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Learning Basics of MS Excel

Learning MS Excel Spreadsheet

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15 views

Learning Basics of MS Excel

Learning MS Excel Spreadsheet

Uploaded by

scapedmind
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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**Lesson: Introduction to Microsoft Excel**

**Objective:** Learn the basics of Microsoft Excel, including how to navigate the interface, perform
basic calculations, and use fundamental features.

#### **1. Introduction to the Interface**

- **Workbook and Worksheet:** An Excel file is called a workbook. Inside, there are multiple sheets
called worksheets. You can navigate between sheets using the tabs at the bottom of the window.

- **Cells, Rows, and Columns:**

- **Cell:** The intersection of a row and column. Each cell is identified by its column letter and row
number (e.g., A1).

- **Row:** Horizontal line of cells, numbered sequentially.

- **Column:** Vertical line of cells, lettered sequentially.

- **Ribbon:** The toolbar at the top of the window contains tabs like Home, Insert, Page Layout, etc.
Each tab has groups of related commands.

#### **2. Basic Operations**

- **Entering Data:**

- Click on a cell and start typing to enter data.

- Press Enter to move down or Tab to move right.

- **Basic Calculations:**

- **Addition:** `=A1+B1`
- **Subtraction:** `=A1-B1`

- **Multiplication:** `=A1*B1`

- **Division:** `=A1/B1`

- **SUM Function:** `=SUM(A1:A10)` to add up all numbers in a range.

- **AutoFill:**

- Click and drag the small square at the bottom-right corner of a cell to fill adjacent cells with a series or
pattern.

#### **3. Formatting**

- **Changing Fonts and Colors:**

- Use options in the Home tab to change font type, size, color, and cell background.

- **Cell Borders and Shading:**

- Apply borders and shading using the Border and Fill Color tools in the Home tab.

- **Number Formatting:**

- Adjust how numbers are displayed (e.g., currency, percentage) by selecting a cell or range and
choosing the desired format from the Number group on the Home tab.

#### **4. Basic Functions**

- **IF Function:** Returns one value if a condition is true and another if it’s false. Example: `=IF(A1 > 10,
"Yes", "No")`

- **AVERAGE Function:** Calculates the average of a range of cells. Example: `=AVERAGE(A1:A10)`


- **MAX/MIN Functions:** Return the highest or lowest value in a range. Example: `=MAX(A1:A10)` or
`=MIN(A1:A10)`

#### **5. Charts and Graphs**

- **Creating a Chart:**

- Select the data you want to chart.

- Go to the Insert tab and choose the type of chart (e.g., column, line, pie).

- **Customizing Charts:**

- Use Chart Tools to adjust chart styles, colors, and labels.

#### **6. Saving and Sharing**

- **Saving:**

- Click File > Save As to save your workbook. Choose the location and format (e.g., .xlsx).

- **Sharing:**

- To share, click File > Share and choose how you want to share your workbook (e.g., via email, or
directly from OneDrive).

---

### **Practice Exercises:**


1. **Create a New Workbook:**

- Enter data into a few cells and perform basic calculations.

2. **Format a Worksheet:**

- Change the font and background color of cells, and apply borders to a range.

3. **Use Functions:**

- Practice using SUM, AVERAGE, and IF functions with sample data.

4. **Create a Chart:**

- Insert a chart based on your data and customize its appearance.

OJS

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