articles of association

Definition
British The internal rule book that every incorporated organization must have and work by. It forms a part of the constitution of an organization. The articles of association are a contract (1) between the members (stockholders, subscribers) and the organization and (2) among the members themselves. It sets out the rights and duties of directors and stockholders individually and in meetings. Certain statutory clauses (such as those dealing with allotment, transfer, and forfeiture of shares) must be included; the other clauses are chosen by the stockholders to make up the bylaws of the organization. A court, however, may declare a clause ultra vires if it is deemed unfair, unlawful, or unreasonable. A copy of the articles is lodged with the appropriate authority such as the registrar of companies. Articles are public documents and may be inspected by anyone (usually on payment of a fee) either at the premises of the organization and/or at the registrar's office. Lenders to the organization take special interest in its provisions that impose a ceiling on the borrowings beyond which the organization's management must get shareholders' approval before taking on more debt. The usual American term is articles of incorporation.

Articles of association
From Wikipedia, the free encyclopedia

Jump to: navigation, search For the articles adopted by the First Continental Congress in 1774, see Continental Association. The term articles of association of a company, or articles of incorporation, of an American or Canadian Company, are often simply referred to as articles (and are often capitalized as an abbreviation for the full term). The Articles are a requirement for the establishment of a company under the law of India, the United Kingdom and many other countries. Together with the memorandum of association, they constitute the constitution of a company. The equivalent term for LLC is Articles of Organization. Roughly equivalent terms operate in other countries, such as Gesellschaftsvertrag in Germany, statuts in France, statut in Poland,[1], Jeong-gwan in South Korea. The following is largely based on British Company Law, references which are made at the end of this Article. The Articles can cover a medley of topics, not all of which is required in a country's law. Although all terms are not discussed, they may cover:

the issuing of shares (also called stock), different voting rights attached to different classes of shares valuation of intellectual rights, say, the valuations of the IPR of one partner and, in a similar way as how we value real estate of another partner the appointments of directors - which shows whether a shareholder dominates or shares equality with all contributors directors meetings - the quorum and percentage of vote management decisions - whether the board manages or a founder transferability of shares - assignment rights of the founders or other members of the company do special voting rights of a Chairman,and his/her mode of election the dividend policy - a percentage of profits to be declared when there is profit or otherwise winding up - the conditions, notice to members confidentiality of know-how and the founders' agreement and penalties for disclosure first right of refusal - purchase rights and counter-bid by a founder.

A Company is essentially run by the shareholders, but for convenience, and day-to-day working, by the elected Directors. Usually, the shareholders elect a Board of Directors (BOD) at the Annual General Meeting (AGM), which may be statutory (e.g. India). The number of Directors depends on the size of the Company and statutory requirements. The Chairperson is generally a well-known outsider but he /she may be a working Executive of the company, typically of an American Company. The Directors may, or may not, be employees of the Company. In the emerging countries there are usually some major shareholders who come together to form the company. Each usually has the right to nominate, without objection of the other, a certain number of Directors who become nominees for the election by the shareholder body at the AGM. The Treasurer and Chairperson is usually the privilege of one of the JV partners (which nomination can be shared). Shareholders may also elect Independent Directors (from the public). The Chair would be a person not associated with the promoters of the company, a person is generally a well-known outsider. Once elected, the BOD manages the Company. The shareholders play no part till the next AGM/EGM. The Objectives and the purpose of the Company are determined in advance by the shareholders and the Memorandum of Association (MOA),if separate, which denotes the name of the Company, its Head- Office, street address, and (founding)Directors and the main purposes of the Company - for public access. It cannot be changed except at an AGM or Extraordinary General Meeting (EGM) and statutory allowance. The MOA is generally filed with a 'Registrar of Companies' who is an appointee of the Government the country. For their assurance, the shareholders are permitted to elect an Auditor at each AGM. There can be Internal Auditors (employees)as well as an External Auditor. The Board meets several times each year. At each meeting there is an 'agenda' before it. A minimum number of Directors (a quorum) is required to meet. This is either determined by

the 'by-laws' or is a statutory requirement. It is presided over by the Chairperson, or in his absence, by the Vice-Chair. The Directors survey their area of responsibility. They may determine to make a 'Resolution' at the next AGM or if it is an urgent matter, at an EGM. The Directors who are the electives of one major shareholder, may present his/her view but this is not necessarily so - they may have to view the Objectives of the Company and competitive position. The Chair may have to 'break' the vote if there is a 'tie'. At the AGM, the various Resolutions are put to vote. The AGM is called with a notice sent to all shareholders with a clear interval. A certain quorum of shareholders are required to meet. If the quorum requirement is not met , it is canceled and another Meeting called. If it at that too a quorum is not met, a Third Meeting may be called and the members present, unlimited by the quorum, take all decisions. There are variations to this among companies and countries. Decisions are taken by a show of hands; the Chair is always present. Where decisions are made by a show of hands is challenged, it is met by a count of votes. Voting can be taken in person or by marking the paper sent by the Company. A person who is not a shareholder of the Company can vote if he/she has the 'proxy', an authorization from the shareholder. Each share carries the number of votes attached to it. Some votes maybe for the decision, others not. Two types of decision known as the Ordinary Resolution and a Special Resolution. A Special Resolution can be tabled at a Director's Meeting. The Ordinary Resolution requires the endorsement by a majority vote, sometimes easily met by partners' vote. The Special Resolution requires a 60,70 or 80% of the vote as stipulated by the 'constitution' of the Company. Shareholders other than partners may vote. The matters which require the Ordinary and Special Resolution to be passed are enumerated in Company or Corporate Law . Special Resolutions covering some topics may be a statutory requirement. Some of the articles are shown in the Nestle S.A. or Nestle Ltd or a Nestle AG [2]. In the United Kingdom, model articles of association, known as Table A have been published since 1865.[3] The articles of association of most companies incorporated prior to 1 October 2009 particularly small companies are Table A, or closely derived from it. However, a company is free to incorporate under different articles of association, or to amend its articles of association at any time by a special resolution of its shareholders, provided that they meet the requirements and restrictions of the Companies Acts. Such requirements tend to be more onerous for public companies than for private ones. The Companies Act 2006 received Royal Assent on 8 November 2006 and was fully implemented on 1 October 2009. It provides for a new form of Model Articles for companies incorporated in the United Kingdom. Under the new legislation, the articles of association will become the single constitutional document for a UK company, and will subsume the majority of the role previously filled by the separate memorandum of association.[4]
Alteration of Articles Guidelines

The following are the important things to be keep in mind while going for alteration in the articles of association of a company: Approval of the Central Government should be obtained if necessary e.g. amendment any provision in the Arjticles relating to Managing Directors, (Section 268) or where the alteration has the effect of converting a public company into a private company. Before proposing the resolution the conditions if any, in the Memorandum restricting the alteration should be looked into. The power to alter is limited by the provisions contained in the Company's Memorandum. Clerical Errors in the Articles should be set right by a special resolution. It may be noted that effect cannot be given to an Article which reserves the power of the Company to alter its Articles by an Ordinary Resolution in General Meeting as it would amount to getting round the provisions of the Section in an indirect manner. The Ordinary rule relating to alteration of Articles is that everything in the Articles which is not provided for by the Memorandum may be altered by a special resolution. An Article which provides that no alteration shall be made in the Company's Articles of Association without the consent of a particular person is invalid. The alteration must be bonafide and in the interests of the company. Alteration to the Articles may generally bemade with restrospective effect. Where it is proposed to adopt new set of Articles, it is not sufficient compliance if the notice merely specifies that copies of the proposed Articles are deposited at the registered office for inspection (specially where majority of shareholders reside at long distances from office) Filings a) Form 23 is required to be filed within within 30 days form the date of change in the registered office of the company. b) Printed copy of the Articles as altered in the case of conversion of a Public Company into (within one month of the date of receipt of Central Government's approval). Specimen of Special Resolution WHERE NEW SET OF ARTICLES OF ASSOCIATION IS ADOPTED "RESOLVED THAT the regulations contained in the printed document submitted to the meeting and for the purpose of identification signed by the Chairman thereof be and the same are hereby approved and adopted as the Articles of Association of the Company in subsitution for and to the exclusion of all existing articles thereof." WHERE ONLY SOME ARE ALTERED "RESOLVED THATthe Articles of Association of the Company be and are hereby altered in the following: Thereafter the old provisions and the amended provisions has to be mentioned manner a Private Company