Computer-Application Complete
Computer-Application Complete
BLOCK - B
03 UNIT – I Digital Technology 26
04 UNIT – II Memory - Real and Virtual 31
BLOCK - C
05 UNIT – I MS-Word 34
06 UNIT – II Powerpoint 75
07 MS-Excel 86
08 MS-Access 125
BLOCK - D
09 UNIT – I Working with Text 168
10 UNIT – II Page Maker 170
11 Corel Draw 176
BLOCK - E
12 UNIT – I History of Internet 186
13 World Wide Web 191
INTRODUCTION TO COMPUTERS
Writer: Ms. Neha
Vetter: Sh. Sushil K. Singh
Converted into SIM format by: Sh. Rajesh Nain
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of computers.
First, we shall focus on the components of computers. We shall also briefly discuss
the evolution of computers and the various generations of computers. The lesson
structure shall be as follows:
1.0 Objectives
1.1 Introduction
1.2 Presentation of Content
1.2.1 Components of Computers
1.2.2 Evolution of Computers
1.2.3 Generations of Computers
1.3 Summary
1.4 Key Words
1.5 Self-Assessment Questions (SAQs)
1.6 References/Suggested Reading
1.0 OBJECTIVES:
The computer is a major component of Information Technology. Computers influence
every aspect of life today from small businesses or even satellite launchings.
Computers are playing very important functions. So it is important that we become
familiar with the various aspects of computers. In this lesson we shall try to cover
some introductory aspects of computers.
The objectives of this lesson are:
o To Know About the Components of Computers
o To Understand the Evolution of Computers
o To Know About the various Generations of Computers
1.1 INTRODUCTION:
A computer is basically an intelligent machine. When given proper instructions a
computer can understand what to do with given data and process this data and give
accurate result. A computer helps generate data. It can store large amount of data
within a small sized hard disk. It can process data. In addition, a computer helps in
retrieval and transmission of data also.
The most powerful computer is called super computer today, but it does not
even have 10% capacity of thinking compared to human beings. It means human
mind is more powerful than 10 supercomputers together.
The difference between computers and human mind is that the computer
cannot think rationally. Human mind can think without any boundaries. But a
computer can do only what it has been instructed to do. The computer can perform a
job that is tedious and mundane without errors, but the brain behind the computer is
that of a human. As the popular saying goes, the computer is a GIGO (Garbage In
garbage Out) machine. If you feed the computer with the garbage you can only
expect the garbage out of it. The human mind can make sense out of nonsense, but
the computer can make sense out of sense only.
COMPUTER DEFINED:
The modern computer can be defined as:
An electronic machine that is designed to accept data and instructions, store
the data and instructions, process the data according to instructions to
produce or store desired results.
OUTPUT DEVICES:
Human beings communicate with each other by talking, writing or drawing, etc. A
computer communicates through devices like monitor (VDU – Visual Display Unit)
and printer. These devices, which are used for communication of data and
information from machine to man, are called output devices.
Function of Output Devices: The output devices help the computer to
communicate with us by converting electric signals to human understandable
signals.
Examples of Output devices: VDU – Visual Display Unit, Printer, Plotter. The
output on VDU is called soft copy output whereas output on paper, which is
produced by printers and plotters are referred to as hard copy output.
In 1945, the fully electronic computer named ENIAC was built by Presper Eckert and
John W Mauchly. ENIAC stands for Electronic Numerical Integrator and calculator.
The computer has built-in LOGIC, the capacity to make a selection. Logic means
some rational thinking, like, 2 is bigger than 1. The computer is capable of
REITERATION or REPETITION. The data and instruction can be stored and
retrieved using the computer.
Advantages:
1. Vacuum tube technology made possible the advent of electronic digital
computers.
2. These computers were the fastest calculating devices of their time. They
could perform computations in milliseconds.
Disadvantages:
1. Too bulky in size
2. Unreliable
3. Thousands of vacuum tubes that were used emitted large amount of heat and
burnt out frequently
4. Air conditioning required
5. Prone to frequent hardware failures
6. Constant maintenance required
7. Non-portable
8. Manual assembly of individual components into functioning unit required
9. Commercial production was difficult and costly
10. Limited commercial use
Advantages:
1. Smaller in size as compared to I Generation Computers.
2. More reliable
3. Less heat generated
4. These computers were able to reduce computational time from milliseconds to
microseconds
5. Less prone to hardware failures
6. Better portability
7. Wider commercial use
Disadvantages:
1. Air-conditioning required
2. Frequent maintenance required
3. Manual assembly of individual components into functioning unit was required
4. Commercial production was difficult and costly
Advantages:
1. Smaller in size as compared to previous generation computers
2. Even more reliable than second-generation computers.
3. Even lower heat generated than second generation computers
4. These computers were able to reduce computational time from microseconds
to nanoseconds.
5. Maintenance cost is low because hardware failures are rare
6. Easily portable
7. Totally general purpose. Widely used for various commercial applications all
over the world
8. Less power requirement than previous generation computers
9. Manual assembly of individual components into functioning unit was not
required
10. Commercial production was easier and cheaper
Disadvantages:
1. Air-conditioning required in many cases
2. Highly sophisticated technology required for the manufacturing of IC chips.
Advantages:
o Smallest in size because of high component density
o Very reliable
o Heat generated is negligible
o No Air- conditioning required in most cases
o Much faster in computation than previous generations
o Hardware failure is negligible and hence minimum maintenance required
o Easily portable because of its small size
o Totally general purpose
o Minimal labor and cost involved at assembly stage
o Cheapest among all generations
Disadvantages:
o Highly sophisticated technology required for the manufacturing of VLSI chips.
1.3 SUMMARY:
o A computer is a machine endowed with intelligence. It understands instructions
and performs a variety of functions. A computer helps generate data. It can store
large amount of data within a small sized hard disk. It can process data. In
addition, a computer helps in retrieval and transmission of data also.
o The human mind can think without any boundaries while a computer can do only
what it has been instructed to do. The computer can perform a job that is tedious
and mundane without errors, but the brain behind the computer is that of a
human. The human mind can make sense out of nonsense, but the computer can
make sense out of sense only.
o The devices in computers, which are used to input data and instructions, are
called input devices. The input devices help us to communicate with computer by
converting human understandable signals and numbers into appropriate electric
signals. Examples of Input devices are: Keyboard, Mouse, Light pen, Optical
Character Reader (OCR), Magnetic Ink Character Reader (MICR), etc.
o A computer communicates through devices like monitor (VDU – Visual Display
Unit) and printer. These devices, which are used for communication of data and
information from machine to man, are called output devices. The output devices
help the computer to communicate with us by converting electric signals to
human understandable signals. Examples of Output devices are: VDU – Visual
Display Unit, Printer, Plotter. The output on VDU is called soft copy output
whereas output on paper, which is produced by printers and plotters are referred
to as hard copy output.
o The control unit of the computer controls the data and instructions, which are to
be stored or retrieved from its memory unit. Computere have an Arithmetic Logic
Unit (ALU), which does all the calculations and logical functions.
o A Central Processing Unit (CPU) has three parts named as control unit,
arithmetic logical unit and memory unit. Control unit tells to ALU what type of
action is to be taken on given data or instructions. As well as it controls the data
and instructions to be stored in memory part and what is to be retrieved from it.
o The memory unit of computer is further divided into Random Access Memory
(RAM), Read Only Memory (ROM) and Cache Memory. Random Access Memory
(RAM) is used to store the data and instructions that are currently being
processed. This memory can be randomly accessed and is also called as
Immediate Access Memory. ROM is Read Only Memory and it is written on the
time of manufacturing of computer. The various types of ROM are EROM, PROM
and EPROM, etc.
o The first generation computers used vacuum tubes as the main component. The
first computer used 17000 vacuum tubes, weighed 30 tons and occupied an area
of a big hall. Vacuum tubes took ages to warm up and consumed massive
amounts of electricity. Some of the computers of this generation are ENIAC,
UNIVAC-1.
o Second generation computers used transistors - tiny semi conductor devices,
which could perform the same function as that of a large vacuum tube. Some of
the computers of this generation are: IBM 7000 SERIES, IBM 1620, IBM 1401.
o These computers used silicon chips, called Integrated circuit (IC) chips. A small
chip, the size of a fingernail could have equivalent of 200 to 2000 transistors. The
chip is a small silicon wafer with very minute transistors, which can do logical
comparisons and calculations. Some of the computers of these generations are:
IBM 360, IBM 370.
o The fourth generation computers have highly miniaturized electronic component
on silicon chips. Now through advancements in chip technology known as Very
large Scale Integration (VLSI), millions of transistors are packed in a single chip.
The VLSI chips are refined every day. As a result the size of a computer is
decreasing day by day. What used to be a room sized computer at one time is
now available as deskTop computer or Laptop computer or palmtop computer
with much more computational power.
o The fifth generation computers will have the thinking power just like that of human
brain. These computers are based on Artificial Intelligence (AI). These are
designed to be “thinking computers”.
CLASSIFICATION OF COMPUTERS
Writer: Ms. Neha
Vetter: Sh. Sushil K. Singh
Converted into SIM format by: Sh. Rajesh Nain
LESSON STRUCTURE:
In this lesson we shall discus about the classification of computers. First, we shall
focus on how computers are classified on the basis of computational methods. We
shall also briefly discuss classification of computers on the basis of size and
capability. Next we shall discuss about the components of computers. The lesson
structure shall be as follows:
2.0 Objectives
2.1 Introduction
2.2 Presentation of Content
2.2.1 Classification of Computers
2.2.2 Classification of Computers on Computational Methods
2.2.3 Classification of Computers on Size and Capability
2.2.4 Components of Computers
2.3 Summary
2.4 Key Words
2.5 Self-Assessment Questions (SAQs)
2.6 References/Suggested Reading
2.0 OBJECTIVES:
The objectives of this lesson are:
o To Know About the Classification of Computers
o To Understand the Classification of on Computational Methods
o To Understand the Classification of Computers on Size and Capability
o To Know About the Various Components of Computers
2.1 INTRODUCTION:
Computers are intelligent machines. We give relevant instructions to a computer,
and a computer will do what it is instructed to do. A computer helps us generate
data. It has the capacity to store vast amounts of data within a small sized hard disk.
Computers process data. Also computers help in retrieval and transmission of data.
Computers are classified according to size, make, processing power, etc. In
this lesson, we shall discuss about the classification of computers.
DIGITAL COMPUTERS:
A digital computer can count and accept numbers and letters through various input
devices. The input devices convert the data into electronic pulses and perform
arithmetic operations on numbers in discrete form. In addition to performing
arithmetic operations, they are also capable of:
o Storing data for processing
o Performing logical operations
o Editing and deleting the input data
One of the main advantages in the use of digital computer is that any desired level of
accuracy can be achieved. The main disadvantage is their higher cost.
ANALOG COMPUTERS:
Analog computers process data input in a continuous form. Data are represented in
the computer as a continuous, unbroken flow of information, as in engineering and
scientific applications. The main disadvantages of an analog computer are the
accuracy factor and limited storage capacity. Hence it is not suitable for processing
business data.
HYBRID COMPUTERS:
Computer can also be built using some parts employing digital computations and
some parts based on analog principles. Such computers are called hybrid
computers.
SUPER COMPUTERS:
These are largest and fastest computers available. Super Computers are typically
not used for commercial data processing. Instead they are used in specialized areas
such as in defense, aircraft design, computer generated movies, weather
research etc.
The first Super Computer was ILLIAC IV made by Bur Roughs. Other
manufacturers of Super Computer are CRAY, CDC and NEC, etc.
Super Computers can process 64 bits or more at a time. Their processing
speed ranges from 10,000 million instructions per second (MIPS) to 1.2 billion
instructions per sec. They can support 10,000 terminals at a time. They have huge
numbers of storage and other devices connected to them.
MAINFRAME COMPUTERS:
Mainframe computers are less powerful and cheaper than Super Computers.
However, they are very large in size. These are general-purpose computers capable
of handling all types of scientific and business applications.
Mainframe computers can process several million instructions per second. A
Mainframe computer can handle more than 1,000 remote terminals. Mainframe
computers have vast on-line secondary storage capacity.
A number of different types of peripheral devices like magnetic tape drives,
hard disk drives, etc. can be attached with Mainframe computers.
MINI COMPUTERS:
Mini computers perform data processing activities in the same way as the mainframe
computers but on a smaller scale. The costs of Mini computers are lower. A Mini
computer is smaller than that of Mainframe computers.
A mini computer can support 10 to 12 terminals. The most popular mini
computers are Nova, Dec, PDP_II and IBM series of computers.
MICRO COMPUTERS:
These are the smallest category of computers, consisting of a microprocessor and
associated storage and input/output devices. These are also called as Personal
Computer Systems.
Microcomputers were first available in 1970’s, when it became possible to put
the entire circuitry of computer into a small silicon chip.
The first PC introduced was IBM-PC.
Storage Registers:
It temporarily holds data during execution of the programs. These are helpful in
getting work done by a computer. For example, suppose data stored in two locations
are to be interchanged. Then a third entity is required to hold the data temporarily. If
the two locations are named x and y, then one can temporarily fetch x and keep it in
z. Then y may be fetched and transferred to x. in the third step, z may be copied to y.
this third entity z may be a third location or a storage register.
Accumulators:
An accumulator holds the result of the calculations until needed later on. Operations
are mostly carried out in two operands like we say, add x to y. Here x and y are
operands. If in a computer instruction, always two operands are provided, then there
will be requirement of more number of bits to express two operands. Computers are
normally provided with a register called accumulator, so that in all operands this
accumulator is assumed by the ALU as a default location for one of the operands.
CONTROL UNIT:
The Control Unit contains that portion of the CPU, which controls each operation
while a program is being executed. You must have noticed that many times you keep
a book open with your eyes fixed on it. But you don’t read a single word. This is
because the control unit of your brain was not allowing your eyes to give any input at
that time. Possibly control unit of your brain was processing something else.
Control Unit synchronizes operations of the CPU for ensuring correct execution of
programs. Control Unit has a special register called the program counter, which
contains the address of the next instruction to be fetched from the primary memory.
In order to sequence the instructions, the control unit goes through the following
sequence of steps:
o Retrieve the instruction from the processor memory addressed by the
program counter.
o Increment the program counter
o Determine what action is being requested by the instruction.
o Retrieve the appropriate data from the processor memory.
o Direct the CPU components to perform the operations indicated by the
instruction.
o Determine if the operation was carried out properly, if not, flag the error
message to the user, through the output device.
o Else, store the result in the CPU memory, for further processing.
o Determine the location of the next instruction to be retrieved.
MEMORY UNITS:
Primary storage section, also called as main memory, is that portion of the computer
where data and instructions get stored when a program is being executed. The main
memory is used to:
o Hold data received from input devices and keep them ready for processing.
o Hold data being processed and intermediate results being generated therein.
o Hold the finished results of processing until released to the output devices.
o Hold the system software and application software in use.
Static RAM: Static RAM elements, once set to their values, do not lose them if the
power supply does not go off. Once some value is stored, it will remain in the main
memory till the power is on. These elements are costly and have a fast access.
Dynamic RAM: In dynamic RAM the memory elements have less retention period
and loose its value unless it is refreshed. Refreshing is a process where the RAM is
read and rewritten. This kind of RAM requires extra circuits for refreshing. These are
relatively slow but less costly compared to the Static RAMs. This kind of memory is
therefore used in mass scale. Both of these are volatile i.e., the moment power goes
off all contents of RAM are lost.
INPUT DEVICES:
The input devices are used to input data and instruction. Data and instructions must
be entered into the memory of the computer to perform computations. Input devices
carry out this task. Data read by input devices are of different forms, depending upon
the form of input entity.
Keyboard: A keyboard is the most common input device. It is used to input data
manually by typing. The computer keyboard is like a typewriter keyboard with some
extra special keys called function keys and controls keys, which can be programmed
by the user according to his needs. This means that if you write a program, you
might tell the computer to perform a specific action when a function/ control key is
pressed.
The keyboard is connected with the main system through cable. When a key
is pressed or released, unique scan code is sent from the keyboard electronics to the
system. The keyboard interface electronics generates the corresponding ASCII code
for the key depressed.
Mouse: Mouse is basically a pointing device. This is also an input device, but
instead of sending characters, it sends the coordinates of the point on the screen on
which the associated cursor is placed. A cursor is specially illuminated character on
screen, which shows the place of selection for data entry or menu selection or a
similar kind of thing.
The mouse is placed on a flat surface and is moved by the user on this
surface. It has a roller underneath, which when moved, sends signals to the interface
electronics to move the cursor the same way as the mouse is moved. There may be
two or three buttons on the mouse. By pressing a button, the user can point the
selection to the system. The right mouse button is normally used for displaying and
selecting pop-up menus.
The mouse may be used to draw diagrams on the screen, to select one from
a group of choices, or to place the cursor at any specific point on the screen. It
cannot be used to enter data, the way it can be done using a keyboard. A mouse is a
must in a graphical user interface, namely Windows. A mouse is must in these days
as it speeds up the navigation in Graphical User Interface (GUI) packages and most
packages today are GUI based.
Joystick and Tracker Ball: Both of these are pointing devices and are used for the
same purpose as a mouse. In joystick, a stick can be moved right, left, forward or
backward. The electronics in the joystick measures the movement of the stick from
its central position and sends the information for processing.
The joystick is normally used for gaming programs. The tracker ball has a ball
that can be rotated by hand in any direction. The cursor moves accordingly. It is
normally used in medical computers like brain and body scanners etc.
Scanner: The scanner captures the entire information of an image directly from the
source and stores it in graphic format for displaying back on the screen. A scanner
first illuminates the page in to an optical image, which is then converted into a digital
format, for storage by the computer. The graphic image can then be processed using
suitable software. For example: if an image is stored as bitmap (BMP) file, it can be
modified using MS-paint.
OUTPUT DEVICES:
The job of an output device is to bring out the result of computation to the outside
World. As you know result in the computer is in the form of Binary. So the binary
values are converted to human acceptable forms, with the help of output devices.
The following functions may be attributed to the output device:
o Accept data in binary form from the computer, which are normally not
understandable by the human beings.
o Convert coded data to human acceptable form.
o Output the converted result to the outside World.
Video Display Unit /Visual Display Unit: You must, have noticed a TV-like screen
connected to the computer. This is called Video or Visual Display Unit (VDU) or
Monitor. It works on similar principles as a TV and displays graphics and characters
on its screen. The screen consists of several tiny points called picture points or
pixels, which can be illuminated by highly focused electron beam. Output on screen
is called soft copy.
HARDWARE:
The devices, which are tangible, are called hardware devices. These include: CPU
(Central Processing Unit), Keyboard, Mouse, and VDU, etc.
SOFTWARE:
These are those components, which are non-tangible. Software can be classified
into following categories:
o System Software
o Application Software
o Utilities
2.3 SUMMARY:
o Computers are intelligent machines. We give relevant instructions to a
computer, and a computer will do what it is instructed to do. A computer helps
us generate data. Computers process data. Also computers help in storage,
retrieval and transmission of data. Computers are classified according to size,
make, processing power, etc.
o Computers are very efficient and powerful tool that perform a wide variety of
functions. A wide variety of computers are available in the market. These
computers perform different functions. There are big computers. There are
small computers. The most powerful computer is the super computer. Then
there are mainframe computers. There are mini computers also. Earlier there
were analogue computers. The computers we have these days are digital
computers.
o A digital computer can count and accept numbers and letters through various
input devices. The input devices convert the data into electronic pulses and
perform arithmetic operations on numbers in discrete form.
o One of the main advantages in the use of digital computer is that any desired
level of accuracy can be achieved. The main disadvantage is their higher
cost.
o Analog computers process data input in a continuous form. Data are
represented in the computer as a continuous, unbroken flow of information, as
in engineering and scientific applications. The main disadvantages of an
analog computer are the accuracy factor and limited storage capacity. Hence
it is not suitable for processing business data.
o Computer can also be built using some parts employing digital computations
and some parts based on analog principles. Such computers are called hybrid
computers.
o These are largest and fastest computers available. Super Computers are
typically not used for commercial data processing. Instead they are used in
specialized areas such as in defense, aircraft design, computer generated
movies, weather research etc.
o Mainframe computers are less powerful and cheaper than Super Computers.
However, they are very large in size. These are general-purpose computers
capable of handling all types of scientific and business applications.
o Mini computers perform data processing activities in the same way as the
mainframe computers but on a smaller scale. The costs of Mini computers are
lower. A Mini computer is smaller than that of Mainframe computers.
o Micro Computers are the smallest category of computers, consisting of a
microprocessor and associated storage and input/output devices. These are
also called as Personal Computer Systems.
DIGITAL TECHNOLOGY
Writer: Ms. Neha
Vetter: Sh. Sushil K. Singh
Converted into SIM format by: Sh. Rajesh Nain
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of digital
technology. First, we shall focus on the Principles of Communication Systems.
Next, we shall concentrate the Principles of Digital Communication. We shall also
briefly discuss the Levels of Digital Communication. Finally, we shall discuss the
Advantages of Digital Communication. The lesson structure shall be as follows:
3.0 Objectives
3.1 Introduction
3.2 Presentation of Content
3.2.1 Principles of Communication Systems
3.2.2 Principles of Digital Communication
3.2.3 Levels of Digital Communication
3.2.4 Advantages of Digital Communication
3.3 Summary
3.4 Key Words
3.5 Self-Assessment Questions (SAQs)
3.6 References/Suggested Reading
3.0 OBJECTIVES:
The objectives of this lesson are:
o To Know About the Principles of Communication Systems
o To Understand the Principles of Digital Communication
o To Know About the Levels of Digital Communication
o To Learn the Advantages of Digital Communication
3.1 INTRODUCTION:
Digital communication has become important with the expansion of the use of
computers and data processing. And it has continued to grow providing the
interconnection of computer peripherals and transmission of data between distant
sites.
With the requirements of higher and higher speeds of data transmission, the
importance of digital communication techniques has also increased. As a result, the
channel (the medium of data transfer) and its characteristics, Bandwidth, frequency,
noise, distortion, transmission speed, types of coding, etc., have become very
common terms.
BANDWIDTH:
Bandwidth is the span of frequencies within the spectrum occupied by a signal and
used by the signal for conveying information. For example voice has a bandwidth of
3 to 4 kHz. Audio signal (speech and music) has 15kHz, where as video requires a
bandwidth of 5MHz. The bandwidth is an important parameter in communication and
it depends on the type of signal or type of application, the amount of information to
be Communicated and the time in which the information is to be communicated.
To convey more information in short time we need more bandwidth. The same
quantity of information can be sent in a longer period using less bandwidth. Similarly
to convey voice signal we need less bandwidth and to convey video it requires more
bandwidth and so on.
3.3 SUMMARY:
o All Communication systems have at least two endpoints. At one end, there is
a source of signals (a voice, video or other kinds of computer data), a circuitry
for converting the signal source into a signal that is compatible with the rest of
the system, and a transmitter that puts the converted signal onto the
communications pathway or link (wire, air, or an optical fiber). After the
transmitted signal passes through this link, it is received by the far end,
converted into signal format as required, and finally passed to the user.
o Communication systems can be broadly divided into analog and digital
systems. In an analog system, the electrical waveform carries the information
as a replica of the information signal. In digital systems, by contrast, the
electrical waveforms are coded representations of the original information.
o Communication systems can be broadly divided into analog and digital
systems. In an analog system, the electrical waveform carries the information
as a replica of the information signal.
o In digital systems, by contrast, the electrical waveforms are coded
representations of the original information.
o Bandwidth is the span of frequencies within the spectrum occupied by a signal
and used by the signal for conveying information. For example voice has a
bandwidth of 3 to 4 kHz. Audio signal (speech and music) has 15kHz, where
as video requires a bandwidth of 5MHz. The bandwidth is an important
parameter in communication and it depends on the type of signal or type of
application, the amount of information to be Communicated and the time in
which the information is to be communicated.
o The bit has been defined as the basic unit of information in digital binary
system. The speed at which information is transferred from one computer or
terminal to another in a digital system called the information transfer rate or bit
rate, and is measured in bits/sec. Thus, for example if 10 bits gets transferred
in 10ms the information transfer rate is 10bits/10ms=1000bits/s or that is
equal to 1kbps.
o The baud rate or signaling rate is defined as the number of symbols per
second. The baud rate specifies how fast signal states are changing in the
communication channel and is measured in symbols per second or baud. In a
purely binary system, where one symbol represents one bit, the bit rate and
baud rate are equal. The grouping of bits leads to the difference bit rate and
baud rate.
o Digital communication provides greater immunity to noise when compared
with the Analog communication. It also provides various means of detecting
and correcting the errors occurred during the process of transmission of the
signals. Digital signals, which are inherently compatible with computers, have
a potential to be stored, retrieved, processed and manipulated for signal
enhancement and improved performance.
LESSON STRUCTURE:
In this lesson we shall discus about the various aspects of memory in computers.
First, we shall focus on Random Access Memory (RAM). Next, we shall focus on
Read Only Memory (ROM). We shall also briefly discuss about Virtual Memory.
Finally we shall discuss secondary storage devices. The lesson structure shall be as
follows:
4.0 Objectives
4.1 Introduction
4.2 Presentation of Content
4.2.1 Random Access Memory (RAM)
4.2.2 Read Only Memory (ROM)
4.2.3 Virtual Memory
4.2.4 Secondary Storage Devices
4.3 Summary
4.4 Key Words
4.5 Self-Assessment Questions (SAQs)
4.6 References/Suggested Reading
4.0 OBJECTIVES:
The objectives of this lesson are:
o To Know About Random Access Memory (RAM)
o To Understand Read Only Memory (ROM)
o To Know About Virtual Memory
o To Learn About Secondary Storage Devices
4.1 INTRODUCTION:
A computer primarily uses a built in memory system to store data, etc. Additionally,
secondary storage devices are also used. The primary storage section of a
computer, also called as main memory, is that portion of the computer where data
and instructions get stored when a program is being executed. The main memory is
used to:
o Hold data received from input devices and keep them ready for processing.
o Hold data being processed and intermediate results being generated therein.
o Hold the finished results of processing until released to the output devices.
o Hold the system software and application software in use.
Memory is broadly classified into two types: Random Access Memory (RAM) and
Read Only Memory (ROM). A third type of computer memory is virtual memory. In
this lesson we shall discus about the various types of memory systems in computers.
STATIC RAM:
Static RAM elements, once set to their values, do not lose them if the power supply
goes off. Once some value is stored, it will remain in the main memory till the power
is on. These elements are costly and have a fast access.
DYNAMIC RAM:
In dynamic RAM the memory elements have less retention period and loose its value
unless it is refreshed. Refreshing is a process where the RAM is read and rewritten.
This kind of RAM requires extra circuits for refreshing. These are relatively slow but
less costly compared to the Static RAMs. This kind of memory is therefore used in
mass scale. Both of these are volatile i.e., the moment power goes off all contents of
RAM are lost.
Floppy Diskette: The floppy diskette is made up of flexible plastic material. This
plastic base is coated with an iron-oxide recording substance. Data is recorded as
tiny invisible magnetic spots on this coating. Each floppy diskette is packed in
protective paper or plastic envelope. These are mainly used for the purpose of
backup and transportability of data, for small data volumes.
The floppy commonly used these days is 3-½ inch in diameter and has a
storage capacity of 1.44MB. When formatted, the floppy gets divided into tracks and
tracks get further divided into Sectors. Tracks are concentric circles and sectors are
small portions of a track, where data gets physically recorded. Sectors have their
own capacity in terms of storing the data, which depends upon the type of floppy.
While storing the data, if the sector is full, the data storing is done in the next sector
and so on. Some floppies used are double sided.
Double-sided floppy does not mean that you can reserve the diskette and
read it. Double sided here means that the electronics in the computer is placed in
such a way, that at one go itself the data can be stored or retrieved from both sides
of the magnetic material of the floppy.
This type of floppy has 80 tracks per side and 18 sectors per track. Total
capacity of floppy is 1.44MB/ 2.88MB.
Magnetic Disk: A magnetic Disk is an assembly of thin, circular metal plate coated
on both sides with a magnetic material. Since the plates are made up of metal, it is
also known as hard disk. A disk pack consist of a number of these disks, three or
more mounted on a central shaft, which rotate at the speed of 2,400 or more
revolutions per minute (RPM) each disk or surface consist of a number of invisible
concentric circles called tracks.
A set of corresponding tracks in all the surfaces is called a cylinder. Outer
surface of the top and bottom disks cannot be accessed. All the disks of a disk pack
move simultaneously, in the same direction and at equal speed. Even though the
length of each track is different, the number of characters stored in each track is
same usually.
CD ROM: CD-ROM (Compact Disk read Only Memory) is an output storage device,
which uses laser beam for reading and writing information. A CD-ROM is normally
formed from a resin named polycarbonate, which is coated with aluminum to form a
highly reflecting surface. The information is stored on the CD-ROM by creating
microscopic pits on this reflective surface with the help of a laser beam. A coat of
lacquer is applied on the CD-ROM surface to protect it from dust and scratches.
The CD-ROM available these days has storage capacity of 650 MB.
Information on the CD-ROM is written using a CD-Writer. Information once written
into CD-ROM cannot be erased. However, re-writable CDs are also available and
allow storage of up to 650 MB. In a re-writable CD data can be written and deleted
several times, as we can do with floppies. These CD-ROMs serve as excellent back
up devices.
4.3 SUMMARY:
o A computer primarily uses a built in memory system to store data, etc.
Additionally, secondary storage devices are also used. The primary storage
section of a computer, also called as main memory, is that portion of the
computer where data and instructions get stored when a program is being
executed. The main memory is used to: hold data received from input devices
and keep them ready for processing, hold data being processed and
intermediate results being generated therein, hold the finished results of
processing until released to the output devices, and hold the system software
and application software in use.
o Memory is broadly classified into two types: Random Access Memory (RAM)
and Read Only Memory (ROM). A third type of computer memory is virtual
memory. In this lesson we shall discus about the various types of memory
systems in computers.
o Random Access Memory (RAM). By technology used, RAM may be of two
types: static RAM and dynamic RAM
o Static RAM elements, once set to their values, do not lose them if the power
supply goes off. Once some value is stored, it will remain in the main memory
till the power is on. These elements are costly and have a fast access.
o In dynamic RAM the memory elements have less retention period and loose
its value unless it is refreshed. Refreshing is a process where the RAM is read
and rewritten. This kind of RAM requires extra circuits for refreshing. These
are relatively slow but less costly compared to the Static RAMs. This kind of
memory is therefore used in mass scale. Both of these are volatile i.e., the
moment power goes off all contents of RAM are lost.
o Read Only Memory (ROM) may be used for a variety of purposes, but a
common use is to hold a set of instructions that are needed frequently, for
executing small, extremely basic operations, which are not otherwise
available in computer circuitry. ROM can be classified into 2 types:
programmable ROM, and erasable Programmable ROM.
o PROM is that memory in which the user can insert the contents of choice only
once. Once the PROM is written, it can only be read and never be re-written.
o As the name suggests, it can be written many times by a special process.
These are very useful for design and development.
o Virtual memory is a technique that allows the execution of processes that may
not be complete in memory. One major advantage of this scheme is that
programs can be larger than physical memory.
MS-WORD
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of word
processing. First, we shall focus on Word Processor. We shall also discuss how to
work with MS-Word in detail. The lesson structure shall be as follows:
5.0 Objectives
5.1 Introduction
5.2 Presentation of Content
5.2.1 Word Processor- An Introduction
5.2.2 MS-Word-An Introduction
5.2.3 Working With MS-Word
5.3 Summary
5.4 Key Words
5.5 Self-Assessment Questions (SAQs)
5.6 References/Suggested Reading
5.0 OBJECTIVES:
The objectives of this lesson are:
o To Get an Introduction to Word Processor
o To Get an Introduction to MS-Word
o To Understand how to Work with MS-Word
5.1 INTRODUCTION:
Writers write. What writers write is then edited. Editing often involves correcting and
improving write-ups grammatically, factually, and many related ways. The next step
is composing the text. Proofreading follows it. All these steps form part of what is
generally known as word processing.
In this lesson, we shall try to cover some aspects of MS-Word, a major word
processing application package.
Page Border:
You have seen in previous sessions that borders are applicable to paragraphs, the
border can be set to pages also. In case of page border, the selected type of border
will be applied to the full page.
Paragraph Shading:
Paragraph shading is also used to emphasize the text written in the paragraph. The
shading can be done for one paragraph or selected paragraphs using different
colors.
BULLETS AND NUMBERING:
This feature is used to create a bulleted or numbered list from a selected list of items
by including some symbol or serial numbers to the left side of the text. The icons for
bullets and numbering available in Formatting toolbar are:
To apply bullets and numbering:
o Block the text,
o Select Format Bullets and Numbering
o Select the style of bullet from bulleted tab or the type of numbers from
Numbered tab and click on OK.
To change the type of bullet symbol, click on any one bullet, click on Customize...
button, and click on Bullet, select the required symbol by choosing the appropriate
font.
To remove bullets and numbering, block the text, select Format Bullets and
Numbering and select the bullet type None and click on OK.
TAB STOP:
Tabs are used to type the text in columns. MS Word has tab stops set to every 0.5
inch by default. These tab stops can be identified by the gray thick marks that appear
at the bottom of the ruler. To type the text in different columns, tab stops can be set.
There are five types of tabs. They are left, center, right, decimal and bar (thin vertical
bar will appear to separate the columns). The text that is typed will be aligned on the
basis of the type of the tab set at that position.
To set the tab stops:
1. Select Format Tabs to open the tabs dialog box.
2. Type the tab stop position number in inches.
3. Select how the text must be aligned from the available alignments.
4. Select the type of leader, if required.
5. Click on Set.
6. Repeat the steps 2 to 5 to set other tab positions.
7. To remove a tab position, click on the tab stop number, which is already set
(appearing inside the box) and click on Clear. To clear the entire tab stops that are
set click on Clear All.
8. Click on OK to come out.
AUTO TEXT:
The text entries, which are stored and can be inserted by a few shortcut keys, are
Auto Text entries. Frequently used words can be stored as Auto Text entries, like
Yours Sincerely, Yours Faithfully, and Thanking You, etc. You will find that it is an
easy way to include the text into the document without typing it in full, i.e. the Auto
Text entry will be stored in some shortcut name.
To store an Auto Text entry, type the text and block it, then select Insert Auto
Text New. A dialog will be displayed to enter a name to the Auto Text entry. Type a
shortcut name to the text blocked (for example, AT for paragraph on Auto Text, YF
for Yours faithfully) and click on OK. To insert the Auto Text into the document, type
the shortcut name given and press the function key F3. Automatically, the shortcut
name will be converted to the original text.
Auto Text can also be inserted into the document by selecting Insert Auto
Text, click on the required shortcut name and click on Insert. To delete the Auto
Text entry, select Insert Auto Text\Auto Text, click on the Auto Text shortcut name
to be deleted and click on Delete. To come out of the dialog, click on Close.
AUTO CORRECT:
Auto Correct is used to get the text that is required immediately after typing the
shortcut name without having a need to press any other keys. It is a method to
correct the text as the user types it. Common mistakes and its corrections will be
stored as Auto Correct entries. E.g., on Typing MAHE it should automatically change
the text to GJU Academy of Higher Education. For example, if we type gJU, it must
be changed to GJU. To create an Auto Correct entry, select Tools\Auto Correct.
Type the spelling of the word that we generally type e.g. GJU in Replace box. In
With box, type the correct spelling of the word and click on Add and click on OK.
Now onwards, if GJU is typed, it will automatically convert to Guru Jambheshwar
University. To delete the Auto Correct entry, select Tools\Auto Correct, click on the
name of Auto Correct to be deleted and click on Delete.
WORD COUNT:
This feature of word allows you to count the number of pages, words, characters,
paragraphs, and lines in the document. To count the words, lines, paragraphs etc., in
the document, select Tools\Word Count. The result will be displayed in a dialog
box.
BREAKS:
There are three types of breaks available in MS-Word. They are, Page Break,
Column Break, Section Breaks. To insert any one of the above breaks, select Insert
Break. The Break dialog will be displayed on the screen. Select the kind of break
required and clicks on OK.
Page Break inserts a page break at the cursor position and shifts the remaining text,
to the next page. Manual page break can also be inserted by pressing Ctrl+Enter.
Column Break inserts a column break at the cursor position and shifts the remaining
text if any, to the next column. It allows the user to type the text in next column by
ending the current column.
Section Break is used to end the current section and to start a new section type
changing the section number. It is generally used to apply different type of formatting
to different types of the document. Section-breaks are of four types.
o Next Page: Inserts a section-break and breaks the page so that the next
section starts at the beginning of next page.
o Even Page: Inserts a section-break and starts the next section on the next
even numbered page. If the section break is included in an even numbered
page, the next page (odd numbered page) will be blank.
o Continuous: Inserts a section-break and starts the next section immediately,
without inserting a page break.
o Odd Page: Inserts a section-break and starts the next section on the next odd
numbered page. If this section break is included in the odd numbered page,
the next page (even numbered page) will be blank.
COLUMNS:
Columns are used to type the text in different columns. Text can be typed into the
columns after defining the columns or the existing text can be converted into
columns.
Typing the text by defining the columns
To type the text inside the columns by defining the columns,
1. Click on the place from where the text has to be in columns.
2. Select Insert\Break\Continuous, click on OK.
Select Format Columns. The columns dialog will be displayed.
o Specify the number of columns required (two, three etc.)
o Specify whether a separator line is required in between the columns. If
a line is needed between the paragraphs, select the check box Line
Between.
o By default, the width of each column will be equal. If you need to have
columns with different widths, change the width and spacing between
the columns after de-selecting Equal Column Width and click on OK.
o Type the text in the first column. When you have finished typing in the
first column and want to go to the next column, Insert\Break\Column
Break. Type the text in the other columns.
o At the end of the last column, select Insert\Break\Continuous.
o To end the columns and start typing the text as regular paragraphs,
select Format\Columns and from Presets, select the number of
columns as One.
TABLES:
A table is any information grouped together, arranged in rows and columns. A Table
will have two or more columns and one or more rows. Each intersection of a row and
a column is a cell of the table.
A Table can be useful for enhancing the presentation of data in your document; it
can be used for creating side-by-side paragraphs, and for organizing information.
Any data, especially numbers, is more presentable and easier to type in the tabulator
form. Even though the text can be typed in different columns using the tabs, setting
the tabs and typing the text by pressing the Tab key will be a slow and tricky
process. The table feature of Word allows the user to create the table faster and also
to type the text easily.
INSERTING OBJECTS:
You can insert date and time, symbol, pictures and word art.
Insert Date and Time:
o Date and Time is used to insert current date or time into the document.
o To insert date or time, click on the place where the system date or time is to
be inserted and select Insert Date and Time.
o Different date and time formats will be displayed. Click on the required format.
If the date or time inserted into the document must be modified each time the
file is opened, select the check box Insert as Field and click on OK.
o If the date inserted into the file has to be changed automatically, every time
the file is opened, select the check box Update automatically.
Insert Symbol:
Different symbols from different fonts or special characters can be inserted into the
document by selecting Insert Symbol. Select the Font (generally Wingdings) Click
on the desired symbol, click on Insert and click on Close.
To Insert a Special Character like Trade MardTM, Registered, Copyright etc., into
the document, click on the place where the special character to be inserted and
select Insert Symbol, select the tab Special Characters, click on the desired
character to be inserted into the file and click on Close.
Insert Picture:
A number of pictures are available in MS Word that can be inserted into any
document.
o To insert a picture into a Word Document:
o Click on the place, where the picture is to be inserted.
o Select Insert Picture Clipart.
o Select the required category and click on the required picture from the
selected category.
o Select Insert and click on Close.
VIEWS:
A document can be edited by displaying it in different ways on the screen called
views. Word has six different views. The Normal View, Online Layout View, Page
Layout View, Print Preview, Outline View, and Master Document. These different
views (except Print Preview) can be selected from View Menu. Normal View is the
default view in Word. It is an all-purpose view for typing, editing and formatting the
text. Normal view shows text formatting but simple files the layout of the page so the
typing and editing can be done faster. To return to Normal View from any other view,
select View Normal.
It will be display side-by-side column positioning, footers, headers or the
printing position of framed objects. Page breaks are shown as dotted lines. Manual
page breaks are shown with dotted line containing the word Page break. Online
Layout View optimizes the layout to make online reading easier. Text appears larger
and wraps to fit the window. It will not display the text the way in which it is actually
printed. By default, online layout view includes a resizable navigation pane called
Document Map, which shows the outline view of the document’s structure. By
clicking on outline topic of the document, the cursor can be moved to that part of the
document. Background pictures can be included only in the online layout view. To
switch to Online Layout view, select View Online Layout.
Page layout View displays the text and graphic objects, as it will appear
when printed. This view is useful for editing headers and footers, for adjusting
margins and working with columns, drawing objects, inserting pictures etc. Both
horizontal and vertical margins will be displayed allowing the user to set the tabs and
margins easily. To return to page layout View, Select View Page Layout.
Print Preview displays one or multiple pages of a document in a reduced size
to display the document, as it will be on a printed page. One or more page will be
displayed. This view is useful to check the layout of the document by displaying the
header, footer, and margins and allows the user to edit or format before printing the
document. To return to Print Preview, select File Print Preview
To return to document from Print Preview, select close from the tool bar
displayed at the top of print preview window.
Outline View makes it easy to look at the structure of a document and to
move, copy and reorganize text. In the outline view, there is a provision to collapse
the document to see only the main headings or the document can be expanded to
see the entire document. To return to Outline View, select View Out line.
Master Document view makes it easier to organize and maintain a long
document, such as a book with chapters. Use master document view to group
several word documents into one master document. After this, an index, table of
contents or cross-reference can be included without opening each of the individual
documents. To switch to Master Document view, select View Master Document.
5.3 SUMMARY:
o A Word Processor is an application or programme for manipulating text-based
documents. A Word Processor is the electronic equivalent of paper, pen,
typewriter, eraser, dictionary, and thesaurus. Word processors range from
simple through to complex. But word processors make the tasks associated
with editing documents (deleting, inserting, rewording, and so on) very easy.
o All word processors offer facilities for document formatting, such as font
changes, page layout, paragraph indention, and the like.
o Many word processors can also check spelling, find synonyms, incorporate
graphics created with another program, correctly align mathematical formulas,
create and print standard letters, perform calculations, display documents in
multiple on-screen windows, and enable users to record macros that simplify
difficult or repetitive operations.
o Microsoft Word (MS Word) is a word processor developed by Microsoft
Corporation. In this software the user can create, edit and print the documents
according to one’s requirements. Auto correct, spelling and grammar checking
text formatting, mail merge, graphics, table etc. are some of the features of
MS Word.
POWERPOINT
(PRESENTATION MANAGER)
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of presentation
software package PowerPoint. First, we shall focus on the. We shall also briefly
discuss the. The lesson structure shall be as follows:
6.0 Objectives
6.1 Introduction
6.2 Presentation of Content
6.2.1 Components of Computers
6.2.2 Evolution of Computers
6.2.3 Generations of Computers
6.3 Summary
6.4 Key Words
2.5 Self-Assessment Questions (SAQs)
6.6 References/Suggested Reading
6.0 OBJECTIVES:
The objectives of this lesson are:
o To Know About the Components of Computers
o To Understand the Evolution of Computers
o To Know About the various Generations of Computers
6.1 INTRODUCTION:
Multimedia is the combination of sound, graphics, animation, and video with
traditional media such as text. In the world of computers, multimedia is a subset of
hypermedia that combines the elements of multimedia with hypertext, which links the
information.
A multimedia application is one that uses a collection of media sources. Some
of the better-known examples of such applications are PowerPoint, the presentation
package from Microsoft, and Acrobat, the document presentation product from
Adobe Systems.
In this lesson, we shall discuss about PowerPoint, the presentation package
from Microsoft.
Making Selections:
Selecting a Single Object: Take the mouse pointer to the specific object and click on
the object.
Selecting Multiple Objects: Position the cursor on the object obtaining the text and
click. Now, hold down the Shift key and position the mouse pointer on the second
object and click, then release the Shift key, both the objects now remain select. To
select more objects repeat the same procedure.
Selecting a Text Object: Position the cursor on the object containing the text and
click once. Now the text object is selected. Clicking on it again will take you to the
text entry mode or modify mode.
Selecting all the Objects: Choose Select All from the Edit Menu.
Moving an Object:
o Select the object or objects to be moved.
o Position the mouse pointer within the object frame.
o Hold down the left mouse button and drag your mouse.
o A ghost outline appears indicating the new location of the object.
o Release the left mouse button to move the object to the selected location.
Deleting an Object:
o Select the object or objects.
o Press the Del key on the keyboard or Select clear from the Edit menu.
EDITING A SLIDE:
By now, after using Windows and Word you are familiar with the Cut/Copy/Paste
operation. The same can be performed in Power Point. Select the objects to be
moved or copied, select the corresponding option or tool. You can also find a string
to replace the same. Select Find from the Edit menu to search for a string:
o To replace a string with another string select Replace from the Edit Menu to
search for and replace the string.
o To store the previous state of an operation select Undo from the Edit Menu.
APPLYING TEMPLATES:
Use this selection to pick a slide design from a list of different sections:
o Selection Format > Apply Design
o Select any one of the templates on the left-hand side.
o Click on the apply button.
o All the slides/charts will be updated.
POWER POINT VIEWS:
Slide View:
The slide view is the default view used to create and edit your slides. In this views all
the menus and toolbars are available.
Outline View:
The outline view is used to display the outline format of your slide show. The slide
number and text contents are displayed in this view. Switching to outline view takes
the data from your slides and redisplays it in the form of an outline. Any change you
make to the presentation while in outline view is automatically reflected in the
representation when you return to the slide view.
The following list highlights a few important points about outline view.
o The outline is made up of titles and body text of each slide.
o Any other objects you have added to a slide such as picture charts and so on
are not included in outline.
o Also if you add any text object to the slide in addition basic title and body text
objects are automatically included when you create a new slide, the additional
text objects are not included in the outline.
o A high level heading in the outline the text of this heading is drawn from the
slide’s title represents each slide, and a button that represents the entire slide
appears next to the headings.
o Also the slide number appears to the left of the slide button.
o Each text line from a slide’s body text appears as an indented heading
subordinates to the slide’s main title heading.
o Power Point enables you to create as many as five heading levels on each
heading slide.
Notes View:
The notes view is used to enter notes or script for the slide within a presentation.
Once the notes are added, you can print the slide show and use the printed output
as a script. You can also give the copies of printed materials to your audience as in-
depth handouts.
Slide Show:
This view displays the slides in full screen. It is used to either actually show or simply
review your slide presentation. Use this view to check final sizes, color, animation,
and transitions between slides, sounds and other controls. To check the timing of
self-running presentation, use the view > Slide show menu selection. You can also
distribute your presentation with the Power Point viewer program, used to run
presentations without the actual Power Point program.
BUILT-UP WIZARDS:
Now that you familiar with some Power Point basics, it’s time to take a look at Power
Point’s built-in design aids, called wizards. You encounter a wizard each time you
launch the Power Point program. Look at the first dialog. In previous activities you
closed this dialog and used File > New or File > Open. However, both these
operations are easily achieved with this dialog. The four choices presented by the
dialog are summarized. Then, the Auto Content Wizard selection is explored in more
detail.
Auto content wizard: This selection launches a series of wizard dialogs that guide
you through the creation of a few presentations.
Template: This selection allows you to pick a slide design template from a large list
of background patterns and colors.
Blank Presentation: This selection opens the New Slide dialog from which you
choose the layout of the first slide in a new presentation.
Open an Existing Presentation: This selection uses the File > Open Dialog from
which you can pick an existing slide presentation file.
SLIDE SHOW:
Once your slides are ready, you are ready for the presentation. Before you start the
slide show you can apply various effect onto the slide show. The change over of
slide can have various transition effects or the data present in a Bulleted List box of
the Bulleted List Page Layout can have a move-in effect with various builds. The
best view to apply transition and to build slides for presentation is the slide sorter
view, which allows easy access to select slides.
6.3 SUMMARY:
o Multimedia is the combination of sound, graphics, animation, and video with
traditional media such as text. In the world of computers, multimedia is a
subset of hypermedia that combines the elements of multimedia with
hypertext, which links the information.
o Microsoft PowerPoint is a presentation programme developed by Microsoft for
its Microsoft Office system. Microsoft PowerPoint runs on Microsoft Windows
and the Mac OS computer operating systems.
o Bob Gaskins and software developer Dennis Austin developed the original
Microsoft Office PowerPoint as Presenter for Forethought, Inc, which they
later renamed PowerPoint.
MS-EXCEL
Writer: Ms. Neha
Vetter: Sh. Sushil K. Singh
Converted into SIM format by: Sh. Rajesh Nain
LESSON STRUCTURE:
In this lesson we shall discus about the various aspects of the MS Excel software
programme. First, we shall focus on the basics of Excel. We shall also briefly discuss
the Excel styles. The lesson structure shall be as follows:
7.0 Objectives
7.1 Introduction
7.2 Presentation of Content
7.2.1 MS Excel- An Introduction
7.2.2 Versions of MS Excel
7.2.3 Basics of MS Excel
7.2.4 Excel Styles
7.3 Summary
7.4 Key Words
7.5 Self-Assessment Questions (SAQs)
7.6 References/Suggested Reading
7.0 OBJECTIVES:
The objectives of this lesson are:
o To Get an Introduction to MS Excel
o To Understand the Various Versions of MS Excel
o To Know About the Basics of MS Excel
o To Understand the Various Excel Styles
7.1 INTRODUCTION:
Microsoft Excel (full name Microsoft Office Excel) is a spreadsheet application
written and distributed by Microsoft for Microsoft Windows and Mac OS. It features
calculation and graphing tools, which, along with aggressive marketing, have made
Excel one of the most popular microcomputer applications to date. It is
overwhelmingly the dominant spreadsheet application available for these platforms
and has been so since version 5 in 1993 and its bundling as part of Microsoft Office.
Microsoft originally marketed a spreadsheet program called Multiplan in 1982,
which was very popular on CP/M systems, but on MS-DOS systems it lost popularity
to Lotus 1-2-3. This promoted development of a new spreadsheet called Excel,
which started with the intention to, in the words of Doug Klunder, 'do everything 1-2-3
does and do it better’.
The first version of Excel was released for the Mac in 1985 and the first
Windows version (numbered 2.0 to line-up with the Mac and bundled with a run-time
Windows environment) was released in November 1987. Lotus was slow to bring 1-
2-3 to Windows and by 1988 Excel had started to outsell 1-2-3 and helped Microsoft
achieve the position of leading PC software developer.
This accomplishment, dethroning the king of the software world, solidified
Microsoft as a valid competitor and showed its future of developing graphical
software. Microsoft pushed its advantage with regular new releases, every two years
or so. The current version for the Windows platform is Excel 12, also called Microsoft
Office Excel 2007. The current version for the Mac OS X platform is Microsoft Excel
2004.
Microsoft Excel 2.1 included a run-time version of Windows 2.1. Early in its life
Excel became the target of a trademark lawsuit by another company already selling
a software package named "Excel" in the finance industry. As the result of the
dispute Microsoft was required to refer to the program as "Microsoft Excel" in all of its
formal press releases and legal documents. However, over time this practice has
been ignored, and Microsoft cleared up the issue permanently when they purchased
the trademark to the other program.
Microsoft also encouraged the use of the letters XL as shorthand for the
program; while this is no longer common, the program's icon on Windows still
consists of a stylized combination of the two letters, and the file extension of the
default Excel format is .xls. Excel offers many user interface tweaks over the earliest
electronic spreadsheets; however, the essence remains the same as in the original
spreadsheet, VisiCalc: the cells are organized in rows and columns, and contain
data or formulas with relative or absolute references to other cells.
In this lesson we shall discus about the various aspects of MS Excell.
CRITICISM:
Due to Excel's foundation on floating point calculations, the statistical accuracy of
Excel has been criticized, as has the lack of certain statistical tools. Excel
proponents have responded that some of these errors represent edge cases and
that the relatively few users who would be affected by these know of them and have
workarounds and alternatives.
Excel incorrectly assumes that 1900 is a leap year. The bug originated from
Lotus 1-2-3, and was implemented in Excel for the purpose of backward
compatibility. This legacy has later been carried over into Office Open XML file
format. Excel also supports the second date format based on year 1904 epoch.
Creating Styles:
To create styles, select Format > Style. A list of style names will be displayed. A new
style name can be specified for the style already created by the user. To do this, type
any name in the style name box and choose add. The style name that has been
created can be later applied to format cells simultaneously.
Note: Row height and column width is not part of the style definition.
Custom List:
A custom list is a collection of some commonly used words, which can be
reproduced by dragging the fill handle. For example, a company operates in for
different regions (North, South, East and West), and the region has to be typed
constantly onto the worksheet. A custom list can be used to save data entry time.
Defining Custom List (By typing the list in the List Entries Box):
· Choose Tools > Options, then select the Custom Lists tab.
· Click on the New List Option from Custom List or click in the List Entries Box.
· Type the entries in the List Entries box, beginning with the first entry. Press ENTER
after each entry. Click on OK after completing the List entries.
CHARTS:
Charts are graphical representation of numerical data. A set of numeric data, which
is actually plotted, is called data series. Each value in the data series is a data point.
Data series can be in rows or columns.
Types of Charts:
Depending on the appearance of chart, chart can be Embedded Chart and Chart
Sheet. Embedded chart is drawn on the worksheet where the data exists. Chart
sheet is a separate sheet containing only the chart in it.
Creating a Quick Chart Sheet:
To create a chart in a separate sheet, select the data with column headings and one
text column.
E.g. select A2: D6 and press F11. A default chart (generally a column chart) will be
created in a separate sheet named Chart1, before the sheet, which contains the
data. The chart created will not have any titles, legends, or data labels. The chart will
be drawn with series column-wise.
Steps to Create a Regular Chart:
Select the data range with the column headings and one text column entry, e.g.,
A2:D6.
Click on the Chart Wizard icon in the Standard Toolbar or select Insert> Chart. Chart
wizard step 1 of 4 dialog will be displayed.
Step 1, displays the available type of charts under the groups Standard Type and
Custom Type. Default is the Column Chart available in the group Standard Types.
Select a type of chart. On the right side, the selected chart’s sub-types will be
displayed. Select a sub-type. To see the Sample chart click and hold down the
Press and hold to view example Button. Click on Next to go to second step.
Step 2, allows the user to specify the data range, series in rows or columns, and
specify the range of each series including the range of xalis labels. In the Data
Range tab, we can specify the data range (range of data series to be plotted and x-
axis labels) and whether the series in Rows or Columns.
Default is series in Columns: The sample chart will be displayed on the screen and if
information is changed it will be modified automatically. For example, select series in
Rows, the chart will be modified to show the series in rows. If the data range is not
displayed, then it can be specified by typing the range or clicking in the data range
box and by blocking the data range in the worksheet. The range will be displayed in
the data range box and the chart sample will be displayed accordingly. The data
range displayed there can also be edited.
The second tab Series, is used to specify the range for each data series with
the cell, which contains the name of series, adding or removing a series and
specifying the x-ails labels. After specifying these things, click on Next to move to the
third step.
In Step 3, titles, axes, grid lines, legend position, data labels, and data tables for the
chart can be specified.
3-D CHARTS:
3-D charts can represent complex data better than 2-D charts. Elevation box is used
to view the chart from specified height. The elevation ranges from-90 degrees to 90
degrees. -90 degree is a view from directly below the plot area and 90 degree is a
view from directly above plot area. Rotation box is used to control the rotation of the
plot area around the z-axis -vertical axis. Rotation is measured in degrees from 0 to
360.
3-D charts rotation ranges from 0-44. Perspective box controls the view of the chart
depth. The perspective value specifies the ratio of the front of the chart to the back of
the chart. Value ranges from 0 to 100 degrees.
COMBINATION CHARTS:
A combination chart will have 2 types of charts in one, one to represent some data
series and another to represent some other data series. To create a combination
chart, right click on the data series, select Chart Type from the shortcut menu and
select a type of chart. The series will be converted to that chart type, by keeping the
other series as it is. Also selecting the appropriate chart type can also create
Combination chart.
7.3 SUMMARY:
o Microsoft Excel (full name Microsoft Office Excel) is a spreadsheet application
written and distributed by Microsoft for Microsoft Windows and Mac OS. It
features calculation and graphing tools, which, along with aggressive
marketing, have made Excel one of the most popular microcomputer
applications to date.
o The first version of Excel was released for the Mac in 1985 and the first
Windows version (numbered 2.0 to line-up with the Mac and bundled with a
run-time Windows environment) was released in November 1987. Lotus was
slow to bring 1-2-3 to Windows and by 1988 Excel had started to outsell 1-2-3
and helped Microsoft achieve the position of leading PC software developer.
o Excel has included Visual Basic for Applications (VBA), a programming
language based on Visual Basic which adds the ability to automate tasks in
Excel and to provide user defined functions (UDF) for use in worksheets. VBA
is a powerful addition to the application, which, in later versions, includes a
fully featured integrated development environment (IDE).
o The statistical accuracy of Excel has been criticized, as has the lack of certain
statistical tools. Excel proponents have responded that some of these errors
represent edge cases and that the relatively few users who would be affected
by these know of them and have workarounds and alternatives.
o Excel documents (files) are known as workbooks. Each Workbook contains 3
worksheets by default. Adding or deleting the sheets can change the number
of sheets. Each sheet is named uniquely like Sheet 1, Sheet 2 etc. which is
displayed in the sheet tab. A workbook can also contain chart sheets, which
are named as Chart 1, Chart 2 etc., by default.
MS-ACCESS
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of MS-Access.
First, we shall focus on database management. We shall also briefly discuss the
elements, field types, and table creation in MS Excel. The lesson structure shall be
as follows:
8.0 Objectives
8.1 Introduction
8.2 Presentation of Content
8.2.1 Microsoft Access- An Introduction
8.2.2 Microsoft Access and Database Management
8.2.3 Elements of Microsoft Access
8.2.4 Field Types in Microsoft Access
8.2.5 Creating Tables in Microsoft Access
8.3 Summary
8.4 Key Words
8.5 Self-Assessment Questions (SAQs)
8.6 References/Suggested Reading
8.0 OBJECTIVES:
The objectives of this lesson are:
o To Get an Introduction to Microsoft Access
o To Know About Microsoft Access and Database Management
o To Understand the Elements of Microsoft Access
o To Know About the Field Types in Microsoft Access
o To Understand How to Create Tables in Microsoft Access
8.1 INTRODUCTION:
As a relational database management system, MS Access can be applied to small
projects. But it performs poorly to larger projects involving multiple concurrent users.
This is because it is a desktop application, not a true client-server database.
When multiple concurrent users share a Microsoft Access database,
processing speed suffers. The effect is dramatic when there are more than a few
users or if the processing demands of any of the users are high. Access includes an
Upsizing Wizard that allows users to upsize their database to Microsoft SQL Server if
they want to move to a true client-server database. It is recommended to use Access
Data Projects for most situations.
Field properties:
Field properties can be set on the basis of the field type. The field properties are
different for different types of fields. The field properties panel is displayed below the
main panel where the field names are entered.
Caption: All types of fields have a caption property. The caption is used as the
heading of the field’s column in Database view. The size of the caption can be upto
255 Characters. For example the caption for the field ST ID can be student Id, for St
Name, it can be Student Name etc.
Field Size: Field size property applies to text and number fields only, for text field
size can vary from 1 to 255 Defaults is 50. For numbers the size can be a Byte,
Integer, Single or Double. Default is Double.
Format: Format specifies how the data entered in a field must be displayed in the
Database View. The format property will be different for different fields. To specify
the format property for text and memo fields include a specific symbol in the format
box. Following are the symbols available and their meanings:
Symbol Meaning:
< Display contents in lower case
> Display contents in upper case
@” NULL displays “NULL” if empty
@ “ Not entered” display “Not entered “ if field is empty
$ Right aligns text in columns
To specify the formats property Number, Currency, Date/Time, Yes/ No fields, select
appropriate option from the field property list.
Default Value: Default value specifies the value that must be displayed in a
particular field when making the data entry. For example, you can type ‘Karnataka’
as the default value for the state field. This data will appear automatically during data
can be modified if required.
Required: Required property specifies if data must be entered in a field or not.
Hence if required is set yes the user will not be allowed to leave the field blank
during data entry. By default, required property is set to NO for all fields.
Input Mask: In put mask specifies the format in which the data must be entered. For
example if pin code must be displayed having a space in the middle, enter input
mask property as 000000.
Validation Rule: Validation Rule property allows specifying is specified in the
validation must be made for the data entered in the field. If anything is specified in
the validation role property, only the data that satisfies the condition specified can be
entered, all other data is rejected. For example, Total fees must be greater than zero
and to specify this the validation rule property>0.
Validation Text: When the data entered in the field does not conform to the
validation rule that is specified, an error message is displayed on the screen that
informs the user what is wrong. Validation Text is used to display custom error
message instead of default error message. For example for Total fees, Total fees
must be greater that 0"
Description: is the text that will be displayed on the status bar ending the field.
Description provides a kind of help to the user by displaying what kind of values must
be entered in a particular field.
Columnar Form:
A columnar auto form shows 1 record at a time in the form view window. They are
the easiest forms to create. The fields are arranged in columns.
Creating a columnar Auto Form:
In the Database window:
1. Click on the Forms. tab.
2. Click on New.
3. Click on Auto Form: Columnar.
4. Choose the table or query from which data must be used.
Or
In the Database window:
1. Click on the tables tab or queries tab from which you want a form.
2. Select the table or Query.
3. Select Auto Form from New object drop-down button on Database Toolbar.
Tabular Form:
A tabular auto form can show several records in Form View window with the fields
arranged in rows.
Creating a Tabular Auto Form:
In the Database window:
1. Click on the Forms tab.
2. Click on New.
3. Click on the Auto Form: Tabular option.
4. Select the table or query form which data must be must be used.
Datasheet form:
In a datasheet Auto Form records are shown the same way as they appear in the
datasheet Window. In fact you can resize, move hide, and freeze columns as in the
datasheet view. Now you might want to know the difference between datasheet view
window and datasheet Auto Form. One difference is that in a datasheet Auto Form
you can show details of data form more than one table at the same time. The other
difference is in a datasheet Auto Form you can use graphics and command Buttons.
QUERIES:
Queries are used to retrieve and display specific records in a table. They can also be
used to display specific fields of specific record. Which meet the condition specified.
A query displays a subset of allot specific fields and records in a table. when a
change is made to the data. Which is displayed by the query, this change is reflected
in the table also because of this dynamic relationship between the query and the
tables, the subset of the data displayed by the query is called Dynast.
AUTO REPORTS:
An auto report is the quickest way to create a report for a table or a query. It
generates the report with the table name as the heading and page number as the
footer. Columnar Auto report create a report where each row is presented vertically.
o Tabular Auto report creates a report where data is presented in Table Form
o Label Report creates a mailing list.
o Chart Report creates a chart Report
o Design view helps us to create a report based on user requirement.
8.3 SUMMARY:
o Microsoft Access is a relational database management system from Microsoft,
which combines the Relational Microsoft Jet Database Engine with a graphical
user interface. The latest version of MS Access is known as Microsoft Office
Access. It is a member of the 2007 Microsoft Office system.
o Access is used by small businesses, within departments of large corporations,
and hobby programmers to create ad hoc customized desktop systems for
handling the creation and manipulation of data. Access can be used as a
database for basic web based applications hosted on Microsoft's Internet
Information Services. Some professional application developers use Access for
rapid application development.
o When multiple concurrent users share a Microsoft Access database, processing
speed suffers. The effect is dramatic when there are more than a few users or if
the processing demands of any of the users are high. Access includes an
Upsizing Wizard that allows users to upsize their database to Microsoft SQL
Server if they want to move to a true client-server database. It is recommended to
use Access Data Projects for most situations.
o A database is a collection of data related to a particular subject or purpose, such
as tracking customer order or maintaining a music collection. Using MS-Access,
you can manage all your data from a single database.
o MS-Access is a RDBMS or a Relational Database Management System. Now
what do we mean by a Relational Database? In a relational database the tables
are related to common fields known as key fields. This help in accessing data
from more than one table.
LESSON STRUCTURE:
In this lesson we shall discus about the various aspects of working with text. First,
we shall try to get an introduction to working with text. We shall also discuss about
characteristics of word processors, uses of word processors, growth and
development of word processors.
The lesson structure shall be as follows:
9.0 Objectives
9.1 Introduction
9.2 Presentation of Content
9.2.1 Working With Text- An Introduction
9.2.2 Introduction to Word Processors
9.2.3 Characteristics of Word Processors
9.2.4 Uses of Word Processors
9.2.5 Growth and Development of Word Processors
9.3 Summary
9.4 Key Words
9.5 Self-Assessment Questions (SAQs)
9.6 References/Suggested Reading
9.0 OBJECTIVES:
The objectives of this lesson are:
o To Get an Introduction to Working With Text
o To Get an Introduction to Word Processors
o To Understand the Characteristics of Word Processors
o Uses of Word Processors
o Growth and Development of Word Processors
9.1 INTRODUCTION:
Page Composition, the method of assembling a document by combining text,
graphics, and images using a computer and specialized software. The original text
and graphics are generally produced with software such as word processing and
illustration programme, and images are captured using digital photography or by
scanning photographic media (prints, negatives, or transparencies). Each element is
then transferred into a page-makeup programme, which enables the user to lay out
text and graphics on the screen. These programmes often include some illustration
and image-editing features, although their main strength is in their typographic and
layout capabilities.
The finished document may be intended for printing or for electronic
distribution. Printing may be carried out on a local device, such as a laser or ink-jet
printer, or the document may be output on a printing plate so that multiple copies can
be printed by one of the printing processes.
In this lesson we shall discus about the various aspects of working with text.
Here in this lesson, we shall focus on the text-related applications available in the
various word processing programmes.
Other word processing functions include "spell checking" (actually checks against
wordlists), "grammar checking" (checks for what seem to be simple grammar errors),
and a "thesaurus" function (finds words with similar or opposite meanings). In most
languages grammar is very complex, so grammar checkers tend to be unreliable and
also require a large amount of RAM. Other common features include collaborative
editing, comments and annotations, support for images and diagrams and internal
cross-referencing.
Word processors can be distinguished from several other, related forms of
software: Text editors (modern examples of which include Notepad, Emacs and vi),
were the precursors of word processors. While offering facilities for composing and
editing text, they do not format documents. This can be done by batch document
processing systems, starting with TJ-2 and RUNOFF and still available in such
systems as LaTeX (as well as programmes that implement the paged-media
extensions to HTML and CSS). Text editors are now used mainly by programmers,
website designers, and computer system administrators. They are also useful when
fast startup times, small file sizes and portability are preferred over formatting.
Later desktop publishing programmes were specifically designed to allow
elaborate layout for publication, but often offered only limited support for editing.
Typically, desktop publishing programmes allowed users to import text that they
have written using a text editor or word processor.
Almost all word processors enable users to employ styles, which are used to
automate consistent formatting of text body, titles, subtitles, highlighed text, and so
on.
Styles are the key to managing the formatting of large documents, since
changing a style automatically changes all text that the style has been applied to.
Even in shorter documents styles can save a lot of time while formatting. However,
most help files refer to styles as an 'advanced feature' of the word processor, which
often discourages users from using styles regularly.
BUSINESS: Within the business world, word processors are extremely useful tools.
Typical uses include:
o Memos
o Letters and letterhead
o Legal copies
o Reference documents
Businesses tend to have their own format and style for any of these. Thus, versatile
word processors with layout editing and similar capabilities find widespread use in
most businesses.
EDUCATION: Many schools have begun to teach typing and word processing to their
students, starting as early as elementary school. Typically these skills are developed
throughout secondary school in preparation for the business world. Undergraduate
students typically spend many hours writing essays. Graduate and doctoral students
continue this trend, as well as creating works for research and publication. These
manuscripts are often in excess of 200 pages, and are typically the defining point of
a student's career.
HOME: While many homes have word processors on their computers, word
processing in the home tends to be educational or business related, dealing with
assignments or work being completed at home. Some use word processors for letter
writing, résumé creation, and card creation. However, many of these home
publishing processes have been taken over by desktop publishing programmes such
as Adobe Pagemaker, which is better suited for these types of documents.
9.3 SUMMARY:
o Computers, particularly text-related software packages, play an important role
as these not only help us compose text, these also help us present the text in
more attractive and appealing manner.
o It is now possible for one or a few persons to compose, design and even print
many types of material in small scale with the help a computer and a printer.
Desk top publishing and electronic publishing have revolutionized the
publishing world.
o A word processor (more formally known as document preparation system) is a
computer application used for the production including: composition, editing,
formatting, and possibly printing) of any sort of printable material.
o Word processors also refer to a stand-alone computer unit similar to a
typewriter, but often including technological advancements such as a screen,
advanced formatting and printing options, and the ability to save documents
onto memory cards or diskettes. Word processors almost invariably allowed
the user to choose between standard typing and word processing modes by
way of a switch. Such word processors should not be confused with an
electric typewriter.
o Microsoft Word is the most widely used computer word processing system;
Microsoft estimates over five hundred million people use the Office suite.
There are also many other commercial word processing applications, such as
WordPerfect. Open-source applications such as OpenOffice's Writer and
KWord are rapidly gaining in popularity.
o Word processing typically refers to text manipulation functions such as
automatic generation of: batch mailings using a form letter template and an
address database (also called mail merging); indices of keywords and their
page numbers; tables of contents with section titles and their page numbers;
tables of figures with caption titles and their page numbers; cross-referencing
with section or page numbers; and footnote numbering; etc.
o Other word processing functions include "spell checking" (actually checks
against wordlists), "grammar checking" (checks for what seem to be simple
grammar errors), and a "thesaurus" function (finds words with similar or
opposite meanings). Other common features include collaborative editing,
comments and annotations, support for images and diagrams and internal
cross-referencing.
o MacWrite, Microsoft Word and other word processing programmes for the bit-
mapped Apple Macintosh screen, introduced in 1984, were probably the first
true WYSIWYG word processors to become known to many people until the
introduction of Microsoft Windows.
PAGE MAKER
LESSON STRUCTURE:
In this lesson we shall discus about the various introductory aspects of the Page
Maker software programme. We shall focus entirely on the functioning of the Page
Maker 5.0 version. The lesson structure shall be as follows:
10.0 Objectives
10.1 Introduction
10.2 Presentation of Content
10.2.1 Page Maker 5.0- An Introduction
10.2.2 Functioning of Page Maker 5.0
10.3 Summary
10.4 Key Words
10.5 Self-Assessment Questions (SAQs)
10.6 References/Suggested Reading
10.0 OBJECTIVES:
The purpose of this lesson is to help you get familiarized with the Page Maker
software programme. Aldus Page Maker is a desktop publishing software package. It
is primarily for users who have some familiarity with traditional publishing, although
newcomers to the subject will find the programme easy to use. However, an
understanding of the publishing terms that can be found in the glossary will facilitate
learning. The objectives of this lesson are:
o To Get an Introduction to Page Maker 5.0
o To Know About the Functioning of Page Maker 5.0
10.1 INTRODUCTION:
Adobe Systems, the corporation that helped launch the desktop publishing revolution
that started in the early 1980s. Adobe is now one of the world's largest PC software
companies, with annual revenues exceeding US $1 billion. The company employs
approximately 3,400 people worldwide and has its headquarters in San Jose,
California. Adobe has been publicly traded on the Nasdaq National Market since
1986.
Adobe Systems has been a key player in electronic publishing for many years
and is probably best known as the source of the Page Maker 5.0; Page Maker 6.5;
Page Maker 7.0; the Portable Document Format (PDF, widely used to produce and
interpret Web-based material); and the Adobe-Premier-Pro (a digital video-editing
software programme).
The vision put forward by Adobe Systems is that you should be able to
publish anything, anywhere, on any device. In practice, this means the reliable
delivery of visually rich and personalized content wherever the user wants it, whether
the target is a printer, a Web page, a mobile phone display, a handheld device, a
computer, or an Internet appliance. Adobe Systems offers a comprehensive line of
software for enterprise and creative professional customers. Its products enable
customers to create, manage, and deliver visually rich and reliable content.
In this lesson focus on the components and the functioning of the Page Maker
5.0 version.
PREPARING TEXT:
Text is the crux of a publication. Prepare lengthy text in your word processor; enter
shorter passages directly into the Page Maker text editor. Spell check all text and
edit it for grammar and clarity before using it in a publication. There are four ways to
bring text into your word processor: key it in, scan it in through an OCR (optical
character reading) program, import it from other application programs, or bring it in
via modem. You import word processing application program styles into Page Maker
by beginning a paragraph with the name of the appropriate Page Maker style tag in
angle brackets. The following is an example of how you enter text in your word
processor so that you can import three styles.
Page Maker applies the styles specified by the first tag and then to every
subsequent paragraph until it finds a new tag. If a style name tag does not match an
existing Page Maker style, Page Maker creates a new style based on the formatting
of the imported text.
Page Maker utilizes fonts to suit the selected printer, which should, therefore, be the
final printer you intend to use — even if it is an images setter at a service bureau.
SETTING UP PAGES:
1. With the Page setup dialog box open, study the choices for a few moments
without taking any action. Clicking on them may highlight choices, or the
default highlight may be moved from item to item by use of the Tab key.
2. Again choose File/new and observe that because you chose Cancel, resulting
in the selections you just made not being implemented, they have been
replaced with the default setting.
3. Click on the X in the Double-side check box to uncheck it and to set up a
single side page for this first project.
4. Place the insertion point in the left margin text box and change the
measurement to .75 inches.
TEMPLATES:
In Page Maker a publication can be started with a template or a grid. A Page Maker
template consists of graphic placeholders and text placeholders, invariably
containing shaded graphics and text, which you replace with your own graphics and
text using the Replace feature in the Place document dialog box. Grids are shapes
created by nonprinting margin guides, ruler guides, and column guides, which you
use to position and align text and graphics in your publications. You can create your
own grids, but Page Maker provides a selection of predestined templates, which are
shown.
You can modify a template if it is not exactly what you require, but if you do, or
if you create a new template for a publication, give it a unique name and save it as a
template for future use. Elements that are planned to appear on each page of a
publication prepared from a template must be edited in the master pages, and you
will learn about master pages in the Page Design section.
FILE OPERATIONS:
On your companion diskette, which should still be in a floppy drive, there is a
publication similar to the one you created but did not save. You use this publication
for the activities in this publication for the activities in this section.
SAVING PUBLICATIONS:
In PageMaker you save a new publication or give an old publication a new title by
using the Save as... command in the File menu. Existing publications that are being
edited are saved with the Save command. New publications should be given a title
and saved immediately following page setup and then should be saved regularly
during creation or subsequent editing.
1. Choose File/Save as ... to open the Save publication.
2. Click on the OK button. Page Maker automatically adds the extension .PM5 to
filenames. Observe the name given to the publication is now in the title bar of
the Layout view.
3. Again enter the File menu and note that “Save” is in gray because there is no
longer any new work to save.
4. Select the Text tool and highlight the heading, ANOTHER KIND OF
RADIATION, by clicking on the text three times, or by dragging the Text icon
across the text.
Page Setup:
1. Double Click the Control menu box of the untitled publication to close it,
answer No to the Save before closing question, then choose File/ New.... to
display the Page setup dialog box.
2. Click on the arrow to the right of the page drop down list box to display the
choices.
MASTER PAGES:
If you look at the lower left or your screen you should see two master page icons
marked L and R for left and right. You select a master page by clicking on one of the
icons, or by using the Go to page dialog box. If you had disabled the Double sided
option in the Page setup dialog box, only one master page icon would be displayed
and it would be a right hand page so that the one inch margin would be on the left,
the binding side.
Margins:
When you define margins in Page setup, they repeat on all pages, and any
subsequent changes you make affect the whole publication.
Columns:
Columns do not automatically repeat on the every page, except for facing pages,
unless set up on a master page. You may set up to 20 columns, either for an
individual page, or on a master page.
1. Choose Layout/column guides…. And when the dialog box opens leave the
Set left and right pages separately unchecked, then type 2 directly into the
Number of columns box. Click OK.
2. Observe that with a two-page spread both pages have been affected, then
click the page 1 icon and observe that it has not been affected.
3. Click in the alley between any two columns on the left hand page and drag the
alley 0.5 inch to the right. You now have uneven columns.
10.3 SUMMARY:
o Adobe Systems has been a key player in electronic publishing for many years
and is probably best known as the source of the Page Maker 5.0; Page Maker
6.5; Page Maker 7.0; the Portable Document Format (PDF, widely used to
produce and interpret Web-based material); and the Adobe-Premier-Pro (a
digital video-editing software programme).
o The Page Maker 5.0 allows you to electronically coordinate all the
typographical ingredients of a publication, editing and rearranging them at will,
and finally printing what was seen on the screen to produce camera-ready
work. The traditional practice by a publisher of producing a dummy (MOCK UP)
of the proposed publication should still the followed, with the same decisions
being made about page size, number of columns, size of alleys, heading
fonts, subheading fonts, body text font, position of illustrations, whether to box
or not, etc.
o Text is the crux of a publication. Prepare lengthy text in your word processor;
enter shorter passages directly into the Page Maker text editor. Spell check all
text and edit it for grammar and clarity before using it in a publication. There
are four ways to bring text into your word processor: key it in, scan it in
through an OCR (optical character reading) program, import it from other
application programs, or bring it in via modem. You import word processing
application program styles into Page Maker by beginning a paragraph with the
name of the appropriate Page Maker style tag in angle brackets.
COREL DRAW
LESSON STRUCTURE:
In this lesson we shall discus about some introductory aspects of Corel Draw. First, we
shall focus on the CorelDRAW Graphic Suite. We shall also briefly discuss the growth of
CorelDRAW. Finally, we shall focus on the features of CorelDRAW. The lesson structure
shall be as follows:
11.0 Objectives
11.1 Introduction
11.2 Presentation of Content
11.2.1 CorelDRAW- An Introduction
11.2.2 CorelDRAW Graphic Suite
11.2.3 Growth of CorelDRAW
11.2.4 Features of CorelDRAW
11.3 Summary
11.4 Key Words
11.5 Self-Assessment Questions (SAQs)
11.6 References/Suggested Reading
11.0 OBJECTIVES:
The objectives of this lesson are:
o To Get an Introduction to CorelDRAW
o To Understand the CorelDRAW Graphic Suite
o To Understand the Growth of CorelDRAW
o To Know About the Features of CorelDRAW
11.1 INTRODUCTION:
CorelDRAW is a vector graphics editor developed and marketed by Corel
Corporation of Ottawa, Canada. It is also the name of Corel's Graphics Suite.
CorelDRAW was originally developed for Microsoft Windows and currently
runs only on Windows 2000 and newer versions. The current version- CorelDRAW
X3 is compatible with Windows Vista.
In this lesson we shall discus about some aspects of Corel Draw.
DIFFERENT TYPEFACES AND SIZING: Corel Draw comes with over 150 typefaces. These
typefaces are available to the users independent of the printer they use as long as it
is a LaserJet, color, paint jet or dot matrix printer. More typefaces are available from
third parties, or the user can create his own font using the WFN Front Export filter
included and described in the CorelDraw. This capability of Draw is extensive, but
not necessarily unique. What is different about Draw is its ability to change the way
text characters look.
HOW TO USE MOSAIC: Mosaic is a new addition to Corel Draw and makes working
with Draw files a lot easier than before, because it allows a preview of the image
contained in the file. This is particularly useful when many files have been saved
relating to the same topic.
Mosaic shows a group of boxes on the display that roughly represent the
image contained in the file. If a file was created under an older version or DRAW
(before release 2.0), then the box will appear with a line through it. Drawings created
with Release 2.0 will show the drawing itself. Retrieving an older drawing into DRAW
2.0 and saving it again will allow MOSAIC to recover an image of the drawing for
display during directory review. Once a drawing is selected in MOSAIC, it can be
loaded into DRAW simply by double clicking on the drawing.
THE VALUE OF CORE RACE! AND AUTO TRACE: Given the benefits associated with
vector graphics as opposed to bitmapped graphics, it is sometimes useful to convert
a bitmapped graphics into a vector based graphic. This is the purpose of Corel
TRACE! Auto Trace.
DRAWING BASIC SHAPES: The previous sections outlined the basic history of DRAW,
with procedures for accessing Draw’s commands and setting up the general page
format. The following sections show how DRAW can be easily used to create
wonderful shapes and designs. Section four deals with drawing lines, circular
shapes, the rectangular shapes. It lays the groundwork for working with more exotic
objects, so please start with this section before moving on to the others.
To demonstrate this:
1. Move the cursor to a spot on your page and click.
2. While pressing Ctrl, move the cursor to the right and notice that it appears
fixed in a horizontal direction.
3. Keeping Ctrl pressed, move the cursor in a vertical direction, and notice that
the line appears fixed along a vertical line.
4. Keeping Ctrl pressed, move the cursor along an angle and notice that the line
appears to jump from one angular orientation to another without going through
the intermediate angles. In the information listed at the center of the status
bar, notice an Angle designation with Degrees listed. As you move from one
angle to another, the Degrees move in fixed increments.
MOVING THE CIRCLE OR ELLIPSE: Click on the PICK tool and then click and drag on the
outline of the circle we just drew. The circle moves along with the cursor until you
release the mouse button. The circle then redraws in the new location. This is an
easy way to move an object around on the screen and applies to all objects and text
boxes.
SKEWING AND ROTATING AN OBJECT: Clicking once on an object outlines it with the
small black boxes. Clicking on it again outline it with a series of arrows and place a
“bull’s-eye” in the center of the object. Dragging on the curved arrows in the corners
of the objects will make the object rotate around the center of the bull’s-eye. The
object can be rotated either clockwise or counterclockwise. Dragging the bull’s-eye
to another location will change the point around which the object rotates. This may
be useful for special applications.
1. Create a rectangle.
2. Select the PICK tool and click on the rectangle if you do not see a series of
arrows then click on the rectangle again.
3. Drag the bull’s-eye into one of the corners of the rectangle.
4. Drag the curved arrows in the corners. Notice how the object now rotates
around the new bull’s-eye location. The horizontal and vertical double arrows
on each side are used to skew the objects along a horizontal or vertical path,
respectively.
5. Click and drag one of these double arrows, and see the object begin to skew
along the path you follow. This process of rotating and skewing works on all
objects and paragraph text boxes.
WORKING WITH BEZIER CURVES: As we have been from the few sections, DRAW is an
effective tool for creating boxes, circles, and straight lines, Most drawing require
curves to provide a level of artistic appeal, and DRAW has some special features
that make working with curves simple. CorelDraw! Uses the term Bezier to describe
its method of dealing with curves. In essence, DRAW takes the curve you draw and
develops a mathematical method of describing it using Nodes and Control Points.
ADDING TEXT TO THE DRAWING (TEXT STRINGS AND PARAGRAPH TEXT): A text string is a
limited number of words (up to 25 characters) that are typically used for headlines or
emphasis on a page. More of Draw’s features can be used on text strings than on
paragraph text, so if you plan to perform extensive reworking of the text, then
entering it as a text string is recommended.
DUPLICATING OBJECTS: Duplicating objects in DRAW is a simple process and cab be
accomplished in several ways. Each way has its benefits and is worth taking a few
moments to review.
DUPLICATING BY DRAGGING:
1. Clear your page and then draw a rectangular shaped object using the
RECTANGLE tool as outlined in a previous section.
2. Give the rectangle a light fill as chosen by the FILL tool.
3. Press the spacebar to select the PICK tool.
4. Now press the “+” key and then click and drag on the rectangle’s border.
Notice that the original rectangle remains in place, and a new one is dragged
around the screen.
5. Release the mouse button and a duplicate of the original rectangle is drawn.
MAKING A BITMAPPED IMAGE INTO DRAW VECTOR GRAPHIC: The scaling capability of
vector graphic images makes them preferable to bitmap images. In reality, many
images available are bitmap based because they were created when vector images
were not prevalent, or they were created using a scanner (e.g. Scan man hand
scanner). Corel TRACE! And the Auto Trace feature of DRAW.
These capabilities are hanky when trying to re-create a company logo, or
when taking a hand drawing and converting it to a vector graphic after it was
scanned into the computer as a bitmap (.TIF, .PCX)
11.3 SUMMARY:
CorelDRAW includes a large collection of fonts and clip art. The biggest
improvement with CorelDRAW over other graphic software programmes is its ability
to edit bitmaps. A full range of editing tools allow the user to adjust contrast, color
balance, change the format from RGB to CMYK, add special effects such as
Vignettes and special borders to bitmaps. Bitmaps can also be edited more
extensively using Corel PhotoPaint, opening the bitmap directly from CorelDRAW
and returning to the program after saving.
CorelDRAW Graphics Suite contains the following packages: CorelDRAW: Vector
graphics editing software; Corel PHOTO-PAINT: Raster image creation and editing
software; Corel CAPTURE: Enables several methods of image-capture; Corel
PowerTRACE: Converts raster images to vector graphics; and Pixmantec
RawShooter Essentials: Support for RAW file format.
Corel Draw comes with over 150 typefaces. These typefaces are available to the
users independent of the printer they use as long as it is a LaserJet, color, paint jet
or dot matrix printer. More typefaces are available from third parties, or the user can
create his own font using the WFN Front Export filter included and described in the
CorelDraw. This capability of Draw is extensive, but not necessarily unique. What is
different about Draw is its ability to change the way text characters look.
LESSON STRUCTURE:
In this lesson we shall discus about the history and development of the Internet.
First, we shall discuss the history of the Internet. We shall also briefly discuss about
how to get connected to the Internet. Next, we shall discuss the working of the
Internet and the benefits of the Internet. The lesson structure shall be as follows:
12.0 Objectives
12.1 Introduction
12.2 Presentation of Content
12.2.1 History of the Internet
12.2.2 Connecting to the Internet
12.2.3 Working of the Internet
12.2.4 Benefits of the Internet
12.3 Summary
12.4 Key Words
12.5 Self-Assessment Questions (SAQs)
12.6 References/Suggested Reading
12.0 OBJECTIVES:
The objectives of this lesson are:
o To Understand the History of the Internet
o To Know About How to Get Connected to the Internet
o To Understand the Working of the Internet
o To Know About the Benefits of the Internet
12.1 INTRODUCTION:
The Internet is a network of networks. It mainly connects networks of computers. Let
us start with some interesting facts and perceptions about the Internet. It is a set of
computers connected through fiber optics, phone lines, satellite links and other
media. It is a place where you can talk to your friends and family around the world.
The Internet is a place to get cool game demos. The Internet is an ocean of
resources waiting to be mined. It is a place to do research for your thesis or a
business presentation. The Internet is an unlimited commercial opportunity. It is a
worldwide support group for any problem or need.
The Internet is gold mine of professionals in all fields sharing information
about their work. The Internet is the collection of hundreds of libraries and archives
that will open to your fingertips. It is an ultimate time-waster. It is the technology of
the future that will help make our lives and those of our children brighter.
In this lesson we shall discus about various aspects of the Internet.
DNS SERVERS:
DNS server is a computer that translates the domain name of another computer into
an IP (Internet Protocol) address and vice versa on request. Every computer in the
network has an IP address, which specifies its physical network connection. To
locate the information in Internet two kinds of addresses can be used. These are
domain names and IP addresses. Domain names follow a format called Domain
Name system.
CONNECTION TYPES:
There are different connection types to get connected to the Internet. These are:
o In a host/terminal connection or shell account, your computer acts as if it were
a terminal directly connected to an internal host. Terminal emulation programs
(windows Terminal) can be used to make your computer act as a terminal.
The terminal program signals the modem to dial and handles the transfer of
characters from your computer to the host computer and back. This account
does not permit the download of graphics, video or audio from web sites. It is
less expensive.
o TCP/IP link allows your computer to function as an internet host. These links
are called either SLIP (Serial Line Internet Protocol) or PPP (Point to Point
Protocol) links. Using this account direct e-mail, some sort of news group
access, FTP, Telnet and running browser software is possible. This account is
more expensive and allows for graphics download.
12.2.3 THE WORKING OF THE INTERNET:
In a network if you wish to send mail, enter the name of the user (i.e., the user name
to whom you wants to send the mail). The E-mail system of the network sends the
mail to the concerned address.
This arrangement is similar to calling a local telephone number. Anyone
wanting to access a telephone number from outside city limit must enter the area
code and the telephone number. Similarly if the two people are not in the same
Email system, they must enter fully qualified addresses. Between these two persons
there may be many networks. Once the email is sent, the message is broken into
small pieces called ‘packets’. Packets are the basic unit of measurement on the
Internet.
There are special purpose computers called “Routers” on the Internet, which
will decide what is the best path to the destination to send these packets. Once
these packets reach their destination they are reassembled into the original
massage.
The Internet has been described as cooperative anarchy. Each individual
network has its own rules. Communication between networks is possible because of
cooperation. There is no central administration of the Internet but there are formal
bodies within the Internet that perform coordinating functions.
ROUTERS:
Routers are specialized computers that read the addresses of packets and direct the
packets to their destination. They are devices that forward traffic between networks,
using information from the network layer and from routing tables. Some routers are
dedicated i.e. they are used only for shuffling the traffic.
Some routers are also used for other purposes including file storage. A
Routing Table is a table or database of routing path and decision variables that allow
routers to send packets on to the correct destination.
There are search tools in the Internet that helps you search for specific information.
Yahoo {http://www.yahoo.com},
Lycos {http://www.lycos.com},
WebCrawler {http://www.khoj.com},
Cyber {http://www.cyber411.com} are popular search engines available. Cyber411 is
a great search engine as it combines results of 16 search engines and is still very
fast. Khoj is an Indian search engine.
LESSON STRUCTURE:
In this lesson we shall discus about the various aspects of the World Wide Web.
First, we shall focus on the. We shall also briefly discuss the. The lesson structure
shall be as follows:
13.0 Objectives
13.1 Introduction
13.2 Presentation of Content
13.2.1 World Wide Web- The Origin
13.2.2 Important Concepts Related to the World Wide Web
13.2.3 Search Engines
13.2.4 Domain Names and IP Addressing
13.2.5 Setting up Internet Accounts on a PC
13.2.6 Advantages of E-Mail
13.3 Summary
13.4 Key Words
13.5 Self-Assessment Questions (SAQs)
13.6 References/Suggested Reading
13.0 OBJECTIVES:
The objectives of this lesson are:
o To Know About the Origin of the World Wide Web
o To Understand some Concepts Related to the World Wide Web
o To Know About the various Search Engines
o To Know About Domain Names and IP Addressing
o To Understand about Setting up Internet Accounts on a PC
o To Know About the Advantages of E-Mail
13.1 INTRODUCTION:
World Wide Web and the Internet are not the same, but they are related and
interdependent. The World Wide Web or simply the Web resides “on top of” the
Internet.
The World Wide Web is a huge collection of “pages” of information linked to
each other around the globe. Each page can be a combination to text, pictures,
audio clips, video clips, animations and other electronically presentable material.
What makes Web pages interesting is that they contain hyperlinks usually called
links. Each link points to another web page and when you click a link, your browser
program fetches the page the link connects to. Every page can have many links that
take you to new destination. Web pages can be linked to other anywhere in the
world. This system of inter linked documents is known as hypertext.
Here in this lesson, we shall discuss about the World Wide Web.
WEB PAGES:
Familiarizing you with the Web does not take very long, and is a fun way to prepare
yourself for creating Web documents. The best place to start is with the web page,
the visual part of a much larger system that people most often associate with the
World Wide Web. These are main components of the Web.
Most people think mainly of the individual web pages, as they are the most
visually captivating aspect of the entire system. The term ‘page’ refers to nothing
more than a World Wide Web document. However, a web page is much more like a
word processing document. Especially the way it is viewed. When the information on
a web page is not visible, you scroll either vertically or horizontally to see more.
WEB SITES:
A World Wide Web site is simply a collection of interlinked web pages. Web pages
need not be related. By its very nature the Web makes it possible to link any number
of items, including other pages. For instance, a page might have links to other pages
containing photography and cartoons or just about anything else.
Because of the inherent diversity found in the Web, to suggest that a site is a
related group of documents would be big mistake. If you were to think of the Web as
a giant filling cabinet, each site would be a folder inside it. The pages in turn would
be documents inside the folders.
HOME PAGES:
A home page is the first page of a website. One often faces this big question: How to
find a site if it is merely a collection of interlinked pages? Simple, each site has a
home page, the official gateway or entry to the site. From the home page, you can
get an overview of the site and begin exploring it.
A properly designed home page is, in essence, like a hospitable host. It
invites you in and tells you about all the things you can see and do during your visit.
It is the most important page of any site, the starting point for your journey.
WEB SERVER:
The final part of the web is the server. A web server does a great deal of work in
making web in making pages and sites available to browser. They are the linking
mechanism between you and the web; between people and pages. A large company
may have its own server, but usually individuals and small companies rent or lease
space on the server provided by an Internet Access Company. Without servers there
would be no Web.
Web pages must reside somewhere on the Internet in order to be accessed
with a browser and a server is the link. There are literally millions of Web servers on
the Internet, each of which may be home to thousands of Web pages. A server is
responsible for delivering these pages to your Web browser when it asks for it: i.e, it
“serves” web pages to browsers.
Web servers consist of special hardware and software that makes it possible
to carry out browser requests. Perhaps you have heard of the term client-server?
This is exactly the type of relationship your browser and the server have. The
browser is considered a client, since it asks to see or use certain documents located
on the Internet.
PROTOCOLS:
The main protocol for transferring information on the Web is the HyperText Transfer
Protocol or HTTP. Web pages, both text pages and graphics pages, are sent from
the server to the browser using this protocol. The web also supports most of the
other popular Internet protocols, such as File Transfer Protocol (FTP), Gopher,
News, and Wide Area Information Service (WAIS). But you need not remember all
these protocols. Your browser does all the work, dynamically switching protocols as
needed.
Uniform Resource Locators or URL’s are the standard way of locating and
retrieving information on the World Wide Web. They tell your browser what piece of
information to retrieve, how to get to it, and what protocol to use in the process. A
URL can be thought of as a postal address for the web. They specify where pages,
files and other pieces of information are located, making it possible for browsers to
find and display or even to download that information.
Provide a URL to your browser so it can find and access web pages and FTP
files.
URLs are read from left to right, just like a telephone number. The first piece
of information in a URL describes what type of protocol the browser must use to
retrieve a given object.
Examples:
o http://
o wais://
o ftp://
o telnet://
o file://
13.2.3 SEARCH ENGINES:
People commonly refer to the current era as the Information Age. The best thing
about today’s Internet is the enormous range of resources on it. The worst thing
could be the absence of a guide to those resources. Finding information often is a
nightmare.
Fortunately, we have Web search engines to locate any required information.
The URL of the required site must be submitted to search engine. Keywords are built
into the index page of the site. For a site to be listed after such a submission, it may
take upto 7 to 10 days. SubmitAway.com helps you submit your URL to these search
engines. Some search engines have a definite format and expect you to type the
keywords. When you connect any of the search engines using its URL, you are
asked to type in the key words in the search box. The search engine displays a list of
locations that matches your search parameters.
Domain names follow a format called the Domain Name System (DNS). Every
computer on the Internet has both the Domain name and an IP address. When a
domain name is used, a Domain Name Server translates that name to the
corresponding IP address. Domain names describe organizational or geographic
realities. They either indicate the country the network connection is in, or what
organization owns it and sometimes further details.
A computer that translates the domain name of another computer into an IP
address, and vice versa, upon request is known as DNS server. These servers are
located all over the world and automatically do this translation when a URL
containing a domain name is submitted through a browser.
DOMAIN NAMES:
Domain names describe organizational or geographic realities. They either indicate
the country the network connection is in, or what organization owns it and sometimes
further details. A computer that translates the domain name of another computer into
an IP address, and vice versa, upon request is known as DNS server. These servers
are located all over the world and automatically do this translation when a URL
containing a domain name is submitted through a browser. The IP address is
returned to the browser that placed the request. The browser then lands on this IP
address.
Com: Commercial
Edu: Education
Gov: Government
Net: An administrative organization for a network
Mil: Non-classified military networks
Org: Usually private organizations and others
IP ADDRESSING:
Each computer or server is known as the host and the IP address specifies its
physical network connection. An IP address is a set of four numbers (32 bits)
separated by period (a dot). A part of the address is designated as the network
address, and the other part as a node address.
Network address uniquely identifies each network. Each machine on the
same network shares that network address as part of its IP address. Node address
uniquely identifies each machine on a network (must be unique because it identifies
a particular machine.) In the given IP address 202.54.15.178, the 202.54 is the
network address and 15.178 is the node address.
DIAL- UP NETWORKING:
To set up a TCP/ IP, make sure that you have installed Dial-Up Networking in
Window 95 or Windows NT system. If it is installed you will see that Dial Up Network
must be installed on your computer to ensure that you can connect to the Internet
through telephone Line.
STEPS TO INSTALL DIAL–UP NETWORKING: Click on start > Setting >Control Panel.
From the Control Panel double-click on the Add/Remove Programs option.
o Select Windows Setup tab
o Click on Communications and then on the Details button. A dialog pops up
displaying the currently installed Communications applications.
o Click on the check box next to the Dial-Up Networking option.
o Click on OK in the Add/Remove Program properties dialog box. You will be
prompted for the appropriate (Windows 95 or Windows NT) CDROM or
installation files.
13.2.6 ADVANTAGES OF ELECTRONIC MAIL:
The main benefit of e-mail, when compared to other messaging media like fax, is
that it is almost instantaneous. More importantly, it directly reaches the concerned
individual’s electronic mail box without getting buried under a mountain of paper. In
some cases, you can even confirm whether your message has been received and
read by the recipient—something next to impossible with a letter or fax.
Sure the good old telephone offers advantages similar to that of a letter or fax,
but what do you do when the person you are calling is not at his table or if he is a
few continents away?
With e-mail even if the recipient is not around, the message is delivered into
his mailbox and is available the next time he checks in the mailbox. E-mail also
ensures a much higher degrees of security and privacy. Only an authorized person
can open or even know the presence of the mail. An authorized person is one who
knows the login name and password to the recipient’s mailbox.
Compared to other media, e-mail is very cheap. The cost of sending
electronic message across the world is the same as sending one across the city. In
most cases, the cost of an e-mail is equivalent to the cost of a local telephone call.
Further, as the message is in an electronic form, you save money or printing, fax
paper and ink. Used correctly, e-mail offers many advantages over a physical mail or
message.
For example, using encryption technology you could electronically deliver
confidential documents saving time and money over the standard practice to having
a ‘reliable’ person hand delivering a sealed document. Similarly by using digital
signatures, you can even hinder forgery as digital signatures, like fingerprints can be
verified and are unique for every user and message.
13.3 SUMMARY:
o The World Wide Web is a huge collection of “pages” of information linked to
each other around the globe. Each page can be a combination to text,
pictures, audio clips, video clips, animations and other electronically
presentable material. What makes Web pages interesting is that they contain
hyperlinks usually called links.
o The world wide web is known fondly to millions as WWW, W3 or simply as the
Web. The Web is actually a gateway of the Internet. It can be thought of as a
graphical interface to the Internet, providing a revolutionary way of accessing
information scattered across millions of computers around the world.
o The World Wide Web is seamless because one could access all protocols
and programmes as a whole, without requiring a special tool for each. And it
ws hypermedia because these protocols delivered inter-linked text, video,
sound and graphics that are treated as a single coherent collection of
information. The Web is now a global system that allowed access to files from
around the world.
o A web site is simply a collection of interlinked web pages. Web pages need
not be related. By its very nature the Web makes it possible to link any
number of items, including other pages.
o A home page is the first page of a website. One often faces this big question:
How to find a site if it is merely a collection of interlinked pages? Simple, each
site has a home page, the official gateway or entry to the site. A properly
designed home page is, in essence, like a hospitable host. It invites you in
and tells you about all the things you can see and do during your visit. It is the
most important page of any site, the starting point for your journey.
o A web server does a great deal of work in making web in making pages and
sites available to browser. They are the linking mechanism between you and
the web; between people and pages. A large company may have its own
server, but usually individuals and small companies rent or lease space on the
server provided by an Internet Access Company. Without servers there would
be no Web.
o The main protocol for transferring information on the Web is the HyperText
Transfer Protocol or HTTP. Web pages, both text pages and graphics pages,
are sent from the server to the browser using this protocol. The web also
supports most of the other popular Internet protocols, such as File Transfer
Protocol (FTP), Gopher, News, and Wide Area Information Service (WAIS).
But you need not remember all these protocols. Your browser does all the
work, dynamically switching protocols as needed.
o Uniform Resource Locators or URL’s are the standard way of locating and
retrieving information on the World Wide Web. They tell your browser what
piece of information to retrieve, how to get to it, and what protocol to use in
the process. A URL can be thought of as a postal address for the web. They
specify where pages, files and other pieces of information are located, making
it possible for browsers to find and display or even to download that
information.
o Web search engines help us to locate any required information. The URL of
the required site must be submitted to search engine. Keywords are built into
the index page of the site. For a site to be listed after such a submission, it
may take upto 7 to 10 days. SubmitAway.com helps you submit your URL to
these search engines. Some search engines have a definite format and
expect you to type the keywords.
o Domain names describe organizational or geographic realities. They either
indicate the country the network connection is in, or what organization owns it
and sometimes further details.
o Network address uniquely identifies each network. Each machine on the
same network shares that network address as part of its IP address.