Document Ref

JAY SWITCHES INDIA PVT LTD

Rev No. / Date

PROCESS NAME Storage process Management Page No 1

PURPOSE To Manage Incoming & Outgoing store procedure and inventory control.

SCOPE This process follow for Inventory Management.

PROCESS OWNER Manager -Store

Turtle Diagram

WHAT (RESOURCES) WHO (RESPONSIBILITY)

(1) Sap Bussiness one
(2) Computer having Excel,Gmail & outlook # Manager Store & Team.
(3) Weight scale
(4) Trolley
(5) Racks
(6) Lift

INPUTS OUTPUTS

(1) Material with Invoice . (1) Re-Order Level (MIN.)

(2) Inspection report. (2) Inventory Sheet
(3) MSDS (If Required) (3) Mateial issue to Production.
(4) MRN (4) Provide Material to Sitargang & Manesar Plant.
(5) Min.& Max Stock level. Storage process Management (5) Job work Item send to Plating, Paowder Coating
(6) FIFO Sticker & for Assy of Pcb.
(7) Shelf life items. (6) Re-Processing of Scrap-Brass, copper & PB.
(8) Prodcution Plan. (7) Rejection Send back to supplier.
(9) Material request received from Production. sCOPE

Yes

HOW (DOC/REC REFERENCE) RESULTS (PERFORMANCE INDICATORS)

(1) MRN(SAP)
(2) FIFO Sticker (Month Wise) (1) Updation of store document in Sap .
(3) MIN. & MAX. Level. (2) Managing Incoming & outgoing store Procedure.
(4) WI- Material Handling ,Storage & Fifo system. (3) Maintain Re-order Level.
(5) Shelf life item List. (4) Rejection Send back to supplier (Timely)
(6) Material Requisition Slip. (5) Maintain Inventory Turn Ratio.
(6) Customer Complaint (IN-BOND & OUTBOND)
(7) Inventory Movement and Control in Sap.

Prepared by: Reviewed by: No Approved By:

Name: Mr. Esrafil Name: Name:
Date: Date: Date:
Signature: Signature: Signature:
 Doc.No.:- QSP-PAD-PR-01

PROCEDURE FOR STORE Rev.No. 01/ 10.02.2024

Effective Date: 01.10.2018

A1.0 PROCESS FLOW DETAILS: STORE

Start

Receipt of Material on Gate, Verify

with Invoice/Challan as per Purchase
order.ed be approved by the top
Management.

Import,RM,BOP,Packing,consumble, Service
spare & Job work Item.

Material in Receipt Area.

Material Receipt Note (SAP)

Quality OK Quality Reject

be approved

Main Store Rejection Store

Requistion Communication
Reciept from Confirmation
FIFO with supplier by
user Done
QA
department

Material issue as Rejected material send

per FIFO system back to supplier after
(SAP) raising invoice.

Handover to Account (for book invoice)

 Document Ref

Rev No./ Date

PROCESS NAME Page No 2

RISK MATRIX:
RISK IMPACT CONTROL REFERENCE IN PFD

OPPORTUNITY MATRIX:
OPPORTUNITY BENEFIT CONTROL REFERENCE IN PFD

PERFORMANCE INDICATORS :

Parameter UOM Source of Input Monitoring Responsibility

Frequency
 Document Ref

Rev No./ Date

PROCESS NAME Page No 3

INTERESTED PARTIES SPECIFIC REQUIREMENTS

Category
(Customer, Source
Standards, Legal, References Description of requirements PFD Cell Reference
Internal)
REFERENCE DOCUMENTED INFORMATION:

Documents/Record Reference Documents/Record details Retention Period Responsibility Indexing Method

List of Perishable/Shelf life

QSF-ST-05 item - Store In-charge Manual

QSF-ST-07 Mateial Storage Plan - Store In-charge Manual

QSD-STR-01 Color Coading for Fifo system - Store In-charge Manual

QSD-STR-03 Inventory level Standard - Store In-charge Manual

QSD-STR-04 Monthly store Audit - Store In-charge Manual

Verification sheet of
QSD-STR-06 Perishable/Shelf life item
- Store In-charge Manual
 Process Name Production Management

Process Step No Input Process Flow

Approval - Supplier List Start

(RM,BOP,CONSUMBLE, SPARE
& Job work)
Receipt of Mateerial on Gate, Verify with
Invoice/Challan as per Purchase order.
1 Verification-Supplier List
(PURCHASE ORDER)

IMPORT,RM, BOP,Packing,Consumable & Job work & service

Spare.

Material Reciept Note

No yes

No
 Document Ref
Rev No./ Date
n Management Page No 4

Documented
Process Description Additional Informations Output Responsibility Method/Criteria
information reference

Material received throgh Invoice N/A Store In-charge Document SAP

 Process Name Supplier Performance Rating & QMS Development.

Process Step No Input Process Flow

Start
Receipt of Mateerial on Gate,
Verify with Invoice/Challan as
Approval - Supplier List per Purchase orderceipt of
Mateerial on Gate, Verify with Invoice/Challan as
1 (RM,BOP,CONSUMBLE, SPARE & per Purchase order.
Job work)

Receipt of Mateerial on Receipt of Mateerial on

Gate, Verify with Gate, Verify with
Invoice/Challan as per Invoice/Challan as per
Purchase orderceipt of Mateerial Purchase orderceipt of
on Gate, Verify with Invoice/Challan as per Mateerial on Gate, Verify with
Purchase order. Invoice/Challan as per Purchase order.

2 Identify the New supplier added in

Performance indicator Supplier list

PM- Quality PPM, Delievery Rating,

Customer Complaint, Action plan,
Supplier QMS Certification, Short
supply, Premium freight, Overall Data Collect and Make QMS Audit Plan
delievery response. monitor the trend
Audit-Quality PPM, Customer
3 Complaint & Revised Approved
supplier list.

PM- Data, Criteria/ stanadard, Excel

sheet.
Audit-Based on External qualified Identify the list of the
auditor list. Calculate the certified auditors.
4
Performance rating.
 PM- QSF-PUR-08
Audit-As per Audit Plan

Yes Continue Discuss with Schedule with

Criteria as Monitored QA H.O.D. for Supplier
5 per Performance audit schedule
required of supplier

NO

PM- QSF-PUR-08
Audit-Audit Sheet ( QSF-QAD-33),
Previous audit observations, current
quality issue list. Cummunicate the SPR Carry out the audit at
6
to supplier supplier end

PM- For Current SPR warrning Letter

& For Un-satifactory past corrective
action w.r.t. raised Communication.
Audit-QSF-QAD-33 Cummunicate
the SPR with Released audit report.
7 Warrning
Letter to
supplier

PM- Closer action report.

Audit-Closer action report.
Obtain the
Corrective action
8 from supplier.
 Document Ref
Rev No./ Date 01/ 28-02-2023

ance Rating & QMS Development. Page No 4

Documented
Process Description Additional Informations Output Responsibility Method/Criteria
information reference

NA

PM- Every data collecting with different departments PM- Supplier Performance Report SQA Incharge QSF-PUR-08
Quality- RQC & Line (SAP), Customer Dept,Store, PPC,
Purchase. ( through email ) & Monitor as per criteria. Audit-Supplier audit planing sheet.
Audit- Consider and check the all inputs to preparing
the QMS audit plan list on Yearly bases. Concern base audit
Customer specific
Management specific

PM- Entring all different dept. data in spacified PM- Supplier Decission report prepared. QA H.O.D. SPR-QSF-PUR-29
stanadrad check sheet and calculated. SPR details-QSF-PUR-27
Audit- Select the qualified auditors as per list. Audit-Number of Auditors
NA
PM- Make supplier performance rating details and PM- Supplier Decission ( Good or bad) SQA Incharge PM- Documented. SPR-QSF-PUR-29
catogorized as per QSF-PUR-08.
Audit- First schedule plan dicuss with internal team Audit-Final schedule. Audit-Email
and accordingly communicate to supplier and
confirmation.
NA

PM- Through Email Communicate SPR Sheet. PM- Supplier Communication for SPR. SQA Incharge PM- Email QSF-PUR-08
Audit- Following Audit check sheet, verify the
Previous audit observation closers evidance along Audit-Supplier assessment & Obseravation. Audit- Physical/ Vertual QSD-QAD-33
with supplier. NA as per plan.

PM- For the SPR Warrning Letter raising by email & PM- Communication to Supplier. SQA Incharge PM- Email QSF-PUR-08
Un- Satisfactory for Corrective action again
communicate to supplier for fresh corrective action. Audit-Communicate to supplier , Audit Audit- Email. QSD-QAD-33
Audit- On the bases of Standards/ Observation report.
criteria/Specification finding the observation and
accordingly prepared the audit report and released. NA

PM:- Action Closer Report received by mail with PM- Closer Report. SQA Incharge PM- As per Warrning
supporting documents. Letter Criteria.
Audit- Action Closer Report received by mail with Audit-Closer Report.
supporting documents. Audit- Email.
NA
 Document Ref

Rev No./Date

Process Name Production Management Page No. 5

S.No Abbreviations and Terminologies
1 STR STORE
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
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24
25
26
27
28
29
30
31
32
 Document Ref

Rev No./Date

PROCESS NAME: Production Management Page No. 6

Revision History
S.No Version Release date Section changed Brief detail of amendment carried out Author Approved By