Unit-2 Electronic Spreadsheet (Advanced)

Ch-6 Analysing Data in a Spreadsheet

Assessment Time
A. Select the correct
option.
1. a 2. c 3. b 4. b 5. b
B. Fill in the blanks.
1. Set of values 2. Sorted 3. Multiple Operations 4.Goal Seek 5.
Solver
C. Answer the following questions.
1. Data consolidation means combining data from different sources into one place. Calc
provides the Consolidate feature to collate the data. It selects the contents of cells from
several worksheets and maintains the collected data in a master worksheet.
2. The Scenarios is an important feature of Calc, which is used to test the 'what-if' questions.
It enables you to analyse the data by putting different input values.
3. Goal Seek is used to set a goal to find the optimum value for one or more target variables,
given with the certain conditions. It allows you to try different values in the formula to
arrive at a solution for the input value.
4. The ‘Scenarios’ tool enables you to analyse the data by putting different input values. In
contrast, the ‘Multiple Operations’ tool creates a formula array, i.e., displays the result of
applying formula to a list of alternative values for variables in a separate range of cells.
5. To name a range of cells, click on Data > Define Range. A dialog box opens, enter name in
the Name field and click on OK.

Ch-7 Linking Data and Spreadsheets

Assessment Time
A. Select the correct
option.
1. a 2. b 3. a 4. b 5. a
B. Fill in the blanks.
1. Up-to-date 2. Insert, Sheet 3. Reference 4. Hyperlink 5. Relative
Hyperlink
C. Answer the following questions.
1. Linking spreadsheet data enables you to keep the information up-to-date without editing
multiple locations every time the data changes.
2. To insert a new sheet in a workbook, click on the Add Sheet button. Or
Click on the Insert menu and then the Sheet option.
3. A relative hyperlink is a link that contains an address that is relative to the address of the
output
file (destination file). It holds only a partial address, i.e., a portion of the full path.
4. Absolute hyperlink: https://www.nationalgeographic.com/
5. To name a range of cells, click on Data > Define Range. A dialog box opens, enter name in
the Name field and click on OK.

Ch-8 Sharing and Reviewing a Spreadsheet

Assessment Time
A. Select the correct
option.
 1. a 2. b 3. a 4. a 5. b
B. Write T for True and F for False.
1. T 2. F 3. T 4. T
C. Answer the following questions.
1. By sharing a worksheet, a group of people can work on it, simultaneously.
2. This feature is used to record and review the changes done by others in a spreadsheet in a
spreadsheet to review later.
3. Comments are added while editing the contents of the cells to add some information or
provide
a feedback.
4. We need to compare a spreadsheet to figure out the changes which have been done by the
reviewers without turning on the Track Changes feature.
Whereas we need to merge spreadsheet, when we have to review all the changes done in
different sheets in one go.

Ch-9 Using Macros in a Spreadsheet

Assessment Time
A. Select the correct
option.
1. a 2. c 3. a 4. c 5. a
B. Fill in the blanks.
1. Macros 2. Keystrokes 3. Function 4. Name, Parameters 5. Values
C. Answer the following questions.
1. Macros are the set of actions that you record to perform repeatedly in a spreadsheet
2. To turn on Macro Recorder in Calc, click on the Tools menu and select Options. A dialog
box opens. Click on LibreOffice > Advanced. Select the Enable macro recording option.
Click on OK.
3. The following is the syntax to define a macro as a function:
Function Function_Name ()
Body of Function
Function_Name=Result
End Function
4. The Standard library loads in Calc, by default.

Brain Developer (Unit 2)

SECTION 4: APPLICATION BASED QUESTIONS (UNSOLVED)

1. Goal Seek
2. To open a shared spreadsheet, locate it in the network location and double-click to open it.
A message appears stating that 'the spreadsheet is in the shared mode and some features
are not available in this mode. Click on OK. The spreadsheet will open in the shared mode.
3. To accept or reject the changes,
 Click on the Edit menu and choose Track Changes > Manage.
 The Manage Changes dialog box opens containing the list of changes.
 Click on the Accept or Reject button to accept or reject a change. Or
 Click on the Accept All or Reject All button to accept or reject all changes at once.
4. Compare Document feature
5. To run a macro, select the Tools menu on the menu bar and choose Macros > Run Macro.
The Macro Selector dialog box opens. Locate your macro and select it. For example, click on
My Macros > Standard > Header > Macro. Click on Run.
 SECTION 5: SHORT ANSWER TYPE QUESTIONS (UNSOLVED)
1. When changes conflict, the Resolve Conflicts dialog box opens. Using this dialog box, you
can decide which version of the conflicts to keep, by clicking on Keep Mine or Keep Other.
2. Both, Scenarios and Multiple Operations are the ‘what-if’ analysis tools of Calc. The
Scenarios tool is used to analyse the data by putting different input values in same cell
whereas the Multiple Operations tools does not present the alternate versions (scenarios)
in the same cells or with a drop-down list. It creates a formula array, i.e., displays the result
of applying formula to a list of alternative values for variables in a separate range of cells.
3. To add a comment, select the cell on which you want to apply the comment. Click on the
Edit menu and choose Track Changes > Comment. A dialog box opens. Enter the comment
and click on OK. The comment will appear in the Help Tip box.
4. Macro Recorder is a tool that allows you to records macros. By default, this option is turned
off.
5. The Standard library loads in Calc, by default.

SECTION 6: LONG ANSWER TYPE QUESTIONS (UNSOLVED)

1. By using the ‘Scenarios’ feature, you can create as many scenarios as you want and then
compare them without changing the values, manually. The ‘Multiple Operations’ tool
displays the result of applying formula to a list of alternative values for variables in a
separate range of cells.
2. Goal Seek is used to set a goal to find the optimum value for one or more target variables,
given with the certain conditions. Solver is the elaborate form of Goal Seek. It deals with
equations with multiple unknown variables.
3. To name a range of cells, follow these steps:
 Click on Data > Define Range.
 A dialog box opens. Enter name in the Name field and click on OK.
4. Merging spreadsheets help in reviewing all the changes done in different sheets in one go.
To merge spreadsheet, follow these steps:
 Open the original document.
 Click on the Edit menu and choose Track Changes >Merge Document.
 The Merge with dialog box opens. Select a file that you want to merge and click on
OK.
 The Manage Change dialog box opens, showing changes done by more than one
reviewer.
 Close the Manage Change dialog box and then open other spreadsheets for merging,
by repeating the second and third steps. Now, all of the changes are combined into
one document and you can accept or reject the changes. Changes from the different
authors appear in cells outlined in different colours.
5. To pass arguments to a macro, use the following syntax:
=Function_Name(Parameter1, Parameter2,...)