SAP EBS Notes SAP FICO

Electronic Bank Statement

SAP Configuration of Electronic Bank Statement (EBS)

Step 1: Creation of three GL Accounts FS00

Citi Bank Main A/c 200101 (House Bank GL)
Incoming Clearing Payment A/c 200102
Outgoing Clearing Payment A/c 200103

Creation of Incoming Clearing Account

Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number – T code. OBD4

Path: accounting – financial accounting – general ledger – master records –

Individual processing - centrally – T CODE – FS00

GL Account Number = 200102

Company code = 1050
Go to Menu, G/L Account, Create

Account group = Current Assets

 Balance Sheet Account

Short text = Incoming Clrng Paymt

Long text = Incoming Clearing Payment A/c

Go to Control data tab,

Account Currency =
 Only balances in local currency
 Open Item Management
 Line Item display
Sort key = 001

Go to create/bank/interest tab

Field status group = G001 click on “save”

Creation of Outgoing Clearing Account

Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number – T code. OBD4

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SAP EBS Notes SAP FICO

Path: accounting – financial accounting – general ledger – master records –

Individual processing - centrally – T CODE – FS00

GL Account Number = 200103

Company code = 1050
Go to Menu, G/L Account, Create

Account group = Current Assets

 Balance Sheet A/c

Short text = Outgoing Clrng Paym

Long text = Outgoing Clearing Payment A/c

Go to Control data tab,

Account Currency =
 Only balances in local currency
 Open Item Management
 Line Item display
Sort key = 001

Go to create/bank/interest tab

Field status group = G001 click on “save”

Step 2:- Path:- Financial Accounting –> Bank Accounting –> Business Transaction –>
Payment Transactions –> Electronic bank statement : T.Code OT83

EBS is done at Chart of Account Level-Chart of Account = CA50

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SAP EBS Notes SAP FICO

1. Account symbol creation:-

Account Text
CITI_Main Citi Main Bank Account
CITI_IN Incoming Payment Clearing A/c
CITI_OUT Outgoing Payment Clearing A/c

2. Assign accounts to account symbol:-

Account A/c Mod. Text Ccy. GL Account

CITI_Main + Citi Main Bank Account USD 200101

CITI_IN + Incoming Payment Clearing A/c USD 200102
CITI_OUT + Outgoing Payment Clearing A/c USD 200103

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SAP EBS Notes SAP FICO

3. Create keys for posting rule:-

Posting Rule Text

CTIN Incoming Clearing Posting Rule
CTOU Outgoing Clearing Posting Rule

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SAP EBS Notes SAP FICO

4. Define Posting Rules:-

Posting Rule - CTIN - Clearing Incoming Transfer

Posting Area - 01

Debit side Credit side

Posting Key - 40
A/c Symbol - CITI_BANK A/c Symbol - CITI_IN

Document Type - SA
Posting Type - 5

Posting Rule - CTOU - Clearing Outgoing Transfer

Posting Area - 01

Debit side Credit side

Posting Key - 50
A/c Symbol - CITI_OUT A/c Symbol - CITI_BANK

Document Type - SA
Posting Type - 4

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SAP EBS Notes SAP FICO

5. Create Transaction Type:-

Click on New Entries

Trans. Type ID - CT_BAI2

Description - US BAI2 Transaction Type

 Trans. Type ID - CT_BAI2

Description US BAI2 Transaction CITI Bank

Double click on Assign External Transaction to Posting Rule

External Transaction +/- Sign Posting Rule Interpretation Algorithm

115 + CTIN 1 001: Standard Algorithm

475 - CTOU 1 001: Standard Algorithm

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SAP EBS Notes SAP FICO

6. Assign Bank Account to Transaction Type:-

Bank Key Bank Account Transaction Type

105000001 105000001 CT_BAI2

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SAP EBS Notes SAP FICO

Manual Bank Statement

Step 2:- Path:- Financial Accounting –> Bank Accounting –> Business Transaction –>
Payment Transactions –> Manual bank statement -> Create and Assign Business
Transactions : T.Code OT52

Transaction +- Posting Rule Text

115 + CTIN Check Received

475 - CTOU Check Payment

Manual Entry in Bank Statement (End User -Testing):-

Step 3:- Path:- Accounting –> Bank –> Business Statement –> Manual Entry T.Code FF67

Bank Key - 105000001

Bank Account - 105000001
Currency - USD
Statement Number - 0001
Control
Opening Balance - 0
Closing Balance - 3000

Press Enter button twice

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SAP EBS Notes SAP FICO

Transaction Value Date Amount Ref Document No.

115 (incoming) 10.04.2018 10000 DZ Document Number

475 (outgoing) 10.04.2018 -7000 KZ Document Number

Save and go back

Goto Menu > Bank Statement > Post > Individual Statement (ctrl+s)

Save

Goto Menu > Systems > Services > Batch Input > Sessions

Select Session

Process with foreground option

Step 4:- Check Documents for Incoming and Outgoing Payment:-

For Incoming Payment:-

Main Bank A/c –dr

To Incoming Payment Clearing A/c

For Outgoing Payment:-

Outgoing Payment Clearing A/c – dr

To Main Bank A/c

Step 5:- Execute T.Code SE38

Program to delete EBS files from SAP tables: RFEBKA96

Step 6:- Upload Bank Statement T.Code FF_5

 Import Data
Select : BAI Format
Statement file : C:\\Users\Sunrise\desktop\ebsfile.txt
 Workstation upload
Posting Parameters
Post Immediately
Assign value date

Print bank statement

Print posting log

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SAP EBS Notes SAP FICO

Print statistics

Program to upload EBS in SAP: RFEBKA00

 Upload Bank Statement (EBS) : FF_5

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SAP FICO Notes SAP Lockbox

Lockbox Process Configuration

Step 1:- Define House Bank T. Code FI12 :-

Maintain the House Bank for client’s Lockbox

House Bank ID - CHASE

Account ID - LOCKB

Provide the Account id details

Step 2:- Define Lockbox Account for House Bank

SPRO- Financial Accounting (New) – Bank Accounting – Bank Accounts – Define
Lockbox for House Bank T.Code OB10

Double click on “Define Lockbox Accounts at House Bank”

Press enter or click the “Choose” button to proceed the detail screen

Click on New Entries:-

CoCode - 1000
Lockbox - LOCKB
House Bank - CHASE
LBox No - 1234567

Step 3:- Define Control Parameters

SPRO- Financial Accounting (New) – Bank Accounting – Business Transaction –
Payment Transaction - Lockbox – Define Control Parameters T.Code OBAY

Maintain Control Parameters for Lockbox procedure:-

Currently, only Lockbox procedure BAI and BAI2 formats are supported by SAP. SAP
comes with Pre-delivered Lockbox Procedure with BAI2 format so continue with same

Record Format:-This section is not applicable to BAI2 format

 GL Account Posting:- This will post GL entries

 Incoming Customer Payments:- This will post Customer Subledger Posting
 Insert Bank Details:- If selected Lockbox file will create a batch session to
update Customer MICR number and Bank details as per Lockbox file

Step 4:- Define Posting Data

SPRO- Financial Accounting (New) – Bank Accounting – Business Transaction –
Payment Transaction - Lockbox – Define Posting data:- T.Code OBAX

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SAP FICO Notes SAP Lockbox

 Destination is your bank account number and Origin is the routing number of your
bank

 For every unique destination/origin, information is needed to create the following

postings:-

 G/L posting – Debit bank account (incoming checks) and credit payment clearing
account
 A/R posting – Debit payment clearing account and Credit customer account

Payment Document Posting:-

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SAP FICO Notes SAP Lockbox

T.Code to Run Lockbox file :- FLB2

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