GSJ: Volume 11, Issue 3, March 2023 1776

ISSN 2320-9186

GSJ: Volume 11, Issue 3, March 2023, Online: ISSN 2320-9186

www.globalscientificjournal.com

WEB-BASED INFORMATION MANAGEMENT

SYSTEM FOR SENIOR HIGH SCHOOL
---------------------------------------------------------------------------------------------------------------------
ALVIN D. DESPABILADERAS
JOSEFINA R. SARMIENTO
---------------------------------------------------------------------------------------------------------------------
AEMILIANUM COLLEGE INC.
Rizal St., Piot, West District, Sorsogon City, Sorsogon, Philippines

Abstract. To ease the daily activities of the teachers in the Senior High School, the researcher
developed a Web-based Information Management System. This system provided Forms 1
and 2, and Forms 9 and 10 intended for giving services to the senior high school students
from registrations to report generations of their academic performances. To be accessible,
it was designed to be linked in the service of the WORLD-WIDE WEB (WWW). Anywhere in
the country, even outside, it will be accessible as long there is internet connectivity. With
this, the end users could utilize the system and could generate real-time reports. Primary
beneficiaries of the system are the students, teachers, advisers, administrators, and
principals.
The developed system used Rational Unified Process (RUP) software development
methodology. The information management system which was developed for almost three
months was presented to the identified system’s evaluators and passed scrutiny. The
evaluation tool used for the evaluation was ISO 25010 and the general rating given by the
evaluators was 4.3 which means “far more than what was expected” from the system. The
developed system is now ready to give reliable and speedy information and could generate
real-time reports. Ultimately, it may be installed and serve its purpose.

Key Words: Information Management System, School Forms monitoring, Enrolment System,
Senior High School, Student Profiling, Web-Based System

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1777
ISSN 2320-9186

INTRODUCTION

Managing a school really needs to have a proper recording and storing of information.
It is vital for a school to have systematic information management. The records of the
learners are important. Its profile, classroom activities, interventions, monitoring systems,
grades, and all information related to the learners must be properly recorded, stored, and
reported.
The management information systems (MIS) main purpose and usage are to improve
the efficiency of school office activities. School managers are aiming and preparing to have
this kind of database system to improve its efficient administrative services.`
Not all schools in the country have an information management system. All Principals
might be dreaming and aiming for this but only some were blessed with such. The researcher
has the heart and passion to let his co-workers in basic education experience how this system
will aid them. In the school where the researcher is assigned, the process of recording,
storing, and generating reports of learners’ vital information was all manually done. It is his
heart’s desire to lighten the day-to-day activities of the workplace with the use of this
information management system.
The Information management system being conceptualized by the researcher is for
the benefit of the learners and all individuals concerned in the recording, monitoring, saving,
and generating of reports of vital information about the learners themselves. This will
lighten the burden, especially for the subject teachers and advisers who hand-in-hand record
activities and grades, and do all usual activities for the benefit of storing vital information.
The development of the system will surely provide a systematic and user-friendly
application to be used especially by the subject teachers and advisers who are directly
involved in making records of all the activities being done by learners.
The head teacher or school principal even the parent and/or guardian of the learner
will benefit from the project. It will be easy for them to monitor the activities and
intervention systems being served for the students. With the information system, the
functionality, reliability, and efficiency aspects of providing services to the end-users are
assured.
The purpose of this project study was to lighten the burden of the classroom advisers
and subject teachers with their concerns regarding the recording, storing, and generating
reports of learners’ information from the day they register in the school to avail its services
until the last day of their stay in the institution. The system also provided systematic

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1778
ISSN 2320-9186

monitoring services which were conducted by the parents or guardians, principals, and other
stakeholders concerned with the academic advancement of the learners.
The project study was a web-based system with short message service (SMS)
technology assistance for grades information dissemination activities from the classroom
advisers to the parents or guardians. There is a database for the system and it is installed in
the designated area assigned by the school principal. It is accessible to all identified users
with internet connectivity: the learners, registrar, class advisers, subject teachers, principal,
parents, guardian, and another concerned individuals in the education process of a child.

Specific Objectives
Specifically, the study aimed to:
1. Design and develop an information management system Senior High School with
the following modules for:
1.1. the School Registrar
1.1.1. Enrolment System
1.1.2. Learner’s Reference Number
1.2. the Class Adviser
1.2.1. Student Profiling
1.2.2. Grade Sheets from Subject Teachers
1.2.3. School Forms monitoring
1.2.3.1. Form 1 – School Register
1.2.3.2. Form 2 – Daily Attendance Report of Learners
1.2.3.3. Form 9 – Learner’s Progress Report Card
1.2.3.4. Form 10 – Permanent Record of
Learners
1.2.4. Mode of Intervention
1.3. the Principal
1.3.1. Monitoring system
1.4. Reports Generation
1.4.1. Year-End Reports
1.4.1.1. Permanent Record (Form 137)
1.4.1.2. Report Card (Form 138)
2. Evaluate/validate the developed system using industry software quality model –
the ISO 25010 evaluation tool in terms of:
2.1 functional suitability;
2.2 performance efficiency ;
2.3 compatibility;
2.4 usability;
2.5 reliability;
2.6 security;
2.7 maintainability; and
2.8 portability

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1779
ISSN 2320-9186

Resources
These resources included all materials needed in the realization of the study. The
hardware and software requirements used the development of the Infromation Management
System for Senior high school.

Table 1 Hardware Requirements

Required Hardware Hardware Specification

Processor AMD Ryzen Thread ripper 1950X

Hard disk drive 100 Gigabytes

Memory 4 Gigabytes

Internet band width 2 Mbps

Table 1 reflects the hardware requirements needed in the development of the

proposed system.

Table 2 - Software Requirements

Particulars Recommended Specification

Operating System Windows 8

Programmers Notepad 2
Server-Side Scripting
PHP

Web Server XAMPP 1.7.3

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1780
ISSN 2320-9186

Database MySQL

Table 2 displays the software requirement of the proposed system to provide a

description for best service of the proposed system.

Inception
In this phase, the Researcher made a dialogue with the end-user. She observed the
processes in the accounting department about how the property, plants and equipment are
being processed for inventory. Then, after some exchanges of ideas, the researcher stated
her idea on how to convert the manual processes into a software. The end-user visualized
what would be the output of the proposed system. They were positive that it could really
helped them in the operations, and could help them generate reports especially during end
of fiscal year that they needed accurate reports for submissions. Thus, the researcher
determines if the project is worth pursuing and what resources will be needed.

Elaboration
In this phase, the project's architecture were further evaluated. Illustrations and
diagrams were presented and discussed below:

Figure 1- Faculty Module’s Data Flow Diagram

Figure 1 showed the Faculty Module’s data flow diagram. It is one of the vital modules
in the system which processes the student’s grades.

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1781
ISSN 2320-9186

Figure 2- Admin Module’s Data Flow Diagram

Figure 2 displayed the Admin Module’s data flow diagram. This module is important
due when it comes to authenticating or validating information.

Figure 3- Registrar Module’s Data Flow Diagram

Figure 3 exhibited the data flow in the Registrar’s Module. All transactions made in
this module are presented in this figure.

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1782
ISSN 2320-9186

Figure 4 - Principal Module’s Data Flow Diagram

Figure 4 showed the data flow in the Principal’s Module. The main transactions being
presented in the diagram were the generations of forms 137 and 138 of the students.

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1783
ISSN 2320-9186

Figure 5- The Web-Based Information Management System for Senior High School

Figure 5 displayed the whole picture of the data flow in the Web-Based Information
Management System for Senior High School.

Table 1
The Summary of the System Evaluation

Subject Class Principal IT

Quality Student Adjectival
Teacher Adviser (10) Experts
Characteristics (10) Description
(10) (10) (10)
Functional More than what
1.0 4.5 4.5 4.5 4.5 4.5
Suitability is expected
More than what
2.0 Efficiency 4.5 4.3 4.2 4.4 4
is expected
More than what
3.0 Compatibility 3.9 3.8 3.8 3.8 3.9
is expected
More than what
4.0 Usability 5 5 5 5 5
is expected
More than what
5.0 Reliability 4.5 4.2 4.1 4.2 4.1
is expected
More than what
6.0 Security 4.5 4.2 4.4 4.1 4
is expected
More than what
7.0 Maintainability 4 4 4 4 4
is expected
More than what
8.0 Portability 4 4 4 4 4
is expected
More than what
Mean
4.36 4.25 4.25 4.25 4.18 is expected
More than what
Overall Mean 4.26
is expected

Table 1 displays the results of the System Evaluation conducted by the official
Evaluators. It shows the average weighted mean of 4.26 that the expectations of the end
users were met.

Transition
In this last stage of the project development, final adjustments or updates are made
based on feedback from the evaluators. The Researcher see to it that the developed system
passed the evaluation activities conducted. Suggestions and recommendations were done
in this phase before the installation and turn-over of the system to the beneficiaries is made.

Summary of Findings
The following findings were obtained from the study:

GSJ© 2023
www.globalscientificjournal.com
GSJ: Volume 11, Issue 3, March 2023 1784
ISSN 2320-9186

1. Evaluation was made in the entire system and found to be all working smoothly. All the forms
from one (1) to ten (10) were all operational and beneficial to the end users. It is a great ease
to the workloads of all persons concerned thinking of the complexity of the project. All forms
were ready from one (1) to ten (10).
2. The software quality model were utilized to come up with functional and quality standard
system. Students, teachers, advisers, principals, and school office staff who were identified
to be one of the beneficiaries, were satisfied by because of the result of the evaluation. They
gave 4.3 as an overall rating of the developed system.

Conclusions
Based on the findings of this study the following conclusions are formulated:
1. With the general average rating of 4.3, the developed system is ready to be utilized in the
basic education operations, specifically in the high school department. Utilization of the
developed system will certainly be a great support to secondary education yearly operations
in monitoring student’s academic performance.
2. All characteristics of a standard software quality model was earned by the developed system
by passing the evaluation and come up with an average rating of 4.3 which means the system
is “far more than what is expected” to become.

Recommendations
Based on the conclusions, the following recommendation are hereby offered:
1. The developed system may be utilized by the beneficiaries. Students, subject teachers,
advisers, principal and office staff will find a “smart buddy” as they welcome the new
developed system in their daily endeavour.
2. Quality service will be expected from the system once fully operational. If be deployed and
installed end-users will benefit much from it.
3. The searcher may offer time for equipping the beneficiaries to become familiar with the
system for efficient utilization.

GSJ© 2023
www.globalscientificjournal.com