The rater retains a copy and returns the original to the rated officer. (Note: Raters of CPTs, LTs, CW2s, and WO1s will also forward the DSF to the senior rater for approval and/or initials.) (2) During the rating period, the rated officer uses the support form as a performance guide. Rater conducts periodic follow-up performance counseling with the rated officer to make needed adjustments to objectives. For LTs and/or WO1s, quarterly counseling is mandatory; for CPT and/or CW2, goal is once around midpoint (36 months); field grade follow-up counseling is on an as-needed basis. (NOTE: Raters of CPTs, LTs, CW2s, and WO1s are required to meet counseling requirements for the Developmental Support Form (AR 6233, para 34). Upon completion of each periodic counseling session, the rated officer dates and/or initials in part III and the rater initials in part III. The senior rater then reviews and initials in Part III and returns it to the rater. The rater retains a copy and returns the original to the rated officer, but does not forward to the senior rater (see AR 6233).

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c. Rating period. At the end of the rating period the rated officer completes support form, SIGNIFICANT CONTRIBUTIONS, Part Vb, and forwards to rater. The rated officer should look back over the entire evaluation period to determine the most significant objectives and contributions in the preparation of the final Support form. The rater uses the support form as input for the OER and forwards support form and OER to intermediate rater or senior rater. The intermediate rater also uses the support form as OER input and forwards forms to senior rater. The senior rater uses support form as OER input and returns support form to rated officer. d. Sample form. See figure 21 for a sample of this form.

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Figure 21. Sample DA Form 6791

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Figure 21. Sample DA Form 6791- continued

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22. Purpose and process - DA Form 6791a (Developmental Support Form) a. Purpose. The primary purpose of this form is to assist in the rapid, equal, and fair transition and professional development of Army officers. The concept is to drive development and integrate it with performance. As with the support form, the rater directs the process, with active participation from the rated officer. The form is used to build a developmental plan based on tasks that target the major performance objectives listed on the OER support form. The requirement is to record at least one developmental task in each doctrinal behavior/skill listed on the form. Although the DSF emphasizes development, it also drives the officers efforts toward mission accomplishment. b. Process. (1) The beginning of the rating period. (a) The rater will provide the CPT/LT/CW2/WO1 with the initial issue of support forms (raters and senior raters most recent DA Form 6791 and a copy of the Developmental Support Form). The CPT/LT/CW2/WO1 drafts the initial duty description and major performance objectives (DA Form 6791) and becomes familiar with the Army values and doctrinal leadership attributes/skills/actions (defined in FM 22100 and on the DA Form 6791a). (b) The rater will conduct an initial face-to-face counseling with the rated officer to discuss duties and objectives as soon as possible, but not later than 30 days after the beginning of a rating period. At completion of this discussion, the rater and rated officer will have drafted the working copies of the DA Form 6791 (completed duties and major performance objectives recorded in Parts IVa and b), and DA Form 6791a (initial developmental tasks recorded in Part III). Additionally, they will date and initial in Part III of DA Form 6791 and Part IV of the DA Form 6791a. The rater will then obtain the senior raters approval and initials on DA Form 6791 and DA Form 6791a. (2) During the rating period. The rater and rated officer will use the support form and the DSF to guide performance and development throughout the remainder of the rating period. (a) The rater should actively observe the rated officers performance during operational and training activities to determine his/her strengths and weaknesses. The rater will then use this assessment to further focus the individual development of the rated officer during follow-up counseling and developmental task formulation. (b) Raters will conduct follow-up performance/developmental counseling with their CPTs/LTs/CW2s/WO1s to adjust and/or update performance objectives and developmental tasks. Rater will also complete the Developmental Assessment Record in part V on DA Form 6791a. Both rater and rated officer must also initial and date Part V of DA Form 6791a and Part III of DA Form 6791. (3) End of the rating period. (a) Using the DSF as critical input, the rated officer finalizes the SIGNIFICANT CONTRIBUTIONS on DA Form 6791, Part Vb. (b) The rater uses the DSF and support form input for comments on the final support form and OER. During the accompanying face-to-face discussion, the rater will review overall performance during the entire rating period with the CPT/ LT/CW2/WO1, and review and/or update the support form and DSF. The rater then completes their portion of the OER, initials Part III (counseling) and signs Part V (signifies reviewed significant contributions), and sends the support form and OER to the intermediate or senior rater. (NOTE: The DSF should NOT be forwarded to the intermediate or senior rater with the support form and OER). c. Sample Form. See figure 22 for a sample of this form.

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Figure 22. DA Form 6791a (Developmental Support Form)

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Figure 22. DA Form 6791a (Developmental Support Form) - continued

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23. Purpose and process - DA Form 679 (Officer Evaluation Report) a. Purpose. DA Form 679 purpose is for rating chain members to provide DA with performance and potential assessments of each rated officer for HQDA selection board processes. b. Process. DA Form 679 also provides evaluation information for use by successive members of the rating chain, emphasizes and reinforces professionalism, and supports the specialty focus of OPMS processes. See appendix B for Human Resource Center Addresses. c. Sample Form. See figure 23 for a sample of this form and figure 24 for a sample of the OER referral.

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Figure 23. DA Form 679 (Officer Evaluation Report)

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Figure 23. DA Form 679 (Officer Evaluation Report) - continued

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Figure 24. Sample format of Officer Evaluation Report (OER) Referral

24. Part I, administrative data Part I is for administrative data and for identifying the rated officer, the period of the report, and the reason for submitting the report.

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Table 21 Administrative data officer evaluation report Instructions OER Part : Ia: Name Action Required: Enter rated Officers name (LAST, FIRST, MI, SUFFIX) ALL CAPS Reference: None OER Part : Ib: Social Security Number Action Required: Enter rated Officers SSN (9 digits XXXXXXXX) Reference: None OER Part : Ic: Rank Action Required: Enter authorized abbreviation (for example, CPT and LTC). If the rated officer has been selected for promotion and is serving in an authorized position they will be rated in the promotable grade and a P next to their current grade (for example, CPTP and LTCP). If the rated officer is not assigned to a position authorized the higher grade, do not use the P. The P indicator will also be used with warrant officer grades. If the rated officer has been frocked to a higher grade and is serving in the authorized position for the grade to which they are frocked, enter the frocked grade. If the rated officer has been frocked to a higher grade and is not yet serving in an authorized position requiring the higher grade enter the lower grade. Reference: AR 60020 OER Part : Id: Date of Rank Action Required: Enter the date of rank for grade, using 4digit year format (that is, 19980730), in which serving as of the Thru date of the report. If the rated officer has been frocked to a higher grade and is serving in an authorized position, enter the effective date of the frocking. If the rated officer has been frocked to a higher grade and is not yet serving in an authorized position requiring the higher grade, enter the date of rank of the lower grade. Reference: None OER Part : Ie: Branch Action Required: Rated Officers Branch (two digits) Enter basic branch abbreviation. For general officers (less AMEDD) enter GO. Reference: None OER Part : If: Designated Specialties/PMOS (WO) Action Required: Enter specialty codes which identify the commissioned officers designated specialties and enter PMOS for warrant officers. For special branch officers, enter the officers primary area of concentration. For general officers, enter OOB. Reference: None OER Part : Ig: Unit, Org., Station, Zip Code or APO and USAR Status Code Action Required: Rated Officers Unit, Organization, Station, Zip Code, or APO. If USAR Officer, enter the status code of the officer. Reference: Table 2-10 OER Part : Ih: Reason for submission Action Required: Enter the code and reason for which the report is being submitted. Reference: Table 28 OER Part : Ii: Period Covered Action Required: Period Covered is the period extending from the day after the Thru date of the last report to the date of the event causing the report to be written. The rating period is that period within the Period Covered during which the rated officer serves in the same position under the same rater who is writing the report. The Period Covered and the rating period always end on the same date (the Thru date of the OER). The beginning date of the rating period may not be the same as that of the Period Covered (the From date). For example, an officer departs on PCS on 1 July and is given a changeofduty report with a Thru date of 30 June. After 5 days in travel and 20 days on leave, the officer reports for duty on 26 July. Then on 1 November the officer changes duty and is given a changeofduty report. The Period Covered on this report would be 1 July (From ) to 31 Oct (Thru ); however, the rating period would be from 26 July to 31 October. The Thru date on change of duty and change of rater reports will be the day before the change. For rated officers signing out on transition leave, the Thru date will be the date prior to the date that transition leave begins. Use 4digit year format (that is, 19971015) Reference: None OER Part : Ij: Number of Months Action Required: The number of rated months is computed by counting the days on the calendar in the rating period and dividing it by 30. Do not use the Period Covered by the report, subtract all nonrated time. If 15 or more days are left after dividing by 30, they will be counted as a whole month. (For example, 130 days is 4 months and 10 days and is entered as 4 months; 140 days is 4 months and 20 days and is entered as 5 months.) Reference: None

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Table 21 Administrative data officer evaluation report InstructionsContinued OER Part : Ik: Non-rated codes Action Required: Enter the appropriate non-rated codes. If there were no non-rated periods, leave blank. Reference: Table 29 OER Part : Il: Number of enclosures Action Required: Indicate the total number of enclosures. If there are no enclosures enter 0. Reference: None OER Part : Im: Rated Officers AKO e-mail Address Action Required: Rated Officers AKO e-mail address Reference: None OER Part : In: Unit Identification Code (UIC) Action Required: Enter Rated Officers UIC Code Reference: None OER Part : Io: Rated Officers Command Code Action Required: Enter Rated Officers Command Code (Two digits) Reference: AR 68029 OER Part : Ip: PSB/UA Code Action Required: Enter four character alphanumeric PSB/UA code of the rated officers servicing Administrative Office; or for ARNG officers, two digit STATE MILPO CODE. Reference: AR 68029

25. Part II, authentication Part II is for authentication by the rated officer and rating officials after they have completed their portion(s) of the form at the end of the rating period. To facilitate the rated officer signing the OER after its completion and signature by the rating officials, the OER may be signed and dated by each individual in the rating chain up to 14 days prior to the "thru" date of the report; however the report cannot be forwarded to HQDA until the thru date of the report. The following rules apply: a. The senior raters signature and date cannot be before the raters or intermediate raters. b. The rated officer may not sign or date the report before the rater, intermediate rater, or senior rater.
Table 22 Authentication officer evaluation report Instructions OER Part: IIa - Raters Information Action Required: LAST, FIRST, MI, SUFFIX; ALL CAPS/SSN (9 digit XXXXXXXXX)/Rank/Position/Signature/Validation All grade entries will be the current as of the Thru date. A P is added only if they are in an authorized position for the grade. Rating officials who have been frocked to a higher grade and are serving in the authorized position will enter the frocked grade. For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC) in the Branch block in Part IIc. For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. A civil service rater, enter the pay grade, GS(1315). Members of the Senior Executive Service, SES will be entered in lieu of a grade. For members authorized by an exception to policy or not in any category above, enter appropriate grade level. Reference: None OER Part: IIb - Intermediate Raters Information Action Required: NAME OF INTERMEDIATE RATER (LAST, FIRST, MI, SUFFIX) ALL CAPS/SSN (9 digit XXXXXXXXX)/Rank/Position/ Signature/Validation All grade entries will be the current as of the Thru date. A P is added only if they are in an authorized position for the grade. Rating officials who have been frocked to a higher grade and are serving in an authorized position will enter the frocked grade. For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC) in the Branch block in Part IIc. For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service intermediate rater, enter the pay grade, GS(1315). Members of the Senior Executive Service, SES will be entered in lieu of a grade. Reference: None

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Table 22 Authentication officer evaluation report InstructionsContinued OER Part: Senior Raters Information Action Required: NAME OF SENIOR RATER (LAST, FIRST, MI, SUFFIX) ALL CAPS/SSN (9 digit XXXXXXXXX)/Rank/Position/ Signature/Validation Senior raters organization/Branch (two digits)/telephone number/AKO Email address All grade entries will be the current as of the Thru date. A P is added only if they are in an authorized position for the grade. Rating officials who have been frocked to a higher grade and are serving in an authorized position will enter the frocked grade. For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC) in the Branch block in Part IIc. For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service senior raters, enter the pay grade, GS(1315). For members of the Senior Executive Service, SES will be entered in lieu of a grade. Senior raters should use their Army Knowledge OnLine e-mail address (should they have one) as their permanent e-mail address to facilitate HQDA contact concerning the OER, should the need arises. The senior rater will also provide their complete unit mailing address and duty telephone number. Reference: None OER Part: IId - Referred Report Action Required: If referral is required (AR 6233, para 334), the senior rater will place an X in the appropriate box in Part IId of the completed report (before the senior rater has signed and dated the report). The report will then be given to the rated officer for signature/ validation and placement of an X in the appropriate box in Part IId. ("NO" if the rated officer does not wish to make comments or "YES" if the rated officer is going to attach comments). Reference: AR 6233, para 336 OER Part: IIe - Rated Officers Signature Action Required: The rated officer will sign and date the report after its completion and signature by all rating officials in the rating chain. The rated officers signature verifies the accuracy of the administrative data in Part I, the rating officials in Part II, the APFT and height and weight data in Part IVc, and that the rated officer has seen the completed OER, Parts IVII. This action increases administrative accuracy of the OER since the rated officer is most familiar with and interested in this information. Confirmation of the administrative data also will normally preclude an appeal by the rated officer based on inaccurate administrative data, which by the exercise of due diligence by the rated officer would have been corrected. NOTE: If the rated officer is unavailable, unable, or fails to sign the DA Form 679 for any reason, the senior rater will either resolve the problem or explain why in DA Form 679, Part VIIc and the rated officers signature is left blank. The report will not be delayed because it lacks the rated officers signature. If the report is adverse or contains derogatory information concerning the rated officer and the rated officer has not signed the report, the report must be referred to the rated officer. Reference: None

26. Part III, duty description Part III provides for the duty description of the rated officer. It is the responsibility of the rating officials to ensure duty description information is factually correct.
Table 23 Duty description officer evaluation report Instructions OER Part : IIIa: Principal Duty Title Action Required: Matched with unit force structure documents and the information will reflect the duty title found on the DA Form 4037 (Officer Record Brief) (ORB). Reference: AR 6008104 OER Part : IIIb: Duty MOS Action Required: Will contain as a minimum, the first five characters of the position requirements code; seven characters if an additional skill identifier (ASI) is needed; or nine characters if a language identification is required. Reference: None OER Part : IIIc: Duty Description Action Required: The significant duties and responsibilities section will be a succinct narrative, written in prose (not bullet) format. The rater will describe in detail the rated officers duties and responsibilities. The narrative number of personnel supervised, amount of resources under ones control, and scope of responsibilities. Descriptions must be clear and concise and must emphasize specific functions required of the rated officer. The rater should also note conditions peculiar to the assignment. For example, active component officers who are assigned to full-time support duties with reserve component units or reserve component officers assigned to active units, often perform functions which are peculiar to that duty. In order to ensure that due consideration is given to these factors, the duty description should note these conditions. As a minimum, the description will include principal duties and significant additional duties. When a warrant officer is serving in a commissioned officer position, cite in Part IIIc the approval authority from HQDA, (DA Pam 61121) When an officer is serving under dual supervision, the statement Officer serving under dual supervision will be entered as the first line of

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Table 23 Duty description officer evaluation report InstructionsContinued the duty description. The duty description will be jointly developed by the supervisors in each chain of command. Reference: DA Pam 61121

27. Part IV, performance evaluation - professionalism DA Form 679, Part IV is completed by the rater, including the Army Physical Fitness Test (APFT) performance entry and the height and weight entry in Part IVc. Part IV contains a listing of the Army values and the dimensions of the Armys leadership doctrine that define professionalism for the Army officer. They apply across all grades, positions, branches, and specialties. They are needed to maintain public trust and confidence and the qualities of leadership and management needed to maintain an effective officer corps. These values and leader attributes/skills/actions are on the DA Form 679 to emphasize and reinforce professionalism. They will be considered in the evaluation of the performance of all officers.
Table 24 Performance evaluation - professional officer evaluation report Instructions OER Part : IVa: Army Values Action Required: The rater will check either a yes or no in each of the values block. Mandatory comments are required for all no entries. Comments will be made in Part Vb. Base each entry on whether or not the rated officer meets or does not meet the standard for each particular value. Comments, when provided, will refer to a specific value and be included in the narrative in Part Vb; sample reference: A solid, trustworthy officer whose integrity is beyond reproach. A list of the values and their definitions are as follows (a more detailed explanation can be found in FM 22100): HONOR Adherence to the Armys publicly declared code of values. INTEGRITY Possesses high personal moral standards; honest in word and deed. COURAGE Manifests physical and moral bravery. LOYALTY Bears true faith and allegiance to the U.S. Constitution, the Army, the unit, and the Soldier. RESPECT Promotes dignity, consideration, fairness and equal opportunity. SELFLESS SERVICE Places Army priorities before self. DUTY Fulfills professional, legal and moral obligations. Reference: None OER Part : IVb: Leader attributes/skills/actions Action Required: The rater will first place an X in either the yes or no box for each attribute/skill/action. Rater comments in Part Vb are mandatory and will explain any no or blank entries on the front side of the form. Additionally, the rater must create a word picture by choosing one attribute from Part IVb.1, two skills from Part IVb.2, and three actions from Part IVb.3 that best describe the rated officers strengths by placing an X in the numbered box. Comments may be provided on these strengths or any other leadership attributes/skills/ actions in Part Vb. A list of attributes/skills/actions and their definitions are as follows: Reference: (Choose one) Fundamental qualities and characteristics. MENTAL Possesses desire, will, initiative, and discipline PHYSICAL Maintains appropriate level of physical fitness and military bearing. EMOTIONAL Displays selfcontrol; calm under pressure. Part IVc - SKILLS (Competence): (Choose two) Skill development is part of selfdevelopment; prerequisite to action. CONCEPTUAL Demonstrates sound judgment, critical/creative thinking, moral reasoning. INTERPERSONAL Shows skill with people: coaching, teaching, counseling, motivating and empowering. TECHNICAL Possesses the necessary expertise to accomplish all tasks and functions. TACTICAL Demonstrates proficiency in required professional knowledge, judgment, and war-fighting. Part IVb3 - ACTIONS (Leadership): (Choose three) Major activities leaders perform: influencing, operating, and improving. INFLUENCING: Method of reaching goals while operating/improving. COMMUNICATINGDisplays good oral, written, and listening skills for individuals/groups. DECISION MAKINGEmploys sound judgment, logical reasoning and uses resources wisely. MOTIVATINGInspires, motivates and guides others toward mission accomplishment. OPERATING: Shortterm mission accomplishment. PLANNINGDevelops detailed, executable plans that are feasible, acceptable, and suitable. EXECUTINGShows tactical proficiency, meets mission standards, and takes care of people/resources. ASSESSINGUses afteraction and evaluation tools to facilitate consistent improvement. IMPROVING: Longterm improvement in the Army, its people and organizations DEVELOPINGInvests adequate time and effort to develop individual subordinates as leaders. BUILDINGSpends time and resources improving teams, groups, and units; fosters ethical climate.

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Table 24 Performance evaluation - professional officer evaluation report InstructionsContinued LEARNINGSeeks selfimprovement and organizational growth; envisioning, adapting, and leading change. OER Part : IVc: APFT Action Required: In the space after the word APFT the rater will enter (typed) PASS or FAIL and in the space after the word date enter the date (YYYYMMDD) of the APFT result (APFT refers to both the PT Test for officers without profiles consisting of pushups, situps, and the two mile run and the alternate PT Test as prescribed by health care personnel for officers with permanent profiles); or PROFILE and the date (YYYYMMDD) and 4digit year the profile was awarded. These entries will reflect the officers status on the date of the most recent APFT administered by the unit as of the thru date of the report. Sample entries are; PASS 20050112, FAIL 20050217, or PROFILE 20050302. APFT numerical scores will not be entered. The rater will explain an APFT entry of FAIL in the raters narrative in Part Vb. Comments on FAIL entries will address reasons for failure and note any progress toward meeting physical fitness standards (AR 3501). Comments on PROFILE entries will be made only if the rated officers ability to perform their assigned duties is affected. If the APFT has not been taken within 12 months of the thru date of the report the APFT data entry will be left blank. The rater will explain the absence of an APFT entry in Part Vb. An APFT entry is not required for Soldiers 60 years of age or older and pregnant officers who are exempt from the APFT in accordance with AR 40501. Pregnant officers who have not taken the APFT within the last 12 months due to pregnancy, convalescent leave and temporary profile, the rater will enter the following statement in Part Vb: Exempt from APFT requirement in accordance with AR 40501. NOTE: When using the electronic version, the APFT and HT/WT statement will be combined. As directed by HQDA, Deputy Chief of Staff G3, and distributed in All Army Messages, deployed units unable to administer the APFT due to mission or conditions will annotate OERs with the following statement: Officer was unable to take the APFT during this period due to deployment for combat operations/contingency operations. Note: This does not exclude weight requirements. Reference: AR 3501; AR 40501 OER Part : IVc: Height/Weight Action Required: In the space after Height and Weight the rater will enter (typed) the rated officers height and weight respectively as of the last unit weighin. If there is no weighin during the period covered by the report, the rater will enter the officers height and weight as of the thru date of the OER. An entry of YES or NO will be placed in the space next to the weight to indicate compliance or noncompliance with AR 6009. Sample entries are: HEIGHT: 72 WEIGHT: 180 YES, HEIGHT: 71 WEIGHT: 225 NO , or HEIGHT: 73 WEIGHT: 215 YES. An officer who exceeds the screening table weight a YES entry may only be entered after a body fat measurement has been completed and found to be within body fat standards. The rater will comment on a NO entry, indicating noncompliance with the standards of AR 6009 in Part Vb. These comments should indicate the reason for noncompliance; medical conditions may be cited for noncompliance, however, the NO entry is still required because medical waivers to weight control standards are not permitted for evaluation report purposes. The progress or lack of progress in weight control programs should be indicated. Pregnant officers, the entire entry is left blank. The rater will enter the following statement in Part Vb: Exempt from weight control standards of AR 6009. NOTE: When using the electronic version, the APFT and HT/WT statement will be combined. Unless a valid Profile for the current rating period is in effect, the HT/WT standards of AR 6009 apply at all times, even when the officer is deployed for combat or contingency operations. This entry will not be left blank. Reference: AR 6009 OER Part : IVd: Developmental Support Form Action Required: Action Required If the rated officer rates any CPTs/LTs/CW2s/WO1s, the rater places an X either in the yes or no box to indicate compliance with the requirements of the DSF. The DSF raters responsibilities are described in paragraph 22. If the rated officer does not evaluate any CPTs/LTs/CW2s/WO1s, the rater places an X in the NA box. For evaluation reports on raters of CPTs/LTs/CW2s/WO1s, comments are mandatory for a no entry in Part Vb. Reference: None

28. Part V, performance and potential evaluation (rater) Part V of the form provides for the raters evaluation of the rated officers performance and potential. (These evaluations are further defined in AR 6233, para 19.)

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Table 25 Performance and potential evaluation (rater) - officer evaluation report Instructions OER Part: Va: Performance and Promotion Potential Evaluation Action Required: The rater compares the rated officers performance and potential for promotion with their contemporaries (AR 6233, para 19). The focus is on results achieved and the manner by which they were achieved. The rater places an X in the appropriate box. The Other box in Part Va is for cases that do not fit the promotion recommendations that are given. For example, this box may be used for warrant officers in grade CW5. The rater may use the Other box for colonels (06) if they recommend retention on active duty without advocating promotion to brigadier general. The Other box may also be used for those reports made according to paragraph 350, if the rater decides it is appropriate, but must be explained. This box may not be used with entries in Part Vb as a gimmick to highlight promotion recommendations. These recommendations are more appropriately described by other boxes. Reference: None OER Part: Vb: Performance Narrative Action Required: The rater comments on specific aspects of performance. These comments are mandatory. As a minimum, the comments should address the key items mentioned in the duty description in Part III and, as appropriate, the duty description, objectives, and contributions portions of the OER support form. Mandatory comments required from Part IV should also be included in this section. If the rater is serving as rater and senior rater in accordance with AR 6233, para 221, enter the statement "Serving as rater and senior rater in accordance with AR 6233, paras 220 or 221, or Serving as rater and senior rater in accordance with Cdr USA HRC exception to policy Reference: None OER Part: Vc: Potential for Promotion Narrative Action Required: The rater comments on specific aspects of the rated officers potential. Evaluation of potential consists of an assessment of the rated officers ability to perform in positions of greater responsibility. Comments should be specific and address, as appropriate, the officers potential for promotion, military and civilian schooling, specific assignment (both in terms of level of organization and level of responsibility) and command (if appropriate for career field). Comments regarding separation should be reserved for the rated officers final active duty report. If the report is not a final active duty OER, comments concerning separation are permitted only if the rated officer has an approved release date or if a retirement application has been received by USA HRC. If the rated officer is retiring, or is being released to the U.S. Army Reserve (USAR) after 20 or more years of active duty, the rater will indicate the grade and assignment for which the officer should be recalled to active duty in the event of mobilization (for example, grade of colonel, installation DPCA). This recall statement applies only if the OER is the rated officers final active duty report. Comments are mandatory except for CW5s. Reference: None OER Part: Vd: Unique Professional Skills Action Required: The rater may provide narrative comments indicating any unique skills/expertise that the rated officer possesses. The rater should focus on identifying any ability of special value to the Army which may not be evident in other areas of an officers personnel file. This may include a detailed understanding of a particular technological application, a specialized expertise in an aspect of the Armys mission, or an indepth understanding of a foreign culture. Some of the types of unique skills to consider are: Simulations; Language proficiency/fluency; Special computer skills; Advanced technical degree; Special resource management skills; Special writing skills (published author). Raters must enter a recommended potential Career Field and Branch or potential Career Field and Functional Area as listed in DA Pam 6003 for future service on all Army Competitive Category CPTs OERs. This information will be stated, Would serve Army best in CF/BR or Would serve Army best in CF/FA. While the rater and senior rater will normally agree, it is possible that both rating officials may make different recommendations. Raters will not use this entry to recommend a branch transfer and will not recommend FA90 as officers are not Career Field designated into this functional area. Reference: None

29. Part VI, intermediate rater (if applicable) This section is for the intermediate raters evaluation of performance and potential, if applicable. This is the only part of the report that is completed by the intermediate rater.
Table 26 Intermediate rater - officer evaluation report Instructions OER Part: VI: Intermediate Rater Action Required: Narrative comments by the intermediate rater are mandatory. Simply stating concurrence with the raters evaluation does not fulfill the intent of this paragraph. If the intermediate rater has not been in the position the minimum number of days necessary to evaluate the rated officer, they will enter the following statement: I am unable to evaluate the rated officer because I have not been the intermediate rater for the required number of days. If the intermediate rater performs the functions of the rater, as authorized in AR 6233, para 220, they will complete the raters parts of the form. In this case, Part VI will only cite the authority and reasons for assuming the raters responsibilities. Reference: None.

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210. Part VII, senior rater a. Part VII of the DA Form 679 provides for the senior raters evaluation of the rated officers performance and potential and is intended to capitalize on the senior raters additional experience, broad organizational perspective, and tendency to focus on the organizational requirements and actual performance results. To assist the senior rater, information on the rated officer is contained on DA Form 6791 and is intended to supplement more traditional means such as personal observation, reports and records, other rating officials, and so forth. To ensure that the senior rater is a senior official with a broad organizational perspective, minimum requirements are set forth in AR 6233, paragraph 27. b. In evaluating the whole officer, rating officials may consider the fact that an officer is in a zone of consideration for promotion, command, or school selection. Accordingly, a subsequent statement from a rating official that he or she rendered an inaccurate center of mass or lower evaluation of a rated officers potential in order to preserve above center of mass ratings for other officers (for example, those in a zone for consideration for promotion, command, or school selection) will not be a basis for appeal.
Table 27 Senior rater - officer evaluation report Instructions OER Part : VIIa: Performance and Promotion Potential Evaluation Action Required: Rated Officers promotion potential to the next higher grade: Based on the rated officers duty performance, the senior rater assesses the rated officers potential to perform duties and responsibilities at the next higher grade compared with all other officers of the same grade and then places an X in the appropriate box. Comments in Part VIIc are mandatory for boxes checked Do Not Promote or Other. The Other box is for cases that do not fit the promotion recommendations that are given. For example, this box may be used for warrant officers in grade CW5. It may also be used for Colonels (O6), if the senior rater wishes to recommend retention on active duty without advocating promotion to brigadier general and for reports made according to AR 6233, paragraph 350, if appropriate. The senior rater will enter the total number of Army officers he currently senior rates in the rated officers grade and component (Active Army, USAR, ARNGUS). This information, in conjunction with additional information contained on the HQDA electronically generated label, will help DA selection boards identify senior raters with small rating populations and weigh the report accordingly. The senior rater will also check the appropriate box concerning receipt of the DA Form 6791. Comments are mandatory in Part VIIc for a "NO" entry. Reference: None OER Part : VIIb: Potential Box Check Action Required: Potential compared with officers senior rated in the same grade and component. The senior rater makes an assessment of the rated officers overall potential in comparison with all other officers of the same grade and component (Active, Army National Guard of the United States, or United States Army Reserve) the senior rater has senior rated or has currently in their senior rater population. This potential is evaluated in terms of the majority of officers in the population. If the potential assessment is consistent with the majority of officers in that grade the senior rater will X the CENTER OF MASS box. If the rated officers potential exceeds that of the majority of officers in the senior raters population, the senior rater will X the ABOVE CENTER OF MASS/ CENTER OF MASS box. (The intent is for the senior rater to use this box to identify their upper third in each grade) In order to maintain a credible profile, the senior rater must have less than 50% of the ratings of a grade in the top box. Fifty percent or more in the top box will result in a CENTER OF MASS label. If the rated officers potential is below the majority of officers in the senior raters population for that grade and the senior rater believes the rated officer should be retained for further development, the senior rater will X the BELOW CENTER OF MASSRETAIN box. If the rated officers potential is below the majority of officers in the senior raters population for that grade and the senior rater does not believe the rated officer should be retained on active duty the senior rater will X the BELOW CENTER OF MASSDO NOT RETAIN box. Part VIIb will not be completed on MGs, CPTs, LTs, CW5s, CW2s, WO1s; an HQDA electronically generated label which states No Box Check for MGs, CPTs, LTs, CW5s, CW2s, WO1s will be placed over the boxes in Part VIIb. Part VIIb must be completed on brigadier generals and brigadier generals promotable serving in authorized brigadier general positions. To ensure maximum rating flexibility when rating populations change or to preclude a top box check from inadvertently profiling as a CENTER OF MASS rating, senior raters need to maintain a cushion in their top box rather than simply playing the line at less than 50%. This is best accomplished by limiting the top box to no more than one third of all ratings in that grade. To provide senior raters flexibility when initially establishing a credible senior rater profile, the first single top box report processed against the senior raters profile at that grade will generate an ABOVE CENTER OF MASS label, regardless of the actual profile. All other reports will receive an HQDA electronically generated label which reflects the senior raters profile at the time the report processes. Reference: None OER Part : VIIc: Senior Rater comments on rated officers performance and potential Action Required: Comments by the senior rater are mandatory. Simply stating concurrence with the raters or intermediate raters evaluation does not fulfill the intent of this paragraph. When the senior rater has not been in the position the minimum number of days necessary to render a report, they will enter the following statement: I am unable to evaluate the rated officer because I have not been the senior rater for the required number of days. In these cases, all other entries in Part VII a., b., and d. will be left blank.

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Table 27 Senior rater - officer evaluation report InstructionsContinued The senior rater enters narrative comments in this block. Bullet comments are prohibited. These comments should focus on the rated officers potential and future assignments but may also address performance, the administrative review, or the evaluations of the rater and intermediate rater. Anything unusual about the report will also be noted here (for example, APFT and height and weight data or explanatory comments if not included; the inability or refusal of the rated officer to complete a DA Form 6791; lack of rated officers signature; signatures are out of sequence on the report; changes in an evaluation resulting from rated officer comments; multiple referrals to the rated officer; and so forth). If the senior raters evaluation is based on infrequent observation of the rated officer, this fact may be noted. Senior raters may also comment on the fact the rated officer is in a rating population that includes three or less officers. The senior rater may not comment on or make reference to actual placement of the box check in Part VIIb, the boxes or how the rated officer would be profiled. Senior rater serving as rater and senior rater. In those cases where the senior rater is also serving as the rater, they will complete the raters portion of the report. Comments in Part Vb,Vc, and Vd are optional, but block Vb must be used to cite the authority for the rating official to act as both rater and senior rater. (Appropriate comments for Part Vb include Serving as rater and senior rater in accordance with AR 6233, 220 or 221, or Serving as rater and senior rater in accordance with Cdr USA HRC exception to policy.) The senior rater must complete all blocks in Part VII. Comments in Part VIIc are mandatory. The senior rater will sign the report in both the senior raters and the raters signature blocks. Reference: None. OER Part : VIId: 3 Future Assignments and Potential Career Field Action Required: Based on the rated officers duty performance and demonstrated potential, the senior rater will list 3 future assignments, focusing on the next 35 years for which the rated officer is best suited. Raters and senior raters must enter a recommended potential Career Field and Branch or potential Career Field and Functional Area as listed in DA Pam 6003 for future service on all Army Competitive Category CPTs only OERs. This information will be stated, Would serve Army best in CF/BR or Would serve Army best in CF/FA. While the rater and senior rater will normally agree, it is possible that both rating officials may make different recommendations. Senior raters will not use this entry to recommend a branch transfer and will not recommend FA90 as officers are not Career Field designated into this functional area. Reference: None

211. HQDA electronically generated label a. The senior raters profile is computed and maintained at HQDA showing only those officers listed by component. The profile will contain all OERs rendered by the senior rater for the rated officers grade and accepted as correct by DA. The grade in which a promotable rated officer or warrant officer will be profiled is determined by the manner in which the grade is entered in Part Ic, DA Form 679. The profiling of U.S. Army Reserve and Army National Guard Officers is covered in AR 6233, chapters 4 and 5. b. The HQDA electronically generated label overlays the senior rater potential box check, Part VIIb. It compares the senior raters box check in Part VIIb with the senior rater profile at the time the OER processes at HQDA. This comparison generates a label when the report processes. The label contains one of the following statements: ABOVE CENTER OF MASS (number of ratings in the first box are less than 50% of all ratings in the profile for that grade); CENTER OF MASS (a rating in the 2nd box regardless of the profile or a rating in the 1st box when 50% or more of all ratings in the profile for that grade are in the first box); BELOW CENTER OF MASSRETAIN (a rating in the 3rd box regardless of the senior rater profile); BELOW CENTER OF MASSDO NOT RETAIN (rating in the 4th box regardless of the senior rater profile); NOT EVALUATED (Senior rater does not meet rating qualifications); and GENERAL OFFICER (Rated officer is a General Officer). c. The label will also contain the rated officers and senior raters grade, name, and SSN, the date the report processed at HQDA, total ratings by the senior rater in that grade, and the number of times the rated officer has been rated by this senior rater, which will help identify senior raters with small rating populations. d. OERs are batched processed and incremented against the senior raters profile based on the day of receipt at HQDA. For example: The senior raters profile is 2 in the top box and 4 in the second box. Two top box reports arrive at HQDA the same day. The senior raters profile for both reports will be 4 in the top box and 4 in the second box. Both reports will receive a CENTER OF MASS label. Consequently, senior raters must personally monitor the submission of OERs to HQDA to ensure they are submitted in the sequence desired by the senior rater. Improperly sequenced OERs are not a basis for an appeal. e. Senior raters may have up to three separate senior rater profiles, if the senior rater rates officers from different components. Each profile reflects rated officers of only that component. The profiles are maintained at USA HRCAlexandria, National Guard Bureau and HRCSt. Louis based on the component of the rated officer. 212. Referral process a. If referral is required (AR 6233, para 336), the senior rater will place an X in the appropriate box in Part IId

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of the completed report (for example, when the senior rater has signed and dated the report). The report will then be given to the rated officer for signature and placement of an X in the appropriate box in Part IId. b. The rated officer may comment if they believe that the rating or remarks are incorrect. The comments must be factual, concise, and limited to matters directly related to the evaluation on the OER; rating officials may not rebut rated officers referral comments. Extraneous or voluminous material, material already contained in the officers file and enclosures or attachments are not normally in the rated officers best interest; and they, therefore, should be avoided. Any enclosures or attachments to rebuttal comments will be withdrawn and returned to the rated officer when the OER is forwarded to DA. c. The rated officers comments do not constitute an appeal. Appeals are processed separately as outlined in chapter 6. Likewise, the rated officers comments do not constitute a request for a Commanders Inquiry. Such a request must be submitted separately. d. If the senior rater decides that the comments provide significant new facts about the rated officers performance and that they could affect the rated officers evaluation, he or she may refer them to the other rating officials. They, in turn, may reconsider their evaluations. The senior rater will not pressure or influence them. Any rating official who elects to raise their evaluation of the rated officer as a result of this action may do so. However, the evaluation may not be lowered because of the rated officers comments. If the evaluation report is changed but still requires referral, the report must again be referred to the rated officer for acknowledgment and new comments. Only the latest acknowledgment and comments (if submitted) will be forwarded to HQDA. e. If the rated officer is unavailable to sign the OER for any reason or cannot be contacted and a written referral is required (AR 6233, para 336) the following procedure must be followed: (1) The senior rater will refer, in writing, a copy of the completed report (for example, a report that has been signed and dated by the senior rater) to the rated officer for acknowledgment and comment. (See fig 27 for a sample referral memorandum.) This will be done even if the rated officer has departed due to permanent change of station, retirement, or release from active duty. A reasonable suspense date should be given for the rated officer to complete this action. In this referral, the rated officer will be advised that his or her comment does not constitute an appeal or request for a Commanders Inquiry. (2) On receipt of the rated officers acknowledgment, the senior rater will attach it and the original or a signed copy of the referral letter to the original report and forward it to (a) The reviewer (if appropriate). (b) The Bn/Bde or administrative section or HQDA (as appropriate). (c) The other rating officials if paragraph d, above, applies. 1. If the rated officer fails to respond within the suspense period, the senior rater will attach a signed copy of their referral to the original report and indicate either on the original referral or a second attachment that the rated officer failed to complete their acknowledgment. The senior rater will then send it to the reviewer. Reviewers will complete administrative review and forward to Bn/Bde administrative section or HQDA as appropriate. 2. Senior raters will, when possible, refer reports to the rated officer prior to their departure. 3. A rated officer is responsible for leaving a current forwarding address or e-mail address when he or she departs a unit. Mailing a referred OER by certified mail to an officers last disclosed mailing address is sufficient to constitute constructive service of a referred OER. If an OER sent by certified mail to an officers last known forwarding address is returned indicating that the officer may not be reached at that address, the senior rater will attach a signed copy of their referral to the original report and indicate either on the original referral or a second attachment that the rated officer failed to complete his or her acknowledgment. The senior rater will then send it to the reviewer, Bn/Bde administrative section or HQDA as appropriate. 213. Relief for cause officer evaluation report instructions If a rated officer or warrant officer is officially relieved (see AR 6233, para 358), the following specific instructions apply to completing a relief report: a. The potential evaluation in Part Va. DA Form 679 must reflect Do not promote or Other. A Do not promote recommendation is consistent with relief action and does not need further explanation. However, raters who want to make some other recommendation will check Other and will explain their recommendation and reasons in view of the action to relieve. b. The rating restriction in (a), above, does not apply to a rater who has not directed the relief and does not agree with the relief. However, they must state their non-concurrence in the proper narrative portions of the OER. c. The report will identify the rating official who directed the relief. This official will clearly explain the reason for relief in his or her narrative portion of the DA Form 679. d. If the relief is directed by someone not in the designated rating chain, the official directing the relief will describe the reasons for the relief in an enclosure to the report. 214. Mandatory review of officer relief reports a. When an officer (commissioned or warrant) is officially relieved of duties and a Relief for Cause Report is

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subsequently prepared, (see AR 6233, para 358) relief for cause reports require referral to the rated officer or warrant officer as described in paragraph AR 6233, paragraph 336. This referral must be completed before taking any of the actions in the following subparagraphs. b. If the relief is directed by the rater or intermediate rater, the senior rater will do the review provided they are a U.S. Army officer. Otherwise, the first U.S. Army officer in the chain of command or supervision above the individual directing the relief will review the reports. c. The procedures for reviewing relief reports are as follows: (1) If the senior rater is qualified to serve as the reviewer and is satisfied that the report is clear, accurate, complete, and fully in accordance with the provisions of the regulation, they continue to process the report. (2) If the senior rater (reviewer) finds that the report is unclear, contains errors of fact, or is otherwise in violation of AR 6233, they will return the report to the rater or intermediate rater, indicating what is wrong. The senior rater will avoid all statements and actions that may influence or alter an honest evaluation by the rater or intermediate rater. When the report has been corrected, it will be returned to the senior rater. (NOTE: changed reports must be referred again by the senior rater, in accordance with AR 6233, paragraph 336, to the rated officer so that the corrected report may be acknowledged and comments provided, if desired. Only the final referral and acknowledgment are forwarded with the report to HQDA.) (3) If the corrected report is satisfactory to the senior rater (reviewer), the senior rater (reviewer) will continue to process the report. (4) If the corrected report is not satisfactory to the senior rater (reviewer), or if the other rating officials disagree concerning the need for changes in the report, the senior rater (reviewer) will indicate objections to the report by adding an enclosure to the OER. When indicating objections the senior rater (reviewer) is restricted to the issues listed in paragraph 218. (5) If the senior rater is not a U.S. Army officer or Department of The Army civilian, or if the relief was directed by the senior rater or someone above the senior rater in the chain of command or supervision, the report will be reviewed by the first U.S. Army officer in the chain of command above the individual directing the relief. This officer will perform the functions described in (1) through (4), above. Their comments will be prepared as an enclosure to the OER. If there is not a U.S. Army officer in the chain-of-command above the person directing the relief, the report will be forwarded to HQDA for review (see appendix B for the address). 215. Submitting an addendum to a previous report a. The first commander in the chain of command receiving the new information will ensure that all members of the original rating chain are aware of it and are allowed to comment. If none of the original rating officials want to change or add to the original OER, no addendum will be prepared. b. The addendum will be prepared as shown in chapter 5 and figure 51. It will contain the rated officers name, grade, SSN, and the period of the OER to which it applies. It will also state that all members of the rating chain have been allowed added comments; and it will list those who did not want to comment. c. On completion of this action, the commander will refer a copy of the addendum to the rated officer for acknowledgment and comment before sending it to HQDA. If any of the rating officials have been released from active duty, incapacitated, or are otherwise unable to complete his or her part of an addendum, the commander will so indicate. d. The commanders responsibility is only to coordinate the submission of the addendum. They may not add comments to the addendum unless they were a member of the original rating chain. e. See appendix B for the address to submit and addendum to a previous report. f. See table 28 for a list of codes and reasons for submitting report, table 29 for the codes and reasons for nonrated periods, and table 210 for USAR Command Codes.

Table 28 Codes and reasons for submitting reports Code 02 03 04 Reason Annual report Change of Rater Change of Duty or PCS Entered on Report Annual Change of Rater Change of duty PCS REFRAD, Retirement Discharge This also will apply to Reserve Component (AGR, EAD, COEAD and Sanctuary). These type of USAR evaluations will be sent to HRCSt. Louis.

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Table 28 Codes and reasons for submitting reportsContinued 05 06 07 08 09 10 11 12 13 14 16 17 Relief for cause Relief for cause

Depart Temporary Duty, Temporary Change of Sta- Depart TDY tion, Special Duty 60 day Option report Senior Rater Option Complete the Record Extended annual Rated officer failing selection for promotion Relief from ADT, ADSW, AT, TTAD or COTTAD (applies to Reserve Components only) Rater Option Initial tour on extended active duty (EAD) evaluation Report based on application for RA appointment 60 day opt SROption Complete Rec Ext annual Promotion REFRAD Only used for USAR and NGB reports. Rater Option Initial RA Appt

Reports submitted on officers participating in the JAGCOJT Judge Advocate Generals Funded Legal Education Program or Excess Leave Program USA HRC Directed National Guard Bureau directed National Guard Bureau general officer nomination Transfer from National Guard to another component Transfer from National Guard to retired reserve HRC directed NGB directed NGB GO nomination Trans to another comp Trans fm NG to ret res

19 31 32 33 34 35 36 37 41 42 43 44 45

National Guard departure on Active duty for training NG DEP ADT (30 + days) for more than 30 days National Guard departure on Full Time Training Duty for more than 30 days Transfer to the Inactive National Guard NG DEP ADSW (30 = days) Trans to ING

Reassignment from one USAR unit to anther USAR PCS unit Release from unit assignment or attachment to IRR Reassignment Control Group USAR general officer nomination Relief from Temporary Active Duty HRCSt. Louis or CONUSA directed GO nomination RETAD Reference to the appropriate directive

Table 29 Codes and reasons for non-rated periods Code A C D E F I M P Reason AWOL/Desertion/unsatisfactory participant based on AR 13591 Confinement in military or civilian detention facility, assignment to military personnel Temporary disability retirement list (TDRL) Leave in excess of 30 days Under arrest In transit between duty stations, including leave, permissive temporary duty (PTDY), and temporary duty (TDY) Missing in Action Patient (including convalescent leave)

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Table 29 Codes and reasons for non-rated periodsContinued Q R S T W X Z Lack of rater qualification New recruiter program Student at military or civilian school On TDY/Special Duty (SD)/Temporary Change of Station (TCS) less than 90 calendar days Prisoner of War Inactive National Guard or Standby Reserve (inactive list) None of the above

Table 210 USAR Command codes within OERS Code 12 13 14 16 19 1C 1H 1K 1L 1U 21 22 23 24 25 27 29 2D 2H 31 42 43 44 45 46 47 4H 4K 51 53 56 59 Command 78TH Division (Institutional Training) 80TH Division (Institutional Training) 98TH Division (Institutional Training) 310TH Training Support Command First Army, State Military Support Office 77TH Regional Support Command 311TH Corps Support Command 94TH Regional Support Command 3D Medical Command 99TH Regional Support Command 100TH Division (Institutional Training) 108TH Division (Institutional Training) 412TH Engineer Command 87TH Division Training Support 65TH Regional Support Command 335TH Signal Command Second Army, State Military Support Office 143RD Transportation Corps Brigade 81ST Regional Support Command 311TH Theater Signal Command 84TH Division (Institutional Training) 85TH Division (Institutional Training) 425TH Transportation Corps Brigade 300TH Military Police Command (Prisoner of War) 416TH Engineer Command (Construction) 19TH Training Support Command 88TH Regional Support Command 244TH Aviation Brigade 95TH Division (Institutional Training) 377TH Support Brigade 75TH Division (Exercise) Fifth Army, State Military Support Office Command Abbreviation 78TH DIV (IT) 80TH DIV (IT) 98TH DIV (IT) 310TH TRNG SPT CMD 1ST ARMY, MIL SPT OFC 77TH RSC 311TH TNG SPT 94TH RSC 3D MEDCOM 99TH RSC 100TH DIV (IT) 108TH DIV (IT) 412TH ENCOM 87TH DIV TRNG SPT 65TH RSC 335TH SIG CMD 2ND ARMY, MIL SPT OFC 143D TRANSCOM 81ST RSC 311TH TSC 84TH DIV (IT) 85TH DIV (IT) 425TH TRANSCOM 300TH MP CMD (POW) 416TH ENCOM 19TH TRNG SPT CMD 88TH RSC 244TH AVN BDE 95TH DIV (IT) 377TH TSB 75TH DIV (EX) 5TH ARMY, MIL SPT OFC

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Table 210 USAR Command codes within OERSContinued 5C 5Q 61 62 6B 6C 6F 6G AE AG AP AR AS AU CB CE CM CS CZ D1 DF DJ ER FC FS FZ GB HR HS J1 JA KR MA MB MC MD ME MH ML MM MP MR MT 89TH Regional Support Command 90TH Regional Support Command 91ST Division (Training Support) 104TH Division (Institutional Training) 63RD Regional Support Command 311TH Support Command (CORPS) 96TH Regional Support Command 70TH Regional Support Command Army Acquisition Executive Support Agency The Adjutant General U.S. Army Reserve Personnel Command Army Reserve U.S. Army Intel & Sec Command U.S. Army Audit Agency U.S. Army CI Command U.S. Army Corps of Engineers U.S. Army Information Systems Command Army Staff U.S. Army Information Systems Command Defense Finance and Accounting Service Department of Defense Agencies U.S. Special Operations Command and Subordinate Commands U.S. Army Reserve, Europe U.S. Army Force Command U.S. Army Signal Command FORSCOM GD Forces National Guard COMP01 managed by USARC Health Services Command U.S. Army Element Supreme HQ Allied Powers Europe Joint Activities (LESS SHAPE) KOREA U.S. Military Academy U.S. Army Dental Activities U.S. Army Medical Center and School The Surgeon General U.S. Army Health Promo and Preventive Medicine U.S. Army MED Command HQ U.S. Army Area Dental Laboratories U.S. Army Health Service U.S. Army Total Army Personnel Command U.S. Army Material and Research Command Military Traffic Management Command 89TH RSC 90TH RSC 91ST DIV TRNG SPT 104TH DIV (IT) 63RD RSC 311TH COSCOM 96TH RSC 70TH RSC AAESA TAGO AR-PERSCOM ARMY RESERVE INSCOM USAAA USACIC COR ENGR ISEC OCSA ISEC DFAS DEFAGCY JNT SOC USARE FORSCOM USASIGCM GFRE NATL GRD HQ USARC HSC SHAPE JNT ACTS KOREA USMA DSSADAC MEDCTRSC TSGO CTRHPPM MEDCOMHQ USAADELB HSSAMEDC PERSCOM USAMRMC MTMC

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Table 210 USAR Command codes within OERSContinued MV MW OT P1 P8 P9 PC PI PR PZ RC S0 S9 SA SB SC SD SE SF SG SH SI SJ SK SL SM SO SP SS SU SX SZ TA TC TM TZ U1 U2 U3 U4 U5 U6 U7 U.S. Army Veterinary Command U.S. Army Military District of Washington Unilateral Command U.S. Army Pacific 8TH U.S. Army U.S. Army, Pacific Reserve Unit IX Corps U.S. Army Military Entrance Processing Command U.S. Army Pacific Pacific Reserve Units U.S. Army Pacific U.S. Army Recruiting Command The Army Staff Operations and Plans U.S. Army Special Operations Command Administrative Office Office, Secretary of Army Field Operating Agencies of the Secretariat 2ND Psychological Operations Group 5TH Psychological Operations Group 7TH Psychological Operations Group 351ST Civil Affairs 352ND Civil Affairs 353RD Civil Affairs The Army Staff Intelligence 358TH CA BDE 361ST CA BDE The Army Staff Logistics 422ND CA BDE The Army Staff Operations and Plans U.S. Army Special Operations Command NONDEPT Army MGMT HQ Activity (SSA of the Secretariat) U.S. Army South The Army Staff Personnel Special Staff U.S. Army Recruiting Command U.S. Army Training and Doctrine Command U.S. Army Military Entrance Processing Command TRADOC SUBCMD - Active Army Soldiers in support of RES COMP 3D Air Traffic Control Battalion 5TH Signal Command 66TH Military Intelligence Brigade 53RD Support Group 266TH Theater Finance Center 80TH Support Group 98TH Support Group USAVETCOM USA MDW UNL CMD USARPAC 8TH ARMY IX CORPS MEPCOM USARPAC PACIFIC RESERVE USARPAC USAREC DAMO USASOC OSA OSA FOA 2ND PSY OPS 5TH PSY OPS 7TH PSY OPS 351ST CA 352ND CA 353RD CA DAMI 358TH CA BDE 361ST CA BDE DALO 422ND CA BDE DAMO USASOC SSA OF OSA USARSO ARMY STAFF SPEC STF USAREC TRADOC MEPCOM TRADOC 31 TC BN E 5 SIG CMD 66 MI BDE 53D ASG 266 TFC 80TH ASG 98TH ASG

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Table 210 USAR Command codes within OERSContinued U8 U9 UA UB UC UD UE UF UG UH UI UJ UK UL UM UN UO UP UQ UR US UT UU UV UW UX UZ 100TH Support Group 104TH Support Group U.S. Army Europe and 7TH Army V Corps Artillary 1ST Personnel Command 3RD Corps Support Command 12TH Aviation Brigade 7TH Signal Brigade 69TH Air Defense Artillary Brigade 18TH Military Police Brigade 22ND Signal Brigade 1ST Transportation Movement Control Agency U.S. Army Special Forces Detachment 7TH Army Training Command U.S. Army Southern European Task Force 130TH Engineer Brigade 11TH Aviation Group 7TH Medical Command 32ND Army Air Defense Command 21ST Theater Area Command and 5TH Tactical Company V Corps (Nondivisional Units) 205TH MI Bridgade 1ST Armored Division 30TH Medical Brigade Special Troops V Corps 3ND Infantry Division Miscellaneous Activities 100TH ASG 104TH ASG USAREUR7 VCORARTY 1PERSCOM 3 COR SPT C 12 AVN BDE 7 SIG BDE 69TH ADA BDE 18 MP BDE 22 SIG BDE 1ST TMCA USASFDET 7TH ATC SETAF 130 EGR BD 11 AVN GP 7 MEDCOM 32 AADCOM 21ST TAACOM V CORPS 205 MI BDE 1 ARMD DIV 30 MED BDE SP TRPS VCOR 3 INF DIV MISC ACT

Chapter 3 Noncommissioned Officer Evaluation Report Preparation

31. Purpose and process - DA Form 216681 (NCOER Counseling and Support Form) a. Purpose. Contribute to Army-wide improved performance and professional development by increased emphasis on performance counseling. The rater uses DA Form 216681 to prepare for, conduct, and record results of performance counseling with the rated NCO. Its use is mandatory for counseling all NCOs, CPL through CSM. The purpose of the counseling and support form is to improve performance counseling by providing structure and discipline to the process. b. Process. (1) Within the first 30 days of the rating period, effective date of lateral appointment to corporal, or promotion to sergeant, the rater will conduct the first counseling session with the rated NCO (except for IRR and IMA NCOs completing more than 11 consecutive days on annual training (AT), active duty for training (ADT), active duty for special work (ADSW), or temporary tour of active duty (TTAD)). This counseling session is somewhat different from later counseling sessions in that the primary focus is on communicating performance standards to the rated NCO. It should specifically let the rated NCO know what is expected during the rating period. The rater shows the rated NCO the rating chain and a complete duty description, discusses the meaning of the values and responsibilities contained on the NCOER, and explains the standards for success. Before the rated NCO departs the counseling session, the rater records key points that were discussed and obtain the rated NCOs initials on the DA Form 216681. (2) Counseling sessions will be conducted at least quarterly for Active Army and AGR NCOs and at least

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semiannually for ARNGUS and USAR NCOs performing IDT. These counseling sessions differ from the first counseling session in that the primary focus is on telling the rated NCO how well they are performing. The rater updates the duty description, and based on observed action and demonstrated behavior and results, discusses what was done well and what could be done better. The guide for this discussion is the success standards established in the previous counseling session. Prior to the conclusion of the counseling session, the rater records key points discussed and obtain the rated NCOs initials on the DA Form 216681. (3) The rater will maintain one DA Form 216681 for each rated NCO until after the NCOER for that period has been approved and submitted to HRCIndianapolis; CNGB; State AG; or CDR, HRCSt. Louis. For corporals, who do not receive a record NCOER, the counseling and support form will be maintained for one year. There is no regulatory requirement to keep the DA Form 216681 beyond this time. However, in some cases keeping it for possible future use to support personnel actions may be appropriate. c. Samples. See figure 31 for a sample of this form.

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Figure 31. Sample DA Form 216681 NCOER Support Form

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Figure 31. Sample DA Form 216681 NCOER Support Form - continued

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32. Purpose and use - DA Form 21668 (NCO Evaluation Report) a. Purpose. Rating chain members use the DA Form 21668 (NCOER) to provide DA with performance and potential assessments of each rated NCO. The DA Form 21668 also provides evaluation information to ensure that sound personnel management decisions can be made and that an NCOs potential can be fully developed. See appendix B for Human Resource Center Addresses. b. Sample. See figure 33 for a sample of this form.

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Figure 32. Sample 21668 NCOER

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Figure 32. Sample 21668 NCOER - continued

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33. Evaluation forms Mandatory forms used in the evaluation process are available on-line at http://www.usapa.army.mil Search Forms. Specific instructions for preparation and submission of evaluation forms are addressed in DA Pam 6233 as follows: a. DA Pam 6233, chapter 2 - OER support and evaluation forms. b. DA Pam 6233, chapter 3 - NCOER support and evaluation forms. c. DA Pam 6233, chapter 4 - AER evaluation forms. 34. Part I, administrative data Part I is for administrative data, which includes identifying the rated NCO, the period of the report, and the reason for submitting the report. See table 31 for administrative data noncommissioned officer evaluation report instructions.
Table 31 Administrative data noncommissioned officer evaluation report instructions NCOER Part : Ia: Name Action Required: Enter rated NCOs name (LAST, FIRST, MI, SUFFIX) ALL CAPS Reference: None NCOER Part : Ib: Social Security Number Action Required: Enter rated NCOs SSN (9 digit XXXXXXXX) Reference: None NCOER Part : Ic: Rank Action Required: Enter the three-letter abbreviation for the NCOs military rank, not pay grade (for example, SSG, SFC). If the rated NCO is frocked to 1SG, SGM, or CSM, enter the rank, date of rank, and PMOSC held prior to the frocking action. In addition to the NCOs rank in Part Ic, enter the appropriate frocked rank in parentheses immediately following the rank entry. The entries are SFC (1SG), MSG(SGM), or MSG(CSM). Reference: AR 60020 NCOER Part : Id: Date of Rank Action Required: Enter the rated NCOs date of rank (YYYYMMDD). If the rated NCO is frocked enter the date of rank for the rank held prior to the frocking action. Reference: None NCOER Part : Ie: PMOS Action Required: Enter up to nine digits of the primary military occupational specialty (MOS) code (for example, 19E30, 42A5MA3, and 18Z5PW9LA). If an NCO does not possess an additional skill identifier or language identifier, only a five digit MOS is entered. An alpha or numeric entry may be used to denote the last digit of the skill level (0 or O). Reference: None NCOER Part : If: Unit, Org., Station, Zip Code, or APO and USAR Status Code Action Required: Enter data in the order listed on the form (for example, HHC, 1st Eng Bn, Fort Riley, KS 66442 (USAR Status Code)). When an NCOER is completed on an NCO at a temporary duty/special duty (TDY/SD/TCS), the TDY/SD unit information may be entered in parentheses in Part If after the required parent unit data if space permits. If not, the TDY/SD/TCS unit data may be reflected in Part IIIc. This is a list: TPU for an NCO assigned to a TPU; AGR for an NCO serving an AGR status; IRR for an NCO assigned to the IRR; IMA or DIMA for an NCO assigned to an IMA or DIMA position. USAR must include the appropriate Major United States Army Reserve Command/United States Army Reserve General Officer Command (MUSARC/GOCOM) (for example, 81st RSC, 104th Div (IT), 143d TRANSCOM, and so forth). Reference: None NCOER Part : Ig: Reason for Submission Action Required: Enter the appropriate report code in the left-hand portion of the block and the type of report title in the right-hand portion of the block. Reference: Table 37

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Table 31 Administrative data noncommissioned officer evaluation report instructionsContinued NCOER Part : Ih: Period Covered Action Required: Enter the Thru date which is the end date of the event causing the report (YYYYMMDD). Enter the beginning date in the boxes, using a four-digit numerical identifier for year and a two-digit numerical identifier for month and two digit identifier for the day (for example, 20010903). Reports rendered in the following situations: 1. Active Army. An NCOs first report period begins on the effective date of promotion to sergeant, reversion to NCO status after serving as a commissioned or warrant officer for 12 months or more, reentry on active duty after a break in service of 12 months or more, or the date of the ABCMR memorandum that approves reinstatement of a promotion.; 2. ARNGUS. The initial report period will begin on the effective date of promotion to sergeant or the effective date assigned/ attached to a unit, whichever occurs later; 3. USARAGR. An NCOs first report period begins on the effective date of promotion to sergeant or the effective date ordered to AGR status, whichever occurs later; 4. USAR TPU. The first report period will begin on the effective date of promotion to sergeant or the effective month assigned/attached to a troop program unit (TPU), whichever occurs later; 5. IRR, IMA, or ING. Based on AR 6233, paragraphs 410 and 518 report periods will begin with the day that the NCO performs annual training (AT), active duty for training (ADT), active duty for special work (ADSW), full-time National Guard duty (FTNGD), temporary tour of active duty (TTAD), or period of extended active duty (EAD). Reference: None NCOER Part : Ii: Number of Months Action Required: The number of rated months is computed by dividing the basic rating period by 30. Do not use the Period Covered by the report, subtract all nonrated time. If 15 or more days are left after dividing by 30, they will be counted as a whole month. (For example, 130 days is 4 months and 10 days and is entered as 4 months; 140 days is 4 months and 20 days and is entered as 5 months.) Reference: None NCOER Part : Ij: Non-rated codes Action Required: Enter the appropriate codes from table 38. If there were no non-rated periods, leave blank. Entries in Parts Ij are not required for ARNGUS, IRR, and IMA Soldiers not on active duty. Reference: Table 38 NCOER Part : Ik: Number of Enclosures Action Required: Enter number of enclosures. If there are no enclosures, enter 0. Enclosures can only be: Non concurrence memo 30 Day waiver Relief for cause for non Army rating officials Reference: AR 6233, figures 32, 33, and 35; NCOER Part : Il: Rated NCOs AKO e-mail address Action Required: Rated NCOs AKO e-mail address Reference: None NCOER Part : Im: Unit Identification Code (UIC) Action Required: Enter the rated NCOs UIC Reference: None NCOER Part : In: Command Code Action Required: Enter rated NCOs Command Code (Two digits) Reference: AR 68029 NCOER Part : Io: PSB code Action Required: Enter four character alphanumeric PSB code of the rated NCOs servicing Administrative Office; or for ARNG officers, two digit STATE MILPO CODE. Reference: AR 68029

35. Part II, authentication Part II is for authentication by the rated NCO and rating officials after they have completed their portions of the form at the end of the rating period. To facilitate the rated Soldier signing the NCOER after its completion and signature by the rating officials, the NCOER may be signed and dated by each individual in the rating chain up to 14 days prior to the "thru" date of the report; however the report cannot be forwarded to HQDA until the thru date of the report. See table 32 for authentication noncommissioned officer evaluation report instructions. The following rules apply: a. The reviewers signature and date cannot be before the raters or senior raters. b. The senior raters signature and date cannot be before the raters.

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c. The rated Soldier may not sign or date the report before the rater, senior rater, or reviewer.
Table 32 Authentication noncommissioned officer evaluation report instructions NCOER Part : IIa - Rater Action Required: First Line: LAST, FIRST, MI, SUFFIX - ALL CAPS/SSN (9 digit XXXXXXXXX)/Signature/Validation Second line: Rank, PMOS, Branch, Organization, Duty Assignment/AKO e-mail address - All grade entries will be the current (as of the Thru date). Rating officials who have been frocked to a higher grade and are serving in an authorized position for which he or she has been frocked will enter the frocked grade. - For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC). For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service raters will enter the pay grade GS (number). Members of the Senior Executive Service, SES will be entered in lieu of a grade. - For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC). For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service raters will enter the pay grade GS (number). Members of the Senior Executive Service, SES will be entered in lieu of a grade. Reference: None NCOER Part : IIb - Senior Rater Action Required: First Line: LAST, FIRST, MI, SUFFIX - ALL CAPS/SSN (9 digit XXXXXXXXX)/Signature/Validation Second line: Rank, PMOS, Branch, Organization, Duty Assignment/AKO e-mail address - All grade entries will be the current (as of the Thru date). Rating officials who have been frocked to a higher grade and are serving in an authorized position for which he or she has been frocked will enter the frocked grade. - For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC). For example, a U.S. Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service raters will enter the pay grade GS (number). Members of the Senior Executive Service, SES will be entered in lieu of a grade. - For rating officials who are members of other services, in addition to their rank, enter their branch of service (that is, USN, USAF, USMC). For example, a US Navy Captain would be entered as CAPT in the rank block and USN in the branch block. Civil service raters will enter the pay grade GS (number). Members of the Senior Executive Service, SES will be entered in lieu of a grade. Reference: None NCOER Part : IIc - Reviewer Action Required: First Line: LAST, FIRST, MI, SUFFIX - ALL CAPS/SSN (9 digit XXXXXXXXX)/Signature/Validation Second line: Rank, PMOS, Branch, Organization, Duty Assignment/AKO e-mail address Reference: None NCOER Part : IId - Reviewer concur/nonconcur Action Required: Reviewers concur/nonconcur with Raters and Senior Raters evaluation: - The reviewer has overall responsibility for ensuring the timely submission of an accurate DA Form 2166-8 in accordance with controls established by the commander. - Reviewer places a typewritten or handwritten (in black ink) X in the appropriate block, indicating concurrence or non-concurrence. NOTE: Non-concurrence enclosure is mandatory (see para 3-6). Enclosures will not be used to add an additional concurrence to the report. The reviewer will ensure the rated NCO is provided a copy of the non-concurrence enclosure. Second line: None Reference: None NCOER Part : IIe - Rated NCOs signature Action Required: The rated NCOs signature verifies the following: They seen the completed report (except Part IIc and d), the administrative data (Part I) is correct (except Part Ik through o), the rating officials are proper (Part II), the duty description is accurate (Part III) and includes the counseling dates, the APFT and height/weight entries are correct (Part IVc), and that the rated NCO is aware of the appeals process. It is important that rated NCOs and rating officials clearly understand that the rated NCOs signature does not constitute agreement or disagreement with the evaluations of the rater and/or senior rater. NOTE: If the rated Soldier is unavailable, unable, or fails to sign the DA Form 2166-8 for any reason, the senior rater will either resolve the problem or explain why in DA Form 2166-8, Part Ve and the rated Soldiers signature is left blank. The report will not be delayed because it lacks the rated Soldiers signature. Second line: None Reference: None

36. Part III, duty description Part III provides for the duty description of the rated NCO. It is the responsibility of the rating officials to ensure the duty description information is factually correct. This information is entered by the rater and verified with the rated NCO. See table 33 for duty description noncommissioned officer evaluation instructions. The duty description

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a. Is an outline of the normal requirements of the specific duty position. b. Should show type of work required rather than frequently changing tasks. c. Is essential to performance counseling and evaluation. It is used during the first counseling session to tell the rated NCO what the duties are and what needs to be emphasized. d. May be updated during the rating period. e. Is used at the end of the rating period to record what was important about the duties.
Table 33 Duty description noncommissioned officer evaluation instructions NCOER Part : IIIa: Principal Duty Title Action Required: Enter Principal Duty Title (matched with unit force structure document) Reference: None NCOER Part : IIIb: Duty MOSC Action Required: Enter Duty MOS (five/seven/nine). Enter the enlisted DMOS (at least five characters but no more than nine). In cases where the rated NCO is filling an officer position, enter the enlisted MOS that best matches the officer position. Reference: None NCOER Part : IIIc: Daily Duties and Scope Action Required: These must include a series of phrases, starting with action words and separated by semicolons and ending in a period. This portion should address the most important routine duties and responsibilities. Ideally, this should include the number of people supervised, equipment, facilities, and dollars involved and any other routine duties and responsibilities critical to mission accomplishment. Readiness NCO or training NCO. For ARNGUS AGR Soldiers assigned as readiness NCO or training NCO, enter both the NCOs TOE or TDA assignment and the full-time support titles such as Chief or Firing Battery/Readiness NCO. Include a mix of both the position duties and the full-time support duties in Part IIIc, d, and e. Reference: None NCOER Part : IIId: Areas of Special Emphasis Action Required: Enter areas of special emphasis/appointed duties. These must include a list of tasks/duties separated by semicolons and ending with a period. This portion is most likely to change during the rating period. It should include the most important items that applied at any time during the rating period. ARNGUS AGR Soldiers assigned as readiness NCO or training NCO, enter both the NCOs TOE or TDA assignment and the full-time support titles such as Chief or Firing Battery/Readiness NCO. Include a mix of both the position duties and the full-time support duties in Part IIIc, d, and e. Reference: None NCOER Part : IIIe: Appointed Duties Action Required: Include duties appointed that are not normally included in the duty description. Readiness NCO or training NCO. For ARNGUS AGR Soldiers assigned as readiness NCO or training NCO, enter both the NCOs TOE or TDA assignment and the full-time support titles such as Chief or Firing Battery/Readiness NCO. Include a mix of both the position duties and the full-time support duties in Part III, d, and e. Reference: None. NCOER Part : IIIf: Counseling Dates Action Required: Enter the actual dates of the counseling obtained from the DA Form 216681 (YYYYMMDD).The absence of counseling will not be used as the sole basis for an appeal. However, the lack of counseling may be used to help support other claims made in an appeal. Reference: None.

37. Part IV, Army values/noncommissioned responsibilities Army Values/NCO Responsibilities is completed by the rater, including the Army Physical Fitness Test (APFT) performance entry and the height and weight entry in Part IVc. Part IVa contains a listing of the Army values that define professionalism for the Army NCO. They apply across all grades, positions, and MOS. These Army values are needed to maintain public trust and confidence as well as the qualities of leadership and management needed to maintain an effective NCO Corps. These values are listed on the DA Form 21668 to emphasize and reinforce professionalism. They will be considered in the evaluation of the performance of all NCOs. See table 34 for Army values/attributes/skills/actions - noncommissioned officer evaluation report Instructions a. Values and NCO requirements/responsibilities. Values and NCO requirements/responsibilities are the sole focus for evaluation of performance in part IV of the NCOER. Box marks (typewritten or handwritten X) and bullet comments (rules below) are used throughout the evaluation. b. Bullet comments. Narrative rules for Part IV, bullet comments will (1) Be short, concise, to the point. Bullets will not be longer than two lines, preferably one; and no more than one bullet to a line.

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(2) Start with action words (verbs) or possessive pronouns (his or her); Personal pronouns he or she may be used; should use past tense when addressing NCOs performance and/or contributions. (3) Be double-spaced between bullets. (4) Be preceded by a small letter o to designate the start of the comment. Each bullet comment must start with a small letter unless its a proper noun that is usually capitalized. (5) A specific example can be used only once; therefore, the rater must decide under which responsibility the bullet fits best (or is most applicable).
Table 34 Army values/attributes/skills/actions - noncommissioned officer evaluation report Instructions NCOER Part : IVa: Army Values Action Required: The rater will check either a yes or no in the values block (all check marks must be consistent, that is, they all must be either typewritten, handwritten, or entered with a computer). Bullet comments are mandatory regardless of the ratings given. Mandatory specific bullet comments are required for all no entries. Base each entry on whether the rated NCO meets or does not meet the standard for each particular value. Quantitative and substantiated bullet comments are used to explain any area where rated NCO is particularly strong or needs improvement. A list of the values and their definitions can be found in FM 22100. Reference: Specific Bullet Comments para 36 (above); FM 22100 NCOER Part : IVb-f: Values/NCO Responsibilities Action Required: Excellence. Exceeds standards; demonstrated by specific examples and measurable results; special and unusual; achieved by only a few; clearly better than most others. Examples: Received physical fitness badge. Qualified entire squad as expert with M16 and M60. Awarded the Expert Infantryman Badge (EIB). Success. Meets all standards. Majority of ratings are in this category; fully competitive for schooling and promotion. The goal of counseling is to bring all NCOs to this level. Examples: Shares experiences readily, constantly teach Soldiers. Constantly seeking to improve, completed three sub-courses during rating period. Coached and played on company softball team. Established comprehensive cross-training program for his section. Their platoon had only one tank on deadline report (for 10 days) during last 11 months. - Needs improvement. Missed meeting some standard(s). Examples: Was often unaware of whereabouts of subordinates. Had the highest deadline rate in the company due to apathy. Unprepared to conduct formal training on three occasions. Reference: Specific Bullet Comments para 36 (above) NCOER Part : IVc: APFT Action Required: The rater will enter one of the following APFT entries: PASS or FAIL and the date (YYYYMMDD) of the APFT results. APFT refers to both the PT test for NCOs without profiles consisting of pushups, sit-ups, and the two-mile run; and the alternate PT test as prescribed by health care personnel for NCOs with permanent profiles who have been cleared to take the alternate PT test. If no APFT is taken due to profile, the entry will be: PROFILE and the year and month the profile was awarded within a 12 month period. These entries will reflect the NCOs status on the date of the most recent record APFT administered by the unit within the 12-month period prior to the last rated day of supervision. Active component NCOs take the record APFT twice per year, thus the 12 month period is the exception (that, deployed Soldiers unable to test twice per year). Sample entries are PASS 20050105, FAIL 20050105, or PROFILE 20050105 NCOs who have a permanent profile and are cleared to take the alternate PT test, do not need the statement profile does, or does not hinder duty performance. The APFT is considered valid as long as it consists of one of the aerobic events (run, walk, bike, swim). Received APFT badge may be entered as a bullet comment to justify excellence. The APFT badge is awarded for scores of 270 and above with at least 90 in each of the three events. Numerical scores will be used to justify needs improvement ratings that are based solely on the APFT. It is optional to enter the APFT score for success ratings. Rater specific bullet examples are mandatory in Part IVc for the following: The rater will explain an APFT entry of FAIL or PROFILE. Comments on FAIL entries will address reasons for failure and note any progress toward meeting physical fitness standards (see AR 3501). Comments on PROFILE (both permanent and temporary) will describe the rated NCOs ability to perform assigned duties. Note, however, that if a NCO has appeared before a MOS Medical Retention Board (MMRB) and been determined fit for duty and deployable, rating officials may not state that the profile hinders duty performance. If the APFT has not been taken within twelve months of the THRU date of the report, and Soldier is not on any profile, the APFT data entry will be left blank. The rater will explain the absence of an APFT entry in Part IVc. An APFT entry is not required for Soldiers 60 years of age or older and pregnant NCOs who are exempt from the APFT in accordance with AR 40501. Pregnant NCOs who have not taken the APFT within the last 12 months due to pregnancy, convalescent leave, and temporary profile, the rater will enter the following statement in part IVc: Exempt from APFT requirement in accordance with AR 40501. NOTE: When using the electronic version, the APFT and HT/WT statement will be combined.

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Table 34 Army values/attributes/skills/actions - noncommissioned officer evaluation report InstructionsContinued As directed by the HQDA proponent for Army Physical Fitness Program (APFT), Deputy Chief of Staff G3, deployed units unable to administer the APFT due to mission or conditions will annotate OERs with the following statement: Soldier unable to take the APFT during this period due to deployment for combat operations/contingency operations. NOTE: This does not exclude weight requirements. Personnel who meet Army minimum standards for APFT, but fail to meet unit standards, will not be given a rating of needs improvement for physical fitness and military bearing if such rating is based solely on the failure to meet unit standards. Reference: AR 3501; AR 40501; AR 6009 NCOER Part : IVc: Height/Weight Action Required: Enter the rated NCOs verified height and weight (in inches and pounds) as of the units last record weigh-in and an entry of YES or NO to indicate compliance or noncompliance with the provisions of AR 6009. If there is no record weigh-in during the period covered by the report, the rater will enter the NCOs height and weight as of the THRU date of the NCOER (no supplemental weighin is required). The data will be typed in Part IVc. Example entries are 72/180 YES, or 68/205 NO. Note: The rater enters YES for those NCOs who meet the weight for height screening table or are in compliance with the body fat standards of AR 6009. The statement within body fat standards of AR 6009 will not be used on evaluation reports. Rater specific bullet examples are mandatory in Part IVc for the following: To explain the absence of the height and weight data. To explain any entry of NO, indicating noncompliance with the standards of AR 6009. These comments will indicate the reason for noncompliance. Medical conditions may be cited for noncompliance; however, the NO entry is still required because medical waivers to weight control standards are not permitted for evaluation report purposes. The progress or lack of progress in a weight control program will be indicated. Unless a valid Profile for the current rating period is in effect, the HT/WT standards of AR 6009 apply at all times, even when the noncommissioned officer is deployed for combat or contingency operations. This entry will not be left blank. Pregnant NCOs, the entire entry is left blank. The rater will enter the following bullet in Part IVc: Exempt from weight control standards of AR 6009. NOTE: When using the electronic version, the APFT and HT/WT statement will be combined. Additionally, rating officials will not use the word pregnant, or refer to an NCOs pregnancy in any manner when completing an NCOER. Reference: Specific Bullet Comments paragraph 36 (above); AR 6009.

38. Part V, overall performance and potential Structured potential rating for overall performance and potential consists of, and includes, rater box marks for promotion/service potential; rater specific positions recommendation; senior rater overall performance and potential; and senior rater choice of alternatives for future performance. See table 35 for Part V - Overall performance noncommissioned officer evaluation report instructions.
Table 35 Part V - Overall performance noncommissioned officer evaluation report instructions NCOER Part : Va: Rater - Overall Potential Action Required: Rater places a computer generated, typewritten or handwritten (in black ink) X in the appropriate box. NCOs receiving one or more excellence ratings in Part IVb-f cannot receive a rating of marginal or NCOs receiving one or more needs improvement ratings in Part IVb-f cannot receive a rating of among the best. The following definitions will be used when completing Part Va: Among the best. NCOs who demonstrated a very good, solid performance and a strong recommendation for promotion and/or service in positions of greater responsibility. Fully capable. NCOs who have demonstrated a good performance and strong recommendation for promotion should sufficient allocations be available. Marginal. NCOs who demonstrated poor performance and should not be promoted at this time. Reference: None NCOER Part : Vb: Rater - 3 Future assignments Action Required: Rater lists up to three (at least two) different future duty positions (job title) in which the rated NCO could best serve the Army at the current or next grade. When the rated NCO is being reduced to a lower grade, raters may enter duty positions of the lower grade. Reference: None NCOER Part : Vc: Senior Rater - Overall performance Action Required: Senior rater evaluates overall performance by placing one computer generated, typewritten or handwritten (in black ink) X in the appropriate box. (Box marks should be consistent throughout the report, either all typewritten or all handwritten.) The senior raters box marks are independent of the raters. There is no specific box mark ratings required of the senior rater based on box marks made by the rater. The following definitions will be used when completing Part Vc:

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Table 35 Part V - Overall performance noncommissioned officer evaluation report instructionsContinued Successful/superior. A 1 rating represents the cream of the crop and is a recommendation for immediate promotion. A 2 rating represents a very good, solid performance and is a strong recommendation for promotion. A 3 rating also represents a good performance and, should sufficient allocations be available, is a recommendation for promotion. Fair. Represents NCOs who may require additional training/observation and should not be promoted at this time. Poor. Represents NCOs who are weak or deficient and, in the opinion of the senior rater, need significant improvement or training in one or more areas. Do not promote and consider for DA imposed bar to reenlistment under the Qualitative Management Program (QMP). Reference: None NCOER Part : Vd: Senior Rater - Overall potential for promotion and/or service in positions of greater responsibility Action Required: Senior rater evaluates overall potential by placing one computer generated, typewritten or handwritten (in black ink) X in the appropriate box. (Box marks should be consistent throughout the report, either all typewritten or all handwritten.) The senior raters box marks are independent of the raters. There is no specific box mark ratings required of the senior rater based on box marks made by the rater. The following definitions will be used when completing Part Vd: Successful/superior. A 1 rating represents the cream of the crop and is a recommendation for immediate promotion. A 2 rating represents a very good, solid performance and is a strong recommendation for promotion. A 3 rating also represents a good performance and, should sufficient allocations be available, is a recommendation for promotion. Fair. A 4 rating represents NCOs who may require additional training/observation and should not be promoted at this time. Poor. A 5 rating represents NCOs who are weak or deficient and, in the opinion of the senior rater, need significant improvement or training in one or more areas. Do not promote and consider for DA imposed bar to reenlistment under the Qualitative Management Program (QMP). Reference: None NCOER Part : Ve: Senior Rater bullet comments Action Required: When the senior rater does not meet minimum time requirements for evaluation of the rated NCO, they will enter the following statement in Part Ve: Senior rater does not meet minimum qualifications. Parts Vc and Vd will not be completed. Otherwise, bullet comments are mandatory. The senior rater must address marginal ratings given in Part Va. and fair or poor ratings in Part Vc. Bullet comments should focus on potential, and address performance, and/or the evaluation rendered by rater. If the senior rater meets the minimum time qualifications for evaluation, they must make bullet comments on potential and performance. Reference: None

39. Relief for cause noncommissioned officer evaluation report instructions If a rated noncommissioned officer is officially relieved (see AR 6233, para 359) the following specific instructions apply to completing a relief report: a. The rating official directing the relief will clearly explain the reason for relief in part IV, if the relieving official is the rater; if the relieving official is the senior rater, in Part Ve. b. If the relief is directed by an official other than the rater or senior rater, the official directing the relief will describe the reasons for the relief in an enclosure (not to exceed one page) to the report. c. Regardless of who directs the relief, the rater will enter the bullet, The rated NCO has been notified of the reason for the relief in Part IVf. d. The minimum rater and senior rater qualifications and the minimum rating period are 30 rated days. The fundamental purpose of this restriction is to allow the rated NCO a sufficient period to react to performance counseling during each rating period. Authority to waive this 30-day minimum rating period and rater and senior rater qualification period in cases of misconduct is granted to a general officer in the chain of command or an officer having general courts-martial jurisdiction over the relieved NCO. The waiver approval will be in memorandum format and attached as an enclosure to the report. e. The date of relief determines the THRU date of the report. Relief for Cause Reports may be signed at anytime during the closing or following month of the report. f. When the rater is relieved, or when the rated NCO and the rater are concurrently relieved, the senior rater will complete the rater and senior rater portions of the report for each of the raters subordinates. Enter rater relieved in Part Ve, and do not identify the relieved rater in Part IIa. (Refer to AR 6233, para 220). g. See table 36 for codes and reasons for submission and table 37 for codes for non-rated time.

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Table 36 Codes and reasons for submission Codes 01 02 03 05 06 07 08 09 10 12 Reason First (Does not apply to Active Army, see AR 6233) Annual report Change of Rater Relief for cause Depart Temporary Duty, Temporary Change of Station, Special Duty 60 day Option report Senior Rater Option Complete the Record Extended annual Relief from ADT, ADSW, AT, TTAD or COTTAD (applies to Reserve Components only) Entered on Report First Annual Change of Rater Relief for cause Depart TDY 60 day opt SROption Complete Rec Ext annual REFRAD Only used for USAR and NGB reports.

Table 37 Reason codes for non-rated time Codes A C D E F I M P Q R S T W X Z Reason AWOL/Desertion/unsatisfactory participant based on AR 13591 Confinement in military or civilian detention facility, assignment to military personnel control facility or assignment to correctional training facility Temporary disability retirement list (TDRL) Leave in excess of 30 days Under arrest In transit between duty stations, including leave, permissive temporary duty (PTDY), and temporary duty (TDY) Missing in Action Patient (including convalescent leave) Lack of rater qualification New recruiter program Student at military or civilian school On TDY/Special Duty (SD)/Temporary Change of Station (TCS) less than 90 calendar days Prisoner of War Inactive National Guard or Standby Reserve (inactive list) None of the above

310. Notifications See figure 33 for a sample format of a reviewers non-concurrence enclosure.

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Figure 33. Sample format of a reviewers non-concurrence enclosure

Chapter 4 Academic Evaluation Report Forms and Preparation

Section I DA Form 1059 Service School Academic Evaluation Report 41. Purpose and process a. Purpose. Academic Evaluation Reports (AER) are prepared for Soldiers who take part in resident and nonresident training at service schools and noncommissioned officer (NCO) academies. A DA Form 1059 is required for Active Army, Reserve Component personnel, and personnel of other services taking courses at Army service schools, Department of Defense (DOD)-sponsored schools, NCO academies, allied nation schools, and Reserve Component chaplain candidates (see AR 6233 for policy and schools). A DA Form 1059 is used to document an Army service members participation in courses outlined in AR 6233. For submission requirements, see AR 6233, paragraphs 352 and 353. b. Process. Information required to complete AERs for students attending service schools and installation NCO academies is described in table 41. The reporting official is responsible for the accuracy of the information in the completed AER. See appendix B, for Human Resource Center Addresses. c. Sample form. See figure 41 for a sample of this form.

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Figure 41. Sample DA Form 1059 AER

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42. Administrative data (Items 110) Part I is for administrative data and for identifying the rated officer, noncommissioned officer, the type of course attended, the period of the report, the reason for submitting the report, and explanation of non-rated periods. Part I is completed by rating official or rating officials designated representative.
Table 41 Administrative data AER Item: 1 - Name Action Required: Enter Soldiers LAST, FIRST, MI (ALL CAP) Reference: None AER Item: 2 - SSN Action Required: Enter Soldiers SSN 9 digits (XXXXXXXXX) Reference: None AER Item: 3 - Grade Action Required: Use 3-character code (68029). Examples: SGT, MSG, CW2, CPT, COL Reference: AR 68029 AER Item: 4 - Branch Action Required: Use 2-character code (AR 68029) reflecting basic branch for commissioned officers or management group for warrant officers as shown in Section I, career field on DA Form 4037 (Officers Records Brief). Reference: AR 68029 AER Item: 5 - Specialty/MOSC Action Required: Enter the AOC codes for commissioned officers (example 12/54), see DA Pam 61121. For warrant officers and enlisted personnel enter the individuals Primary MOS (See section I, ORB (DA Form 4037) and Section I, ERB): DA Pam 61121. Reference: DA Pam 61121 AER Item: 6 - Course Title Action Required: Include class number and year. For resident officer career development course, indicate in the space provided the military education code as follows: Reference: None AER Item: 7 - Name of School Action Required: Enter name of school Reference: None AER Item: 8 - Comp Action Required: Enter component of the Soldier. Enter RA, ARNG, or USAR Reference: None AER Item: 9 - Referred report Action Required: If the report is a referred report in accordance with AR 6233, chapter 335, then the rater will mark the first box in Part 9. The report will then be given to the rated Soldier for signature/validation and placement of an X in the appropriate box. ("NO" if the rated Soldier does not wish to make comments or "YES" if the rated Soldier is going to attach comments). Reference: AR 6233, chapter 335 AER Item: 10 - Duration of Course Action Required: Enter the From date (beginning date of the course) and the Thru date (last date of the course). (YYYYMMDD) Reference: None

43. Performance summary (Item 11) a. This item must be completed for all officer and enlisted courses except for students released from a course for no fault of their own, approved retirement, or resignation from a course for no fault of their own, approved retirement, or resignation from the service, which will be explained in item 14. Performance summary is intended to measure the level of performance of each student against the course standards. The rating official will identify each students level of performance by placing an X beside the most appropriate entry as described below: (1) Exceeded course standards - For those students whose overall course achievement are significantly above the

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standards of the course. The category is restricted to those students who are considered deserving by the commandant, but will not exceed 20 percent of the class enrollment. (2) Achieved course standards - For those students who achieved the overall acceptable course standards. (3) Marginally achieved course standards - For those students who achieved with difficulty, the minimum acceptable course standards as identified in the course grading plan. (4) "Failed to achieve course standards - self-explanatory. b. Comments are required, (1), (3), and (4) above, must be in detail to justify the level of performance indicated. Use item 14 for supporting comments. Over-stamping with Distinguished Graduate, Honor Graduate, Commandants List, or any other over-stamping or highlighting is prohibited. c. If MARGINALLY ACHIEVED or FAILED TO ACHIEVE is checked see AR 6233, chapter 335 for referred reports. 44. Demonstrated abilities (Item 12) a. This item must be completed for all officer and enlisted courses. Indicate the level of performance by placing an X beside the appropriate entry as described below: (1) A superior rating indicates the student has demonstrated an ability that is significantly above the standard. (2) A satisfactory rating indicates the student has demonstrated an acceptable level of proficiency. (3) A unsatisfactory rating is self-explanatory. (4) A not evaluated rating is self-explanatory. b. Comments, where required (1) and (3), above), must be in detail to justify the level of proficiency indicated. Use item 14 for supporting comments. If UNSAT is checked see AR 6233, paragraph 335. 45. Academic potential (Item 13) a. Indicate the students potential for selection to the next higher level of schooling/training. If NO is checked see AR 6233, paragraph 335. This pertains to the normal career progression/professional development courses as follows: (1) Commissioned officers; advanced course, ILE, and Senior Service College. (2) Warrant officers; Master Warrant Officer Training. (3) Enlisted personnel; basic, advanced, and Sergeants Major Course. b. The evaluation should assess the students (1) Ability to apply the knowledge derived from the school. (2) Potential compared to students with similar experiences and motivation. (3) Ability to contribute to group discussions. 46. Rating official comments (Item 14) a. Comments are required concerning the capabilities, potential, or limitations of the student to include achievements and awards. Explain entries requiring further description and enter additional comments. b. In particular, comments should be made if the student (1) Displayed exceptional potential; demonstrated any exceptional capabilities, aptitudes, or limitations which should be considered in future selection/assignments. (2) Lacked ability or motivation. (3) Demonstrated moral or character deficiencies. (4) Failed to respond to recommendations for improving academic or personal affairs. (5) Was released from student status through no fault of his own (for example, medical, compassionate) and is recommended for reinstatement in the course. (6) Was released from student status based on an approved retirement or resignation. (7) Was required to appear before an academic board. (8) Is on dual component status (see para 44d). c. If appropriate, comments should also be made if the student has demonstrated the potential to be a service school instructor. d. For students in Senior Warrant Officer Training Courses, enter as appropriate: Officer (is) (is not) determined to be tactically and technically certified to serve as a Senior Warrant Officer in MOS ___________. e. For students in Master Warrant Officer training courses, enter as appropriate: Officer (is)(is not) determined to be tactically and technically certified to serve as a Master Warrant Officer in MOS _________. f. For students who are awarded the Master of Strategic Studies degree, enter: Student is awarded the Master of Strategic Studies degree.

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47. Referred reports a. See AR 6233, paragraph 335 for policy to determine whether an AER report is referred or requires an addendum. b. After signing a referred report or completing an addendum, the reviewing official will forward the report/ addendum to the student, via a memorandum, for acknowledgement and comment. The reviewer will ensure that the provisions of AR 6233, chapter 3, section V, Academic Evaluation Reports (AER) responsibility have been followed. The student will acknowledge receipt of the referred report or addendum and will mark the Yes, comments attached or No box in Item 9. The student may enclose a comment or statement if they feel that the rating or remarks are incorrect. The students statement must be factual. The referral memorandum and acknowledgement are forwarded with the report to HQDA. (1) Comments or statements by the student do not constitute an appeal. Appeals are filed and processed separately as outlined in AR 6233, chapter 6. (2) If the student has departed the school under circumstances that preclude immediate referral of a report a copy will be sent by certified return mail directly to the student marked Personal in Nature, or send a copy to the students commander for acknowledgment and comment. If the student fails to acknowledge receipt of the report in the time period specified (a reasonable suspense period), the certified mail number will constitute acknowledgment. Section II DA Form 10591 Civilian Institution Academic Evaluation Report 48. Purpose and process a. Purpose. Civilian Institution Academic Evaluation Reports (AER). See AR 6233 for policy pertaining to the AER and under what circumstances a DA Form 10591 will be prepared. These reports are generally prepared for Soldiers who take part in resident and nonresident training at civilian institutions. A DA Form 10591 is required for Active Army, Reserve Component personnel: (1) Participating in full-time (on duty) degree programs at an educational, medical or industrial institution (2) Active Army personnel participating in a part-time (after duty) degree program. b. Process. Information required to complete AERs for students attending civilian institutions is described in Table 42. The reporting official is responsible for the accuracy of the information in the completed AER. See appendix B Human Resource Center Addresses and AR 6233 for submission requirements and polices. c. Sample form. See figure 42 for a sample of this form.

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Figure 42. Sample DA Form 10591

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49. Reporting the civilian academic evaluation report See table 42 for information pertaining to Civilian Academic Evaluation Report Processing.
Table 42 Civilian Academic Evaluation Report Processing AER Item: 1 - Name Action Required: Last name, first name, middle initial (ALL CAPS) Reference: None AER Item: 2 - SSN Action Required: Enter Soldiers SSN 9 digits (XXXXXXXXX) Reference: None AER Item: 3 - Grade Action Required: Use 3-character code (AR 68029). Examples: SGT, MSG, CW2, CPT, COL Reference: AR 68029 AER Item: 4 - Branch Action Required: Use 2-character code (AR 68029) reflecting basic branch for commissioned officers or management group for warrant officers as shown in item 11, DA Form 2B (Personnel Qualification Record. Part 1 - Warrant Officer). Leave blank for enlisted Soldiers. Reference: AR 68029 AER Item: 5 - Specialty/MOSC Action Required: Enter the AOC codes for commissioned officers (example 12/54), see DA Pam 61121. For warrant officers and enlisted personnel enter the individuals Primary MOS (See section II, Item 8, DA Form 2B or Section II: item 4, DA Form 2A (Personnel Qualification Record. Part I Enlisted): DA Pam 61121. Reference: DA Pam 61121 AER Item: Item 6 - Component Action Required: Enter component of the Soldier. Enter RA, ARNG or USAR Reference: None AER Item: 7 - Applicable Regulation Action Required: Identify the regulation that outlines the degree program under which the student participated. Reference: None. AER Item: 8 - Referred Report Action Required: If the report is a referred report in accordance with AR 6233, chapter 335, then the rater will mark the first box in Part 8. The report will then be given to the rated Soldier for signature/validation and placement of an X in the appropriate box. ("NO" if the rated Soldier does not wish to make comments or "YES" if the rated Soldier is going to attach comments). Reference: AR 6233, chapter 335 AER Item: 9 - Duration of Course Action Required: Enter the from date (beginning date of the course) and the Thru date (last date of the course). (YYYYMMDD) Reference: None AER Item: 10 - Name and address of civilian institution Action Required: Enter the name and address of civilian institution. Reference: None AER Item: 11 - Evaluation Action Required: The dean, department chairman, faculty advisor, or a responsible official of the civilian institution will evaluate the student. This will include an accurate and complete description of the subject area of study. The dean, department chairman, faculty advisor, or a responsible official of the civilian institution will date, type name, title and telephone number and then sign the evaluation. Reference: None AER Item: 12 - Did student successfully complete the course? Action Required: Check the appropriate box Reference: None

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Table 42 Civilian Academic Evaluation Report ProcessingContinued AER Item: 13 - Reviewer Comments Action Required: This section will be completed and reviewed by HQDA, Chief, National Guard Bureau, or the Installation Education Services officer prior to inclusion in the students OMPF. Comments are required concerning the reason for an individuals release from a degree program (that is, approved retirement, resignation from the service, or through no fault of his or her own). The reviewer will date, type name and title and then sign the evaluation. Reference: None.

Chapter 5 Evaluation Forms Preparation and Forwarding

Section I Preparing and Forwarding Officers Evaluation Reports and Noncommissioned Evaluation Reports 51. Officer evaluation report and noncommissioned evaluation report preparation and copying a. Processing. If sent in hard copy, DA Forms 679 OER and DA Form 21668 NCOER will be typed, or printed, using a laser or dot matrix printer, in either pica (10 pitch) or elite (12 pitch) type face or 12 point for computers. The most commonly accepted fonts for electronically generated forms are CG Times or Times New Roman. Bolding and compressed type face or spacing will not be used. A clear original is required so that legible copies of the report can be given to both the rated officers or noncommissioned officers Official Military Personnel File (OMPF) at HQDA. The only electronically generated DA Form 679 and DA Form 21668 series forms authorized are those forms designed and distributed by the Army Publishing Directorate and applications approved by them. Evaluation reports will be printed on one sheet of paper, front and back, and head to foot. Good quality paper must be used. Evaluation reports submitted on poor quality and tissue thin paper will be returned. Authorized abbreviations may be used; however, avoid acronyms. Facsimile signatures are not authorized. b. Copying. . Each rated officer or NCO will be given a copy of each OER/NCOER by the senior rater or senior raters designated representative once it has been completed and processed locally. This copy may be either an electronic or machine-reproduced paper copy of the original OER/NCOER. Rated officers or noncommissioned officers who fail to receive a copy of their evaluation after the close of the reporting period should request a copy from: (1) Their senior rater or administrative section. (2) Their appropriate Active, Reserve points of contact enumerated in appendix B. (3) Official Military Personnel File (OMPF) (a) Active and Reserve Component available thru iPERMS (Integrated Personnel Electronic Records Management System) on-line at https://iPERMS.army.mil. (b) Army National Guard available thru iPERMS at https://statepermsompf.hoffman.army.mil. When ARNGUS officer and enlisted military personnel records are filed on iPERMS, paper copies should be returned to the Soldier. The iPERMS record is the Soldiers Official Military Personnel File (OMPF). The iPERMS record should also be used by the Human Resource Office (HRO) as the Soldiers Career Management Information File as AGR management files. 52. Officer evaluation report and noncommissioned evaluation report forwarding requirements a. Tasks. The responsible senior rater, senior raters designated representative, or unit administrative office will provide the rated officer or noncommissioned officer a copy of the completed OER or NCOER. Confidentiality will be ensured. The unit will mail a copy to the forwarding address or Army Knowledge On-Line address if the rated officer or noncommissioned officer departs the organization before receiving a copy of the completed report. The Battalion/ Brigade S1 or unit administrative office will retain an additional electronic or printed copy in suspense for 120 days for use if the rated individual does not receive a copy. The senior rater, senior raters designated representative, or unit administrative office will ensure that: (1) Reports are complete and administratively correct. (2) Reports must be forwarded to reach HQDA to the proper Active Component, United States Army Reserve, or Army National Guard of the United States processing office (see app B for addresses and Points of Contact). Evaluation reports will be forwarded to HQDA by the following time line: (a) Officer Reports: 1. Active: 90 days from thru date of the report 2. Army Reserve Reports: 120 days from thru date of the report 3. Army National Guard Reports: 120 days from thru date of the report

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(b) Noncommissioned Evaluation Reports: 1. Active: 60 Days from thru date of the report 2. ARNGU/USAR - not on active duty or FTNGD: 90 days from thru date of the report (3) The centralized selection, promotion and school boards schedule must be closely monitored to ensure eligible reports, both mandatory and optional, are forwarded to HQDA in sufficient time to be included in the board file. b. Processing. Reports are processed, profiled, and processed in order of receipt at HQDA. If applicable, HQDA electronically generated labels are applied to the reports based on the date received at HQDA regardless of the Thru date of the report and the senior rater signature date (unless senior rater profile restart is involved (see AR 6233, para 313 for senior rater profile restarts)). c. Sequencing (if applicable). Senior raters are responsible for ensuring OER reports process at HQDA in the desired sequence. Reports failing to process in the sequence desired by the senior rater are not a basis for appealing the report. d. Enclosures. (1) No enclosures, other than those authorized by AR 6233, chapters 2 and 3 will be forwarded to HQDA. (2) Medical examinations, consultation sheets, or other documents containing official medical opinions or diagnoses will not be attached as enclosures to a report. These will be processed under established medical procedures. (3) When a paper copy enclosure is used in the above cases, it will be prepared on 8 1/2 by 11 inch bond paper and attached to the report. The enclosure will contain: (a) The rated officers full name, SSN, and grade. (b) The period of report. (c) The signature of the originator. 53. Officer evaluation report and noncommissioned evaluation report submission to HQDA by Forms Content Management Program The Army Publishing Directorates Forms Content Management Program (FCMP) provides an Army enterprise solution to manage business workflow the lifecycle of transaction-based information currently managed by forms. FCMP includes software to provide an electronic approval capability for forms and non-forms-based transactions. FCMP will replace the FormFlow software with the modern PureEdge electronic forms package. FCMP is accessible behind the AKO portal. To see the latest standard operating procedures, see the current Web sites listed in appendix B. 54. Officer evaluation report and noncommissioned evaluation report submission to HQDA by digital transmission or via e-mail This program is an evolving program that provides an alternate method of getting OERs and NCOERS to HRC (other than U.S. mail, overnight mail, or courier) while maintaining a quality evaluation in an officers or noncommissioned officers Official Military Personnel File (OMPF). To view the latest standard operating procedures for these applications (to include authorization instructions for OER by e-mail program), see the current websites listed in appendix B. Once operational, FCMP will be an authorized application for military evaluations. 55. Officer evaluation report and noncommissioned evaluation report and noncommissioned officer evaluation report submission to HQDA by mail a. Officer evaluation report Submission. The Senior Rater, Senior Raters Designated Representative, S1, or unit Administrative office will ensure that: (1) OER Reports are complete and administratively correct and forwarded to HQDA in the desired sequence. (2) The original OER report and enclosures authorized by AR 6233, chapter 2 are placed unfolded in an envelope and forwarded via first-class mail to: (a) Address for forwarding Active Duty Officer Evaluation Reports and subsequent addendums: Army Human Resources Command - Alexandria, ATTN: AHRCMSER 200 Stovall Street, Alexandria, VA 223320442 Phone: DSN 2214200/7789 or commercial (703) 3254200/7789. (b) Forward United States Army Reserve officer and warrant officer OERs to: Army Human Resources Command St. Louis ATTN: AHRCPAVEO 1 Reserve Way St. Louis, MO 631325200 Phone: DSN 8920676/0576 or commercial (314) 5920676/0576/0377 (c) Forward ARNGUS title 10 officer and warrant officer OERs to: NGBARPC OER Section National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (OER Section) 111 South George Mason Drive Arlington, VA 222041382. (d) Forward OER reports for ARNGUS non title 10 AGR officers and warrant officers and subsequent addendums to: State Adjutant General (Insert State) Officer of the Chief, Army Reserve ATTN: DAARPE Washington, DC 20310 b. Noncommissioned evaluation report submission. (1) NCOERs must be complete and administratively correct.

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(2) The original NCOER report and enclosures authorized by AR 6233, chapter 2 are placed unfolded in an envelope and forwarded via first-class mail to: (a) Address for forwarding Active Duty NCOERs and subsequent addendums: Army Human Resources Command Indianapolis ATTN: AHRCEEC 8899 East 56th Street Indianapolis, IN 46249 (b) Forward United States Army Reserve NCOERs and subsequent addendums to: Army Human Resources Command - St. Louis ATTN: AHRCPAVEO 1 Reserve Way St. Louis, MO 631325200 Phone: DSN 8920676/0576 or commercial (314) 5920676/0576/0377 (c) Forward ARNGUS title 10 NCOERs to: NGBARPC OER Section National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (OER Section) 111 South George Mason Drive Arlington, VA 222041382. (d) NCOER reports for ARNGUS non title 10 AGR NCOs will be forwarded to: State Adjutant General (Insert State) Officer of the Chief, Army Reserve ATTN: DAARPE Washington, DC 20310 Section II Preparing and Forwarding Academic Evaluation Reports 56. Academic evaluation report preparing and copying a. Preparing. When sent in hard copy, DA Forms 1059 and DA Form 10591 AER will be typed, or printed, using a laser printer, in either pica (10 pitch) or elite (12 pitch) type face or 12 point for computers. The most commonly accepted fonts for electronically generated forms are CG Times or Times New Roman. Bold and compressed type face or spacing will not be used. A clear original is required so that legible copies of the report can be given to both the rated officer and the microfiche files at HQDA. The only electronically generated DA Form 679 and DA Form 21668 series forms that are authorized, are the forms designed and distributed by the Army Publishing Directorate. Evaluation reports will be printed on one sheet of paper. Good quality paper must be used. Evaluation reports submitted on poor quality and tissue thin paper will be returned. Authorized abbreviations may be used; however, avoid acronyms. Facsimile signatures are not authorized. Signatures will be in black ink only. b. Copying. Each rated officer or NCO will be given a copy of the AER by the military or civilian academic institutions designated representative once it has been completed by the proper officials and processed locally. This copy may be either an electronic or machine-reproduced paper copy of the original. Once submitted to HQDA, AERs are reviewed and sent directly to the individual recipients OMPF. Rated officers or noncommissioned officers who fail to receive a copy of their evaluation after the close of the reporting period should request a copy from: (1) Their academic advisor or administrative section. (2) Their appropriate Active, Reserve points of contact enumerated in appendix B. (3) Official Military Personnel File (OMPF) (a) Active and Reserve Component available thru iPERMS (Integrated Personnel Electronic Records Management System) on-line at https://iPERMS.army.mil. (b) Army National Guard available thru iPERMS at https://statepermsompf.hoffman.army.mil. When ARNGUS officer, warrant officer, and enlisted military personnel records are filed on iPERMS, paper copies should be returned to the Soldier. The iPERMS record is the Soldiers Official Military Personnel File (OMPF). The iPERMS record should also be used by the Human Resource Office (HRO) as the Soldiers Career Management Information File as AGR management files. 57. Academic evaluation forwarding Academic evaluation (AER) submission for Service School academy commandants, civilian institution preparing officials, or unit/school Administrative office will ensure that: a. An AER Reports are complete and administratively correct and forwarded to HQDA or appropriate non U.S. Army service address, NLT 60 days after the students graduation or termination from the school or academy. An AERs will be mailed to the appropriate address enumerated in Appendix B. b. All significant information that can be evaluated must be reported. The same care and attention must be exercised in preparing this report as is exercised in preparing OERs and NCOERs. c. Evaluation reports (OERs or NCOERs) must be submitted for individuals assigned a principal duty before the start of a course, between coursed, or after a course. An OERs and NCOERs will be mailed to the appropriate HQDA addresses below or Non U.S. Army addresses enumerated in appendix B. d. The original AER report and enclosures authorized by AR 6233 are placed unfolded in an envelope and forwarded via first-class mail to those addresses listed in appendix B. e. If a lieutenants source of commissioning is Reserve Officer Training Corps (ROTC), upon completion of a military Officer Basic Course, send one copy of the Academic Evaluation (AER) to the region for the school from which the individual officer was commissioned. (1) Commander, Eastern Region, USACC ATTN: ATOETR Building 203, Old Ironsides Fort Knox, KY 40121. (2) Commander, Western Region, USACC ATTN: ATOWTR Box 339500MS 83 Fort Lewis, WA 984339500.

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Section III Addendum Preparation and Forwarding (Officer Evaluation Report and Academic Evaluation Report) 58. Preparing an addendum to a previous report a. If rating officials become aware of verified derogatory information that would have resulted in a lower evaluation of the rated individual, they will submit an addendum to the previous report (see AR 6233, para 341 and 342). The first commander, in the chain of command, receiving the new information will ensure that all members of the original rating chain are aware of it and allowed to comment. If none of the original rating officials want to change or add to the original OER, no addendum will be prepared. If all conditions of AR 6233, paragraph 341 and 42 (an addendum is warranted) rating officials will refer the report (OER or AER) to the rated individual for acknowledgement/ comments. b. The addendum will be prepared as shown in figure 51. It will contain the rated individuals grade, SSN, and the period of the report to which it applies. It will also state that all members of the rating chain have been allowed added comments; and it will list those who did not want to comment. c. The commanders responsibility is only to coordinate the submission of the addendum. They may not add comments to the addendum unless they were a member of the original rating chain. 59. Steps for preparing an addendum A sample of the addendum is shown in figure 51. Steps for preparing an addendum are outlined in table 51.

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Figure 51. Addendum Format

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Table 51 Addendum preparation

Step Work Center Action Required

Rating Chain

Upon receipt of previously unknown or unverified derogatory information, contact the BN/BDE S1 or Administrative Office assistance in determining if an addendum is appropriate or authorized (see AR 6233, paras 341 and 342).

2 3 4 5

BN/BDE S1 or Ad- Identify previously submitted evaluation reports covering the period pertaining to the newly received ministrative Office derogatory information. Commander Ensure information is accurate and verified.

BN/BDE S1 or Ad- Identify the rating chain that prepared the previously submitted report. Provide the newly received inministrative Office formation to each rating chain member and determine if any member desires to comment. BN/BDE S1 or Ad- If no rating chain member desires to comment on the new information, close the matter as completed ministrative Office action. If any member chooses to comment, prepare addendum comments using the format shown in figure 51. Ensure that separate addendums are prepared for each rating official submitting comments. BN/BDE S1 or Ad- An addendum must be referred to the rated officer following the procedures outlined in para 58. The ministrative Office referring official must be the current unit commander. They may not submit addendum comments unless they were a member of the original rating chain. The referral letter should follow the format provided in figure 51. BN/BDE S1 or Ad- When all administrative processing procedures have been completed, prepare a forwarding memoranministrative Office dum for the commanders signature as shown in figure 51. Commander Sign the final addendum that will be prepared for forwarding to HQDA. Include comments form all rating officials if provided. No comments will be submitted unless they were a member of the original rating chain.

7 8

BN/BDE S1 or Ad- Using the commanders forwarding memorandum, forward all addendum, the commanders referral letministrative Office ter, and the rated individuals acknowledgment/comment (or the commanders statement of failure to acknowledge, if appropriate) to the appropriate address indicated at appendix B.

Chapter 6 Constructing an Evaluation Report Appeal

61. Deciding to appeal a. An appellant who perceives that an evaluation report is inaccurate in some way has the right to appeal for redress to the appropriate agency. However, before actually preparing an appeal, an objective analysis of the report in question should be made. b. Review the evaluation report and version of AR 6231 and AR 6233 that was in effect on the Thru date of the report in question, along with this appendix and chapter 6 of the current regulation. Call or visit your career management officials at HQDA to determine whether an appeal is advisable. Local Staff Judge Advocate and Battalion or Brigade S1, or appropriate administrative personnel are also available to advise and provide assistance in the preparation of an appeal. AR 6233, section II, paragraphs 63 through 65, and table 61, provide guidance for a rated individual to request a Commanders Inquiry. c. Be realistic in the assessment of whether or not to submit an appeal. (1) An evaluation report which is inconsistent with others in an OMPF does not mean that it is inaccurate or unjust. Some individuals do not perform certain duties as well as others and this is one of the things that the evaluation reporting system should indicate. (2) Appealing an evaluation report on the sole basis of a self-authored statement of disagreement will not be successful. Likewise, statements from rating officials claiming that they did not intend to evaluate as they did will not, alone, serve as the basis for altering or withdrawing an evaluation report. (3) Careful consideration should be given before submitting an appeal of an evaluation report in which the narrative portions are positive, but the numerical markings or box checks are less than the maximum. HQDA expects rating officials to evaluate subordinates based on their own individual conscience and judgment. It is extremely difficult to successfully appeal a report of this nature without compelling evidence to support the appellant. d. The weight accorded to evidence is critical to the success of an appeal. Appellants should carefully decide what evidence is needed to support claims, whether or not such evidence is available and how to go about obtaining it. If, after considering the nature of a claim, an appellant still believes the evaluation report is inaccurate and evidence is available to support the argument, an individual should prepare and submit an appeal.

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62. Preparing an appeal a. Develop rationale. An appeals success depends on the care with which the case is prepared, the line of argument presented and the strength of the evidence presented to support it. Begin by specifically identifying those entries or comments to be challenged, the perceived inaccuracy in each entry or comment, the evidence you think is necessary to prove the alleged inaccuracy, and where and how to obtain such evidence. b. Obtain evidence. (1) Collect supporting evidence necessary to adequately refute the contested evaluation report. (2) Third party statements form the basis of most substantive appeals: Third parties are persons who have official knowledge of the rated individuals duty performance during the period of the report being appealed. Statements from individuals who establish they were on hand during the contested rating period, who refute faulting remarks on the evaluation report and who served in positions from which they could observe the appellants performance and their interactions with rating officials, are both useful and supportive. These statements should be specific and not deal in general discussions of the appellant. As an example, if an appellant desired to challenge a comment concerning their ability to communicate effectively with subordinates, it would be advantageous for that appellant to provide statements from a cross-section of individuals who could provide specific information pertaining to the faulting comment. Although third party statements can be provided by knowledgeable subordinates, peers, and superiors, additional weight is normally given those statements where the authors occupied vantage points during the contested period that closely approximated those of the rating officials. An example could be a battalion executive officer that had knowledge of the situation in a company, battery or troop. Such third party statements should be on letterhead if possible, describe the authors duty relationship to the appellant during the period of the contested report, degree (frequency) of observation and should include the authors current address and telephone number. (3) Statements from rating officials often reflect retrospective thinking, or second thoughts, prompted by an appellants non-selection or other unfavorable personnel action claimed to be the sole result of the contested report. As a result, claims by rating officials that they did not intend to evaluate as they did will not, alone, serve as the basis of altering or withdrawing an evaluation report. Rating officials may, however, provide statements of support contending the discovery of new information that would have resulted in an improved evaluation had it been known at the time of report preparations. Such statements must describe what the new information consists of, when and how it was discovered, why it was reportedly unknown at the time of report preparation and the logical impact it may have had on the contested report had it been known at the time the report was originally prepared (see para 347). (4) Official documents may substantiate that an evaluation report is in error. (a) In an administrative appeal, for example, a certified copy of a published rating scheme in effect during a specific report period may indicate that an incorrect rating official prepared an evaluation; or duty appointment orders and appropriate extracts from local personnel records may indicate that the period of a report, duty title or periods of nonrated time are incorrect. (b) For substantive claims certain documents such as Annual General Inspection results may be helpful in refuting faulting remarks on an evaluation report concerning an appellants duty performance, provided such documents are certified as official true copies, are relevant to the report period and specifically pertain to faulting comments. (c) Award citations and letters of commendation may or may not be of value. The period and circumstances surrounding an award or letter of commendation must be compared to the contested period and circumstances surrounding the contested evaluation report. Are they relevant to the period? Germane? Do they refute the report? (5) To obtain current mailing addresses of Army personnel, check first with your local BN or BDE S1, administrative office or servicing Army human resource provider to see if your installation has a copy of the US Army Locator for members on active duty. If so, make arrangements to review that file for current Army addresses. If not available, write to the Active Army Locator. Appellants (both officer and enlisted) should include the full name and SSN of those individuals and address correspondence to the Army World Wide Locator, 8899 E. 56th St., Indianapolis, IN 462495301. If the individuals in question have since retired or have otherwise left active duty, write to the National Personnel Records Center, Army Reference Branch (NCPMA) 1 Reserve Way, St. Louis, MO 631325200. The individuals full name and SSN must be provided along with the request. State that this is for official use, that is, in conjunction with an OER appeal. To protect the privacy of individuals no longer on active duty, these agencies will normally forward correspondence to the appropriate individual rather than provide an address. (6) Relevant portions of official documents such as AGI, ARTEP, or Command Inspection results may be obtained under the Freedom of Information Act (FOIA) by writing the individual unit or headquarters responsible for conducting such inspections. Addresses for military organizations can be obtained by contacting your servicing administrative office. (7) To obtain records and verify dates, start with the Military Personnel Records Jacket (Field 201 File) for orders and other documents, or contact former organization or unit level Army human resource service provider to determine whether records are still retained. c. Cover memorandum and appeal format. (1) Refine arguments and formalize the appeal. Appropriate cover memorandum formats can be found in figures 61 through 66. The appeal cover letter should be a typed, military memorandum on letterhead or white bond paper.

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Identify in the first paragraph name, rank, branch, SSN, period of report, and priority of appeal, as determined in AR 6233, paragraph 610. Include a DSN or commercial phone number and correct mailing address. Home address may be used, if preferred. Use this memorandum as the transmittal of the appeal. (2) Identify the specific portion(s) of the report being contested. Be clear, brief and specific. If detailed information is essential, add a statement as an enclosure to the appeal. Indicate the specific changes requested, that is, a single change, a combination of changes or total removal of the report. All enclosures should be tabbed and listed for ease of reference and cited in the written presentation of the case. Sign and date the cover letter. d. Submission. (1) Before finalizing the appeal, an appellant should have the entire package reviewed by a trusted disinterested third party. This third party review may help remove emotionalism and poor logic from the case. The appeal package should not be submitted until the appellant is satisfied that they presented a logical, well-constructed case, as fully documented as possible. (2) For an appeal contesting an evaluation report pertaining to a period of active duty, submit the finalized appeal in duplicate (that is, two complete packets) directly to Army Human Resources Command-Alexandria, ATTN: AHRCMSEA, 200 Stovall Street, Alexandria, VA 223320442. (3) Appeals contesting an evaluation report for a period of inactive Reserve should be submitted to Army Human Resources Command-St. Louis, ATTN: AHRCPAVEA, 1 Reserve Way, St. Louis, MO 631325200. (4) Appeals contesting an evaluation report for a period of National Guard service: (a) For OERs submit to National Guard Bureau, ARNG Readiness Center, ATTN: NGBARPC (Appeals Section), 111 S. George Mason Drive, Arlington, VA 222041382. (b) For NCOERs consisting of an administrative error: The Adjutant General (appropriate state). (c) For NCOERs consisting of substantive error: Chief, National Guard Bureau, Army National Guard Readiness Center, ATTN; NGBARPPE, 111 S. George Mason Dr., Arlington, VA 222041382 (5) Verify all necessary information (SSN, signature, date, mailing address, and telephone number). e. Samples. See figures 61 through 66 for samples of memorandums to be used at if an appeal is necessary at evaluation time.

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Figure 61. Format for minor corrections

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Figure 62. Format for substantive appeals

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Figure 63. Format for an administrative appeal

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Figure 64. Format for a combined administrative and substantive appeal

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Figure 65. Format for a requesting third party support

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Figure 66. Format for a third party memorandum of support

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Appendix A References
Section I Required Publications AR 40501 Standards of Medical Fitness. (Cited in tables 24 and 34.) AR 6009 The Army Weight Control Program. (Cited in tables 24 and 34.) AR 60020 Army Command Policy. (Cited in tables 21 and 31.) AR 6233 Evaluation Reporting System. (Cited in chaps 1, 2, 3, 4, 5, 6, and app C, and D.) AR 6008104 Military Personnel Information Management/Records. (Cited in table 23.) AR 68029 Military Personnel, Organization and Type of Transaction Codes. (Cited in tables 21, 31, 41, and 42.) Section II Related Publications A related publication is additional information. The user does not have to read it to understand the publication. DOD publications are available http://www.dtic.mil/whs//directives. United States Codes are available at www.gpoaccess.gov/uscode/. AR 1201 Army Inspection Policy. AR 112 Management Control. AR 156 Procedure for Investigating Officers and Boards of Officers. AR 15185 Army Board for Correction of Military Records. AR 2552 Authorized Abbreviations, Brevity Codes, and Acronyms. AR 2555 The Department of Army Freedom of Information Act Program. AR 271 Judge Advocate Legal Services. AR 2710 Legal Services: Military Justice. AR 13591 Service Obligations, Methods of Fulfillment, Participation Requirements, and Enforcement Procedures. AR 135175 Separation of Officers.

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AR 135200 Active Duty for Missions, Projects, and Training for Reserve Component Soldiers. AR 135215 Officer Periods of Service on Active Duty. AR 140145 Individual Mobilization Augmentation (IMA) Program. AR 1651 Chaplain Activities in the United States Army. AR 2003 Natural Resources Land, Forest, and Wildlife Management. AR 33515 Management Information Control System. AR 34021 The Army Privacy Program. AR 3501 Army Training and Leader Development. AR 35010 Management of Army Individual Training Requirements and Resources. AR 3513 Professional Education and Training Programs of the Army Medical Department. AR 350100 Officer Active Duty Service Obligations. AR 3805 Department of the Army Information Security Program. AR 38510 Army Safety Program. AR 6008 Military Personnel Management. AR 600822 Military Awards. AR 600824 Officer Transfers and Discharges. AR 600829 Officer Promotions. AR 60037 Unfavorable Information. AR 60039 Dual Component Personnel Management Program. AR 601100 Appointment of Commissioned and Warrant Officers in the Regular Army.

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AR 61430 Overseas Service. AR 614200 Enlisted Assignments and Utilization Management. AR 6211 Training of Military Personnel at Civilian Institutions. AR 6217 Army Fellowships and Scholarships. AR 621108 Military Personnel Requirements for Civilian Education. AR 690500 Position Classification, Pay and Allowances. AR 7355 Policies and Procedures for Property Accountability. DA Memo 6001 Officer Evaluation Report Appeals. DA Pam 35059 Army Correspondence Course Program Catalog. DA Pam 6003 Commissioned Officer Professional Development and Career Management. DA Pam 60082 Standard Installation/Division Personnel System (SIDPERS) Personnel Service Center Level Procedures. DA Pam 61121 Military Occupational/Classification Structure. DOD 5000.52M Career Development Program for Acquisition Personnel. DOD 5200.2R Department of Defense Personnel Security Program. FM 22100 Army Leadership. Joint Publication 102 Department of Defense Dictionary of Military and Associated Terms. (Available at www.dtic.mil/doctrine.) NGR (AR) 600100 Commissioned Officers-Federal Recognition and Related Personnel Actions. (Available at www.ngbpdc.ngb.army.arngfiles.asp.) 10 USC 175 Reserve Forces Policy Board. 10 USC 3021 Army Reserve Forces Policy Committee 10 USC 10211 Policies and Regulations: Participation of Reserve Officers in Preparation and Administration.

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10 USC 12301(d) Reserve Components Generally 10 USC 12402 Army and Air National Guard of the United States: Commissioned Officers; Duty in National Guard Bureau Section III Prescribed Forms This section contains no entries. Section IV Referenced Forms Except where otherwise indicated below, the following forms are available as follows: DA forms are available on the APD Web site (http://www.apd.army.mil); DD forms are available from the OSD Web site (http://www.dior.whs.mil/ icdhome/forms.htm); and Standard forms (SF) are available from the GSA Web site (http://www.gsa.gov). DA Form 2A Personnel Qualification Record, Part I - Enlisted. DA Form 2b Personnel Qualification Record, Part I - Warrant Officer. DA Form 679 Officer Evaluation Report. DA Form 6791 Officer Evaluation Report Support Form. DA Form 6791a Developmental Support Form. DA Form 705 Army Physical Fitness Test Scorecard. DA Form 1059 Service School Academic Evaluation Report. DA Form 10591 Civilian Institution Academic Evaluation Report. DA Form 1380 Record of Individual Performance of Reserve Duty Training. DA Form 21668 NCO Evaluation Report. DA Form 216681 NCOER Counseling and Support Form. DA Form 4037 Officer Record Brief.

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Appendix B Human Resource Command Addresses

B1. Addresses for various applications Table B1 provides HRC addresses for submitting various forms for certain circumstances. B2. Official Military Personnel File OMPFs are available at the following Web addresses: a. For Active Duty personnel, https://iperms.army.mil/rms/login.jsp. b. For ARNG personnel, https://statepermsompf.hoffman.army.mil/rms/login.jsp. c. For USAR personnel, https://www.2xcitizen.usar.army.mil/portal/default.asp.

Table B1 HRC addresses Contact information Army Human Resources CommandAlexandria ATTN: AHRCOPLL 200 Stovall Street Alexandria, VA 223320411 Army Human Resources CommandAlexandria ATTN: AHRCMSER 200 Stovall Street Alexandria, VA 223320442 DSN: 2214200/1703 Commercial :(703) 3254200/1703 Army Human Resources CommandAlexandria ATTN: AHRCMSEA 200 Stovall Street Alexandria, VA 223320442 DSN: 2218642/43 Commercial: (703) 3258642/43 Army Human Resources CommandAlexandria ATTN: AHRCMSE 200 Stovall Street Alexandria, VA 223320442 DSN: 2219660 Commercial: (703) 3259660 https://www.hrc.army.mil/site/active/TAGD/MSD/ESO/eso.htm Soldier status and applicable form Active Army, DA Form 10591

Active Army, DA Form 679 and DA Form 1059 Request for HQDA review of Active Duty, DA Form 679

Active Army, DA Form 679 and DA Forms 1059 and 10591 appeals and addendums

Active Army, Commanders/Commandants Inquiry: DA DA DA DA Form Form Form Form 679 21668 1059 (Officer and Enlisted) 10591

Active Army, request for senior rater profile, DA Form 6792 (available at Web site) Army Human Resources CommandIndianapolis Active Duty, DA Form 21668, and enlisted, DA Form 1059 ATTN: AHRCEFS 8899 East 56th Street Indianapolis, IN 462495301 DSN: 6993696 Commercial: (317) 5103696 Website: https://www.hrc.army.mil/site/erec/index.htm (Policy information, clarification, and access to all evaluations-related applications is available at the Web address.) Army Human Resources CommandIndianapolis ATTB: AHRCREA 8899 East 56th Street Indianapolis, IN 462495301 DSN: 6993688 Commercial: (317) 5103688 Army Human Resources CommandSt. Louis ATTN: AHRCPAVEO 1 Reserve Way St. Louis, MO 631325200 DSN: 8920676/0576/0377 Commercial: (314) 5920676/0576/0377 Active Duty enlisted, DA Form 21668, and enlisted, DA Form 1059 appeals

USAR, DA Forms 679, 21668, 1059, 1591, and subsequent addendums

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Table B1 HRC addressesContinued Army Human Resources CommandSt. Louis ATTN: AHRCPAVEA 1 Reserve Way St. Louis, MO 631325200 DSN: 8923226 Commercial: (314) 5923226 USAR, appeal requests, reviews, and Commanders/Commandants Inquiry: DA DA DA DA Form Form Form Form 679 21668 1059 (Officer and Enlisted) 10591

Army Human Resources CommandSt. Louis ATTN: AHRCPAV (SR Profile) 1 Reserve Way St. Louis, MO 631325200 DSN:8920679 Commercial: (314) 5920679 https//www.2xcitizen.usar.army.mil/portal National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (OER Section) or (AER Section) 111 South George Mason Drive Arlington, VA 222041382 DSN: 3277111 Commercial: (703) 6077111 National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (Appeals Section) 111 South George Mason Drive Arlington, VA 222041382 DSN: 3277111 Commercial: (703) 6077111 Chief, National Guard Bureau, ARNG Readiness Center ATTN: NGBARPPE 111 South George Mason Drive Arlington, VA 222041382 DSN: 3277111 Commercial: (703) 6077111 National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (OER Section) or (AER Section) 111 South George Mason Drive Arlington, VA 222041382 DSN: 3277111 Commercial: (703) 6077111 National Guard Bureau, ARNG Readiness Center ATTN: NGBARPC (OER Section) 111 South George Mason Drive Arlington, VA 222041382 DSN: 3277111 Commercial: (703) 607111 https://gko.ngb.army.mil US Navy: Information Technology Center ITC 14, Building 3, Third Floor ATTN: CDM 2251 Lakeshore Drive New Orleans, LA 70145 US Air Force: HQ, AFPC/DPPPED 550 C Street West Suite 7 Randolph AF Base, TX 781504709 US Marine Corps: Commandant, USMC HQ, US Marine Corps 2008 Elliot Road Quantico, VA 221345030

USAR, DA Form 6792 (available at Web site)

ARNG, DA Form 679, DA Form 1059, and subsequent addendums

ARNG, DA Form 679 and officer, DA Form 1059 appeals

ARNG, DA Form 21668 and enlisted, DA Form 1059 appeals

ARNG, DA Form 679 and DA Form 1059 HQDA reviews ARNG, DA Form 679 and DA Form 1059 Commanders/Commandants Inquiry

Senior rater profile for ARNG, DA Form 6792 (available at Web site)

Non-U.S. Army service member, DA Form 1059

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Appendix C Counseling
C1. Army Evaluation Reporting System counseling process a. Counseling is a key aspect of the ERS process. (1) Officers have two forms designed to facilitate performance and developmental counseling, the OER Support Form (DA Form 6791) and the Developmental Support Form (DA Form 6791a (DSF)). The DA Form 6791 will be used for officers of all ranks. The DA Form 6791a, DSF, is used along with the DA Form 6791 for CPT/ LT/CW2/WO1 and is optional for other ranks. Instructions on the use of these forms are in chapter 2 of this pamphlet. (2) Noncommissioned Officers, the DA Form 216681, NCO Counseling and Support Form is designed to facilitate both performance and developmental counseling. Detailed instructions on the use of DA From 21668 are in chapter 3 of this pamphlet. b. Counseling forms. These forms may be used when it is appropriate to counsel officers and noncommissioned officers matriculating through an Army course of instruction. Civilian institutions will use appropriate local forms and academic reviews as applicable. c. Referred reports. See AR 6233, paragraph 334. C2. Counseling preparation It is important for the rater and the rated Soldier prepare for counseling. Rater preparation will ensure the counseling session is organized and stays on track. Rated officer and noncommissioned officer preparation enhances the two-way communication and involvement in objective setting and performance assessment. Table C1, below, provides preparation recommendations for both raters and rated Soldiers.
Table C1 Counseling session preparation Session: Initial Counseling - All Officers DA Form: 6791 Time Frame: within 30 days Rated Soldier: Draft duty description and major performance objectives Provide draft Support Form copy to rater. Prepare to discuss duties and objectives Rater: Provide rated officer/warrant officer copies of raters/senior raters support forms & blank Support Form with initial drafted duty description Receive/review rated officers draft Support Form Select site (private) and schedule with rated officer Make outline/plan for conducting session Session: Initial Counseling - Officers in the rank of WO1, CW2, LT, or CPTDA DA Form: 6791a Time Frame: within 30 days Rated Soldier: Review draft Support Form Review values/attributes/skills/actions-DSF/FM 22100 Rater: Outline possible developmental tasks Review FM 22100 Outline possible developmental tasks for each area on the DSF Make outline/plan for conducting session Session: Initial Counseling - Noncommissioned Officers DA Form: 216681 Time Frame: within first 30 days Rated Soldier: Draft duty description and major performance objectives. Prepare to discuss duties and objectives Request copy of and review rating chain support forms Rater: Provide rated noncommissioned officer copies of raters/senior raters performance objectives & blank support form with initial drafted duty description Receive/review rated Soldiers draft Support Form Select site (private) and schedule with rated Soldier

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Table C1 Counseling session preparationContinued Make outline/plan for conducting session Session: Follow-up counseling - All Officers DA Form: 6791 Time Frame: mid point and as needed Rated Soldier: Conduct self assessment. Draft revisions/duties/performance objectives. Prepare to discuss revisions, performance, changing priorities, and so forth. Rater: Review OER Support Form. Observe and assess rated officer. Review record of observation/assessment. Make outline/plan for conducting session. Session: Follow-up counseling - Officers in the rank of WO1, CW2, LT, or CPT DA Form: 6791a Time Frame: quarterly Rated Soldier: Conduct self-assessment Prepare to discuss revisions, performance, changing priorities, and so forth Outline target areas for development, and corresponding developmental tasks Rater: Review OER Support Form and Developmental Support Form Observe and assess rated officer Review record of observation/assessment Outline target areas for development and corresponding developmental tasks Session: Follow-up counseling - Noncommissioned Officers DA Form: 216681 Time Frame: Quarterly for Active Army and AGR NCOs and at least semiannually for ARNGUS and USAR NCOs performing IDT Rated Soldier: Conduct self-assessment Prepare to discuss revisions, performance, changing priorities, and so forth Outline target areas for development, and corresponding tasks or objectives Rater: Review Counseling and Support Form Observe and assess rated NCO Review record of observation/assessment Make outline/plan for conducting session

C3. Counseling outline a. Field Manual 22100. The FM covers counseling in more detail and describes four basic components of a counseling session. Below is a recommended outline by component for both initial and follow-up counseling. b. Initial counseling outline. (1) Open the Session. State purpose: discuss/record duty description and major performance objectives on the applicable OER or NCOER support forms. (a) TIP: Identify the purpose up front. Establish a comfortable environment. Invite subordinate to talk early. (b) TIP: Employ active listening, both verbal and non-verbal. (2) Discuss Issue. Jointly review duty description/performance objectives on the Support Form. (a) Provide feedback concerning the duty description and performance objectives. Revise as needed. (b) Relate the meaning of the values, attributes, skills, and actions listed on the OER to the unit/organization and duties. Discuss expectations associated with each of these items. 1. TIP: Invite the subordinate to talk early on in the session. Ask open ended questions. Employ verbal and nonverbal active listening techniques. Respond to clarify message and check understanding. Allow time for reflection. Provide specific feedback and back with specific observations/behaviors on positive attributes and successes and targeted improvement areas. Avoid generalizations. 2. TIP: Highlight successes as well as shortcomings.

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(3) Develop an Action Plan. Identify actions to facilitate the attainment of the performance objectives listed on the OER Support Form (good technique: let rated officer, warrant officer, or noncommissioned officer discuss ideas first). (a) CPTs/LTs/CW2s/W01s: Use DSF, DA Form 6791a Part III, to record the developmental plan. Developmental tasks should: target performance objectives on the DA Form 6791 Support Form; specify desired result; be measurable/verifiable; and specify target completion date/ timeframe. (b) Raters of NCOs will summarize developmental goals and objectives using bullets prescribed in sample DA Form 216681 in chapter 3. Developmental tasks should: target performance objectives on the DA Form 216681 Support Form; specify desired result; be measurable/verifiable; and specify target completion date/ timeframe. 1. TIP: Emphasize development and improvement. Encourage subordinate involvement to create/modify plan. 2. TIP: Performance Objectives: a. Supportive of unit goals? b. Relevant to an important aspect of the duty position? c. Measurable with qualitative or quantitative criteria? d. Results oriented? e. Specific? f. Clearly worded? g. Set in a reasonable time? h. Achievable? i. Challenging? j. Supported by authority and resources? k. Backed by an action plan? (4) Close the Session. Review duty description, performance objectives, and action plan. (a) TIP: Summarize main points. (b) TIP: Record comments for future assessments. c. Follow-up counseling outline. (1) Open the Session. State purpose: review performance and update duty description, major performance objectives, and action plan. (2) Discuss the Issue. Jointly review duty description/major performance objectives and update as needed. Discuss performance and potential areas for development. (3) CPTsLTs/CW2s/W01s. From the DSF, determine values, attributes, skills and actions where development will be focused. An area of focus should be tailored to rated officer or warrant officer. A focus area may or may not change each quarter. Modify or create new developmental tasks to continue the developmental process. Developmental tasks can be tied to the activities the officer or unit performs everyday: on the unit training schedule, and/or unit peacetime and wartime missions. (4) Develop an Action Plan. Update the rated officer, warrant officer, or noncommissioned officer action plan. Note the changes, updates, to goals or objectives on the OES, or NCOES support forms as applicable. (5) Close the Session. Review revised duty description, performance objectives and action plan. End the session on a positive note. Remind rated officer that goal is to improve performance and mission accomplishment, and not to rate. d. 4 Components of a Counseling Session - Tips: (FM 22100, chapter 6-section I/chapter 7-section III). (1) Open the Session. Identify the purpose up front. Establish a comfortable environment. Invite subordinate to talk early. Employ active listening, both verbal and non-verbal. (2) Discuss the Issue. Ask open ended questions. Respond to clarify message and check understanding. Allow time for reflection. Provide specific feedback and back with specific observations/behaviors. Avoid generalizations. Highlight successes as well as shortcomings. (3) Develop an Action Plan. Emphasize development and improvement. Encourage subordinate involvement to create/modify plan. (4) Close the Session. Summarize main points. Record all comments for future assessments.

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Appendix D NCOER Discrepancy List-Active Army

D1. General This appendix guidance on the NCOER discrepancy list for the Active Army. D2. Explanation The NCOER discrepancy list in table D1 pertains to discrepancies revealed during processing at USAEREC of the NCOER for the NCOs OMPF.

Table D1 Noncommissioned officer evaluation report discrepancy list - Active Army Error Code 02 Location on NCOER Circled in red on the NCOER Discrepancy code explanation Form is not a mirror image 02a. Encl exceeds 1 page 02b. Type of report is wrong 02c. Report is poor quality 02d. Ending date 02e. Description of duties/counseling dates missing 02f. Rank of rater/senior rater/reviewer 02g. Date rater/senior rater/reviewer/rated NCO signed the NCOER is blank or wrong 02h. Rater/senior rater/rated NCO/reviewer signature is missing 02i. (Deleted) 02j. Reviewer block not checked 02k. Name page 2 02l. SSN page 2 02m. THRU date page 2 Complete-the-Record Report and individual not identified on zone roster (see AR 6233, para 360) Raters rank not senior to rated NCO or civilian not GS9 or above (see AR 6233, para 25c). Annual (Code 2), or complete-the-record (code 4), and rater signed prior to 14 days of the THRU date (see DA Pam 6233, para 35) Complete-the-Record Report and ending date incorrect for specified selection/promotion board (see AR 6233, para 360) Complete-the-Record Report and rank less than SSG (see AR 6233, para 360) Relief-for-Cause Report and notification statement missing on NCOER and/or enclosure (see AR 6233, para 359) Duty title missing (see table 33) Duty MOS missing (see table 33) Either page 1 or 2 of NCOER is missing or pages are separated Part I, Block O Part IVc Invalid PSB code (see table 33) Needs improvement box marked based on APFT and APFT score not provided; or excellence box is checked and bullet comment not provided (see para 37, table 35) Complete-the-Record Report and period less than 90 rated days (see AR 6233, para 360) Name and/or SSN does not match enlisted master file (EMF) Beginning date overlaps ending date of previous report Senior rater/reviewer are the same and senior rater is not a general officer, officer of flag rank, or SES (see AR 6233, para 28b) Annual report does not cover 12 months (see AR 6233, para 345) Period of report less than 90 rated days and type of report not relieffor-cause or sixty-day option (see AR 6233, paras 359 and 362)

10 11 13 16 17 18 20 21 27 28 29

Part I, Block G Part II, Block A Part II, Block A Part I Block H Part I, Block C Part IV, Block F Part III, Block A Part III, Block B

32 33 34 35 36 37

Part I, Block G Part I, Block B Part Block H Part II, Block B and D Part I, Block G Part I, Block G

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Table D1 Noncommissioned officer evaluation report discrepancy list - Active ArmyContinued 39 44 47 48 Part I, Block H Part II, Block C Part I, Block H Part II Duplicate report Reviewer MSG or MSG(P) not filling CSM/SGM billet (see AR 6233, para 28b) Beginning date not day following last day of previous report Box not marked and/or part IV bullet comments missing part V 48a. APFT/profile date after report period 48b. APFT date older than 12 months 48c. Yes/No missing from height/weight 48d. Profile statement missing 48e. Statement addressing progress in remedial PT or weight control program missing 48f. Bullets do not match box markings 48g. Blocks not checked 48h. Nonrated code missing 48i. Nonconcurrence enclosure invalid 48j Report contains bullet comment with body fat standards 48k. Pass/profile/fail mixture in part IVc Rater and senior rater are the same, no explanation given in Part Ve (see AR 6233, paras 344 and 359) Unauthorized enclosure for relief for cause (see AR 6233, para 359) Army rating official missing (see AR 6233, para 28d) Reference made to chapter discharge, Art 15, or unproven derogatory information and punitive or administrative action on NCOER and or enclosure (see AR 6233, paras 323 and 324) Reference made to pregnancy on NCOER and or enclosure (see para 37, table 35) Part II Nonconcurrence block marked and enclosure missing (see Narrative gimmick (see AR 6233, para 322) Bullet comment used more than once (see para 36) Part IV, Part V(a) Values/NCO responsibilities box marked needs improvement while overall performance and potential marked among the best (see para 38) Annual report covering more than 12 months with 4 or more rated months (see AR 6233, para 345) Multiple blocks marked (see para 36) Rater duty assignments blank (see para 38) Civilian reviewer not GS12 or above (see AR 6233, para 28b) Senior rater bullet comments not provided for marginal, fair, or poor markings (see para 38) Bullets not double spaced (see para 37) Bullets not preceded by small o (see para 37) Bullets contain more than two lines (see para 37) Reference made to marital status and/or spouse (see AR 6233, para 325) True copy report not signed by Bn/BDe S1 or administrative office

49 50 51 52

Part II, Block A and B

56 57 58 59 60

61 62 64 71 72 74 75 77 78 79

Part I, Block G, Part I, Block I Part II, Part IV and Part V Part V, Block B Part II, Block D Part V Part IV Part IV Part IV and Part V

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Glossary
Section I Abbreviations ABCMR Army Board for Correction of Military Records AC Active Component ADAPCP Alcohol and Drug Abuse Prevention and Control Program ADSW Active Duty for Special Work ADT Active Duty for Training AER Academic Evaluation Report (DA Form 1059) or Civilian Institution Academic Evaluation Report (DA Form 10591) AG Adjutant General AHRC Army Human Resources Command AGR Active Guard Reserve AMEDD Army Medical Department AOC Area of Concentration APFT Army Physical Fitness Test ARNGUS Army National Guard of the United States ARTEP Army Training and Evaluation Program AT annual training AWOL absent without leave BDE S1 Brigade S1 (human resource provider) BG Brigadier General BN S1 Battalion S1 (human resource provider)

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CAR Chief, Army Reserve CDR Commander CE commanders evaluation CG Commanding General CR conditional release CMIF Career Management Individual File CNGB Chief, National Guard Bureau COEAD Contingency Extended Active Duty CPL corporal CPT captain COL colonel CONUS continental United States Army COTTAD Contingency Temporary Tours of Active Duty CSM command sergeant major CTT Common Task Test CW Chief Warrant officer (two, three, four, or five) DAC Department of the Army Civilian DOD Department of Defense DIMA Drilling Individual Mobilization Augmentee DISA Defense Intelligence Service Agency

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DMOS Duty Military Occupational Specialty Code DSF Developmental Support Form DSN Defense Switched Network EAD Extended Active Duty e-mail electronic mail (means of report submission) EO equal opportunity EPMS Enlisted Personnel Management System ERS Evaluation Reporting System ETS expiration term of service FCMP Form Content Management Program FLEP Fully Funded Legal Education Program FOIA/PA Freedom of Information Act/Privacy Act FTNGD Full Time National Guard Duty HQDA Headquarters, Department of the Army IDT inactive duty training ILE intermediate level education IMA Individual Mobilization Augmentee ING Inactive National Guard IRR Individual Ready Reserve IWRS Interactive Web-Response System

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KPUP Key Personnel Upgrade Program LT lieutenant (second or first) LTC lieutenant colonel MG major general MAJ major MOS military occupational specialty MPD Military Personnel Division MPRJ Military Personnel Records Jacket MS3 Manpower Staffing Standards Systems MT military technician MUSARC Major United States Army Reserve Command NAAD National AMEDD Augmentation Detachment NCO noncommissioned officer NCOER Noncommissioned Officer Evaluation Report (DA Form 21668) NCOERS Noncommissioned Officer Evaluation Reporting System NCOES Noncommissioned Officer Education System NGB National Guard Bureau OCAR Office of the Chief, Army Reserve OER Officer Evaluation Report (DA Form 679) OES Officer Evaluation System

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OMPF Official Military Personnel File PCS permanent change of station PERMS Personnel Management Assistance System PMOS primary military occupational specialty code PPG personnel policy guidance RA Regular Army RC Reserve Components ROTC Reserve Officer Training Corps RRC Regional Readiness Command RTU Reinforcement Training Unit SANC Sanctuary Soldiers SD Special Duty SES Senior Executive Service SRB Special Review Board SWC Standard Work Center TDA Table of Distribution and Allowance TDRL Temporary Disability Retired List TDY temporary duty TOE table of organization and equipment TPU Troop Program Unit

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TTAD Temporary Tour of Active Duty UCMJ Uniform Code of Military Justice USAR United States Army Reserve USARC U.S. Army Reserve Command USACAPOC Unites States Army Civil Affairs and Psychological Operations Command USASOC United States Army Special Operations Command USC unites states code USMA United States Military Academy WO warrant officer Section II Terms Appeal The procedure taken by the rated NCO or another interested party to correct administrative or substantive type errors for evaluation reports accepted for inclusion in the rated Officers or NCOs Official Military Personnel File. Appointed duties Additional responsibilities not normally associated with the duty description. Bullet comments Short, concise, to-the-point comments starting with action words (verbs) or possessive pronoun (his/her). Bullet comments will not be longer than two lines, preferably one, and no more than one bullet to a line. Competence The knowledge, skill, and ability necessary to be an expert in the current duty assignment and to perform adequately in other assignments within the MOS when required. Competence is both technical and tactical and includes reading, writing, speaking, and basic mathematics. It also includes sound judgment, ability to weigh alternatives, form objective options, and make good decisions. Closely allied with competence is the constant desire to better, to listen and learn more, and to do each task completely to the best of ones ability. Learn, grow, set standards, and achieve them, create and innovate, take prudent risks, never settle for less than the best. Committed to excellence. Commander inquiry Investigation into a Soldiers evaluation report made by an official in the chain of command above the designated rating officials involved in the allegations to determine if an illegality, injustice or regulatory violation has occurred. The appointing official for a commanders inquiry into an OER will normally be the commander, commandant or civilian supervisor who rates the senior rater. The appointing official for an NCOER will normally be the commander, commandant or civilian supervisor who rates the reviewer. Complete the record An optional evaluation intended to update an individuals file with performance and potential information since the most recent evaluation that has not previously been provided.

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Dual supervision An officer or warrant officer who, during the entire period of evaluation, is assigned separate responsibilities and receives supervision from two different chains of command or supervision. This provision does not apply to noncommissioned officer rating schemes or NCOERs or any Academic Evaluation Report (DA Form 1059 series). From date The beginning date of the evaluation period; the day or month following the ending date or month of the most recent evaluation period (see DA Pam 6233 for procedures unique to each type of report). HQDA electronically generated label For OERs, a label generated an placed over the senior raters potential box check in Part VII, Block b. For MAJBG, and CW3, through CW5, this label is a comparison of the senior level supervisor. This provision does not apply to non-commissioned officer NCOERs or Academic Evaluation reports Intermediate rater A supervisor in a rated officers chain of command or supervision between the rater and senior rater. This level of supervision may be in the rated officers organization or in a separate organization if under Dual Supervision. Leadership Influencing others to accomplish the mission. It consists of applying leadership attributes (beliefs, values, ethics, character, knowledge, and skills). It includes setting tough, but achievable standards and demanding that they be met; caring deeply and sincerely for subordinates and their families and welcoming the opportunity to serve them; conducting counseling; setting the example by word and act/deed; can be summarized by skills, attributes and traits as exhibited on the front side of the OER (DA Form 679) and NCOER (DA Form 21668) Instill the spirit to achieve and win. Inspire and develop excellence. A Soldier who is cared for today is a Soldier who leads tomorrow. Performance counseling Informs Soldiers about their jobs and the expected performance standards and provides feedback on actual performance. Soldiers performance includes appearance, conduct, mission accomplishment, and the way duties are carried out. Provides honest feedback to let Soldiers know how they are performing. Performance evaluation Judges how well the rated individual met their duty requirements and adhered to Army professional leadership standards. Performance is evaluated by observing a rated individuals action, demonstrated behavior, and results from the point of view of the values and responsibilities. Due regard is given to experience of the rated individual, efforts made, and results achieved. Period of report The period of time the report covers including rated and non-rated time. For NCOERs it begins the month following the ending month of the last report with the THRU date that is the month of the event generating the report. For OERs the period begins on the day following the completion of the most recent evaluation and ends on the day of the event causing the current report. Physical fitness and military bearing Physical fitness is the physical and mental ability to accomplish the mission - combat readiness. Total fitness includes weight control, diet and nutrition, smoking cessation, control of substance abuse, stress management, and physical training. It covers strength, endurance, stamina, flexibility, speed, agility, coordination, and balance. Officers and noncommissioned officers are responsible for their own physical fitness and that of their subordinates. Military bearing consists of posture, dress, overall appearance, and manner of physical movement. Bearing also includes an outward display of inner feelings, fears, and overall confidence and enthusiasm. An inherent Army individual responsibility is concern with the military bearing of the individual Soldier, to include on-the-spot corrections. Potential evaluation An assessment of the rated individuals ability, compared with that of other individuals of the same grade, to perform in positions of greater responsibility and/or higher grade. Rated Individual A rated officer or noncommissioned officer. Rater First line supervisor of the rated individual and designated as the rater on the rating scheme. Primary role is that of

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evaluating, focusing on performance, and performance counseling. Conducts face-to-face performance counseling with the rated individual on duty performance and professional development within the first 30 days of each rating period and at least quarterly thereafter. Rating chain The rated individuals rating officials (rater, senior rater, and reviewer) as published on the rating scheme. For officer evaluations only, an intermediate rater may be placed on a published rating scheme. Rating officials Individuals (rater, senior rater, and reviewer) as published on the rating scheme who render an evaluation on the rated individual Rating scheme The publication, in writing, of a rated individuals rating scheme. Redress Procedures by which rated individuals can address errors, bias, or injustice during and after the preparation of an evaluation and have them corrected. Referral The forwarding of a completed evaluation report to the rated officer for review and acknowledgement. Referral is accomplished, in writing, by the senior rater. This procedure ensures the rated officer is advised they are permitted to comment on adverse information contained in the OER before it becomes a matter of permanent record. This provision does not apply to rated noncommissioned officer NCOERs or NCO AERs. Relief The removal of a rated individual from an assignment based on a decision by a member of the persons chain of command or supervisory chain that their personal or professional characteristics, conduct, behavior, or performance of duty warrant removal in the best interest of the U.S. Army. Relief actions require the completion of a Relief for Cause OER or NCOER. A relieved officer can not prepare or submit an evaluation on their subordinates during the suspension leading up to the relief or after the relief is final. Responsibility and accountability The proper care, maintenance, use, handling, and conservation of personnel, equipment, supplies, property, and funds. Maintenance of weapons, vehicles, equipment, conservation of supplies and funds is a special leadership responsibility because of its links to the success of all missions, especially those on the battlefield. It includes inspecting Soldiers equipment often, using a manual or checklist; holding Soldiers responsible for repairs and losses; learning how to use and maintain all the equipment Soldiers use; being among the first to operate new equipment; keeping up-to-date component lists; setting aside time for inventories; and knowing the readiness status of weapons, vehicles, and other equipment. It includes knowing where each Soldier is during duty hours, why the Soldier is going on sick call, where do they live, and their family situation. It involves reducing accidental manpower and monetary losses by providing a safe and healthful environment; it includes creating a climate that encourages young Soldiers to learn and grow; and to report serious problems without fear of repercussions. Also rated individuals must accept responsibility for their own actions and for those of their subordinates. Reviewer Third line rating official. Must be an officer, command sergeant major, or sergeant major in the direct line of supervision and senior in pay grade, grade of rank, or date of rank to the senior rater. Promotable master sergeants may serve as reviewers provided they are serving in an authorized SGM/CSM position. Primary role is that of rating safeguard/over-watch. For OERs, the senior rater typically conducts the final review, unless the senior rater is not an Army Officer qualified to perform the senior rating of a rated individual. Senior rater Second line rating official. Must be in the direct line of supervision of the rated individual and senior to the rater by either pay grade or date of rank. Primary role is evaluating, focusing on potential; responsible for over-watching the performance evaluation; and mentoring. Obtains the rated individuals signature or enters appropriate statement if rated individual refuses or is not available. Senior rater profile For OERs only, a rating history, compiled at HQDA, displays the senior raters rating history by grade and component.

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A senior raters profile will follow the senior rater upon retirement should they be in a position to provide a senior rating to an Army officer. Senior rater restart For OERs only, the deletion of an established rating history for all grades or a specific grade or grade grouping. When accomplished, a new rating history (profile) is structured based on evaluation reports rendered following the restart. Suspension The temporary removal of the rated individual from their duty position pending a final decision on an adjudicated issue. The period of suspension must be shown as non-rated time on the evaluation report. An officer can not prepare or submit an evaluation on their subordinates during the time they are suspended. Thru date The ending date of the evaluation period; the day or month reported for each type of report following the ending date or month of the most recent evaluation period (see DA Pam 6233 for procedures unique to each type of report). Training Preparing individuals, units, and combined arms teams for duty performance; and the teaching of skills and knowledge. Army Leaders contribute to team training, are often responsible for unit training (squads, crews, sections), but individual training is the most important. Quality training bonds units; leads directly to good discipline; concentrates on wartime missions; is tough and demanding without being reckless; is performance oriented; sticks to Army doctrine to standardize what is taught to fight, survive, and win as small units. Good training means learning from mistakes and allowing plenty of room for professional growth. Sharing knowledge and experience is the greatest legacy one can leave subordinates. Values Values tell us what we need to be, every day, in every action we take. Army values form the very identity of Americas Army, the solid rock upon which everything else stands. Values are the glue that binds us together as members of a noble profession. They make the whole much greater than the sum of the parts. They are nonnegotiable; they apply to everyone, all the time, and in every situation. Section III Special Abbreviations and Terms C&S command and staff DCS, G1 Deputy Chief of Staff, G1 EREC Enlisted Records and Evaluation Center EVAL evaluation FTSMD U.S. Army Reserve Full-Time Support Management Division IG Inspector General IOPR in/out-processing HR Human resource/personnel support

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QMP Qualified Management Program SS Staff support

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