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Executing Process Group

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Achoumou Freddy Yvan Amafon
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26 views3 pages

Executing Process Group

Uploaded by

Achoumou Freddy Yvan Amafon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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The Executing Process Group is the phase in project management where the plans created

during the planning phase are put into action. This phase involves coordinating people and
resources, managing stakeholder expectations, and performing the activities necessary to
complete the project deliverables.

Key Processes in the Executing Process Group

1. Direct and Manage Project Work:


o Purpose: To perform the work defined in the project management plan to
achieve the project's objectives.
o Key Outputs: Deliverables, Work Performance Data, Change Requests
 Deliverables: Completed outputs as specified in the project plan.
 Work Performance Data: Information on project performance, such
as progress and resource usage.
 Change Requests: Requests for changes to the project scope, schedule,
or cost.
2. Manage Project Knowledge:
o Purpose: To use existing knowledge and create new knowledge to achieve
project objectives and contribute to organizational learning.
o Key Outputs: Lessons Learned Register, Knowledge Management Updates
 Lessons Learned Register: Documented knowledge from project
experiences that can be used to improve future projects.
 Knowledge Management Updates: Updates to organizational
knowledge bases and repositories.
3. Manage Quality:
o Purpose: To ensure that project deliverables meet the required quality
standards and that the quality management plan is implemented effectively.
o Key Outputs: Quality Control Measurements, Quality Reports, Change
Requests
 Quality Control Measurements: Data and metrics related to quality
performance.
 Quality Reports: Documents that summarize quality performance and
issues.
 Change Requests: Requests for adjustments to improve quality.
4. Acquire Resources:
o Purpose: To obtain and manage the resources required to complete the project,
including human resources, materials, and equipment.
o Key Outputs: Resource Assignments, Resource Availability Updates
 Resource Assignments: Documentation of which resources are
assigned to which tasks.
 Resource Availability Updates: Information on the availability and
utilization of resources.
5. Develop Team:
o Purpose: To improve team performance and ensure that team members have
the necessary skills and capabilities to complete the project.
o Key Outputs: Team Performance Assessments, Training Updates
 Team Performance Assessments: Evaluations of team performance
and effectiveness.
 Training Updates: Documentation of training and development
activities for team members.
6. Manage Team:
o Purpose: To track team performance, provide feedback, resolve issues, and
manage team dynamics.
o Key Outputs: Team Performance Reports, Issue Logs
 Team Performance Reports: Reports on team performance, including
achievements and areas for improvement.
 Issue Logs: Records of issues and their resolutions related to team
management.
7. Manage Communications:
o Purpose: To ensure timely and effective communication with stakeholders
according to the communication management plan.
o Key Outputs: Project Communications, Stakeholder Feedback
 Project Communications: Information shared with stakeholders, such
as status updates and reports.
 Stakeholder Feedback: Responses and feedback from stakeholders
regarding project communications.
8. Implement Risk Responses:
o Purpose: To execute the risk response plans developed during the planning
phase and manage any new risks that arise.
o Key Outputs: Risk Response Updates, Risk Register Updates
 Risk Response Updates: Documentation of actions taken to address
identified risks.
 Risk Register Updates: Updates to the risk register to reflect new
risks, changes to existing risks, or the status of risk responses.
9. Conduct Procurements:
o Purpose: To obtain goods and services from external suppliers according to
the procurement management plan.
o Key Outputs: Procurement Deliverables, Procurement Performance Reports
 Procurement Deliverables: Completed goods or services provided by
suppliers.
 Procurement Performance Reports: Reports on the performance of
suppliers and the effectiveness of procurement processes.
10. Manage Stakeholder Engagement:
o Purpose: To ensure effective stakeholder engagement and manage stakeholder
expectations throughout the project.
o Key Outputs: Stakeholder Engagement Updates, Issue Logs
 Stakeholder Engagement Updates: Information on stakeholder
interactions and engagement activities.
 Issue Logs: Records of issues related to stakeholder engagement and
their resolutions.

Importance of the Executing Process Group

 Implementation of Plans: Ensures that the plans created during the planning phase
are put into action effectively, leading to the completion of project deliverables.
 Team Coordination: Manages and coordinates project team efforts, helping to ensure
that resources are used efficiently and that team members work together effectively.
 Quality Assurance: Maintains and controls the quality of project deliverables,
ensuring that they meet the required standards and stakeholder expectations.
 Stakeholder Engagement: Engages stakeholders effectively, managing their
expectations and ensuring that their needs are addressed throughout the project
lifecycle.
 Issue and Risk Management: Addresses and resolves issues that arise during project
execution and manages risks to minimize their impact on the project.
 Communication: Facilitates clear and effective communication among project team
members and stakeholders, keeping everyone informed and aligned with project goals.

The Executing Process Group is essential for carrying out the project work, managing
resources and teams, ensuring quality, and engaging stakeholders. It transforms plans into
tangible results and ensures that the project progresses according to the established objectives
and constraints.

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