ALDI SOUTH Group - User Step by Step Guide For Suppliers

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EDI Business Partner Onboarding

Step-by-Step Guide for Suppliers

Version history
Version Date Comments
1.0 05 Feb. 2020 Initial publication of document.
EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

Table of Contents

1. ALDI/HOFER EDI Onboarding Step-by-Step Guide ................................................................................... 3

2. Login .............................................................................................................................................................. 4
2.1 Browser Compatibility....................................................................................................................... 4
2.2 First-time login................................................................................................................................... 4
2.3 Subsequent login .............................................................................................................................. 6
2.4 Welcome Screen................................................................................................................................. 6
2.5 Helpful tips for using the OpenText│Active Intelligence portal .................................................. 7

3. Overview EDI Onboarding Process ............................................................................................................ 8

Task 1 – Confirmation of Supplier Information ................................................................................................. 9

Task 2 – Download Supplier Documents ......................................................................................................... 11

Task 3 – Approval of EDI Agreement ................................................................................................................ 12

Task 4 – Confirmation of EANCOM Message Type Selection for Supplier ..................................................... 13

Task 4A – Update of EANCOM Message Type Selection for Supplier ............................................................. 14

Task 5 – Confirm Connection Type .................................................................................................................... 15

Task 6A – Confirm Connection Details for Productive/Live EDI Messages.................................................... 16

Task 6B – Confirm [Connection Type] Connection Details ............................................................................. 18

Task 6C – Confirm Connection Details for TEST EDI Messages ........................................................................ 19

Task 7 – Document Check .................................................................................................................................. 21

Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER.......................................................... 23

Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER ......................... 24

Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER ....................................................................... 25

Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER ............................................. 26

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

1. ALDI/HOFER EDI Onboarding Step-by-Step Guide

This Step-by-Step user guide is designed to assist ALDI/HOFER business partners completing the
ALDI/HOFER EDI onboarding process in the OpenText│Active Intelligence portal.

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

2. Login

2.1 Browser Compatibility


The OpenText│Active Intelligence portal is exclusively compatible with Internet Explorer 9 and 10. To
resolve any complications with different Internet Explorer versions, please add the web address of the
portal to the compatibility view settings within the ‘Tools’ menu of the browser.
For Internet Explorer 11, the following steps are required:
 Go to ‘Tools’ in the toolbar (if it is not visible, press the Alt-key)
 Click on ‘Compatibility View Settings’
 Enter inovis.com in the ‘Add this website’ field
 Click ‘Add’ and then ‘Close’
 Press the Ctrl- and F5-key at the same time in order to refresh the page with Internet Explorer

2.2 First-time login


Important: In order to log in to the OpenText│Active Intelligence portal for the first time, OpenText will
send you an E-Mail with a link to the portal and your user credentials. To ensure that you can find E-
Mails from OpenText in your E-Mail inbox and that they are not sent to your junk folder, add no-
[email protected], [email protected], [email protected] and [email protected] to
the list of safe senders of your E-Mail program.
Step 1: When you receive an E-Mail notification from OpenText with your user credentials, please
follow the link in the E-Mail in order to setup the new account.

Step 2: The login screen of the OpenText│Active Intelligence portal opens. Enter your User ID and
select ‘forgot your password’. Afterwards, an E-Mail with the security key will be sent to your mailbox,
which you need to enter in the next step.

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

Step 3: Enter your User ID and E-Mail address and click the ‘Continue’ button on the ‘Password
Assistance (Step 1 or 3)’ screen. Afterwards, an E-Mail with a security key will be sent to your mailbox.
Copy the security key and return to your internet browser.

Step 4: Enter your User ID and paste the security key in the respective boxes on the ‘Password
Assistance (Step 2 of 3)’ screen. Afterwards, click the ‘Continue’ button.

Step 5: Select a password by entering it first into the ‘New Password’ and afterwards into the ‘Confirm
Password’ box on the ‘Password Assistance (Step 3 of 3)’ screen. Afterwards, click the ‘Continue’
button.

Step 6: Select your time zone on the ‘Time Zone Settings’ screen and click the ‘OK’ button.

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

2.3 Subsequent login


Step 1: Load the URL https://visibility.inovis.com/dataquality/xclient/aldibp in order to access the
OpenText│Active Intelligence portal.
Step 2: Type in your User ID and password and click ‘Login’.
Please note that the system is case-sensitive.

If your portal has two or more projects, select a project (top right of screen) and click OK.
Note: If you forget your password, click the ‘Forgot your password?’ link in order to receive an E-Mail
with instructions on how to create a new password.

2.4 Welcome Screen


After the successful log in to the OpenText│Active Intelligence portal, the welcome page with the
‘Project Workspace: AHEAD Onboarding’ opens. This page includes a section with ‘Announcements’,
‘Quick Links’, ‘My Tasks’, ‘Recent Searches’ and the ‘Project Library’. Any tasks assigned to your
company throughout the EDI onboarding process of ALDI/HOFER will be displayed in the ‘My Tasks’
section. Double-click on a task in order to open it.

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Step-by-Step Guide for Suppliers Version 1.0

2.5 Helpful tips for using the OpenText│Active Intelligence portal


The following tips may help when using the OpenText│Active Intelligence portal:
 Do not click the ‘Back’ button in the internet browser as this will close the application.
 Open only one application window at a time.
 Set your screen resolution to 1280 x 1024.
 If screen resolution changes have not been applied or data is not displayed, click ‘Refresh’ in the
OpenText│Active Intelligence portal (not in the Internet Explorer toolbar). If this does not resolve
the problem, log out and back in again.
 The spinning wheel icon indicates that the page is loading. Some pages may take a while to load,
depending on the task and your internet connection speed. OpenText recommends a broadband
Internet connection for optimum performance.

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Step-by-Step Guide for Suppliers Version 1.0

3. Overview EDI Onboarding Process

The EDI onboarding process of ALDI/HOFER consists of nine tasks, which need to be completed by each
business partner.

Task Description
Task 1 Confirmation of Supplier Information
Task 2 Download Supplier Documents
Task 3 Approval of EDI Agreement
Task 4 Confirmation of EANCOM Message Type Selection Approval of EDI Agreement
Task 4A Update of EANCOM Message Type Selection for Supplier
Task 5 Confirm Connection Type
Task 6A Confirm Connection Details for Productive/Live EDI Messages
Task 6B Confirm [Connection Type] Connection Details
Task 6C Confirm Connection Details for TEST EDI Messages
Task 7 Document Check
Task 8 Confirm Readiness for End to End Testing with ALDI/HOFER
Task 8A Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER
Task 9 Confirm Readiness for EDI Go-Live with ALDI/HOFER
Task 9A Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER

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Step-by-Step Guide for Suppliers Version 1.0

Task 1 – Confirmation of Supplier Information

Overview ‘Task 1 - Confirmation of Supplier Information’


In the first task, you need to review the information, which the ALDI/HOFER team provided to OpenText
for the EDI communication with your company. Please check whether the provided information equal
your internal records and confirm their correctness by selecting the answer ‘Yes the provided
information is correct’ (1) in the section below of the business partner information or ‘No, the provided
information is incorrect’ (2) in case they are incorrect. If you select that the information are incorrect,
then you need to fill in the correct information together with a reason (if applicable) into the feedback
box (3).
In addition, please provide the contact details of the person who is the technical contact for the EDI
connectivity and EDI message testing within your company. OpenText and ALDI/HOFER might contact
the person during the EDI onboarding process. Thus, the contact name (4), E-Mail (5), telephone (6)
and provider name (7) (if applicable) need to be entered.
If the technical contact requires an additional user login for the OpenText│Active Intelligence portal,
select the answer ‘Yes please add the new user’ (8) in the last section of this task. Otherwise, select ‘No
new user required’(9).
After all mandatory fields were filled, click 'Save and Open Next Task' (10).
Note: If you have selected that the business partner information are incorrect, an E-Mail notification
will be sent to ALDI/HOFER and they will check your feedback before you can continue with the next
onboarding task. Once ALDI/HOFER has confirmed the correct business partner information, you will
receive an E-Mail notification and be prompted to continue with the EDI onboarding process.
Screen layout ‘Task 1 - Confirmation of Supplier Information’

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Step-by-Step Guide for Suppliers Version 1.0

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Step-by-Step Guide for Suppliers Version 1.0

Task 2 – Download Supplier Documents

Overview ‘Task 2 - Download Supplier Documents’


In ‘Task 2 - Download Supplier Documents’ you need to download the EDI agreement of ALDI/HOFER,
the message implementation guidelines (MIG’s) and a number of other documents from the ‘Project
Documents’ list (1). These documents are required for the EDI communication between ALDI/HOFER
and your company and are also available via the ‘Project Library’ in the ‘Project Workspace’ tab. After
you have downloaded all documents, click the ‘Save & Close Task’ button.
Screen layout ‘Task 2 - Download Supplier Documents’

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Step-by-Step Guide for Suppliers Version 1.0

Task 3 – Approval of EDI Agreement

Overview ‘Task 3 - Approval of EDI Agreement’


In this task your company needs to approve the EDI agreement of ALDI/HOFER. Thus, please select ‘I
agree to the terms and conditions of the EDI agreement’ (1) and enter the name of the person who has
approved the agreement (2) together with the approval date (3). Afterwards, click the ‘Save & Close
Task’ button (4).
After you have completed the task, an E-Mail notification will be sent to your company confirming that
the EDI agreement was signed and summarizing the provided information.
Screen Layout ‘Task 3 - Approval of EDI Agreement’

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

Task 4 – Confirmation of EANCOM Message Type Selection for Supplier

Overview ‘Task 4 - Confirmation of EANCOM Message Type Selection for Supplier’


Task 4 provides an overview of all EDI message types, which ALDI/HOFER pre-selected for the
exchange with your company. Please review the ALDI/HOFER selection and confirm at the end of the
task whether your company is capable to exchange the pre-selected message types or wishes to
update the selection (1). Afterwards, click the ‘Save & Open Next Task’ button (2).
Important: By agreeing to the EDI message type pre-selection for the EDI communication with
ALDI/HOFER, your company confirms that they are able to exchange the selected EDI message types
with ALDI/HOFER with the structure and content as specified in the Message Implementation
Guidelines (MIG’s), which were provided to you in ‘Task 2 - Download Supplier Documents’. These
documents are also available via the ‘Project Library’ in the ‘Project Workspace’ tab.
If you do not agree to the message type pre-selection, you will be asked to update the selection in the
next task ‘Task 4A - Update of EANCOM Message Type Selection for Supplier’ and provide feedback to
ALDI/HOFER.
Screen Layout ‘Task 4 - Confirmation of EANCOM Message Type Selection for Supplier’

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Step-by-Step Guide for Suppliers Version 1.0

Task 4A – Update of EANCOM Message Type Selection for Supplier

Overview ‘Task 4A – Update of EANCOM Message Type Selection for Supplier’


In this task, the EDI message type selection of ALDI/HOFER can be updated. Please indicate for each
message type whether your company can exchange it with ALDI/HOFER or not (1,2,3,4,5).
Please use the comment box (6) at the end of the task to provide a reason for each update.
Important: By selecting EDI message types for the EDI communication with ALDI/HOFER, your
company confirms that they are able to exchange the selected EDI message types with the structure
and content as specified in the Message Implementation Guidelines (MIG’s) of ALDI/HOFER, which were
provided to you in ‘Task 2 - Download Supplier Documents’. These documents are also available via
the ‘Project Library’ in the ‘Project Workspace’ tab.
At the end of the task, please confirm the completion of your updates by selecting ‘Yes my company is
ready for approval by ALDI/HOFER’ (7) and click the ‘Save & Close Task’ button (8).
After you have completed ‘Task 4A - Update of EANCOM Message Type Selection for Supplier’,
ALDI/HOFER will be requested to approve your updated EDI message type selection. The ALDI/HOFER
team will review your selection and contact you in case of questions. During the review of ALDI/HOFER,
there will be no remaining task for you in the onboarding portal but you will receive an E-Mail
notification as soon as you can continue with the EDI onboarding process.
Screen Layout ‘Task 4A – Update of EANCOM Message Type Selection for Supplier’

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Step-by-Step Guide for Suppliers Version 1.0

Task 5 – Confirm Connection Type

Overview ‘Task 5 – Confirm Connection Type’


In this task, you need to confirm which connection type your company wants to use for the connection
with ALDI/HOFER (1). Your company can choose between AS2, VAN, X400 and SFTP (which is business
partner initiated).
In addition, you need to enter an E-Mail address to confirm where error notifications for TEST EDI
messages (2) and for productive / LIVE EDI (3) messages should be sent to.
Important: For error notifications for productive / LIVE EDI messages, it is recommended to use a
group E-Mail address instead of the E-Mail address of an individual person.
Screen Layout ‘Task 5 – Confirm Connection Type’

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Step-by-Step Guide for Suppliers Version 1.0

Task 6A – Confirm Connection Details for Productive/Live EDI Messages

Overview ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’


In ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’ you need to provide the
receiver identification code (GLN/DUNS/ZZ) and identification code qualifier for the UNB segment (1,2)
and the NAD segment (3,4) in productive / LIVE EDI messages. If the sender identification for the UNB
segment is not the same as the receiver identification code, please state this in your answer (5) and
provide the identification code (6) with its qualifier (7).
In addition, please state if your company will use a dedicated test environment for exchanging test EDI
messages with ALDI/HOFER (8) and if your company is able to identify test messages as such (9).
At the end of the task, please confirm the correctness of the provided data and enter your name (10)
and the actual date (11). Afterwards, click the ‘Save & Close Task’ button (12).

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

Screen Layout ‘Task 6A – Confirm Connection Details for Productive/Live EDI Messages’

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Step-by-Step Guide for Suppliers Version 1.0

Task 6B – Confirm [Connection Type] Connection Details

Overview ‘Task 6B – Confirm [Connection Type] Connection Details’


Depending on your connection type selection in Task 6A, you will be requested to provide the details
of either your VAN, AS2, X.400 or SFTP connection in Task 6B. Based on the provided information,
OpenText will setup the connection to your company. Thus, please ensure that the provided
information are correct in order to avoid any delays or complications during the EDI onboarding due to
incorrect connection setups.

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Step-by-Step Guide for Suppliers Version 1.0

Task 6C – Confirm Connection Details for TEST EDI Messages

Overview ‘Task 6C – Confirm Connection Details for TEST EDI Messages’


In ‘Task 6C – Confirm Connection Details for TEST EDI Messages’, you need to provide the receiver
identification code (GLN/DUNS/ZZ) and identification code qualifier for the UNB segment (1,2) and the
NAD segment (3,4) in productive / LIVE EDI messages. If the sender identification for the UNB segment
is not the same as the receiver identification code, please state this in your answer (5) and provide the
sender identification code (6) with its qualifier (7).
At the end of the task, please confirm the correctness of the provided data and enter your name (8)
and the actual date (9). Afterwards, click the ‘Save & Close Task’ button (10).
After completion of Task 6, OpenText will start with the connection setup. Once you can continue with
the EDI onboarding process, OpenText will assign you the next task and send you an E-Mail
notification.

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Step-by-Step Guide for Suppliers Version 1.0

Screen Layout ‘Task 6C – Confirm Connection Details for TEST EDI Messages’

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Step-by-Step Guide for Suppliers Version 1.0

Task 7 – Document Check

Overview ‘Task 7 – Document Check’


If your EDI message type selection includes the Dropship Despatch Advice, Warehouse Despatch Advice
and / or the Commercial Invoice for the EDI communication with ALDI/HOFER, you are required to test
your EDI messages in ‘Task 7 – Document Check’ to ensure they comply with the ALDI/HOFER message
implementation guidelines (MIG’s).
For executing the document checks, open the task and upload an EDI test message via the ‘Select Files’
button (1). Select a file from your computer and click the ‘Open’ button. Afterwards, click on the ‘Run
Report’ button (2).
If the test failed, a window will open with the information that the test failed and that the task will
remain open until you reviewed your error(s) and repeated the test. Click the ‘OK’ (3) button in order to
return to the task and review the errors in the column on the right side of the task.

Click on the plus sign (4) in order to open a detailed description for each error.

After you have reviewed and corrected the errors in your EDI test message, click on ‘New Test’ (5) in
order to open a new window and execute another document check. If you have any questions
regarding the errors in your EDI test message, please refer to the MIG’s and sample files in the project
library. For further assistance, you can also contact the OpenText Onboarding Team.

If the test was successful, a window will open with the information that the task was successfully
completed. Click the ‘OK’ (6) button in order to return to the task. Afterwards, close the task (7) in order
to return to the ‘Project Workspace’.

After the successful completion of ‘Task 7 – Document Check’, there will be no remaining task assigned
for your company until OpenText completed the connection setup. OpenText will send you an E-Mail
notification as soon as the next task was assigned to your company and you can continue with the EDI
onboarding process.

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Step-by-Step Guide for Suppliers Version 1.0

Screen Layout ‘Task 7 – Document Check’

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Step-by-Step Guide for Suppliers Version 1.0

Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER

Overview ‘Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER’
In this task, you need to confirm if your company is ready for end to end testing with ALDI/HOFER. If
you are ready to start testing with ALDI/HOFER, please confirm your readiness by selecting ‘Ready for
ALDI testing’ (1) and entering your name (2) and the actual date (3). If you are not ready for end to end
testing with ALDI/HOFER, then select ‘Not ready for ALDI testing’ (4). Afterwards, click the ‘Save & Close
Task’ button (5).
If you confirm your readiness for end to end testing, an E-Mail notification will be sent to ALDI/HOFER
and they will contact you in order to align the test execution. During the test execution, there will be
no remaining task for your company until ALDI/HOFER has confirmed the successful completion of the
end to end testing. Afterwards, you will receive an E-Mail notification with the request to return to the
onboarding portal and continue with the next task.
If you select that you are not ready for end to end testing with ALDI/HOFER, then you will be moved to
‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER’ and need to
specify the estimated ready date for end to end testing with ALDI/HOFER.
Screen Layout ‘Task 8 – Confirm Readiness for End to End Testing with ALDI/HOFER’

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EDI Business Partner Onboarding
Step-by-Step Guide for Suppliers Version 1.0

Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with ALDI/HOFER

Overview ‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with
ALDI/HOFER’
If you are not ready for end to end testing with ALDI/HOFER, please indicate by when you will be ready
to exchange EDI test messages with ALDI/HOFER. Select a period of four, eight or twelve weeks (1) and
confirm your selection by clicking on the ‘Save & Clos Task’ button (2).
After the selected time has expired, OpenText will send you an E-Mail notification with the request to
return to the onboarding portal and confirm your readiness for end to end testing.
Important: In case you are ready for end to end testing before the selected time has expired, please
request OpenText via E-Mail to assign you to the next task.
Screen Layout ‘Task 8A – Confirm Estimated Ready Period for EDI End to End Testing with
ALDI/HOFER’

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Step-by-Step Guide for Suppliers Version 1.0

Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER

Overview ‘Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER’


In this task, you need to confirm if your company is ready for the EDI Go-Live with ALDI/HOFER. If you
are ready to start exchanging productive / LIVE EDI messages with ALDI/HOFER, please confirm your
readiness by selecting ‘Ready for ALDI go live’ (1) and entering your name (2) and the actual date (3). If
you are not ready for the EDI Go-Live with ALDI/HOFER, then select ‘Not ready for ALDI go live’ (4).
Afterwards, click the ‘Save & Close Task’ button (5).
If you confirmed your readiness for the EDI Go-Live, an E-Mail notification will be sent to ALDI/HOFER
and they will contact you in order to align the first transmission(s).
If you select that you are not ready for the EDI Go-Live with ALDI/HOFER, then you will be moved to
‘Task 9A – Confirm Readiness for EDI Go-Live with ALDI/HOFER’ in order to confirm the estimated
readiness date for the EDI Go-Live.
Screen Layout ‘Task 9 - Confirm Readiness for EDI Go-Live with ALDI/HOFER’

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Step-by-Step Guide for Suppliers Version 1.0

Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER

Overview ‘Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER’
If you are not ready for the EDI Go-Live with ALDI/HOFER, please indicate by when you will be ready to
for the Go-Live with ALDI/HOFER. Select a period of four, eight or twelve weeks (1) and confirm your
selection by clicking on the ‘Save & Close Task’ button (2).
After the selected time has expired, OpenText will send you an E-Mail notification with the request to
return to the onboarding portal and confirm your readiness for the EDI Go-Live.
Important: In case you are ready for the EDI Go-Live before the selected time has expired, please
request OpenText via E-Mail to assign you to the next task.
Screen Layout ‘Task 9A - Confirm Estimated Ready Period for EDI Go-Live with ALDI/HOFER’

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