X Class CBSE Information Technology Notes

Open Office DocumentPart B- Applying StylesChapter 1

1. What are styles?

A style is a predefined combination of various formatting features like font
style, color and size that is applied to any selected text or portion of a
document.
Different types of styles in open office documents are.

1. Paragraph Styles: These styles affect the entire paragraph, including font,
spacing, alignment, indentation, and more. Common examples include
"Heading 1," "Heading 2," "Body Text," and "Caption."

2. Character Styles: These styles affect a selected block of text within a

paragraph, allowing you to modify specific portions of text without changing
the entire paragraph. Examples include "Bold," "Italic," "Underline," and
"Superscript."

3. Page Styles: These styles control the overall layout of your page, including
margins, headers, footers, and numbering. You can create different page
styles for the first page, even pages, and odd pages.

4. Frame Styles: These styles apply formatting to frames, which are

containers that can hold text, images, tables, or other objects. You can use
frame styles to create consistent borders, backgrounds, and padding for
your frames.

5. List Styles: These styles format numbered or bulleted lists, allowing you to
customize the appearance of list items, including font, numbering/bulleting
style, indentation, and spacing.

2. What is the difference between paragraph styles and character styles?

Paragraph styles Character styles

1. Paragraph styles govern the 1. Character styles provide

formatting of entire paragraphs, granular control over the
offering consistency and appearance of specific text

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efficiency for global formatting portions within a paragraph,

changes. allowing for targeted emphasis
2. Paragraph styles apply or modifications.
formatting to entire paragraphs. 2. Character styles target
They control attributes like font, individual characters or a
size, alignment, indentation, selected block of text within a
spacing, line spacing, and even paragraph. They are used to
paragraph borders. When you modify specific aspects of the
apply a paragraph style, it text like font, size, bold, italic,
affects all the text within that underline, superscript, subscript,
paragraph. and color. Applying a character
style doesn't affect the
formatting of the surrounding
text.

3. How to apply a style to the selected text?

Following are two ways to apply a style to the selected text in OpenOffice Writer:

Method 1: Using the Styles and Formatting window:

1. Select the text you want to apply a style to.

2. Go to Format > Styles and Formatting (or press F11).
3. The Styles and Formatting window will open on the right side of the
document.
4. In the list of styles, locate the desired style you want to apply. You can
browse through different categories like Paragraph Styles, Character
Styles, etc., depending on the type of formatting you want.
5. Click on the style to apply it to the selected text.

Method 2: Using the Styles toolbar:

1. Select the text you want to apply a style to.

2. Make sure the Styles toolbar is visible. If it's hidden, go to View >
Toolbars and check the box next to Styles.
3. The toolbar will display a list of frequently used styles. You can click on
the desired style to apply it to the selected text.

Note: One can also right-click on the selected text and choose Apply Style from
the context menu. This will open a list of available styles, similar to the Styles and
Formatting window.

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4. What is the use of fill format mode?

Fill format mode in OpenOffice Writer is a powerful tool that helps you efficiently
apply styles to various elements of your document, saving you time and effort.
Here are its key uses:

● Apply styles quickly and efficiently.

● Maintain consistency throughout their document by using pre-defined
styles.
● Target specific elements with precise control.

Explanation (large question answer)

1. Quickly Apply Styles to Multiple Elements:

Instead of manually selecting each paragraph, character, page, or frame and

applying the style from the Styles and Formatting window, fill format mode allows
you to click directly on the elements you want to format with the pre-selected
style. This is particularly useful when you need to apply the same style to many
scattered elements throughout your document.

2. Easy Targeting of Different Element Types:

Fill format mode lets you distinguish between different types of elements by
changing the cursor behavior. For example:

● Clicking on a paragraph applies the style to the entire paragraph

(paragraph style).
● Holding down the mouse button while selecting text applies the style to
the selected characters only (character style).
● Clicking on a page applies the style to the entire page (page style).
● Hovering over a frame and clicking applies the style to that specific frame
(frame style).

This flexibility allows you to precisely target the elements you want to format
without accidentally affecting others.

3. Streamlined Workflow for Formatting Tasks:

By using fill format mode, you can significantly improve the efficiency of your
formatting tasks. You can:

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● Quickly iterate through different styles on your document by applying

them one by one in fill format mode and visually assessing the changes.
● Reduce the need to navigate back and forth between the Styles and
Formatting window and your document, saving clicks and time.

5. List two ways to create a new style in writer.

a new style in OpenOffice Writer:

1. Define the Formatting:

● Open your document in OpenOffice Writer.

● Format the text you want to base your new style on using the various formatting
options in the toolbar or the Character or Paragraph tabs in the Format menu.
This could involve setting font, size, bold, italic, alignment, spacing, etc.

2. Create the Style:

There are three main ways to create a new style based on your formatted text:

Method 1: Using the Styles and Formatting window:

1. Go to Format > Styles and Formatting (or press F11).

2. In the Styles and Formatting window, right-click on the category
(Paragraph Styles, Character Styles, etc.) where you want to create the
new style.
3. Select New Style from the context menu.
4. In the Create Style dialog box, enter a descriptive name for your new
style.
5. (Optional) Choose a style to base on if you want your new style to inherit
formatting from an existing one.
6. Click OK to create the new style.

Method 2: Using the Styles toolbar:

1. Make sure the Styles toolbar is visible (View > Toolbars > Styles).
2. Right-click on an existing style in the toolbar that is similar to the one you
want to create.
3. Select New Style from the context menu.
4. In the Create Style dialog box, enter a descriptive name for your new
style.
5. (Optional) Choose a style to base on if you want your new style to inherit
formatting from an existing one.
6. Click OK to create the new style.

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Open Office DocumentPart B- Adding Graphics in a

DocumentChapter 2

1. List the different ways of inserting an image in a writer.

In OpenOffice Writer, the following are the ways to insert an image into
document.
1. Insert Menu:
a. Click on "Insert" in the menu bar.
b. Choose "Picture" and then select "From File..." if you have an
image saved on your computer.
c. Navigate to the location of your image, select it, and click
"Open".
2. Drag and Drop: Simply drag an image file from your file explorer or
desktop and drop it into your OpenOffice Writer document.
3. Copy and Paste:
a. Copy an image from another source (e.g., a website, another
document, or an image editing software).
b. Paste it directly into your OpenOffice Writer document.
4. Toolbar Icon:
a. Look for the "Insert Image" icon in the toolbar, usually
represented by an image of a mountain or a sun over a
landscape. (If not visible, View -> Toolbars -> Gallery).
b. Click on it and then choose the image file you want to insert.
5. Insertion Wizard:
a. Go to "Insert" > "Media" > "Photo Album".
b. This opens a wizard that allows you to insert multiple images
at once, adjusting their size and layout within your document.

2. What do you mean by cropping an image?

Cropping an image refers to the process of removing unwanted parts of
the image, usually to improve composition or focus on a specific area of
interest. When you crop an image, you essentially trim away portions of the
picture that you don't want to include, leaving only the desired portion.

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3. Why do you group images?

Grouping allows one to keep related images together, making it easier to
manage and work with them. Grouping allows one to treat all the grouped
images to be treated as one. This is particularly useful when you have
multiple images that belong to the same section or topic within your
document.
Grouping allows one to apply formatting features to all the images with
single click or single drag when images are grouped.

4. Define alignment of images.

Alignment of images refers to the positioning of images relative to other
elements within a document or design. It determines where the image is
placed horizontally and vertically in relation to other content, such as text,
other images, or page margins. Proper alignment can significantly impact
the visual appeal, readability, and overall aesthetics of a document or
design.
Following are some common alignment options for images:
1) Left
2) Center
3) Right
4) Top
5) Middle
6) Bottom

5. What is Gallery?
Gallery typically refers to a collection or library of pre-designed graphic
elements, such as clip art, icons, backgrounds, and other visual assets.
These elements are often provided by the themes or can be added through
extensions or plugins.

Chapter 2 Important points to consider for practicing:

A. Docking toolbars
B. Graphic filters and effects

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C. Graphic mode
D. Color
E. Transparency
F. Flipping
G. Scaling
H. Positioning / Wrapping

CHAPTER - 3 WORKING WITH TEMPLATES

1. What are templates?

Templates are predefined layouts that contain sample content, themes,
colours, font styles, background styles etc. They give the initial foundation
to build a document. Examples Formats of Resumes, Fax, Letters, Invoice,
Visiting Cards etc.
2. How can you create a document using a predefined template?
A Document can be created using a predefined template as follows.
a. Click on the File menu and choose New > Templates and
Documents.
b. The Templates and Documents window will popup.
c. Browse through the folders and select the required template and
click open.
3. Suppose you have made some changes in a template. What will you
do to update the same changes in the document based on the
template.
If any changes are made to a template the template should be saved again
as a template like File > Templates > Save. Saving the template with an
earlier template name will override the template with changes made
recently.
4. How can one create a custom template?
One can create a custom template in two ways
A. Creating a Template from a document.
B. Creating a Template using wizard
Creating Template from a document: A template can be created by

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saving the created customized document with .ott extension.

After creating a document Click on File > Templates > Save. in the
templates dialog box give the name and save the template.
Creating a Template using a Wizard: A wizard is a utility program that
simplifies a difficult task by instructing the user through a sequence of
steps to complete it. One can use the wizard to create templates like
letters, faxes, agendas, presentations etc.
For using wizard click on File > Wizards > select the type of template or
document and then follow the instructions step by step and finally edit the
document opened and save.

CHAPTER 4: USING TABLE OF CONTENTS

1. What is TOC?
TOC means Table of Contents. It is the list in documents consisting of
heading and subheadings of a book or document. It is a necessary index,
which acts as a map for the users. It allows users to find information about
the document using chapter names and page numbers.
2. List any two characteristics of a good TOC.
A good Table Of Contents has the following characteristics.
● It should be easy to read and simple to use.
● It should be organized and formatted properly.
● It should be accurate and easily accessible.
● It should be given after the title and copyright page.
3. How can you edit the existing TOC?
An existing Table Of Contents can be edited by right clicking on TOC and
from the context menu appear, choose Edit Index/Table option. The
Insert/Table window opens where one can edit the required options of
TOC.

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4. Name the five tabs present in the Insert Index/Table Dialog box.
Explain the purpose of any two.
The five tabs present in Insert Index/Table Dialog box are
1. Index/Table Tab
2. Entries Tab
3. Styles Tab
4. Columns Tab
5. Background Tab
Index/Table Tab: The Index/Table Tab of TOC contains the elements of
TOC like Title, layouts etc. one can customize all these from this tab.
Entries Tab: The number of Elements or levels of TOC can be customized
from this Tab. This tab can also be used to customize Character styles,
Entries, Hyperlinks etc.
Styles Tab is used to customize the TOC styles or paragraph styles etc.
Columns Tab can be useful in making TOC into columns as desired. It can
also be used to set or adjust the Width and spacing of TOC.
Background Tab: one can customize the background or background color
of TOC from the background tab. Background color can be changed by
selecting color from AS dropdown and if one wants to change background
one can select Graphic from AS dropdown of background tab.

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