TOM-PA

[Tally
Tally On Mobile – Personal Accountant]
Accountant

Help Document
For Version 4.5 Rel. 21 and onwards

By :

<<Partner Logo>>

Satellite Computers
203-Kaveri
Kaveri , 20/21 New Jagnath, RAJKOT (GUJ.)

Phone : 0281-3054 303

Email : [email protected]

All Trade mark and logos are properties of their respective names / companies.
 INDEX :

For your ease following list shows what all this document contains :

Introduction
1. Getting Started with “TOM-PA”
A. Creating New Company [ or restoring old one]
B. Selecting company to operate
C. Getting other “Options”

2. Day to Day operations with “TOM-PA”

A. Creating ledger Masters
B. Making daily transaction [voucher] entry
C. Generating reports

3. How to use other “Utilities” and Settings

A. Edit your company name, address
B. Backup your data
C. Backup and Mail data
D. How to restore data
E. Deleting a company
F. Additional Settings and options

4. Know all details of your app license and subscription

5. Help, Support and few more options

A. On-line help
B. Contact us
C. Visit our website
D. Rate this app

6. Exit from App

 INTRODUCTION

TOM-PA [Tally on Mobile – Personal Accountant] is an APP supported and meant to

be used on Android based mobiles, tabs and other compatible devices.

It provides the user all features and facilities to do Personal or Business related
accounting [without inventory], on day to day basis. On the device itself.

User can, at a time, maintain up to 2 companies [optionally more] From Transaction

entries till Final Reports for handling daily financial activities . Its working methods
are very similar to Tally and that is the reason it is also called as “Tally On Mobile”
because it gives the user a “feel” of tally on their Android Device.

Please note and remember that YOUR DATA IS STORED ON YOUR DEVICE ONLY.
Some user mis-interpret that because the work is done on an internet connected
device, data is stored somewhere in “cloud” or “some website” or some “drop box”
sort of media .. but the fact is that IT IS NEVER STORED ANYWHERE ELSE.

You can keep a “BACKUP” of your data on your choice on other resources like Cloud,
Pen drive, mail box .. etc. But in a normal situation, this app stores data on the device
where you are using it.

Also note that INTERNET CONNECTION IS NOT ALWAYS REQUIRED TO RUN

THIS APP.

Only during “Upgrades” or “Updates” and “License activities”, you need to get
connected to internet – that too for a little duration.

A normal “DEMO” of app works for 7 days. This is counted from date of installation.
Once the demo is over, user will be restricted to just view reports only – means Master
and Voucher Entries will not be allowed – unless you purchase the subscription.

In this document you will find all help and guidance to understand :
- How to Operate the software
- To get maximum benefited by the rich feature and functionalities
- What to do for getting Support, Updates and further help

Important : Its always a good habit to get backup of your data for safety and security. If lost or
corrupted, data becomes unusable, we do not guarantee a recovery of it.
1. Getting started with “TOM-PA”
Following is a Screen shot of “Gateway” :

After starting the app, first step is to create a company. If you have re-installed
the app then in that case you can also “Restore” old data if it was saved on your
device through earlier backup.
 A. Creating New Company : To create new company, simply select the option
button to “Create Company”, the following screen will appear :

Here, you have to specify :-

Company Name : Name of your Firm / Company [e.g. ABC Limited]
Address : Address of the company
Contact No : Your company’s mobile / phone number
Security : Select this if you want to secure this data
Password : if you have selected “Security” then give a password
This is important as whenever you want to open this
Company data, you will be asked the password.
WARNING : IF YOU FORGET THE PASSWORD YOUR DATA WILL BE
LOST AS WE CAN NOT PROVIDE YOUR PASSWORD. SO
PLEASE NOTE DOWN AND REMEMBER IT.
Fin. Year From : Mention from which date your financial year begins.
[for example 01-04-2015 will allow you to do
transactions from that date onwards only]
Books beg. From : This will be automatically the same as above, but you
may change it if needed. In case the F.Y. is from 1-04-
15 but you have started the operation of business from
15-08-15 then here you may give 15-08-2015 and
transaction now will be allowed that date onwards
only.
USE “SAVE” option to save this information and it will give “company successfully
created” message and this company will be added.

B. Select Company : This option will display companies you have created or
restored as shown below :
 At a time 2 companies are allowed, however you may get more companies
added optionally, call us for more details.

To start your daily operation, choose any of the company and proceed.

C. Options : This menu gives 3 options for selected company as below :

You may choose relevant option as per activity you want to perform.

2. Making day to day operations :

A. Creating account ledgers [Masters] :

As shown in the figure above, this option will display a button with “No. of
existing masters in square brackets” - 26 in this case
Selecting this option will take to do master operations. It will display all
masters and at end you will find “Add” button to add new master.

Following is a sample how it will look :

EDIT : to change existing master, then just single click on the name and you
can edit it.
 Delete : to delete one or all master for any reason, you may “Long Press” on
any name and it will display 2 options as below :

Remember that it will not allow to delete those masters for which any
transaction(s) are made, to delete such master, you need to first delete ALL
THE VOUCHERS related to it and then only you can delete a master.

STOCK VALUE to be maintained: All other masters can have only one field
for Op.Balance, but the ledger that you create under “Stock in hand” can have
2 balances, Opening Stock and Closing Stock.

Your sotck in “Profit & Loss A/c.” will reflect as per the values you enter
here.

B. Making day to day transactions :

As shown in the figure above, this option will display a button with “No. of
existing masters in square brackets” for all types of Vouchers.At the end it
also shows total no of vouchers. [see following sample : ]
EDIT : to change existing voucher, then just single click on that voucher and
you can edit it.

DELETE : If you want to delete one or all transaction(s) for any reason, you
may “Long Press” on any name and it will display 2 options as below :

Remember that once you deleted, IT CAN NOT BE RECOVERED unless

you have an earlier backup safely stored with you.

A typical Voucher Entry screen looks alike this :

 Specify all relevant details like, Date, Debit and Credit acc names, Amount
and Narration. On pressing the SAVE Button, it will store voucher and new
blank screen will appear for next voucher.
By default, value of Date will be the Last Date Entered.

Creating Masters On the Fly : As a wonderful feature, this app allows [just
like Tally] to create Masters while you are making a transaction.

As Shown in above screen shot, you can single click the option on the right
side so that without leaving the current voucher, you can enter a master and it
will take you back to the entry again to continue your flow of work.

C. Report generation : Reports are the figurative presentation of your accounts.

Here you will find all reports as below :
 By choosing the option you can see that particular report.

For all report, some common options are as below :

Drill Down : From any report, u press “Single Click” on a voucher line and this
will take u down to that voucher, u can then Edit or Delete it, and relevant effect
will immediately take place when you are back to report.

A report will be displayed with company address if it is set in utility.

Scroll : You may scroll left, right, up and down to have a complete view of report.

Print or Mail : On left top area of all reports, you will find a symbol

Using this symbol you can Print it as PDF, Mail it as PDF OR can export it and mail
it as “Excel” and in final reports [Like Balance Sheet and PL], this option will show
“Detailed” or “Summary” and likewise the appearance of report will change
accordingly. For example a normal balance sheet will look like below :
Whereas a “Detailed Balance Sheet”, after pressing “Detailed” option clicked
from left side will look like this :

Files exported [as PDF or EXCEL] can be found on your device in a folder called
TOMPA\<company name> . For example if the company name is ABC then
To find the files you may go to your device memory and look for :
\TOMPA\ABC … here you will find all exported report files.
3. Utility : On choosing utility, you will be taken to following :
 HERE YOU HAVE MANY OPTIONS, ALL ARE EXPLAINED BELOW :

A. Edit your company name, address

Here you will be able to CHANGE NAME AND ADDRESS OF THE
COMPANY. REST OF THE DETAILS WILL NOT BE EDITABLE.

B. Backup your data

We know your data is important and precious, so we provide “Backup”
option to take a safe and secure copy of your information. By default, your
company data will be stored in your device automatically in default folder
[TOMPA folder].

You may also send it to your mail id for safety. Use the next option.

C. Backup and Mail data

To be ultimate safe [to restore it in future], it is advisable to use this option.
As in case you format the device or by mistake if something goes wrong, if
you have a safe backup in the mail, you can be rest assured to restore it.

All backup will be allowed to be “Restored” at a later point. Next option is

for restoring your data which was backed up earlier.

D. How to restore data

On selecting this option, it will DISPLAY ALL AVAILABLE BACKUP
WITH ITS COMPANY NAME, you can choose any and will be restored.
Follow the instructions and it will restore your earlier data to allow you
quickly be able to use it without hassles.

E. Deleting a company
Use this option at your risk.
When you are sure you do not need a company any further, or you have
backed it up safely and for some reasons you want to delete it from here,
you can use this option.
This will show a list of available companies and upon selection the choosen
will be deleted after a confirmation by you.
Our “Feature Rich” app has many more things also for you, to use additional
settings please go through next option.

F. Settings :
It offers all following options for your comfort :

Choose [tick] the respective option as per your need and you will see its
effect in your operations.

4. License information :
This option shows your license details.

As you can see it can have more than 2 companies allowed for user. You may
contact us for any clarification in the matter.

At the end of this screen you will find “Update License”, this will provide you
latest status of your activation. The sample screen is shown below :
G. Help, Support and few more options :
We are just a click away.
We always are pleased to serve you better. To reach us you have several ways
all these will be displayed as below :

Choose the most convenient option as per your comfort.

H. Quit : Finally when you are done with your work, choose this
option. This will close your current company and being a smart
App, it will remind you to take a backup, take it and exit.