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Digital Documentation - Session 3-Templates

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47 views2 pages

Digital Documentation - Session 3-Templates

Uploaded by

dumboishu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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DAYANAND ANGLO VEDIC PUBLIC SCHOOL, AIROLI (2022-23)

CLASS -X
SUB: INFORMATION TECHNOLOGY
TOPIC- DIGITAL DOCUMENTATION (ADVANCE)
Session-3 CREATE AND USE TEMPLATE

Q1. What are templates? What are the advantages of using templates?
Answer :- Templates are the skeletons which constitute the basis of your documentation. Once you start
filling them with useful content, these skeletons will turn into flesh and blood.
A document-template is a blueprint document containing formatting features like styles, headers and/or
footers, macro etc. based on which will automatically have all the features define in the template on which
the document is based.
The advantages of using templates are –
1.Simplify document creation :- Template helps inexperienced staff produce professional-looking
documents that easily follow the company house style.
2. Save time and money:- Utilizing readymade templates is less time-consuming than creating
documents from the ground up. Eventually, it results in cost saving for a company.
3. Consistency and clarity :- Documents should have a standard layout, and feel. They define the
formatting to be used in your company documentation. Document templates guarantee that
standard text (the page number, date/time, author, file name and location), important graphics
(company logo) and company information (contact details) will appear on every page in the
correct position and with no mistakes.
4. Customer satisfaction :- They present information in a professional way, allowing your
customers to find the necessary information easily, because they have already become
accustomed to the unified appearance of your company documentation.
Q2. What is the difference between styles and templates?
Answer :- Template :- Templates are files that help you design interesting, compelling, and professional-
looking documents. They contain content and design elements that you can use as a starting point when
creating a document. All the formatting is complete; you add what you want to them. Examples are
resumes, invitations, and newsletters.
Styles :-Themes provide a quick way to change the overall color and fonts. If you want to change text
formatting quickly, Styles are the most effective tools. After you apply a style to different sections of text in
your document, you can change the formatting of this text simply by changing the style. Word includes
many types of styles, some of which can be used to create reference tables in Word. For example, the
Heading style, which is used to create a Table of Contents.

Q3. Explain different ways of creating a template.


Answer :- A template can be created in Writer by saving a document with .ott extension.
There are two ways of creating a template –
• Creating A Template From A Document
o Open a new or existing document of the type you want to make into a template .
o Add the content and styles that you want.
o From the main menu, choose File > Templates > Save. The Templates dialog opens.
o In the New template field, type a name for the new template.
o In the Categories list, click the category to which you want to assign the template. The
category you choose has no effect on the template itself; it is simply the folder in which you
save the template
o Click OK to save the new template
• Creating A Template Using A Wizard
Wizards have the following Writer templates:
• Letter
• Fax
• Agenda
For example, the Fax Wizard steps you through the following choices:
• Type of fax (business or personal)
• Document elements like the date, subject line (business fax), salutation, and
complementary close
• Options for sender and recipient information (business fax)
• Text to include in the footer (business fax)
To create a template using a wizard:
1. From the main menu, choose File > Wizards > type of template required.
2. Follow the instructions on the pages of the wizard.
3. In the last section of the wizard, you can specify the name and location for saving the
template.
4. Click on Finish button.

Q4. How can you create document using a predefined template?


Answer :-
• To use the saved template, click on File→ New→Template.
• Template window will get open from there click on Template option.
• Select the template and click Open.

Q5. Suppose you have made some changes in a template. What will you do to update the same changes in
the document based on template?
Answer:-
• Click on File→New→Template. The Template window opens.
• Select a template in which you want to make modifications.
• Right click on it and select Edit. The selected template will open.
• Make the required changes in the template.
• Save the template by clicking on File→Save and close the template.
• Now, open the document that is based on template.
• As soon as you will open the document, Writer will prompt you to update the style. Click on Update
Style button.
• The changes done by you in the template will be updated in the document.

Q6. How would you set up the default template in Writer?


Answer:-

• Click File→Template→Organize. It will open the Template Management Dialog box.


• In the Template Management Dialog box :
o In the box on the left, double click the folder containing the template that you want to set as
default and click on the template name.
o Click the Commands button and from drop down menu, Click Set As Default Template option.

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