EMDD Class 10 Holiday Homework 2024

Dear Students,

You all must be excited about the upcoming summer holidays! No matter what you plan to do,
holidays are a wonderful opportunity to enjoy and learn from new experiences – seeing,
observing, understanding, trying to do new things or getting better at your hobbies or talents.

The EMDD subject is all about giving you opportunities to solve real-life problems using digital
technology. During the holidays, you will create a task tracker that lists and tracks the tasks to
prepare for a school event of your choice. Some guidance is provided in the following sections.
As you create your task tracker, write answers to the questions under the “Let’s Think” part in
each of the four sections: P1, P2, P3, P4.

Enjoy this experience of learning some new features of Google spreadsheets to make a useful
task tracker. At the end of the holidays, you will submit your task tracker to your EMDD teacher
along with written answers.

CREATE A TASK TRACKER

FOR A SCHOOL EVENT PREPARATION

Overview
For any school event, a lot of preparation needs to be done to make it successful. You will have to break
down this preparation into small tasks, assign them to people and track their progress. You will build a
spreadsheet-based tracker that makes this process effective and easy.

P1 Make a simple plan for a school event preparation

P2 Understand the steps to create a task tracker, Organize list of tasks & task groups 📊
P3 Assign tasks to owners and decide due dates 📊
P4 Indicate progress using color highlighting, Auto-color due dates of late tasks 📊

P-1
P1 Make a simple plan for a school event preparation
Context
The preparation for a school event typically consists of a lot of small
tasks and several people have to work on completing them on time, well
before the event date. In this class, you will understand how to make a
task tracker and start it off with organizing a list of tasks and grouping
them into task groups.

Activity
1. Choose a major function in your school such as Annual Function, Teacher’s Day, Children’s Day,
Mega PTM, etc. and systematically create a list of all tasks required to prepare for the chosen
function. Include all details including invitation, welcoming guests, decorations, and so on.
2. Note that some tasks are related, so you can create task
groups for them. For example, in the list next to it, you can
make task groups for Decorations, Programme, and Guest.
3. Assign each task to a student and each task group to a
teacher.
4. Set a due date for completing each task.
5. If there are a lot of preparations for the function and it's far
off, it becomes essential to track the progress of each task.
For example: just began, 40% done, 70% done, 90% done,
Completed.
6. Your table might now look something like this:

Task Group Task Description Task Owner Due Date Progress Status

Let’s Think
★ What difficulties did you face while creating a task tracker table in your notebook?
(Maybe you didn’t do some things because everything had to be erased and rewritten!
★ Why is it more useful to know "how much progress was made" instead of just "whether the work
was completed or not" in a task tracker for a large project?

P-2
Key Takeaways
You have understood well what to keep in mind and why while making a task tracker for a large project.
You may have faced quite a few difficulties while creating a task tracker table in our notebook. In this
exercise, you will experience how to create and manage a large task tracker using a spreadsheet app.

Explore Further
Search the internet to learn about which spreadsheet apps are used for organizing information in a table
and for task tracking.

P-3
P2 Understand the steps to create a task tracker, Organize list
of tasks & task group
Context
On the one hand, you saw how a project can be divided into smaller
tasks and how each task can be tracked. On the other hand, you also
experienced that organizing and managing a lot of tasks in your
notebook is very difficult. In this exercise, you will learn how to simplify
your work using a spreadsheet app. In this class, you will understand
spreadsheets and the plan for creating a task tracker with them.

Activity
1. Try to understand the different parts of the spreadsheet by looking at the screenshot given below.

If you have someone learning with you, you can ask each other for the address of different cells. The Due
Date is written in cell E3, and Task Group is in B3.
The entire table is from cell B3 to cell F15, and such a range is written by placing a ":" (colon) between the
two cell addresses, for example, B3:F15.
2. Below are the steps on how you will make your task tracker spreadsheet. It's okay if you don't
understand everything in this class. In this class you’ll do the first step. In the next couple classes,
you will complete the steps one by one. For an example, you can refer to the Example Project

P-4
 Tracker spreadsheet with tasks to prepare for the school's annual day
(https://bit.ly/example-task-tracker ) ).

● Open a new Google spreadsheet. Give the file a title, write the event's name, date,
etc.
● Make two columns named Task Group and Task and type in the tasks you have
Step 1
👉 planned.
You can easily move tasks from one row to another in the spreadsheet, which you
can't do in your notebook.

● Make a list in a separate tab of which students and teachers are taking part in
preparing for the event. Use a simple formula to add their class section next to
their names. Name that list's range (example: “Participants”).
Step 2
● Make a column named Task Owner and make a dropdown under it with

👉 “Participants”. Then, easily assign each task to its Task Owner.

Adding new people becomes very easy, and the dropdown changes by itself.

● Make a column named Due Date and decide the right date format.
Step 3
👉
● Fill in the due date for each task.
If plans change, you can easily change the due date.

● Make a column named Progress Status and make a dropdown for it where each
Step 4
👉 status has a different color.
Using the dropdown to change progress status becomes easy, and keeping an
eye on progress with different colors of status becomes easy.

● Use a formula in the Due Date column for conditional formatting so if today's date
is after the due date and the task is not done, then that cell automatically turns
Step 5
👉 red.
This way, late tasks become easy to identify.
3. If you are not familiar with Google sheets, you can watch this short video:
https://youtu.be/ikSDNZVVz7A
4. Prepare a list of tasks to prepare for the school event and organize them in a new spreadsheet
as instructed below.
● Open a new Google spreadsheet. Give the spreadsheet a title – you can use your
class-section and your name instead of "Sample Project Tracker".

● Select the cells from C1 to E1, then click the merge cells icon on the toolbar to join them
and type the name of your function or event in there. Type the date of the event in cell G1.
● Select the range from B1 to G1 and pick a color you like from the fill color options on the
toolbar.

P-5
 ● Make two columns named Task Group
and Task, and type in the tasks you
have planned. Make the text in the
headers of both columns bold using the
toolbar and choose a fill color for the
background.

● Move, insert, delete, or change rows

○ click above the row number. If you hold the button down, you'll see a hand icon.
You can drag it to move one or many rows up or down.
○ When you right-click, you'll see a "Context menu". If you select a row, you can use
the menu to "Insert 1 row above" or "Insert 1 row below" to add a new row above or
below. You can also choose to "Delete row".
● Undo/Redo changes
○ If you make a mistake, you can erase it by typing CTRL-Z (press the CTRL key and
type Z).

Let's Think
★ Using screenshots, instructions, were you able to get the basics of creating data tables in a
spreadsheet? If not, what other resources did you use to get more clarity.
★ How did you feel while reading the STEPS LIST?

Key Takeaways
Before walking on an unknown path, if we know the whole path and all the turns coming, walking
becomes easier. So, in this class, you were introduced to the STEPS LIST for making a task tracker. It's
enough if you have a rough understanding. The way the first step was explained in detail, in the coming
classes, each of the remaining steps will be explained in detail, and you will learn by doing. Through this
exercise, you will get a practical understanding of Spreadsheets, which can be very useful in life ahead.

Explore Further
Review the description of the steps 2 to 4 to understand the purpose of each step in designing a useful
task-tracker.

P-6
P3 Assign tasks to owners and decide due dates
Context
In STEP 1, you organized your tasks and groups of tasks in a
spreadsheet. Next, in STEP 2 and STEP 3, you will assign each task to
someone responsible and set a deadline for when the task should be
finished. Some people will have a lot of tasks. To make things easier and
avoid mistakes in typing names over and over, you'll use a dropdown in
the "Task Owner" column.

Activity
1. Rename two tabs in your spreadsheet to: Main
and Data. Your task tracker will stay in the Main
tab, and you can keep some data in the Data tab.
2. In the Data tab, make three columns. Type the
names of people who will complete tasks or lead
the task groups in the "Person" column. If they are
students, write their class and section in the
"Class" column.
3. In the "Participant" column, in cell C2, type this
formula: =CONCATENATE(A2, " - ", B2).
CONCATENATE puts its parts together one after
another.
4. Copy C2 and paste it into cells C3 to C15. This
way, each student's name will be joined with their
section in the "Participant" column.
5. In the Data tab, select the range C2:C15, choose
"Named ranges" from the Data menu, and name
the C2:C15 range as "Participants” as shown
below.

P-7
 6. In the Main tab, select the "Task Owner" column, choose "Data Validation" from the Data menu.
Next to the boxes with red borders, pick "Drop-down (from a range)" from the Criteria dropdown
and type =Participants below. Click Done.
Values of Participants will start showing in the dropdown in the "Task Owner" column. Choose a
task owner for each task.

7. Select the "Due Date" column in the Main

tab, and from the Format menu, pick
"Number > Custom date and time." Choose
the "Day Month Year" format as shown next
to it.
Click Apply. Type the due date for each task
in this format. You can change it later.
NOTE: If new students join the team, you only need to update the Data tab, and their names will show up
in "Participants" (C2:C15). The "Task Owner" column's dropdown will update by itself.

Let’s Think
★ What are possible benefits of the task owner dropdown that you prepared with so much effort?

Key Takeaways
In a project task tracker, it's really important that the information about who is in charge of each task is
correct. We learned how to add dropdowns to the task owner column using named ranges and data
validation. This makes sure there cannot be any mistakes during data entry. Also, by choosing the right
format for dates, we are able to set deadlines for all tasks in a consistent manner.

Explore Further
Using the "date is on or before" criteria In data validation, add a rule that ensures that the deadline is
always before or on the same day as the event date given in cell G1. That is, the user is not allowed to
type dates that are after the event date.

P-8
P4 Indicate progress using color highlighting, Auto-color due
dates of late tasks
Context
To track tasks, it's not enough to just know if they are finished or not. It's
important to know how much of the work is done, like what percent is
complete. In this class, you'll make a column named "Progress Status,"
and for this column, there will be a dropdown where each status has its
own color. This way, you can easily see in the tracker which tasks are in
the gray and red areas and which ones are in yellow, blue, and green.
Also, we will use a formula to automatically change color of tasks that
are already delayed.

Activity
A) Make a column called "Progress Status." Follow the
steps below to make a dropdown for this column,
where each status has a different color.

● For the range F4:F15 in the "Progress Status"

column, go to the Data menu, choose Data
Validation, and click "Add rule." In the new Data
Validation rule, pick "Drop-down" in Criteria and
type the five status values shown, each with its
own color. Then click Done.

👉 Using the dropdown to change the progress status

will be easier, and the different colors will help you
keep an eye on how things are going. You'll quickly see
how many tasks are in the gray and red zones, and how
many are in yellow, blue, and green.
Before the next task, you may want to learn how to use logical functions in Google Sheets by watching
this video. Video link: https://youtu.be/mczMz4pThEU

B) To make a task that's late automatically turn red, use a

formula in the "Due Date" column for conditional formatting.
When is a task considered late? Let's say the due date is in
cell E4 and the progress status in F4.
● The due date for the task isn't empty. ⇒
not(isblank(E4))
● The due date has passed, meaning it's earlier than
today.
⇒ E4 < Today() ( "<" means "less than")

P-9
 ● And, the task isn't finished yet. Meaning, the progress status isn't "Done" yet.
⇒ F4 <> "Done" ( "<>" means "not equal")
All these conditions must be true at the same time, so we use AND to connect them.
=AND(not(isblank(E4)), E4 < Today(), F4 <> "Done")
Select the range E4:E15 in the "Due Date" column and click on Conditional formatting in the Format menu.
Choose “Custom formula is” in Format rules, paste the formula given above, and pick a red style for
Formatting style. Then click “Done”.

Let’s Think
★ What are the benefits of and issues with having five levels for a task's progress status?
★ How does making the due dates of late tasks turn red help in tracking tasks?

Key Takeaways
You've seen that by using a simple formula for the due date and progress status in the spreadsheet, we
can provide a very helpful feature. Highlighting late tasks in red draws your attention so you can act on
them right away. This is just one example. There are many more features a task tracker spreadsheet can
offer.

Explore Further
Having got some exposure to planning, how would you like to plan for a class tour? Think about at least
three reasons for arranging class tours and write them down.

P-10