Lesson Plan: Module 8, Lesson 1

Overview
In this lesson, you will lead a discussion on why it is important to consider the print and
page settings before printing a workbook, and you will ask students about the Page
Setup dialog box.

Objectives
Topic objectives MOS exam objectives
Prepare a workbook for printing  1.5.3: Configure print settings
 1.5.1: Set a print area

Configure page setup  1.3.1: Modify Page Setup

Table 1: Topic objectives mapped to Microsoft Office Specialist (MOS) exam objectives

Preparation
Before presenting this lesson, you should review the Teaching Guide and Student Guide.
You should be familiar with print settings and page setup. Review the reading links in the
Student Guide and Teaching Guide.
As you lead the lesson, direct the students to follow along in the Student Guide
document through each topic and its associated learning experiences such as the warm-
ups, activities, try-its, and the wrap-ups.

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Module 8: Preparing to print and checking for issues

Resources
Student Guide Student_guide_M8.docx
Teaching Guide Teaching_guide_M8.docx
Lesson presentation Presentation_M8_L1.pptx
Warm-up None
Topic 1: Activity  L1_T1_act_annual_produce.xlsx
Topic 1: Activity solution  L1_T1_act_annual_produce_solution.xlsx
Topic 1: Try-it  L1_T1_try1_annual_produce_starter.xlsx
 L1_T1_try2_annual_produce_starter.xlsx
 L1_T1_try3_annual_produce_starter.xlsx
Topic 1: Solutions  L1_T1_try1_annual_produce_solution.pdf
 L1_T1_try2_annual_produce_solution.pdf
 L1_T1_try3_annual_produce_solution.pdf
Topic 2: Activity  L1_T2_act_summary.xlsx
Topic 2: Try-it  L1_T2_try1_summary_starter.xlsx
 L1_T2_try2_summary_starter.xlsx
Topic 2: Try-it solutions  L1_T2_try1_summary_solution.xlsx
 L1_T2_try2_summary_solution.xlsx
Wrap-up None
Table 2: Resources for this lesson

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Presenting the lesson

Lesson activity and Presentation guidance
timing
Warm-up For warm-up, ask students to reflect with their
6 minutes classmates what skills they found to be most valuable in
what they have learned so far in the entire course. Are
there any topics that have helped them in any other
classes? Take answers for a minute, and then let
students know that today they’ll be learning about the
page setup and print settings. Then, ask students to
answer the Warm-up questions in their Student Guide if
time permits. You can then review the answers on the
PPT slide.
Topic 1: Activity In this activity, you will open a discussion about why it
8 minutes is important to consider the page and print settings
before printing anything.
Topic 1: Try-it 1, 2 and 3 Use students’ responses and performance in the warm-
8 minutes up and discussion activity to help them decide which
level of the try-it activity they will attempt to edit a
workbook’s print settings.
Topic 2: Activity In this activity, you will ask the students how many
7 minutes methods there are to access the Page Setup dialog
box and what options are available in the dialog box
that are not available elsewhere. Students can work in
pairs or individually.
Topic 2: Try-it 1 and 2 Use students’ responses and performance in the warm-
5 minutes up and their responses in the activity to help them
decide which level of the try-it activity they will attempt
to edit the page setup of a workbook.
Wrap-up Ask students to answer the Wrap-up questions in the
6 minutes student guide. If you haven’t done so during the lesson,
mention there will be a capstone at the end of the
course (after the last cornerstone).
Table 3: Presenting the lesson

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Warm-up questions
1. Which of the following keyboard shortcuts opens the Print menu?
Select the correct option.
a. Ctrl+V
b. Ctrl+P (correct answer)

c. Windows+P
d. Windows+E
2. Which of the following can you use to access the Page Setup dialog box?
Select all that apply.
a. Ctrl+P (correct answer)

b. Any dialog launcher on the Page Layout tab (correct answer)

c. Any dialog launcher on the Home tab

d. Windows+P
3. On which tab in the Page Setup dialog can you change the page orientation?
Select the correct option.
a. Sheet
b. Header/Footers
c. Margins
d. Page (correct answer)

4. There are ___________________ tabs on the Page Setup dialog box.

Fill in the blank space.
(Correct answer: four)

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Wrap-up questions
1. Select ________________________ to set rows to repeat at the top.
Fill in the blank space.
(Correct answer: Print Titles)
2. Which method can you use to force data to print on one sheet width?
Select all that apply.
a. From Scale to Fit group, set width to one page. (correct answer)

b. From Scale to Fit group set height to one page.

c. Select File, then select Print. Select Scaling, and then select Fit all
Columns on One page. (correct answer)
d. Select File, and then select Print. Select Scaling, and then select Fit
Sheet on One page. (correct answer)
3. From the left side of the box to right side of the box, indicate the order in which the
tabs are in the Page Setup dialog box.
Indicate the correct sequence by adding numbers 1-4 next to the following items.
a. Sheet - 4
b. Header/Footer - 3
c. Page - 1
d. Margins - 2
4. On which group will you find these commands?
a. Scale to Fit
b. Sheet Options
c. Page Setup
Categorize the following items by adding the appropriate group name next to each
item.
a. Gridlines - Scale to Fit
b. Width - Sheet Options
c. Size - Page Setup

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Lesson step-by-step instructions

Topic 1: Understand the print settings, Activity
1. Open L1_T1_act_annual_produce.xlsx.
2. After the discussion about why it’s important to consider page and print settings,
select File > Print.
3. Ask students how many pages would be printed if you selected the Print button (10).
4. Select Next Page and Previous Page (the arrows at the bottom of the window) to
scroll through the pages.
5. Ask students if they have any suggestions on what would help reduce the amount of
paper being used.
6. Select the drop-down against Portrait Orientation, and then select Landscape
(now 12 pages).
7. Select the drop-down against Normal Margins, and then select Narrow Margins.
8. Does that look better? Switch back to Normal Margins.
9. Select the drop-down against No Scaling, and select any option to experiment—the
best to choose in this case is Fit All Columns on One Page.
10. Select the Zoom to Page button in the bottom-right corner of the Print window at
any time to check if the data can be read.
11. Select the Page Setup link at the bottom of Settings to display the dialog box.
12. Select each tab, and then select the OK to close it.
13. Use the Back arrow at the top of the screen to exit the Print window.
14. Select the Page Layout tab and point out that there are three groups available to
help with printing. In particular, point out the Margins, Orientation, Print area, and
the Scale to fit options.
15. Select a random area on the sheet, and use Ctrl+P to open the Print window.
16. Select the drop-down against Print Active Sheets, and select Print Selection.
17. Select Esc to exit the Print window.
(There are further options that could be set to make the data easier to understand when
printed, but that will be covered in the next topic and next lesson.)

Topic 1: Understand the print settings, Try-it 1

1. Open L1_T1_try1_annual_produce_starter.xlsx.
2. Scroll though the worksheet to locate Honey.
3. Select the range A114 to G125.
4. Select the Page Layout tab, and then select Print Area.
5. Select Set Print Area.
6. Select File > Export.
7. Select Create PDF/XPS.

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8. Edit the file name to Honey_Plus your initials, and then select Publish.

Topic 1: Understand the print settings, Try-it 2

1. Open L1_T1_try2_annual_produce_starter.xlsx.
2. Scroll though the worksheet to locate Nuts.
3. Select the range A74 to G81.
4. Select the Page Layout tab, and then select Print Area.
5. Select Set Print Area.
6. Scroll though the worksheet to locate the Homemade Crafts.
7. Select the range A94 to G105.
8. Select the Page Layout tab, and then select Print Area.
9. Select Add to Print Area.
10. From the Orientation drop-down list, select Landscape.
11. Select File > Export.
12. Select Create PDF/XPS.
13. Edit the file name to Nuts_&_Crafts_Plus your initials, and then select Publish.

Topic 1: Understand the print settings, Try-it 3

1. Open L1_T1_try3_annual_produce_starter.xlsx.
2. Select the Page Layout tab, and then select Print Area.
3. Select Clear Print Area.
4. Select File > Print (or Ctrl P).
5. Under Settings, ensure Landscape Orientation is selected.
6. Ensure Fit All Columns on One Page is selected.
7. Select Export.
8. Select Create PDF/XPS.
9. Edit the file name to Annual_Produce_Plus your initials, and then select Publish.

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Topic 2: Understand page setup, Activity

1. Open L1_T2_act_summary.xlsx and ask questions about the many ways in which
you can access the Page Setup dialog box and what options are available in the
dialog box that are not available elsewhere.
2. Demonstrate the following ways to access the dialog box:
 Select the Page layout tab > Print Titles > select Cancel.
 Select the dialog launcher in the Page Setup group on the Page Layout tab.
 Select the Margins command on the Page Layout tab, and then select Custom
Margins.
 Select the Size command on the Page Layout tab, and then select More Paper
Sizes.
 Select File > Print and select Page Setup link or the drop-down on Margins,
Scaling and Paper.
3. The following options are only found on the Page Setup dialog box:
 The Margins tab has check box for printing horizontally and vertically.
 The Sheet tab can be used to set print options for Comments.
 The Page tab can be used to set the print quality.
4. Close the workbook without saving it.

Topic 2: Understand page setup, Try-it 1

1. Open L1_T2_try1_summary_starter.xlsx.
2. Select the Page Layout tab, select the Orientation command, and then select
Landscape.
3. Select the Size command and select A3.
4. Select File > Print (or Ctrl+P).
5. Under Printer, select the drop-down against the current printer, and then select the
Microsoft Print to PDF option.
6. Select Save As and edit the current name to add your initials.
7. Select Save.

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Topic 2: Understand page setup, Try-it 2

1. Open L1_T2_try2_summary_starter.xlsx.
2. Select File > Print (or Ctrl+P).
3. Under Printer, select the drop-down against the current printer, and select the
Microsoft Print to PDF option.
4. Select the Page Setup link under Settings.
5. On the Page tab select the drop-down again Paper size, choose A3, select
Landscape, and then adjust the scale to 140%.
6. Select the Margins tab and set the left and right margins to 1.0 and check the
center on page Horizontally and Vertically boxes.
7. Select OK to complete the alterations and close the dialog box.
8. Select Save As.
9. Edit the file name to include your initials.
10. Select Save.