B. Marshall E. Dimock The Study of Public Administration
B. Marshall E. Dimock The Study of Public Administration
MARSHALL E. DIMOCK
University of Chicago
far above the dull level of mere technical detail by the fact that
through its greater principles it is directly connected with the last-
ing maxims of political wisdom, the permanent truths of political
progress. "4
Public administration is a process or a theory, not merely an
accumulation of detailed facts. It is Verwaltungslehre. The object
of administrative study should be to discover, first, what govern-
ment can properly and successfully do, and secondly, how it can
do these proper things with the utmost possible efficiency and at
the least possible cost both of money and of energy.
Administration is generic.5 It is a social science concept which
applies to all organized group activity. Administration arises when-
ever organization occurs. There are common problems and proc-
esses in the household, the school, the church, the business
corporation, and the vast modern state. After deciding upon objec-
tives, means must be devised for carrying out the program. This
latter process is administration. Anyone who is responsible for
directing the work of others thereby becomes an administrator.
An adequate theory of society must obviously be based upon a
knowledge of administration. The importance of administration is
in direct ratio to the complexity of inter-personal relationships and
the number and utility of joint services. The more things that are
done for the individual, the greater becomes the importance of
organization. Many of society's most difficult problems, such as
security for the individual and uninterrupted economic progress,
boil down largely to matters of proper organization.
Ours has become an "administered" society. In spite of our wish-
ful thinking to the contrary, complexity demands organization.
With the growth of large business units, our economic life is seen
as one whose results depend upon good administration. "Gradually
but steadily," says Gardiner Means, "great segments of economic
activity have been shifted from the market place to administra-
tion." In the development of further administrative coordination,
concludes Dr. Means, economists "must come to political scientists
for aid. We ask that you apply to the field of economic administra-
tion the technique of analysis and principles of organization which
I Ibid., p. 210.
6 It is significant that instead of qualifying the term with "public" or "govern-
mental," Woodrow Wilson wrote merely about administration.
30 THE AMERICAN POLITICAL SCIENCE REVIEW
which enter into the carrying out of official policies and programs.
Administration is a means to an end. Hence, as tasks and objec-
tives change, the instrument is also refashioned. That is why public
administration may properly be called a "new" synthesis. Fifty
years ago, with remarkable foresight, Woodrow Wilson visualized
the kind of synthesis it should be; we have just about caught up
with his concept.
Consider all of the fields from which administration must needs
draw. History and political philosophy tell us what government
has done in the past and what it is likely to do well. What the state
is expected to do today is expressed in the law. "Every particular
application of general law is an act of administration." The study
also has roots in sociology, anthropology, and economics. The
administrator seeks to solve problems; these are usually surrounded
by complex social situations which allied social science disciplines
help to explain. Administration does not operate in a vacuum. The
public servant's subject-matter is medicine, engineering, law,
finance, school-teaching, social service, or any one of dozens of
other fields. Somewhere or other in government, every vocation
and profession is represented. A knowledge of psychology is pecul-
iarly involved in leadership, personnel, and public relations. Are-
al delimitation, organization, and control make use of engineering
and rationalization factors. Economics supplies standards of meas-
urement and evaluation, while public finance indicates the lines
of fiscal policy.
Administration is concerned with "the what,' and "the how,
of government. The "what" is the subject-matter, the technical
knowledge of a field which enables an administrator to perform
his tasks. The "how" is the techniques of management, the prin-
ciples according to which cooperative programs are carried through
to success. Each is indispensable; together, they form the synthesis
called administration. It is estimated that sixty per cent of all
civil engineers are now publicly employed. What percentage of
them know the "how" of governmental operations? The same ques-
tion may appropriately be asked about school teachers, social
service workers, and many other groups of public employees. All
too many departments are filled with employees who "do not
know their way around." Government suffers for want of executive
leadership and aggressive administration.
The field of administration, then, is concerned with the problems
32 THE AMERICAN POLITICAL SCIENCE REVIEW
center, all staff services can readily be made to occupy their proper
position. Not so, though, the American system of checks and bal-
ances: the civil service commission becomes a "control" agency;
the chief finance officer is the servant of the legislature.
If a democratic people really desires the government to seek as-
siduously the ends of the state, it will construct the constitutional
system so that the administration will be responsible and unified.
The checks and balances system makes it necessary and inevitable
to violate public administration's central principles. In a realistic
analysis, the intimate interdependence of the constitutional and
administrative structures will be closely observed.'0 The fixity of
our written constitution, the multiplicity of our governing units,
and the failure to provide for responsible leadership and adminis-
tration make our constitutional system a difficult one within which
to build principles of public administration.
Some may question whether we know enough about administra-
tive principles (or possibly whether there is enough that can be
learned) to make a comparison between the rival claims of consti-
tutionalism and administrative requisites. This is a fair question,
because first principles have been relatively slow in emerging. How-
ever, this backwardness is due more to neglect in research than to
the mysterious or impoverished character of the subject-matter.
What are the component parts of public administration? About
what subjects can principles possibly be formulated? The principal
questions concern objectives, area, organization, finance, personnel,
techniques of management, public relations, and external control.
Whenever a cooperative program is to be set in motion, the logic
and precedence are roughly as follows: what is to be done; what is
the proper area; what form should the organization take; how shall
it be controlled and operated; from what source shall its funds
come; how shall the personnel be chosen and its interests cared
for; what attention needs to be given to public interests and atti-
tudes; and what forms of external control, if any, are necessary?
Planning is the first and most important step in administration.
10 There needs to be a closer working relationship between public law and public
administration. I cannot agree with Woodrow Wilson that the distinction between
constitutional and administrative questions is that "between those governmental
adjustments which are essential to constitutional principle and those which are
merely instrumental to the possibly changing purposes of a wisely adapting con-
venience." Basic design controls, and unless altered will rob administration of its
vitality for social accomplishment.
THE STUDY OF ADMINISTRATION 35
effective and at the same time in his proper place. The larger business
enterprises become, the more like governments they are. "Bureau-
cracy is inherent," confess business executives; "the only question
is whether its objectionable characteristics are ineradicable."
None the less, there are important differences between large
corporate enterprises and our larger governmental administrations.
Democratic government creates distinctive problems for public
administration. As a rule, only one difference is emphasized: the
fact that most private businesses are judged by profitability and
most government departments seek only the greatest amount of
service. This difference is important, because, as we have already
said, administration is ultimately reducible to effective incentives.
However, we should not permit this factor of undoubted impor-
tance to withdraw our attention entirely from other governmental
differences.
Business administration is essentially a dictatorship, or at any
rate a monarchy. Administration under a democracy, on the other
hand, is deliberately limited and checked. This difference in what
may be called constitutional theory accounts, in part, for the unity
of management which business management easily achieves and
which government administration finds it so difficult to accomplish
within the confines of the democratic structure. Hence, too, the
greater freedom of corporate executives to make changes in organi-
zation, to be responsive to new situations, and to react quickly to
consumer desires.
Governmental administration is less responsive than business
management because it is more accountable. It must adhere to the
law; this being the case, meticulous regulations are promulgated.
Business executives are not so circumscribed. They may change
rules and regulations when it suits their convenience or when the
interests of the business seem to require it. The necessity of legal
compliance is the principal cause of government red tape. In its
name, of course, regulations and red tape may be carried much
farther than they need to be. One of the chief means of improving
governmental administration is to reduce the number of inflexible
regulations which, like a set of law-books, the administrator has
before him on his desk. How to make administration flexible and
responsive and at the same time legally accountable and consti-
tutionally responsible-this is one of the most difficult adjustments
of democratic government.
38 THE AMERICAN POLITICAL SCIENCE REVIEW
But this other sovereign, the people, will have a score of differing opinions. They can
agree upon nothing simple: advance must be made through compromise, by a com-
pounding of differences, by a trimming of plans and a suppression of too straight-
forward principles. There will be a succession of resolves running through a course
of years, a dropping fire of commands running through a whole gamut of modifica-
tions." Woodrow Wilson, ibid., p. 207.
13 Ibid., pp. 213-214.
14 Ibid., p. 217.