VISVESVARAYA TECHNOLOGICAL UNIVERSITY

BELAGAVI, KARNATAKA

A Mini Project Report

On

“STUDENT MANAGEMENT SYSTEM”

Submitted to
VISVESVARAYA TECHNOLOGICAL UNIVERSITY
In partial fulfillment of the requirements for the award of degree of

BACHELOR OF ENGINEERING
IN
COMPUTER SCIENCE ENGINEERING

PROJECT ASSOCIATES

MADAN HS 3VC21CS093
K HARSHITHA 3VC21CS070
K NITISH KUMAR 3VC21CS072
Under the Guidance of
Dr. Shivaprasad K M
Associate Professor, Dept of CSE

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

RAO BAHADUR Y.MAHABALESHWARAPPA COLLEGE OF ENGINEERING
(AFFILIATED TO VISVESVARAYA TECHNOLOGICAL UNIVERSITY, BELAGAVI & APPROVED
BY AICTE & ACCREDITED BY NBA, NEW DELHI)
BALLARI - 583104, KARNATAKA
2023-24
 VEERASHIVA VIDYAVARDHAKA SANGHA’S
RAO BAHADUR Y MAHABALESHWARAPPA
ENGINEERING COLLEGE
(AFFILIATED TO VISVESVARAYA TECHNOLOGICAL UNIVERSITY, BELAGAVI
APPROVEDBY AICTE & ACCREDITED BY NBA, NEW DELHI)
BALLARI - 583104, KARNATAKA

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

CERTIFICATE

Certified that the Mini Project work entitled “Student Management System” carried out by
MADAN HS (3VC21CS093), K HARSHITHA (3VC21CS070),K NITISH
KUMAR(3VC21CS072) bonafide students of Rao Bahadur Y.Mahabaleswarappa
College of Engineering in partial fulfillment for the award of Bachelor of Engineering in
Computer Science Engineering of the Visvesvaraya Technological University, Belgaum
during the year 2023-2024. It is certified that all corrections/suggestions indicated for Internal
Assessment have been incorporated in the Report deposited in the departmental library. The
Mini project report has been approved as it satisfies the academic requirements in respect of
Mini Project work prescribed for the said degree.

Signature of the Staff In-charge Signature of the HOD

Dr.SHIVAPRASAD KM Dr. GIRISHA.H
Content
Abstract

Chapter 1- Introduction

 Introduction to Project
 Project Category(Internet based, Application or System Development,
Research based ,Industry Automation, Network or System Administration)
 Objectives
 Problem Formulation Identification/Reorganization of Need
 Existing System
 Proposed System

Chapter 2. Requirement Analysis and System Specification

Chapter 3. Implementation

Chapter 4. Results

Chapter 5. Conclusion
ABSTRACT

Most of the Academic institutions face difficulty in managing the records of

students details, attendance, admissions etc., and track their results, but they
still rely on paperwork and manual process. A web based student
management system will reduce the manual process by deploying a
centralized software which incorporated with various interfaces which
interact with each other to address the above issues
And improve the efficiency in data management of students ,staff and
management with various modules .This software ensures data integrity and
security through Django,s built-in authentication mechanisms. Additionally
these project incorporates with modern web development practices , including
responsive design.
Key features include automated enrollment processes, real-time grade
tracking, and attendance monitoring. It also supports scheduling of classes,
generation of academic reports, and communication between students,
teachers, and adminstration
Keywords: Web development, Django , data management, data integrity.
Chapter 1- Introduction
Managing an academic institution and bringing together various bodies associated with the
institution to accomplish the work is always a big challenge.

Transforming these institutions with technology enabled automation tools to facilitate the
academic and administrative activities will make it easier to accomplish the mission. To
manage the everyday tasks related students and institution must be modernized with digital
technologies to enhance the operational efficiency.

A student management system is a web application designed to facilitate the administration,

documentation, tracking, reporting, and delivery of educational courses , learning
development program .

Teachers have to put lot of effort to manage and maintain student’s records such as
attendance , assignments, results etc., An automated student management system delivers real
time status updates of student activities help institutions to maintain the student record and
manage the things in efficient manner.

In this project we are using django framework to develop the application, which facilitates
some built-in modules which helps us to rapid development of task.

Our Student Management System deals with the various activities related to the students.
There are mainly 3 modules in this web application

 Admin module
 Student Module
 Staff Module

Project Category :
Basically These Project is based is on Web application category ,It contains various softwares
related to creation of website ,In web 3.O we normally use HTML, CSS, JAVASCRIPT
,AJAX, Django etc.to create a content of website to maximize the design and responsiveness ,
The project should be operative environment friendly and it should be easily accessible to
every audience one who real users of web application.
In web application we always want always concentrate on compatibility , user friendly and
storage complexity and other related thing should be in point of view during project
execution
Objectives :
The objectives for a student database management system could include the
following:

1. Data Centralization:
- Create a centralized repository for storing all student information, making
data easily accessible and manageable.
2. Improved Data Accuracy:
- Ensure accurate and consistent data entry, reducing errors and redundancy.
3. Enhanced Security:
- Implement robust security measures to protect sensitive student
information from unauthorized access and breaches.
4. Efficient Data Retrieval:
- Provide quick and efficient methods for retrieving and updating student
records.
5. Automated Administrative Tasks:
- Automate routine administrative tasks such as attendance tracking, grade
recording, and report generation.
6. Improved Communication:
- Facilitate better communication between students, staff, and administrative
staff through integrated messaging and notification systems.
7. Comprehensive Reporting and Analytics:
- Generate detailed reports and perform analytics on student performance,
attendance, and other metrics to support data-driven decision-making.
8. Scalability:
- Design the system to handle an increasing amount of data as the student
population grows.
9. User-Friendly Interface:
- Ensure the system is easy to use for all stakeholders, including students,
teachers, and administrators.
10. Compliance with Regulations:
- Ensure the system complies with relevant educational regulations and
standards.
11. Integration with Other Systems:
- Enable integration with other institutional systems like learning
management systems (LMS), library management systems, and financial
systems for seamless data flow.
Existing System :
Current System Overview:

The existing student management system is primarily manual, relying heavily on paper-based
records and manual processes. Key components include:

 Student Records: Maintained in physical files, containing personal information,

academic history, attendance, and fee details.
 Admissions: Manual application processing, document verification, and enrollment.
 Fee Management: Manual fee collection, record-keeping, and generation of receipts.
 Attendance: Manual tracking of student attendance using registers.
 Examination: Paper-based exams, manual grading, and result tabulation.
 Grading and Results: Manual calculation of grades, preparation of result sheets.
 Report Generation: Manual generation of reports, certificates, and transcripts.

Limitations of the Current System:

 Inefficiency: Manual processes are time-consuming, prone to errors, and lack

efficiency.
 Data Redundancy: Information is often duplicated across various forms and
documents.
 Security Risks: Paper-based records are susceptible to loss, damage, and
unauthorized access.
 Lack of Accessibility: Information retrieval is slow and cumbersome.
 Poor Decision Making: Absence of real-time data hinders effective decision-making.
 Scalability Issues: Difficulty in handling increased student numbers and data volume.
 Limited Communication: Ineffective communication between students, parents, and
administration.
 Resource Intensive: Requires significant manpower for data management and
processing.
Proposed System :
The proposed system contains below feature

 Real-Time Updates: Ensure the system updates data in real-time to provide the most
current information for decision-making and reporting.
 Comprehensive Dashboard: Develop a user-friendly dashboard that provides quick
insights and overviews of key metrics and student data at a glance.
 Integration with Other Systems: Enable seamless integration with other institutional
systems, such as LMS, library management, attendance tracking, and financial
systems.
 Advanced Search and Filtering: Incorporate advanced search and filtering options
to quickly locate specific student records based on various criteria.
 . Customizable Fields and Forms: Allow customization of fields and forms to cater
to the specific requirements of different educational programs and departments.
 Notifications and Alerts: Set up automated notifications and alerts for important
events, deadlines, and updates relevant to students and staff.
 . Analytics and Reporting Tools: Provide robust analytics and reporting tools to
generate detailed reports on student performance, attendance, and other key metrics.
Chapter 2 -Requirement Analysis and System Specification
Before taking up any projects, the requirements must be collected and verified for the
feasibility. The project can continued if the requirements are feasible. In this phase all the
requirements necessary to develop and implement the project are collected by the stake
holders and are conveyed to the developer and designer of the project. In our project
requirements should based on these categories.

Student interface : In this student will able to view their attendance , progress report, time
table, give feedback and learning materials.

Staff interface : In this staff will be able to see the overall status of their allotted subject ,
Take/update attendance , results .

Admin interface : In this admin will manage a data of staff and student and enrolled courses
and timetable and reviews and analysis of results status.

System Specification :

Hardware requirements:
 Processor : Intel core i3 and above generation processors
 RAM : 4GB
 Hard Disk/SSD : 6GB
 Monitor : Color monitor

Software requirements:
 Operating System : Windows and 10 and above versions.
 Software & language : HTML, CSS, Javascript, Python-django.
 Database : Sqlite (inbuilt with django interface)
 Developing Platform : Visual Studio Code with proper extensions or sublime editor.
 Suitable Browser for compilation purpose.
 Chapter 3- Implementation

To develop the web application based on student management system python django is used
is used. Various frameworks of Javascript, CSS-bootsrap are used to interact with the
database. Django-MVT architecture is also employed. As per the requirement and design
Django interface backend designs are hosted independently so that all modules are almost
independent and are loosely coupled .Each application interfaces will have the same
directory structure to maintain the uniformity in the process of development.
To make the web application, the front end of the application is developed using
HTML,CSS,Jquery,Java script , the backend and database design was implemented using
django and sqlite.

//code snippet
#!/usr/bin/env python
"""Django's command-line utility for administrative tasks."""
import os
import sys

def main():
os.environ.setdefault('DJANGO_SETTINGS_MODULE',
'student_management_system.settings')
try:
from django.core.management import execute_from_command_line
except ImportError as exc:
raise ImportError(
"Couldn't import Django. Are you sure it's installed and "
"available on your PYTHONPATH environment variable? Did you "
"forget to activate a virtual environment?"
) from exc
execute_from_command_line(sys.argv)

if __name__ == '__main__':
main()
Chapter 4-Results :

Home page.

Staff Detail
Student details

Attendance page

Leave apply page

Chapter 5 – Conclusion

The proposed web-based Student Management System is a significant advancement over the
existing manual system. By automating various processes, it offers enhanced efficiency,
accuracy, and accessibility.

The system streamlines admissions, academic data, attendance tracking, examination, and
result generation, saving time and reducing errors. Centralized data storage ensures data
integrity and security, preventing loss or damage.

Real-time access to information empowers administrators, faculty, and students to make

informed decisions. The system's user-friendly interface and intuitive navigation enhance
usability.

Moreover, the web-based platform enables remote access, facilitating flexibility and
accessibility. By integrating with other systems, it can provide comprehensive data analysis
and support strategic planning.

Overall, the implementation of this system is expected to revolutionize the management of

student information, leading to improved operational efficiency, enhanced decision-making,
and a better overall educational experience for all stakeholders.

While challenges such as data migration, user training, and system maintenance need to be
addressed, the potential benefits far outweigh the costs.

This system is a step towards transforming educational institutions into smart and data-driven
organizations.